3 Ways to Create Notion To-Do Lists | Managing Tasks in Notion with Linked Databases & Filters

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If you know me, you know I organize my entire life in Notion. It's my go-to tool for creating to-do lists, both business and personal. And with so much room for customization, there are endless ways to set up your daily, weekly, and monthly schedules whether you're a newbie or you've been using Notion for ages.
Here are three easy ways to set up your own to-do list in Notion no matter your skill level.
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[@LocalCreative]

Want to grab my templates? Purchase my super simple Notion to-do list templates (and if you want all my dashboard templates you can add them after checkout). Grab 50% with the code KZbin for a limited time: cart.localcreative.co/notion/

[@dmsKMart]

Excellent! I learned more about Notion in this 11 minutes than I did in several other videos combined. I love the pace, the upbeat music and the simple illustrations.

[@LocalCreative]

Awesome, thank you! Really appreciate the wonderful feedback.

[@sarahharry6353]

Thank you SO MUCH for this. I've watched so many notion tutorials and yours was by far superior. So so so useful for a beginner! Please do make more notion videos!

[@LocalCreative]

You're so welcome! So glad you liked the video and thanks for sharing :)

[@stephaniemanusiwa]

The BEST Notion tutorial so far and trust me, I’ve watched a LOT!! New sub over here cause Im about to use Notion for organizing my entire life 🔥

[@LocalCreative]

Thank you so much!! That means a lot. I'll keep making them because I know so many people are trying to jump on the Notion bandwagon. It's an amazing tool.

[@katzav]

Completely agree, thank you for putting it together.

[@saritadaniellita]

Thank you for this video! This is by far the simplest and most well-explained tutorial I've seen on Notion to-do lists thus far.

[@LocalCreative]

So glad you found it helpful! Thanks for sharing :D More Notion videos coming soon.

[@ManifestingMariah]

This is the quickest and easiest tutorial I’ve seen. Now I can finally set up task management! Thank you 🙏

[@LocalCreative]

So glad it helped! Thanks for letting me know. I am planing on hosting a Notion workshop soon because so many people love this video.

[@outplayed_1283]

I downloaded notion months ago but never really used it because of how complicated it seemed. I watched many youtube videos for help but no one could explain it properly to me. But now i have stumbled open this lovely video which details everything perfectly and at a good pace. thank you!!

[@LocalCreative]

Glad it was helpful! I love simplifying Notion :)

[@Lizlizzie]

I have watched so many notion gurus , and i must say that this is by far the most simple and minilist do list task on notion , ever ! I just made one with the notion by watching this video. It was so helpful thank you once again

[@LocalCreative]

Thank you so much for your kind feedback! I really appreciate it :)

[@matteatane]

thank you for this tutorial! notion is really intimidating because it’s such a blank canvas but this is so helpful and makes the platform more approachable🥺🥺

[@LocalCreative]

You're so welcome! That's always my goal. More Notion videos coming soon!

[@amandashofiyyah2447]

THANK YOU SO MUCH! I really need this tutorial due to my lack of productivity! This helps me a lot.

[@lisamobley65]

This was the BEST tutorial and incredibly helpful! Thank you, thank you. Please keep the notion tutorial content coming!!!

[@LocalCreative]

That means so much! Thanks for sharing :D I have a new Notion tutorial video coming soon!!

[@RAVEN-wh6uz]

Thanks for this! I knew Notion is highly customisable but I had no idea where to start with making my to do list. Would love to see more Notion videos :)

[@LocalCreative]

Good to know! I will definitely be creating more in the future. I love Notion!

[@00z53]

I loved how you walked through each steps helping us learn Notion better

[@LocalCreative]

Glad you enjoyed it! Thanks for taking the time to let me know :)

[@maxharrower2424]

Wow! I’m fairly new to Notion and have been looking for a good tutorial to get started with To Do Lists. This is the best one I have found. So easy to follow and a really good teaching style. Thank you. Liked and subscribed. 😊

[@LocalCreative]

So glad to hear it! Thank you for the kind words.

[@user-bc7nn8bp6l]

This is so very helpful! I'm going to copy your process exactly. Thank you! You're fabulous! I find myself smiling when watching.

[@LocalCreative]

Thanks so much for taking the time to watch :) Appreciate the kind words.

[@JL-ud6xx]

oh my god. you video is so on point, concise and easy to follow and readily applicable. Short and sweet! Thank you!!

