Channel Calendar in Teams - New Feature

[@lbianchi99]

This is a great video!!! I could have saved myself an hour of testing if I would have watched this instead. The last point made is what I missed when testing: how to add a channel meeting to my calendar for meetings set up by someone else. Thank you!

[@ChrisMenardTraining]

Glad to help. It is a nice feature but it could use some improvements.

[@ruijg107]

@@ChrisMenardTraining Could one of those be being able to adjust the timescale? I do not seem to be able to get my meeting on 9.15...?

[@denisestatz230]

Will they be coming out with an option to add an appointment instead of a meeting request? I just want to put events on a calendar but I don't want to invite everyone on the Team (or any individuals) to attend them - I just want it to be a view for everyone to see all events going on within that channel.

[@s.sarker]

you can use sharepoint calender and integrate it with your MS Teams group.

[@russellseward9616]

@@s.sarker We have integrated sharepoint calendars and it works... but it's certainly not ideal. Would much prefer an appointment calendar native to teams/channels.

[@s.sarker]

@@russellseward9616 i second that for sure

[@prestonscheuneman]

Thanks for this. I'm still waiting for this Channel Calendar app to show up in Teams and this lets me see how it works until then.

[@ChrisMenardTraining]

Thanks Preston. So far so good. It should be rolling out soon to all users.

[@Gurman01]

Hi Chris, question; my department have MS teams, my team have created a sub channel to work in. I created a channel calendar in the sub channel, however when creating calendar events and not adding any attendees, everyone in the department gets notified?? FYI we don’t have separate sharepoint as teams, just our own pages. Any reason why channel calendars events go to everyone?

[@putripandora8051]

I just tried precisely followed your step by step in the video and still all of the big teams received the invitation. That was unfortunate and cause a mess..

[@danielduchon1035]

@@putripandora8051 I have the same problem but only external guests gets the invites even when I havent added them to the meeting.

[@VladimirGareski]

Three years later still no export or print option for these calendars.

[@putripandora8051]

Hi Chris, I just tried precisely followed your step by step in the video and still all of the big teams received the invitation. That was unfortunate and cause a mess..

[@ChrisMenardTraining]

When a Team gets created a Microsoft 365 Group is created. That tells me they have the group set up to receive notification of calendar invites. It can be turned off so they don't get invites. That would be done by someone with Admin rights. Here is a screenshot showing how my default are for a Team. drive.google.com/file/d/1CZpKj2ChNUxAfL_P3cJU0yANgJ_Uqpk_/view?usp=drivesdk

[@putripandora8051]

@@ChrisMenardTraining Thank you so much for the insights!

[@timtaylor8557]

I do not see this app. Did they change/remove it or is this only available to paid accounts?

[@ShelbyPerkins-t1m]

How do I get the invites to only show on the channel calendar and not my Outlook? I have training that my team needs to be apart of but I don't need to attend. I want the invites to stay on the teams channel but be removed from my outlook calendar. Is that possible?

[@ju143dy]

Hi Chris , thanks for the helpful information , I noticed that when I create an events on Channel it shows automatically to my calendar , please let me know if I can stop this

[@demopastel5036]

This looks like a great tool, but it's super disappointment that you cannot add one of these calendars to a private channel. :(

[@chandrasiddabattula1250]

Its not available in the shared channel also, only works with standard channels

[@stephenjcarr1]

Thats helpful to understand how Teams works, however it doesnt meet my requirements. I have a channel with > 300 members, and I want to schedule a meeting in this channel - but I want them all to get an outlook email to ensure they see it !

[@ChrisMenardTraining]

Steve, this can be done. When a Team is created a Microsoft Group is created. The Group can be configured to always get Team Channel invites. That is what you want. So when you schedule a Channel meeting, even with no one invited, but it is a channel meeting, everyone on your Team will get an invite. Your IT group can easily make this happen.

[@stephenjcarr1]

@@ChrisMenardTraining thank you - I will look into it

[@cameliahudema9741]

How to show my entries from my calendar in a group calendar, to know when people are available, to set a meeting?

[@ChrisMenardTraining]

Group calendar by itself will not do that. You have to add people to the meeting line and use the scheduling assistant in Teams or Outlook.

