Clarifying the Roles of a Day of Coordinator

[@kendalljanette]

Your videos are so helpful!! I’ve been watching since I got engaged in March and have loved all the tips and insight!💛

[@taymee]

I'm a Montana Native from Havre originally and did my bachelor's at UM, so small world I ran across your channel now that I'm in Indiana now! Thank you for all the insight

[@emilysummer]

ah small world indeed! thanks for watching 🤍

[@VivianZayas-fh5dt]

Hi there! I watched your lovely video and noticed that you often stay until the very end of weddings. As a fellow coordinator, I typically tailor my packages to leave either after the first dance or after dinner, as I find there isn’t much left to do once the couple is enjoying dinner or dancing later in the evening. I’m curious about what tasks you find yourself handling during those later hours. I know you mentioned monitoring shuttles, overseeing vendor departures, and assisting with tear down. From your experience, what are some other key responsibilities you focus on during the time between the first dance and the end of the night? Thanks so much for sharing your insights!

[@emilysummer]

Hi! Yes, this is mostly a personal choice for me (and maybe my control freak tendencies ha) to charge an amount that makes sense for me to stay until the end of the night to ensure everything goes smoothly to the very end. Yes, the shuttles are a big one, but also often there are rental items that come from companies I have good relationships with and I want to make sure things are getting properly packed up and where they need to go at the end of the night. Sometimes this is an add-on tear down cost, but often it's just already built in to their package! There is usually a couple hours of downtime since I can't pack up until later and I will typically shut myself in a quiet corner for a bit and catch up on emails/sharing to socials etc.

[@VivianZayas-fh5dt]

@@emilysummer Thank you for your reply, and I appreciate your understanding. I once had a bride express dissatisfaction because she felt I was “standing around,” but at that point in the evening, she was on the dance floor, and there wasn’t much left for me to do yet. The dessert truck hadn’t arrived, and it was still too early for shuttle monitoring. I did reflect on whether there was anything else I could have been doing during that downtime, as I do find there are a few quieter hours when things wind down towards the end. In this case, I believe there may have been some miscommunication about my role, as the bride also expected me to serve drinks, which I can’t legally do. Weddings are such a learning experience with each new event, and I’m grateful for the lessons they bring! Thank you again for your thoughtful response.