[@LocalCreative]

Thank you for the kind words! Really appreciate it!

[@AngeloBocchino]

Thank you so much! Was looking for a simple but yet helpful video on this 👍 keep up the great work

[@LocalCreative]

Thank you! really appreciate it.

[@theodorr8142]

Great tutorial ! One of the most pedagogic that I've viewed. Thanks a lot.

[@LocalCreative]

Glad you enjoyed it! Let me know what you'd like to learn next about about Notion.

[@levon9]

This was awesome, thank you. Definitely going to check out your channel. Please do more Notion videos, your explanations are clear and just at the right level/length! Much more effective than many other Notion videos I've seen (I'm a newbie, so I've watched a lot)

[@LocalCreative]

Oh I'm so glad to hear it! Anything specific you want to learn about Notion? Or use cases?

[@levon9]

@@LocalCreative Honestly, I don't know enough about Notion and what's possible :) I definitely used your video to help me get started with a simple to-do list (3 columns with checklists/tasks for: Today, Medium-term, Long-term) and I just drag between the three columns similar to a Kanban board. Sort of similar to your first M-F example. I didn't know about making columns and the colors, so that was very helpful. I am not using databases (yet?), so I'm sure I'll get more benefit from going back to this video now that I've used Notion for a few weeks. For now I'm using Notion to keep track of various lists, and notes for things I'm learning. I also plan to look at templates in addition to databases. So while I don't have anything specific to suggest/request, just to tell you that your explanations make a lot of sense, not rushed/too slow, and you aren't talking down to anyone. (Aside: You also come across as very personable) I looked at a bunch of intro Notion videos, yours was the one that gave me actionable and concrete knowledge to use. I would definitely consume any additional Notion content that you created.

[@user-cc6zq2co1j]

Your suggestions are incredibly helpful! I am going to apply them to arrange my time!

[@LocalCreative]

So glad!

[@giansgomes1]

Nice way to make a todo list...simple and functional! Thank you!

[@LocalCreative]

Glad it was helpful! Thanks so much for taking the time to comment :)

[@wasit-shafi]

finally, my notion customization task ended here!! Thank you for sharing such amazing info with us

[@LocalCreative]

I love to hear that! Thank you for the kind comment!

[@sofiachudzikbauer7829]

In seconds you explained liked database in a way NONE of the videos I saw until now did! Thanks!

[@LocalCreative]

Thank you so much! I'm so so glad you found the video helpful. That means a lot!

[@sukeipookie]

Awesome video!!! I've been trying to take advantage of all that notion has to offer since starting the new semester and this definitely helped a lot! :)

[@LocalCreative]

Glad it was helpful! I appreciate the positive feedback!

[@BruceKaufmann57]

Excellent video! Exactly the solution I was seeking .... concise, relevant, good examples. Thank you for posting!

[@LocalCreative]

Glad it was helpful! You're so welcome.

[@IsmailSultan]

This is by far the best Notion-101 tutorial for To-Do lists!

[@LocalCreative]

Wow, thanks! Really appreciate it!

[@SabiraHasham]

Thank you very much for this! Went step by step as it was pretty much what I wanted out of Notion! Thanks for helping a beginner here :)

[@LocalCreative]

You're very welcome! Notion can be as easy or as complex as you make it which is what I love about it.

[@shazzangel]

Wow, thanks for this. So straightforward and easy to follow for beginners!

[@LocalCreative]

Glad to hear it! Notion has a ton of new features so I'll need to make another new video for this.

[@eduardoruizrios6140]

Very complete tutorial, I loved it!

[@LocalCreative]

So glad! Thanks for taking the time to leave a comment!

[@mypinAnan]

Thank you Very Much , it helped me out a lot. As a notion Beginner it seemed easy how you have explained.

[@LocalCreative]

Glad to hear it! You'll become a Notion Pro in no time.

[@Moosekeys]

really appreciate this video! I navigated away from notion a while ago to use craft and have come crawling back to notion for the features like this

[@LocalCreative]

So glad! I feel like every time I am tempted to switch (shiny object syndrome) I remember how much flexibility I have and fall in love with Notion all over again.

[@nhannguyentrong8036]

Love this! Please kindly deep dive in and share more about Notion ❤️

[@LocalCreative]

Thank you! Will do! I love talking about Notion.

[@hopesonhigh]

I'm new on Notion. Your vid helped me tons!! Cheers, from the UK!