[@MrTacoGuy1000]

is there a way to change the color of the meetings on the calendar? great video by the way, thank you

[@ChrisMenardTraining]

I checked and I don't see a way to change the calendar color.

[@MrTacoGuy1000]

@@ChrisMenardTraining thank you for checking, I might reach out to Microsoft to express my desire for separate colors on the calendar. Shouldn’t be too hard to add

[@name1us]

I can add the Channel Calendar to a Public Channel but not a Private Channel. Any way I can get this working on a Private Channel too?

[@ChrisMenardTraining]

Not supported yet in private channels.

[@dom6361]

Such a tease- my company doesn’t have this yet.

[@siljesig]

Hi Chris. Thank you for a great video! I want to create a weekly schedule for meetings the next year by importing an excel file. If possible what kind of template should I use in Excel? Thanks :)

[@DS-ol6nc]

How to delete the scheduled meeting? If the meeting is deleted and post on the Channel also will be deleted?

[@ChrisMenardTraining]

The channel post will say the meeting was canceled. Here is a screenshot. drive.google.com/file/d/1IFwGgBt-GEeAajsbxujlu7wNBUm6KzwO/view?usp=drivesdk

[@DS-ol6nc]

@@ChrisMenardTraining thank you , so we need to delete the meeting from calendar

[@ChrisMenardTraining]

@@DS-ol6nc Correct. Delete from the calendar and the meeting deletes from the Post (Conversations).

[@DS-ol6nc]

@@ChrisMenardTraining Thank you

[@paulschilke9040]

I really want to have the meeting invite go out to all team members. Is there any way to send out an invite to all team members so the meeting appears on their calendar?

[@danielduchon1035]

When I create a meeting in our Team channel calendar, invites are sent to all external guest without me having made them as an attendant. The invite is only sent to Guest, not the internal users/members (unless I have added them specificaly that is). This is really enoying and not so cool... Can I fix it?

[@ChrisMenardTraining]

Daniel, I think Microsoft has this all messed up. I know I have some Channel meetings when everyone gets an invite. I have somewhere only some people get an invite, and I also have channel meetings where no one gets an invite. I think this has to do with Teams being Microsoft 365 Groups. Depending on when the Group was created and the setting for the group. I do know to get this resolved, you would have to get your Teams Administrator involved. There is a setting in Microsoft 365 Groups for who gets emails and event notifications. A regular user can't access this setting.

[@danielduchon1035]

@@ChrisMenardTraining Thanks Chris! I will check with them!

[@joestenger9490]

is there a monthly view for channel calendar

[@ChrisMenardTraining]

Hello. There is no monthly view for a Channel Calendar. I'm not sure why. It seems like it should be easy to implement.

[@sarasfli65]

Hi Chris, now is it possible to add calendar to private channels? Thanks ;-)

[@ChrisMenardTraining]

Not at this time.

[@FamilyZimmers]

Hi Chris, useful video, I've just discovered Channel Calendars, however, I already have many meetings setup through outlook, which appear on my teams calandar - it there a way to get these established meetings to show on the Channel Calendar?

[@ChrisMenardTraining]

Good question. I don't think there is an import feature, but I'll look.

[@ChrisPang10]

Hi @@ChrisMenardTraining, did MS by chance fix this void since you posted the video? Have several Teams meetings sent from other departments, and would be great if end users could add or copy the meeting link/url to the channel calendar.

[@THB007fav]

Any update on this one? Can I forward existing meetings from my personal calendar to the Channel Calendar?

[@Libbeh123]

@@THB007fav @ChrisMenardTraining Hi - did you have any luck with this? Seems odd that you cant add an existing event to a particular channel. I would have to cancel and recreate all my planned events and recurring calendar entries to use this feature otherwise

[@susannenytomt8076]

Hi, Is there a way that any owner of the team can edit the invitation not only the organizer?

[@trevorrowler6184]

Great information. Has someone found whether that Calendar could be found in the corresponding SharePoint site for that Channel?

[@CigarDoug]

I just tested this video, it does not create a Calendar in the SharePoint site. I had the same question!

