Canon ImageClass MultiFunction Machine (MFxxxCDW) Setup For Scan To Email (non-business Gmail)

[@bDeeLiN7]

Thank you so much for this great video! I was googling and looking at forums and almost gave up, but I came across your video and it worked like a charm! My issue was using my Gmail Username and Password rather than the App Password. You're the man, thanks again!

[@gilberthale7777]

I am truly happy you overcame the issue that goofed you up. I sm surprised Canon does not provide more clarity in the instructions. If you run into roblems with Scan To File, I have another video on how to get that to work.

[@JimPryde]

Kudos, sir! I knew about the app specific password, but I was forgetting to go to the network settings and change the SMTP port. I hate how the Google Drive scan buttons are set up, so the scan to email makes it easier to make color/B&W, and single or double-sided copies SO much easier. Thanks for sharing!

[@gilberthale7777]

Awesome! I am glad I was able to help you in your effort to get the Canon working for you. Lynda (wife) aand I use the Scan To File and Scan To Emal functions all the time. In fact, it was its Scan to File/Email capabiliy that I selected a machine like this.

[@JimPryde]

@@gilberthale7777 Totally agree! My previous machine, a Brother, did Google Drive storage a lot better, but it turned out to be a piece of junk. This is a real game changer for us, as we scan a plethora of documents, and having to re-invent the wheel just to do a duplex scan had me trying to figure out this method. I forgot that the machine defaulted to port 25, and expected that setting to be in the email/iFax settings; not in network That's what I get for assuming!

[@maxlee1286]

Thank you! This is the only tutorial online that I've found to work. The magic is using the Google generated app password rather than the username/email password. I spent 2+ hrs with Canon technical support without success, but this tutorial helped me in 10 min. Loved the cameo from the dog and bird as well!

[@gilberthale7777]

Cool! I am very glad you found it useful. I also pent a lot of time with Canon tech support, but that was due to a problem setting up the Scan To File feature. The problem, as it turns out, is I was using a "/" as a directory path separator, like we have in UNIX, Linux Operating Systems. Me, using a MAC, used the "/" for the caonon setup by doing aa Copy/Paste, wshere I was copying the path string using the Finder|Info output path info. It turns out I needed to replace the "/" character with "\" like we have in DOS and Windows. I later submitted my findings to Canon tech support in the hope it would help them save some grief. The person I reported the info to just kind of blew me off as if what I found on my own, after even more time burned following my session with Canon tech support previously, was not any big deal. I did a video on that setup for Scan To File also, and hope it will save other folks lots of wasted time and frustration also.

[@ikaiatransportservices6710]

Agreed this video is a God sent!🙌🥰🙏

[@gilberthale7777]

@@ikaiatransportservices6710 Cool... I am glad it has been useful to so many folks,

[@Lil_Crip_Jay]

Thank you so much! I spent forever googling and watching videos to figure this out. Your video was exactly what I needed!

[@gilberthale7777]

Woo Hoo! I am pretty sure that you felt like I did when I finally got the scan to email to work. I was sitting on top of the world, and nothing could defeat me. Then I took on scan to file, and what a nightmare that was! Hint, I had to use back-slash )\) in the target path for the files being savedd as opposed to forward slashes (/). And, of course, tech support personnel were clueless when I called for help. After that I felt even higher up the climb to the top of the world. i am surprised the Canon documentations did not cover both of the issues you and I ran into. Once I figured out how to do the scan to email, and scan to file, setusp, how I do anything but share the information? I am glad you found it, and that it was of use to you.

[@ikaiatransportservices6710]

Oh my goodness! I’m so thankful for your video… I have been tryin to get this fixed for three weeks… on and off… your video was perfect and following your instructions I finally got my scanner to work on my MF753Cdw! Thank you 🙏

[@gilberthale7777]

Excellent! I am sincerely glad this helped you get thigs to work properly... Thank you for toe comment. It made my day, seriously.

[@SputnikVessel]

This was a huge help and thank you for sharing your knowledge.

[@gilberthale7777]

I am glad it was helpful for you.

[@jcgoobee]

Hello, I just purchased this printer (used) and couldn't figure out the gmail settings until I saw your video. You are a life saver and thank you so very much for taking the time to post this easy-to-follow instruction. I really appreciate your help!

[@gilberthale7777]

I am glad I was able to help you gain some good value for your purxchase. These ImageClass machines are really nice. The instructions leave a lot to be desired, however. But, luckily with the ability to enjoin information from others on nearly any topic, via KZbin, there is hardly any subject that is not addressed in a helpful manner. All I wanted to do is share in some of the benefit I could be to others. I know how helpful KZbin has been to me on other subjects...

[@jcgoobee]

@@gilberthale7777 I can't agree more. I usually would spend some time reading manuals but this printer's 700+ pages really put me off. You have done me, and numerous of others a huge favor and all of us are extremely grateful for your help. Thank you, and hope you'll have a joyous and healthy the year of 2024! All the best.