[@LocalCreative]

Thanks for letting me know! I'm so glad to hear it.

[@0960725609]

This is really helpful for my daily routine, thank you for making this video.

[@LocalCreative]

You're so welcome! Glad the video helped with your Notion setup!

[@user-cc4df6ld5d]

Such a great, easy to follow video, thank you so much!

[@LocalCreative]

You're so welcome :D

[@healthresearcher]

Super new to Notion....great video thanks!!!

[@LocalCreative]

I think you're going to love it!

[@diegoserrano8302]

thank you!! this was really helpful

[@LocalCreative]

I'm so glad! Thanks for taking the time to comment.

[@atNguyen-fy4br]

Thank you! so so helpful!

[@LocalCreative]

You're so welcome! :D

[@drwatson221b]

Damn I was looking for this. I wanted to know how to filter list items based on whether they're completed or not and other filtering tricks. This tutorial was a saviour, thanks and keep up the good work

[@LocalCreative]

You're so welcome! Filtering is huge! And notion has made it even easier with their latest updates.

[@moritzklug1858]

Best tutorial so far!

[@LocalCreative]

Wow, thanks! Really appreciate your kind feedback.

[@SultriAccess]

This was super helpful! I had no idea what I was during in notion

[@LocalCreative]

Glad it helped! There's definitely a learning curve but it's easy once you get the hang of it! :)

[@MrTerryRay1]

Great Notion tutorial! I like that music too!

[@LocalCreative]

Thank you! :)

[@adityadesigns7]

Thank you this tutorial is so easy to follow and helped me a lot🙂🙂

[@LocalCreative]

Glad it helped! If you have any other questions about Notion, let me know.

[@ZyadChergou-so3rn]

Very good one, Thanks for Sharing!

[@paispcy315]

Thank you for this video. its very helpful!!

[@LocalCreative]

Thanks for letting me know!

[@natedavis5574]

That was a very good tutorial and I agree with Stephanie I watched hours of them. Good pace easy to listen to

[@LocalCreative]

Thank you so much Nate! Glad you found it helpful. I have another Notion video coming soon!

[@brucebrady1301]

Super helpful video. You're a great teacher! Thank you

[@LocalCreative]

Really appreciate it! Thanks!

[@mihleo6391]

Very useful tips. Thank you so mục

[@LocalCreative]

You're very welcome!

[@AustinCoffin]

Very clear and concise video thank you

[@LocalCreative]

You are very welcome!

[@TashahNicole]

Thank you for this!

[@LocalCreative]

You are very welcome!

[@annmarie443]

thank you so much! Just what I was looking for.

[@LocalCreative]

Glad I could help! Thanks for taking the time to comment. :)

[@josephverdida3336]

Awesome! Clearly presented. Just like pages of what a Notion user manual should be.

[@LocalCreative]

Glad you think so! That means a lot.

[@voigtjessica]

Amazing! I was looking for something like that!

[@LocalCreative]

Glad I could help!

[@joeyspadoni]

This is a fantastic video. Very helpful!

[@LocalCreative]

Glad you think so! Thank you :D

[@paninokapatricia3752]

Thank you finally someone that explains well i learned more her in i dont know how many videos even if my notion is a bit diferent still better

[@LocalCreative]

Thank you so much for the kind words! Glad you found it helpful.

[@user-fj9tu1by8l]

Super helpful!

[@LocalCreative]

So glad! Thanks for letting me know!

[@StevenDiLeo]

Great explanation! I love the flexibility of notion. I hope to incorporate it more into my life :)

[@LocalCreative]

It's so flexible! That's one of my favorite things about Notion.

[@everydayisfriday5860]

omg, thanks a lot! this is what i have been looking for☺

[@LocalCreative]

Glad I could help! Really appreciate the commment!

[@hafidfitrah]

Really love this! thankyou so much

[@LocalCreative]

You're so welcome!

[@claudioarenas7107]

Nice tutorial. I don't know if you did it after but there is relatively new simple table item that can be used for these things. Best and happy holidays

[@LocalCreative]

Yes. They released the simple table option somewhat recently and this video was made before it was live. It's a great option but I don't love that you can't sort or use any functions.

[@paulaiglesias2401]

JUST WHAT I WAS LOOKING FOR

[@LocalCreative]

So glad to hear it Paula! I'm a BIG fan of Notion.