[@smcclements]

I think this behavior has changed. Now all team members are receiving invites for channel meetings; not just required and optional members.

[@luajordix4421]

i want a join teams meatting ok dear Chris menard i join too send link thx

[@isaacstarr8539]

hello

[@mr2ri268]

Hello Chirs is there any whole month view with this application? , There are just daily and week period view.

[@ChrisMenardTraining]

I didn't even catch that. All I see is what you mentioned. Day, Work Week, and Week. Month would be great.

[@DerekOldfield]

The piece at 4:10 is so frustrating. It's so clunky for others to add the meeting to their own calendars. The channel calendar is ok, but if it doesn't sync with everyone's personal calendars, it seems like just another place people have to check frequently.

[@ChrisMenardTraining]

I do agree. I think Microsoft had good intentions for this, but I know some calendar meetings go to all Team members and other times they don't.

[@aerstanjosephine1793]

Hello Chris, thanks for detailed video. I have a question regarding this, is it possible to only allow few members of the channel to edit this calendar, and allow the others to only view this calendar? Much appreciated!

[@Liusila]

I think it depends on general access those members are granted to the channel - some can be set as guests who can only view but not edit, but that will apply on everything within the channel.

[@CarlosMedina82]

Errrrmm no, Chris, there must be a setting somewhere. I did that JUST as you did and EVERYONE in the team got an invite :-/ .... looking around the net, I'm not the only one.

[@ChrisMenardTraining]

If everyone got the invite, which is possible, that is coming from Office 365 group settings. We have set up where members of the group do not get invites. Whenever a Team is created, a Office group is created.

[@putripandora8051]

@@ChrisMenardTraining Hi Chris, how to do "set up where members of the group do not get invites"? thank you!

[@edithdeleon4761]

Great video! Question: how can I edit "Locations" to include all my offices meeting rooms?

[@dawnhenderson1599]

Hi In this video Chris says members of the team (channel) do not receive an invite for the meeting but when I set up a meeting this way, everyone in the channel gets a notification and I don't want them to?

[@ChrisMenardTraining]

Dawn, Microsoft has messed this up a little. You need to get with your IT dept and tell them you don't want that group, the M365 group, to get notifications. BTW, it was not your IT depts fault.

[@-fivehead-]

Finally! Is there any way for the calendar to show on the Teams iOS app? On the App in the More tab, I don't see the calendar and I would expect it to be there.

[@rawi707]

One problem: this calendar is sending the invite to all the entire team; all channels. I think there should be some option to restrict sending the invite to only Tags of people, or selected people. Correct me if I'm wrong?

[@ChrisMenardTraining]

Depending on how the group is set up, it will go to the entire team or no one. Those are the two options. If you want to send to only certain users, you would have to set up no notifications to the Team, and type in the users you want the invite to go to.

[@rawi707]

@@ChrisMenardTraining Well, after setting the Channel Notification to off, the Channel Calendar keeps sending the invite to everyone ...

[@driver288]

Hi! I actually think this is a really really stupid feature requested by no one. Why not just make the M365 group calendar, that the team is built on visible in Teams? I’m now almost in 2024 and this feature still makes little sense since the group already has a calendar that works logically in both teams and outlook if only we could make it visible here. Instead we get the quirks you describe here and not true sync between outlook/teams like with the personal calendar. Just expose the M365 group calendar to teams! Maybe keep this in just for shared channels.

[@JillJohnsonWhitcon]

Is there any way to schedule an event in our shared Teams Calendar that will automatically show up in all team members' Outlook calendars? I know we can Invite, but that seems needlessly cumbersome since it's obviously only our team of more than 20 people that need to know about the events mentioned. I'm aware that we could just use a shared calendar in Outlook, but that seems to defeat the point of a Teams Channel for group-related stuff. Any tips to make events in a Teams calendar automatically trigger invites to in Outlook calendar? The boss just doesn't have the time to check two calendars, and, in my opinion, shouldn't have to.

[@CarlaQuackenbush]

Chris, is there a way to add an invite without a Teams meeting included (just the shell of a meeting) by any chance? Or is it a manual removal of the Teams meeting after it is generated?