[@ruicastro-gx5qv]

Thank you very much friend for your video explaining the step by step. Very simple and very fast. I will follow your channel. Thank you very much for the help. Canon was unable to help me.

[@gilberthale7777]

I am glad you found the video useful. Most of my KZbin channel videos are about diagnosing and repairing/servicing vintage Mustangs, Cougars, and Shelbys. But, once in a while I will slip in a computer related technical video. I am always happy to see the information Lynda (wife) and I produce being found by fellow enthusiasts.

[@brandosd]

Only video online that got this to work!! Thanks Gilbert.

[@gilberthale7777]

Yeah, I had scoured other videos looking for a solution at first also, but the ones out there were for Gmail for Business, not consumer level Gmail. I finally found some info between two other posts that worked, and I decided to merge the info together, plus my own findings, with a more clear video. Apparently it has been quite useful to a lot of folks - which is what I was hoping to accomplish. Most of my videos in my channel relate to First Generation Mustangs and Shelbys for diagnostic and repair matters (1965 - 1973), so this computer video stuff is a bit of a departure from where I normally focus my efforts. But, the desire is the same - share useful info in order to help others.

[@michaelmione]

Thank you Gil for the setup - that google app password setup was the missing link. Makes sense since we live in a world of multi-factor authentication!

[@gilberthale7777]

Yesh, that bit password hiccup bit me in the beginning also...

[@radioleone]

Thank you Mr Hale. Problem solved, faith in Internet restored.

[@gilberthale7777]

Very cool. I am glad I was able to help you out with this.

[@drumbot3553]

Thank you so much Sir! I was struggled with it since yesterday until I found your video. Very informative and helpful one!

[@gilberthale7777]

I am glad the information helped you. I can hardly believe the hours I spent on the target directory nomenclature, including the time I spent with Canon Tech Support and getting nowhere. The Gmail setup I found in a few other videos, but they were all assuming the Gmail account was business, class, which has a different setup in the Gmail configuration. I just don;t get how Canon could have had their documentation written where these common setups are laid out clearly. It is possible, even likely, they figured folks would figure everything out and do like I and others did - share it on KZbin. No matter. I am glad my little contribution was helpful. I appreciate your sharing that with me.

[@ekimvonavi]

Sir, Thank you. Just... thank you. I almost turned mine into a filing cabinet. This worked, first try.

[@gilberthale7777]

Awesome. After it took me so long to figure out how to set up a non-commercial/non-business Gmail account I was absolutely certain there would be a lot of folks who would find this information useful. I am very glad I took the time to put together the video, as indeed lots of folks have also found it useful. Knowing I helped so many other folks is good for my heart.

[@hung-binchang2607]

Thank you! It works!

[@gilberthale7777]

Excellent, I am glad it worked for you (also)... I remain surpirsed Canon does not do a better job of showing this kind of setup in their support efforts. Oh well, at least "some" of us have the machinery working as expected and needed.

[@kazoo828]

Great instructional video! You saved me time and money. I love the way you lead slowly and concisely.

[@gilberthale7777]

Cool! I appreciate you taking to fox the problem by rubbing two sticks togedther.ing the time to let me know i was useful to you. I totally get how good it feels to be able to find other folks who have walked in my shoes before me, and appreciate it when they try to pass their experience and solution on for others. So, this is my way of giving back when I feel there is a stone left unturned. Such was the case with this subject, as the other videos I saws were contered on using Google business email, which is a different setup altogether. Then I stumbled on a post by someone who pulled off the email magic when using consumer Gmaial, and felt I ought to try to put together a step by step video on how to get that issue handled. I was sure there were others besides me looking for help, and Canon tech support was essentially of no help.

[@ammar141]

from Saudi Arabia , thank you , this video solved my problem

[@gilberthale7777]

Excelent! Thank you for sharing that. It is good to see when what I publish is helping my fellow world citizens.

[@EddyGoyanes]

Awesome video!! I got mine to work. Thank you!

[@gilberthale7777]

Very cool! Thank you for letting me know...

[@Soqya4Life]

God bless you Sir. Finally it worked :) Thank you very much!

[@gilberthale7777]

I am glad I was able to provide info you found of use.

[@JohnS.Muñoz]

Still Works! Thank you.

[@gilberthale7777]

You're welcome!

[@joeroske6363]

Works great on my D1620 but not so much on my mf656cdw. I'll keep playing around until it works

[@joeroske6363]

My stupid mistake.. I created and entered a password from the wrong gmail account... Now they both work great.

[@gilberthale7777]

@@joeroske6363 Excellent news. Thank you for the further commenting on the D1620.