[@Gabemartin95]

This was SOO helpful! Thank you so much. You rock! Do you use the Monday - Friday section? Or just the database? i am trying to think how best to incorporate both into my work flow. Maybe just copy and paste from the database into the M-F section, and when done delete from the M-F section and mark it done in the database?

[@LocalCreative]

Now I mostly use the database with a checklist on the side for quick tasks that I haven't added to my database yet. You can drag items from the checklist to the database which is helpful too!

[@riannegroenewold1812]

This is so helpful, thank you! 🙏🏼 Will you upload Notion tutorials more often? I’d like that!

[@LocalCreative]

That's the plan! Make sure to subscribe so you don't miss them :)

[@courir-mieux]

Very useful video!

[@LocalCreative]

Thank you!

[@user-bq3dm3mf7w]

Excellent clear ways to build smart todo list

[@LocalCreative]

Thank you!

[@SpencerStanley]

This is a 10/10 thank you!!!!

[@LocalCreative]

Thank you!! You are very welcome.

[@tadlak2610]

I'm trying to make a better use of Notion but I can't seem to be skilled enough to do it on my own, tutorials like this one are lifesavers, thank you!

[@LocalCreative]

You can do it! Stick with it and you'll be a Notion pro in no time.

[@bernardwangg]

very informative, didnt know it can be so powerful :)

[@LocalCreative]

Yes, and they are adding new features all the time.

[@Yourlifein15minutes]

This is great. Is there a way to print the to do list?

[@russellgray7492]

Great video. Very helpful! I am moving my To Do out of Google Docs as we speak.

[@LocalCreative]

Yesss! Love to hear it! Notion is a fantastic tool. Love that it's free too :)

[@dezignnation5770]

thanks a lot it was as simple and objective as a wish you're awsome

[@LocalCreative]

Glad it helped! Thank you for taking the time to comment.

[@nadiakwiecinska9900]

hey great video! can I ask, do you have to start a new to do list and delete old ones? or is it possible that when it checks off it clears out automatically?

[@LocalCreative]

You'll have to create databases for this. Or create a new database entry for each week with a new to-do list.

[@therecycledpirate]

I love your explanation. I was looking into various ways to find my own, you're as close to my OCD as possible, lol

[@LocalCreative]

Thank you!!! I love teaching and talking about Notion. It's such a cool platform, but the endless options can be overwhelming. Glad you found it helpful!

[@Ambientes]

Notion is a life changer. Blessings

[@LocalCreative]

Agreed! I'm a huge Notion fan.

[@benjamindegennaro6133]

Thanks for the great content. Do you know of a way to create a "to-do" on a page within a database and have it appear on a master "to-do" list? I take lots of notes at meetings with action items (to-do). I like having the action items within the meeting notes, but it would be helpful if I could tag them somehow to automatically appear as individual items within the database.

[@LocalCreative]

One idea would be to create a separate database with a template for your notes that includes a linked view of your general task database. So that way while you're taking meeting notes you can add tasks directly to your main database. Hope that helps!

[@paulhernandez101]

Hi, thanks for the great tutorial. I'm currently creating on basic to-do lists like your first example. Once I've checked off a talk, is there a setting to make the completed task disappear, so that only my remaining tasks are seen? Cheers

[@LocalCreative]

Hi! Not for the basic to-do lists. Only databases. But you can create a simple database with a checkbox and different views to show tasks that have or haven't been done yet.

[@LaluHaerudin-mm3xq]

Thank you!

[@LocalCreative]

You're welcome!

[@miscellaneousista]

Thank you soo much for this video. So clear and to the point! I was wondering, how do make the background colour of a heading longer? Like as long as the table/column under it? I saw you just dragging the bg colour to the right, tried it too, but didn't seem to work the same way for me;)

[@LocalCreative]

You can click the 6 dots that show up when you hover over text and then choose "color" and pick a background rather than highlighting the text. Hope that helps!

[@abubakerelsharef8143]

many thanks for that

[@LocalCreative]

Glad you found it helpful!

[@mohammedmobarak6597]

Amazing thank you

[@LocalCreative]

No problem 😊

[@darrellbarbery8366]

Nice video, would you remind updating it for 2023? Many names of commands you used have changed, and their functionality has changed too. I'm brand new to Notion, and this would be very helpful. Thank you for taking the time to educate us. 🙂

[@LocalCreative]

That's a great idea! Anything specific you'd like to see me add?

