ClickUp vs. Todoist: Which task management software is right for you?

[@LaylaPomper]

Which is the winner for you? Let me know below! Also don't forget: 🔗To try Todoist, use our affiliate link at processdriven.co/Todoist 🔗To try ClickUp, use our affiliate link at processdriven.co/ClickUp

[@kmfnj]

This summary has been instrumental in guiding my decision to begin my GTD journey with Todoist, but to expand into Clickup if/when that becomes necessary. Thank you so much for this excellent overview of both platforms. You probably saved me a few hours of research! [EDIT]: Wow! You actually called out my exact reason for this search at 14:26 -- I'm coming from Notion and wanted something "easier"! Again, GREAT video and thanks! 🙌

[@fredericvivier5502]

I come from Todoist as my former solo task management tool and I'm now using Clickup to work with a large team. Given my current usage it's a no brainer, since Clickup is superior in terms of team communication, workflows, team projects, permissions... But I fully agree that Todoist is a really nice choice and better than CU as a solo to-do list.

[@LaylaPomper]

Totally agree! Todoist definitely seems to be making moves toward team use...but it's not there yet, unfortunately.

[@willhelliwell]

I do ClickUp consulting but I've just started using Todoist and it's what I've been looking for in my day-to-day. ClickUp is a beast. It's for projects. It's for documenting. It's for sharing and collaborating. Todoist is for capturing tasks quickly. And for me, seeing those tasks alongside in calendar is key. Making the two work together? I'll have a task in Todoist called "write newsletter". Then I'll go over to ClickUp, pick one of my templates, track the progress, tick off all the checklist items, publish, go though all the post publishing items... you get the picture.

[@LaylaPomper]

Thank you so much for sharing!

[@estate0007]

Thanks for the video. I'm planning to use both: Todoist (which I have used a few years ago) for private-ish, easy to handle stuff and ClickUp (which I'm using currently) for more complex work projects with colleagues. And then I want to bring both worlds together in a single view in Sunsama, because Sunsama has the best ADHD-friendly weekly overview.

[@LaylaPomper]

Cool combination! I’m excited to hear how it works for you. 🥳

[@jeremymorris570]

Sunsama is grossly overpriced

[@SpiraeaHerbs]

Thanks so much for this video. I am a solo entrepreneur and homeschooling mom trying to find a system to keep me organized and no longer feeling "behind" on all my tasks all the time. I'm not looking for a steep learning curve and I'm not a SUPER techie but I'm still not sure which system is best for me, but I am going to keep browsing your channel for ideas. So far I have narrowed it down to ClickUp, Todoist and Asana.

[@LaylaPomper]

You got this! If you haven't checked out our, "6 Project Management Tools To Try Based On Your Personality Type" I'd recommend watching that next. ☺️ processdriven.co/documentation/6-project-management-tools-to-try-based-on-your-personality-type/

[@SpiraeaHerbs]

@@LaylaPomper That was the first video I watched! Lol. I ended up going with Todoist (at least for now). Simple, low-tech but still powerful enough to keep me productive and on task! Thanks for everything you do.

[@LeeWelch]

For years, I was a die-hard fan of Todoist. When a friend wanted my help to look into ClickUp! I scoffed at his "glossy new toy" syndrome, but I found the more I understood about ClickUp!, the more I wanted to make the switch. And switch I did! Almost a year on, I'm in ClickUp! heaven, but that's as a result of lots of time spent studying Layla's videos and guidance. Not just watching but APPLYING her advice. Being a user familiar with both platforms, I think Layla's summary and user case are spot on. For nerdy peeps like me that love to explore "what does that button do" and have the patience to create a powerhouse of a business platform, ClickUp! is the place to go; it's so much more than simple task management; start out small and simple, then growing it out, paying close attention to Layla's guidance. But if power and simplicity are required, with less scalability, Todoist is quick, clean and straightforward. But ROLL ON ClickUp! v3 and all it promises. The recent clunkiness won't be missed!

[@LaylaPomper]

Ah, I'm so happy to read this Lee! 🤩 I'm happy to help!