[@jeffcowan6683]

Excellent video! My app passwords didn’t display as you showed but I searched in the gmail search and it brought me to the place to create a new one. Small hurdle this video was extremely helpful, well done!

[@gilberthale7777]

Cool. I am glad you worked around the password issue. It seems the way we have some nuancess set up in our accounts end up causing different behaviors. Life in the 21st century

[@alessandrog2016]

Genius! You saved my life :-)

[@antoniaprice589]

Thank you so much!!!! I was about to throw my printer up against the wall...lol I am good to go now!

[@gilberthale7777]

Cool! I am happy our video we did helped keep you from damaging the wall, much less the new printer/scanner/copier/FAX machine. Actually, the FAX aspect of the unit is still up in the air as I have not yet taken the time to set up iFAX. I have been using Send2FAX.com for over 15 years, and have found it to be an excellent serive - and they provide an 800 # for our account no less. This is a quiet weekend, so perhaps your email will give me incentive to look at setting up iFAX and doing another video. We will see. Anyway, thank for for letting me know the video was helpful. It does my soul good to get Kudos from so many folks across the planet.

[@michamiszczuk5539]

Thanks. Fast and simple guide. Working like a charm!

[@gilberthale7777]

Very cool/ Thank you for letting me know it worked out for you also... It is good to hear what I posted has been of good value to others.

[@cmj3058]

Thank You Gilbert. It worked.

[@gilberthale7777]

Excellent. I am glad that approach worked out for you. Why it is Canon does not have more clarity with their documentation is beyond me. I can only surmise it is because they anticipated consumers would find a way to make things work, then share with other consumers via KZbin. I am glad I learned what I did from various sources, and saw a need for thed non-business Google gmail, as opposed to the business Google email setups - and then took the time to do a KZbin for "the rest of us." Thank you for taking the time to let me know this worked out for you...

[@noeaortiz]

excelent video thanks for sharing

[@gilberthale7777]

Thank you for the kind comment. I hope you found the information useful.

[@noeaortiz]

@@gilberthale7777 I can configure my print thanks to your video

[@gilberthale7777]

@@noeaortizvery cool. I recall when I looked at other KZbin videos they were all showing how to set up gmail with the commercial version. I finally figured out the consumer version of gmail that worked with the Canon. How could I not share with others. I am so glad the effort was not wasted.

[@Bonannzzaa]

Soo Thunk you! You saved me!

[@gilberthale7777]

Cool! That is what it is all about re: why I opted to share this info on KZbin. I sometimes wonder how we survived as a species back in the Dark Ages (per-Internet and pre-KZbin). I am glad is was able to help you out.

[@Isabelle1159]

❤

[@62disturbed]

Awesome! Helped me a ton!!! Thank You! Other videos must have been that business account. I couldnt find app passwords where they said they were. Oh yeah! I would hide your phone number on the video! I thought about texting you a thank you, but then I thought that might be creepy. HAHA Thanks again

[@gilberthale7777]

HI Paul! You and I had likely gone down similar paths initially, where the KZbin videos I came across showing how to set up Scan to Email with Gmail just was not matching what my setup screen were showing. I realized in one of them the posting mentioned the Gmail was the For Business account version. So I began to hunt for Gmail Personl version for any different info. I found the info, but it did not deal well with the Canon side of the setup. So, once I had gotten my system to work with Scan to Gmail I thought the least I can do is set up an easier, more clear cut video (for the rest of us). I had not noticed my phone # appearing in the video. I will need to look for that. Thank you for the heads up inn letting me know my post helped you, and for taking the time out to let me know you found the posting useful.. Ciao!

[@JustNel]

THank you! I am now trying to set up iFaxing so i can fax through internet.. i dont have a telephone line setup in my home

[@gilberthale7777]

I have been using Send2FAX as a solution for incoming and outgoing FAXes for several years. Having sold our business and retiring I decided to keep that service for another few years to see if ever anyone had need for it with me ever again. In may, however, set up iFAX on the Canon MF644cdw just to be prepared to switch to not. We have VOIP for our land line, which does not play well with FAX or telephone modem communications. So, the iFAX feature may end up making sense to pursue. I am surmising the documentation on how to set up and run iFAX is as bleak as the info on setting up scan to email for gmail. If that is the case I will no doubt do a video on how to set that up also. I am glad you found this mine video useful. For me, now in my sunset years, more than ever it is all about live, learn, share.

[@JustNel]

@@gilberthale7777 i and countless others greatly appreciate all your efforts.

[@gilberthale7777]

When you get the iFAX set up and working I would like to find out where you found info on said setup. I am planning to approach the iFAX solution, just to see if it isa viable replacement for Send2FAX. When I search for KZbin info on Canon iFAX I do not see anything as straightforward as I would like. Maybe it is just me, heh heh...