[@robw1927]

what's the point of having a channel calendar when the basic stuff like scheduling private meetings or scheduling channel meetings in outlook calendar is still unresolved👎🙄

[@karthikR-nc7xb]

Nice video! Question: can we create an event on a Team channel calendar without a Teams video conferencing link?

[@hotshotsentertainment8154]

I am having issues with my manager who is also an owner to the channel, making edits to an invite created by me. Can multiple owners manage the calendar?

[@sawanmridha]

Do we have any way to export data from channel calendar ?

[@carmendonnell4916]

How do you get the Channel Calendar to show to all the members of the Teams? For some reason, they aren't able to view it. Can you send an Outlook invite to the Channel Calendar? or only create within Teams?

[@ChrisMenardTraining]

You could *Copy Link to tab* . Screenshot is below. After copying the link you could post in a conversation or email it. That is strange that some members of the Team do not see it, since it is a tab. Let me know if this helps. TY. Screenshot drive.google.com/file/d/1GxYFLfzMrExIG1EJgK7EuFCX_GgzSORw/view?usp=drivesdk

[@mauricioetienne2335]

Hi thanks very helpful I just have one question, so taking into account the same video example, if I were to invite Carol to test 1 meeting and she accepts it, then it would also appear in her Outlook personal calendar right? (Calendar tab within Teams is actually each users personal calendar in Outlook?)

[@ChrisMenardTraining]

If you invite Carol to Test Meeting 1 it will go to her Outlook account and can accept, decline, or tentative. The Calendar Tab is NOT each users personal calendar. I could have events on the calendar channel that Carol would never know about from her personal Outlook calendar. She would have to go to the Channel calendar to see them. I hope this helps.

[@elisesuggate3864]

Thanks for this video, however I have set up channel calendar in Teams on my desktop, but it won’t show up on my iPhone app, is there a way to fix this as a lot of my team members use their iPhones and not laptops?

[@ChrisMenardTraining]

Elise, I have an android phone and have the same problem. It appears, Channel calendars do not appear on mobile devices. One thing to try on your iPhone. See if it appears when you go to Calendar. I tried on Android but no luck for me.

[@beverleyjoan2828]

thanks that was really helpful. A question please: can you, when in group's channel calendar, send an invitation to a set of members privately (so basically I want to see it as the organiser but I don't want all members to see it....and I want to record the training).

[@ChrisMenardTraining]

Beverly, thanks for the question. You can't send a private meeting invite to only a select few Team members. The workaround is to schedule a meeting in Teams Calendar or Outlook calendar and only invite the people you want from the Team. The drawback is this will not end up in the Channel, but that is what you can do and you can record the training, chat, and chat after training.

[@AlBergstein]

Hi Chris. Overall a good video. What is still confusing to me is "why does this calendar exist?" I've spent a couple of years training users in how to use their Outlook calendars with Teams. Each Team already gets a calendar and each person has an Outlook calendar. What is the use case for this over the standard calendars?

[@CigarDoug]

Only the members of the Teams channel will see the meeting. It's a way of scheduling meetings without manually adding every attendee to the invite. If a person belongs to a Teams channel, they will see the meeting on the Teams channel calendar.

[@CigarDoug]

A Team does NOT get a calendar by default. You have to (a) open the SharePoint Site Collection on the back end (b) manually create a calendar in SharePoint and then (c) manually create a link to the calendar in the Teams channel. That's a lot of manual effort.

[@jsgumataotao]

Hello, is there a way to hide some or all channel calendar posts from the channel? I’m not sure if I overlooked a setting option.

[@ChrisMenardTraining]

With channel post, there is no way to hide or delete the post. You can delete something you wrote in a post conversation, but you can't delete what other people wrote.

[@ponkieponkz]

Why cant I find a channel calendar in my Teams?

[@mikesweet3669]

I created a meeting on a Teams channel calendar and it definitely invited everyone on the Team even though I didn't invite anyone directly...

[@ChrisMenardTraining]

Mike, they are definitely having issues with this. When a team gets created, a Microsoft Group gets created. In M365 groups there is setting that allows all members of the group to get notified of events. It sounds like that is what is turned on. An Admin person for the Group, not the Team Organizer, has to turn it off. Microsoft needs to fix this, but I wouldn't count on it.