[@Alqadr.]

thank yooouu ❤

[@LocalCreative]

You're very welcome :D

[@yassineafaila4964]

thank you so much 😉

[@LocalCreative]

You're very welcome!

[@rosenbergbenadretti]

OMG I dont know ur name but I thank u SO much!!!! This is exactly what I wanted to do with a to-do data base that actually made sense. THANK U!!!!

[@LocalCreative]

Thanks so much! Glad you found it helpful :)

[@TwrNfsk]

So Nice, Thanks

[@LocalCreative]

You're welcome!

[@joannaperalta9604]

Your video is very helpful. Is this possible to do with data coming from different databases?

[@LocalCreative]

It's not possible at this time, but you can add relations between databases or use their new project management functionality which allows tasks to be nested in projects.

[@danielkunisch8864]

very nice explication! thanks! I am trying to build an archive for all done tasks from the first to do list you are presenting - any idea if this is possible an how?

[@LocalCreative]

Yes, definitely possible. You create a new database view to show all completed tasks based on a checkbox or specific status you set.

[@rj8543]

This was really helpful. I am new to notion. Is there a way to create a master to do list. I have a few project tasks lists that I organize for each business. Is there a way for those tasks to link to one master to do list without having to renter data twice?

[@LocalCreative]

Yes, I recommend you have as few databases as possible. You can keep everything in one task database and link to related database records like project name. Or just use tags to add project names.

[@voochie]

is there a way to make so when you type things in the top to do list, it automatically inputs it into the database?

[@jakobbaumgartner7081]

great video!

[@LocalCreative]

Thanks! Glad you enjoyed it!

[@DogaNurCetiner]

Hello, first of all great tutorial. Thank you for that.l have a question for you. How did you pull in your to do list into your linked database?

[@LocalCreative]

When you first create your table, you can choose which database to pull content from or create a new database. They've updated this in the last year or so. I'll try to make a follow up video soon.

[@fruitfulllc4829]

Great Video

[@LocalCreative]

Thank you!

[@bronchmolov]

Thanks for this! How do i link the todo items from the database to the daily tasks? Right now i understand there is no link between them. is there a way to do this?

[@LocalCreative]

Yes! In that case, you want to put all your to do list items in a database rather than as simple checkboxes on a page. Then you can associate them with projects and other database items.

[@ambaratzin6045]

I love this, this is so usefull. Most videos don't show much about formulas and so. I would love to see a Toturial that has a recurring To-Do list like your Morning Routine and once its 100% compleated it would reset it self and uncheck everything off again, insted of having to type it all over or uncheck each box one by one. Is it even posible to do something like that with Notion?

[@LocalCreative]

Noted! I will definitely create more Notion videos. May I ask what you're using Notion for as an example? Business or personal use?

[@siddharthadas1040]

Hi Ambar looking for a recurring to do list shortcut myself. You don’t need to type again. Select all the completed ✅ ones and uncheck one of them, the rest uncheck themselves. Then change the date of the unticked ones you want to repeat.

[@Swanidhi]

Great video! How can we automatically list all to dos mentiond on multiple pages in a to do list page to track them centrally

[@LocalCreative]

You want to start with all of your to-do tasks in one database instead of multiple databases and then use linked databases to display them on different pages using the filters to only show specific tasks. Then you'll have one master database to refer back to. Hope that helps!

[@randradefonseca]

Thanks, from Mexico City. :-)

[@LocalCreative]

You are welcome! Thanks for taking the time to comment.

[@BarbaraHosto-Marti]

Thanks this video was clear and useful. Do you know how to set a task in meeting notes?

[@LocalCreative]

Yes, you can do this by having a linked database that links to your tasks database inside of your meeting notes. Let me know if that helps!

[@Workiies]

Thanks😊

[@LocalCreative]

You're welcome!!

[@xxprogaming_ytxx4464]

Thank you very very much

[@LocalCreative]

You are so welcome!! Thanks for watching.

[@josephto6096]

This tutorial is awesome, you explained how to use notion so well. I was wondering is there a way to link the simple to do list to the linked database below?

[@LocalCreative]

You could drag the items from the simple to do list into a database if you'd like, but they are separate unless you do that. Hope that helps! Glad you enjoyed the Notion tutorial.

[@josephto6096]

@@LocalCreative Ok, thanks for the tip. Will it a try and let you know about it. Thanks heaps,