[@Mr-Silver-08]

Thank you for this video - well balanced and unbiased I'd say. I've been using Todoist for almost a year, opted to hop into Clickup today, starting out and have read a lot of info. Thusfar, Clickup seems to be what I'm hunting for

[@LaylaPomper]

Thank you for the kind words! I'm so glad this helped!

[@GrantCrowell]

Excellent comparison video,, Queen Layla of the Processin' ! I have been using ToDoist Premium for a number of years as a soloprenuer/contractor, with some sharing between a colleague or two that's intermittent. I lament that ToDoist doesn't integrate with Gantt charts or a better calendar set up for individual projects, which is why I still am open to Click-up for bigger projects and long-term plans than my to-do tasks.

[@LaylaPomper]

Hey Grant! Thank you so much for sharing!

[@graytonw5238]

I stumbled onto ClickUp recently and was impressed with all the features, but after trying it out and watching a couple of your videos on it, including pricing levels and the "philosophy" of ClickUp, I think I'm going to stay with Todoist. As a solo freelancer, I think it's more suited for project management and tasks in that environment, and yes, a much cleaner interface.

[@LaylaPomper]

Hey Grayton! I'm so glad this helped you stick to what works for you! :)

[@Houseofgamine]

I had to like and comment because you asked the most nicely of anyone on YT. Great info as well

[@LaylaPomper]

Thank you for the kind words! I'm so glad this was helpful!

[@princemajere]

Another great video. I use both as well…for many of the same reasons you outlined in this video. I am curious to know if you have a video on how to easily manage “tasks”, especially recurring tasks, in ClickUp? Sometimes, even though I am pretty organized in my Lists with ClickUp, I still overwhelm myself with all the tasks I have (Personal, Business, Client, Special Projects, etc.) so getting a better “process” for this would be extremely helpful. Thanks in advance, Layla!

[@LaylaPomper]

Have you checked out this article that may help: processdriven.co/clickup/how-to-use-clickup/3-clickup-recurring-task-faqs-answered/ ?

[@pierrestephenson4231]

Thank you so much for a clear and concise comparison. More research and trial needed, but a good start.

[@rubygage]

This is a great video, I've considered getting someone on Todoist, and I might send them this video!

[@LaylaPomper]

I'm so glad it's helpful! You certainly should :)

[@peterronhovde]

Thanks for this video. It was very timely for me. I was starting to use Todoist, and I liked it, but I knew I was going to try to expand to manage a team in the near future. With that in mind, I made myself move over to ClickUp during the summer to familiarize myself well with its system before I hire or contract out with anyone. I didn't want to be learning a new system while also learning how to manage people remotely. Unfortunately, I am currently underwhelmed so far with ClickUp mostly with it's painfully slow response times to actions compared to Todoist, and I feel like the task management aspect of ClickUp is just clunky in comparison. I even find myself not wanting the enter my own work tasks into ClickOp. I've even been using pen and paper as much as ClickUp recently. I know I'll probably need a "work management" software of some kind eventually, but the current incarnation of ClickUp is making me question the choice.

[@LaylaPomper]

I can appreciate that...especially lately! ClickUp has felt slower than usual as the hype for their 3.0 release builds. It's expected to arrive Fall 2022, and I imagine there are many users who anxiously hoping that next incarnation to be less clunky/heavy.

[@EarthandSoulStudios]

@@LaylaPomper I have been wondering your honest opinion with Clickup’s notable problems. It is really slow. But even more so their customer support is sub par especially for being on a paid version of their plan (business). I haven’t had great experiences in my first month with their customer support, especially around billing. Anyways, I’ve heard others comment that they believe Clickup is on its way down and they’ve laid off people. What do you think?

[@devarni]

Thanks Layla 😍ClickUp has never really worked for me for tasks. Much too complex and sometimes confusing. Not to mention the many bugs (which I hope will finally disappear with V3). Todoist, on the other hand, is very simple, but also very fast, e.g. when capturing tasks, and also works much more reliably than ClickUp. I would never plan projects in Todoist though, ClickUp is just miles better. I would just always use both! Todoist for tasks, ClickUp for the rest.