[@ChrisB-ci9hr]

Chris could this be used to track vacation and out of office for the members of a Team?

[@ChrisMenardTraining]

Possible, but maybe a SharePoint calendar or Group calendar in Outlook would be better.

[@katarzynastawarek9163]

Is there a way to have a monthly view and also overlay more calendars? Like in outlook?

[@ChrisMenardTraining]

Not in the Teams calendar. Only Outlook does the overlay mode.

[@clotilderaingue7630]

Hi Chris, Is it possible to add an event inside the channel calendar without having a post for that ? For example, at the beginning of the year when you set a lot of meetings for the year... Is it possible to use tag to add specific attendees within the Team ?

[@ChrisMenardTraining]

I tested last night in a channel calendar. No other Teams members received a notification. Here is a screenshot drive.google.com/file/d/1oE8tMBjoxe_QY11RZZUTsHGLA-8C7Xj9/view?usp=drivesdk

[@putripandora8051]

​@@ChrisMenardTraining Hi Chris, I just tried precisely followed your step by step in the video and still all of the big teams received the invitation. That was unfortunate and cause a mess..

[@cornettomsc]

Thank you for the great video! Does anyone know if those features and options are somehow limited if your working with a shared channel? 🤔

[@robw1927]

Hi Chris. Why is everyone invited in the channel calendar when you have specified only the required attendees?

[@ChrisMenardTraining]

Hello, Rob. I've seen this go both ways. Method 1 - only people who are specifically invited get an invite and Method 2 - everyone in the channel, or Team, receives the invite. It all depends on the setting for the Microsoft 365 Group. An Admin would have to turn off the feature that is allowing everyone, all team members, to receive invitations for channel meetings. I've seen this happen before. I prefer Method 1 myself but that is a preference.

[@clotilderaingue7630]

@@ChrisMenardTraining Where can you change this setting?

[@brilove3600]

I have been searching for days.....of how to add an Teams Meeting to a shared calendar. Lifesaver!

[@ChrisMenardTraining]

Thanks, Bri.

[@jeannettefrevius7464]

How can we organise events by color ?

[@twitchtwitch9006]

best video, direct and super informative

[@ChrisMenardTraining]

I appreciate that!

[@markgroveunder3944]

It looks like you can't add channel calendar to a private channel. Other than that, pretty cool feature

[@ChrisMenardTraining]

Mark, you are correct. Hopefully they will put that on their roadmap.

[@OUCaldwell]

Oh no! Hopefully soon ❣

[@2passjash]

You can not see this in the mobile app. Any suggested work arounds?

[@ChrisMenardTraining]

No workaround. I do not believe the Channel calendar can be viewed on any mobile device.

[@DavidHermann]

Hi Chris, the video is a godsend, I've been battling with this calendar for far too long. Now, I know you briefly tapped on the topic but let me explain what I try to work. Our salesforce uses a company outlook calendar via the iPhone calendar app. This way the meeting is on their phone app as well as on outlook when using their laptops. I know teaching them different way is a challenge. When they create invites from there I can't get the channel option and if they add as invite my 'channel calendar' it force adds the meeting on everyones calendar. Am I missing something or is there simply no other way than trying to move them over to teams on mobile?

[@thatott281]

Hi Chris or anyone That can help. what could be the issue that affects my view of what is being presented during a Teams meeting. Sometimes the presentation delays to reflect on my side and at time it just doesn't pop up at all.

[@dom6361]

Wow thank you!! And to the point!

[@dom6361]

Also about time Teams- this eliminates SharePoint and permissions in outlook that’s so hard to get around

[@TheSubhayan1985]

How do I add global public holidays in the shared channel calendar as a non admin

[@gsilvaads]

Tks Chris!

[@ChrisMenardTraining]

welcome

[@AdverJohnson]

thanks Chris! still valuable in 2024

[@jeantaylor63]

Hi. Great video. Just one question. If I set up a meeting using the channel calendar method, does it show up in my calendar as well?