[@JustNel]

@@gilberthale7777 was not able to get it going. I'll keep trying

[@nilolee2426]

Hello I just bought canon mf656cdw and I’m going to set it up tomorrow and hopefully it the same procedure, btw I also have msn acct. Do you know if I can set it up same way? Thanks for the video

[@gilberthale7777]

MSN will most likely be using a different port numbering schema. And likely a different protocol setup as well. That said, I am traveling all the rest of this week until early next week. I have my iPhone to use for communication and a laptop I can use in our hotels rooms during our journey. I will do what I can to out together the setups you will need. But, although canon tech support was less than helpful with me the times I called, it may be worthwhile reaching out to them. In any event, I will try to do right by you. This may take more than a day for me to research. Luckily I am not driving so perhaps I can use the iPhone as a hot spot and connect to the internet on the laptop while Lynda is driving. If so that will expand my time available to find the setups you will need Hang in there. Help mid on the way. And, believe me it is worth the effort. It is a nice printer and scanner system.

[@gilberthale7777]

Incidentally, I believe you have both duplex printing and duplex scanning capability. On our 644 model we have both duplex capabilities. But the default setting is for single side printing and scanning. I wanted to have duplex scanning and duplex printing operating as the defaults. I ended up calling canon tech support on those and got the correct answers with no grief. Lynda (wife) did not want duplex printing for a project (labels) and not took me a while to figure out to to alter the File|Print settings to print to one side only through the application print driver on the PC. But once I figured it out it was easy to replicate and it worked perfectly. I guess the message is that even once you have your print to email working your journey is not yet over. The good news is the printer and scanner drivers are quite capable and you ought to be able to do pretty much anything you want, once you play with it enough to figure it out. Fun, fun, fun. But well worth the effort. The canon image class machines are that good. Seriously. One final word of mention. Your timers that came with the printer are known as Starter Toners. They have far less toner than replacement toners. It is best to order your toners in advance and always keep a timer for each color in reserve. Further, if you can get extra content toners it is usually with it. You can get oem toners if you like. I opted (for the past 12 years now) to get high quality 3rd party toner despite the ominous warnings from printer Manufacturers. Never a problem. Following is where I get them from. When you place your order tell Rob that Gil Hale referred you. I don’t get a commission or anything like that. I just like him to know I am out there trying to point folks in his direction. Robb Yoder Inked LLC Printer Supplies ink jet printer supplies laser printer cartridge supplies e: [e-mail] p: 585-787-4188 f:585-787-4188 Inked LLC 508 Plank Rd. Webster, NY 14580

[@gilberthale7777]

Okay, I found a few KZbin videos where the person who made and posted the video(s) on how to seet up email settingss to use various Microsoft related email applications, which include Live.com, MSN.com, and several other MS protocols. I am not going to be back at my place to put together a comprehensive How To step-by-step video on this relating to the Canon ImageClass machines for at least a week. There for I have two suggestions. One is to look at the video in the link below, and take note of the port #s, and various configuration info re: protocols and settings used. Once you have that open up the Canon config menu for network, then for email, configurations and plug in the relevant info. But wait! There's a viable alternative! And one I feel is jst as practical. You could set up (for free) a Google Gmail account, and apply the settings in my video you already watched. If you concerned someone may send a reply that will go to an unwatched Gmail account, no problem. In the Gmail configuration you can set up an automatic Forward To email address, so any replies to your Canon built and sent (via the Gmail email account) Scan To Email documents will end up going to your MSN account. That is a definite work-around, but a viable one. If I were in your shoes I would give option #2 a lot of consideration if I could not get Option #1 to work with minimal effort. kzbin.info/www/bejne/fIXYlZ6VacaGrJo

[@nilolee2426]

Wow Gilbert, thanks for speedy respond. I’m not good following written instructions/procedures. I rather watch it in video like you did. I really do appreciate if you can make a video on your free time, no rush and take your time. Again Thank you so much for the reply😊.

[@gilberthale7777]

@@nilolee2426 I am Glad it was helpful.

[@diegovargas4070]

I did everything in the video but I still have problems when scanning and sending the document by mail it always prints a TX report

[@gilberthale7777]

Sorry it did not work out for you. Is your email a Google Business account with Gmail, or a personal Gmail email account? If you have a business gmail account it has a different setup, which is covered in other KZbin videos. If it is not a Gmail email (business or personal) this setup will not work. You would need to find out from your Internet Service Provider the spec values to set up for an IMAP, or a POP & SMTP Server. You will also need to get the Port Numbers, and the UserIF and Password. Depending on how your Internet Service Provider set up their email server there may be some other more advanced setting to enter into your email setup. Things can get fairly confusing, even difficult really fast. But, the good news is once you have your email set up to work on the Canon ImageClass machine it will work consistently. If you are still having issues please take a photo of the TX report and send it to my [e-mail] address. I will try to figure out where the problem is coming from.