[@LaylaPomper]

Hey Frank! Thank you for sharing! I'm so glad you've found what works for you :)

[@wilsonlamlyt7138]

@@LaylaPomper hello Layla! May I ask when the v3 is on? I’m new to product management apps, mainly personal or small groups, and I’ve found taskade and ClickUp be both good in my opinion. May I know how do you review on taskade as a project management app? Cool to see a comparison😂

[@vladad2109]

Between two of mentioned I'd pick ClickUp because it's more user-friendly and look better. But for me the best is Flowlu. I use it for a year and really enjoy how it boost my productivivty. I think that the point is in powerful automations and wide ranged tools. Moreover, it's an all-in-one software, so even a CRM and accounting are inside.

[@LaylaPomper]

Hey Vlada! I'm so glad you know what tool is right for you!

[@chillwavemusic5024]

Useful review Thanks for comparison IMHO ClickUp for Project Management ToDoist for Personal Productivity I’m personally use Todoist for both purposes And Todoist has a Full offline mode, it’s so useful too

[@LaylaPomper]

Hey! Thank you so much for sharing your feedback!

[@jozeffekiac]

For me the winner is...both. At this time, the best setup I found is Clickup for managing my work team of 2 (me and my colleague) - we have lots of different projects and different types of jobs, overlapping in time - that is something, where Todoist is quite useless. But I use Todoist to organize my days, keep my daily routine and daily tasks simple with a clean interface to not get distracted - that is where Clickup sucks. It seems, that even the process of extracting tasks from Clickup (where I keep only the higher levels of tasks - GTD calls that projects) to Todoist makes sense in the self management time. I might look into integration options, but probably the manual conversion of tasks might be better to mentally catch the tasks.

[@LaylaPomper]

Great points here, Jozef! I'm glad you found the duo that works best for you!

[@ogdanem]

Interesting comparison. The biggest problem is how you define a project. if a project is just a task, any to-do app will do it (nicer or less nice). If a project is more complex and you need to follow up on emails, tasks, and people then there is a need for a project app. I have tested many apps, and I know today that the biggest problem is that some apps, and Clickup is one of them, require the user to be a slave of the system. In the long term, todo & project apps will be converted into more sophisticated apps that will be combined with AI and will become more all-together apps.

[@LaylaPomper]

Wish we could skip to the future and see that next wave!

[@robertduffield6754]

Thank you for the ongoing comparisons of Task Management software options! You give wonderful insight, and I find your thoughtful approach very easy to follow. Here is my challenge, and I think it is something that practically NOBODY addresses. How do you choose a good PM Software if you are NOT a project manager?

[@LaylaPomper]

Hey Robert! Oooh. Good one. Could you define the difference - in your view - between a good PM and how someone who isn’t a good PM? Or, if your focus is more about not having projects, period…what types of work are you focused on? Once I understand where you draw the line we may be able to whip up some content around this… 🤓

[@robertduffield6754]

@@LaylaPomper Project Managers enter these conversations with an ENORMOUS leg up on the rest of the world. By and large, they have been trained in best practices, understand things like scrum/agile techniques, and even speak the day-to-day language of project management. You know good PM tools because you understand the nomenclature and processes associated with good PM techniques. Then there's the rest of us. We find ourselves thrown into this world, ad hoc, with a sink or swim mentality. I suspect most people in this scenario don't even recognize they are de facto PMs. We manage teams, budgets, resources, processes, and more. For example, Marketing Managers get thrown into myriad projects: collateral updates, webinars, branding work, website updates, proposals, events, etc. Each of these represents, at least in my mind, a potential project or project type. Choosing a software platform to manage work like this can be especially daunting if you don't have the training, insight, language, and background I mentioned above. Does that make sense?

[@bradywilson3560]

I tend to get anxious easily and I am just needing a task mngmt. for myself. No team. The whole calm clean environment of Todoist sounds very inviting. lol

[@LaylaPomper]

I'm happy you found something that may be helpful!

[@nicholasmagolan9561]

Thanks for keep8ng it clear and to the point

[@LaylaPomper]

Hey Nicholas! Absolutely! Happy to be of help!

[@ShawnDuggan]

Appreciate the honest review. You use the word quality multiple times in your video, but maybe aesthetic would be a better choice? I think ClickUp is a quality tool. It just has worse UX. I am a long-time Todoist user and I've tried to make a go of it in ClickUp. It wasn't as enjoyable to use and I was only using it for tasks so went back to Todoist.

