Microsoft 365 File Secrets you Simply MUST know!

[@Worrelpa]

Hi Andy great video as always. Just some clarification on permissions. Contribute in SP does allow deleteling items. Difference between edit and contribute is that edit permission level gives people the ability to add / edit libraries and list settings. Contribute allows edit at the item level only. Restricted view is like read only. You can view items. However it blocks download and printing. Not really a security feature but handy if you want to ensure someone is not downloading and sharing your content.

[@AndyMaloneMVP]

Thanks Phil great contribution 👍

[@mohammadhaque6404]

Thank you Andy for your dedication!! These are very helpful for the professionals.

[@AndyMaloneMVP]

Thanks very much so really appreciate that😊

[@Ak47OrganDonor]

Thank you Andy this is so helpful, especially to someone who is still learning, I will definitely be watching more of these videos.

[@AndyMaloneMVP]

Hey that’s great to know thanks so much👍😊

[@warrenk9587]

Hi Andy, thank you for another great video. I've been busy and haven't been able to keep up with your videos. I have a lot to say after watching this one. I will try to keep it short and to the point. Microsoft has really invested in their infrastructure systems. The amount of data and the hardware to house that data is massive. I appreciate that they give us the freedom to handle data but I do often wonder why some of the features they offer aren't set to "most restricted" access when deploying things. Obviously, we don't want them to control how we do things but it might be a good idea to have some of these features turned on by default. For instance, protecting credit card information and restricting or notifying users of sensitive data that they are about to email out etc. Why isn't all email encrypted now days? The amount of settings that are offered are nice. Having said that, M365 needs at least one full time person managing it. The more I watch your videos the more I realize the amount of work I have on my list of things to do. I think it's nice of you to spend your time educating all of us. Keep up the good work!

[@AndyMaloneMVP]

Hi warren great to see you again. You make some great points. The point you make about DLP is a tricky one. It’s designed to look for specific formats, signatures etc so it’s difficult to leave on. Also some folk get tetchy about privacy, especially in Europe. I have noticed that the “Score” set of security and compliance tools are making some good recommendations to assist in this area. Microsoft do listen to there customers. It’s amazing what one comment can have on a product team. Anyway great to hear from you and all the best, Andy

[@TicketyBoo.]

Brilliant advice Andy. Will be applying this very soon 🙂

[@AndyMaloneMVP]

Thanks very much 😊🎉

[@martinargimon730]

Excellent video andy. Many thanks

[@AndyMaloneMVP]

Thanks Martin I appreciate it😊

[@crltech8093]

Nice One Andy - Good Explanations

[@jamesa4958]

Thank you!

[@AndyMaloneMVP]

You're welcome!

[@eddietours3728]

Great Channel

[@moepskie]

Hi Andy, thanks for the great content as always. Regarding 24:00 about the SharePoint & OneDrive Sharing policy: Assume that new and existing guests already had "access to certain files by signing in". If I switch the policy to "Only people in your organization", will existing guests still have access to older existing files or will those older files be blocked for them immediately as well?

[@AndyMaloneMVP]

No they will lose access

[@TheBananisen]

Hi Andy! So happy to have found your channel😀.. Question - what happens if a Team/M365Group/SPO site is deleted while having files within the retention period?

[@AndyMaloneMVP]

It won’t delete and you’ll get an error message.

[@work8038]

If I do the data retention for a Team or member staff who has left how do I then access the data?

[@AndyMaloneMVP]

An owner can still access the data. Everything you need to know is here 😊 docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-teams?view=o365-worldwide#when-a-user-leaves-the-organization

[@samlimam2740]

I’m facing a problem starting the video. It looks like the video is empty. There is no content. Is there anyone else who has got this issue? Thanks

[@marciosa2971]

No, it's working for me.

[@AndyMaloneMVP]

Perhaps a glitch sorry

[@samlimam2740]

@@AndyMaloneMVP I can now watch the video. The problem was solved 😊. The video is amazing 🤩

[@pisse3000]

@@samlimam2740 Good to hear, Sam! I agree 😄

[@AndyMaloneMVP]

@@samlimam2740 that’s great Sam I’m delighted to hear that 👍😊