[@LaylaPomper]

Thanks for pointing that out! I'm using "quality" to try to encompass the fact that UI, support, accessibility, reliability, and speed are less impressive than that of Todoist right now. ClickUp feels like it's in a much more "beta" format than Todoist. UX could have been a more succinct summary in hindsight. 😌

[@Sub0x-x40]

i think clickup is awesome, but i just dont see value in it for personal use over other apps. todoist tho is perfect for what it does. it works for you if u just want a personal task manager, its the best out there for that sole task. if i had a small team and had to pick one, it would be clickup. great comparison vid!

[@LaylaPomper]

Hey Pauly! I'm so glad you know what works for you! :)

[@techychef]

Such a great video, talking through two of my favorites (currently a ToDoist user)...looking more at Notion, but I fear software overload!

[@LaylaPomper]

😜 It can be a bit much!!

[@Grateful2Exist]

For a project/task like replacing lawn with drought tolerant plants a project, or looking at changing jobs to one that's enjoyable or fulflling: Would this type of project work well in todoist, or would I want clickup? Thanks!

[@LaylaPomper]

The answer is either could work! Explore both tools and pay attention to the features that matter to you and whether or not they are available for you. If Todoisnt and ClickUp seem like good options for tasks, then explore how you feel navigating both tools; other things to consider are pricing and maybe mobile access.

[@meteorcube]

Great video! This is the first video I watched from your channel. Definitely will find more from your channel. I am in need of a developing a good process that help me go from milestone planning (in ClickUp) to breaking down task, to a simpler UI system and map things onto my calendar while still keeping the big picture in mind. My main pain point is that I like seeing gantt chart and timeline in ClickUp, but because my projects are very complicated (I do academic science which has lots of uncertainty, and I dislike clicking too many layers to get to what I need), ClickUp is still too clunky for me to use for weekly/daily task management. There is a big gap between knowing what big milestones I need to achieve vs be comfortable with knowing focusing on which weekly/daily task will move forward the big picture. Any suggestions on this aspect?

[@LaylaPomper]

Hey Eric! I'll add this to our Ideas List. However in the meantime, here's an article on Pro Backup that can backup your ClickUp account: probackup.io/backup/clickup/

[@christianmagill3829]

ClickUp gives me a bit of paralysis by analysis. Is there anything that is hard to change once set up?

[@LaylaPomper]

Yeah, I can appreciate that! Luckily, nothing is irreversible in ClickUp. Just be mindful of starting very simple! Also, if you want to just steal the setup I recommend/I know works, we include that in the membership at processdriven.co/services/membership!

[@pauldittus]

Hey Layla! Love the content. I was wondering if you recommend using start dates for projects. I personally find them annoying to have a bunch of projects on my Home page for the day plan. Do you have any recommendations?

[@LaylaPomper]

Hey Paul! Layla answered this question personally and it will appear in the Shorts feed soon! - Karleigh at ProcessDriven

[@pauldittus]

@@LaylaPomper fantastic! Thanks for letting me know Karleigh! Look forward to seeing it 👍

[@pauldittus]

@@LaylaPomper Would you be able to send a link to either the video or where I can find it? Thanks!

[@V1N_574]

Hi Layla, I like the GTD system fundamentals and also I like being lazy. I'm looking fo an app that I can setup dependencies between task and then after I'm done I want to hide everything and only show me the task that are ready to be started meaning that is not waiting on anything else. after that task is done I want it to go away and then to show me all the new task that were waiting for that previous task (that I just marked as completed) to be done to start this one. I want that to happen automatically. this is for personal my self and maybe my spouse and clickup has something similar but either I'm missing something or I need to pay for the business app to organize and automated my personal life. Do you know an app that can do this or how to get clickup to act that way?

[@LaylaPomper]

Hey V1N 574! This is something you can set up by customizing specific views! Here are some videos that may help: kzbin.info/www/bejne/hWmxgaWnl72Mr6c kzbin.info/www/bejne/g6CuiWCjfsp2aJI Let us know if this helped! - Karleigh at ProcessDriven

[@V1N_574]

@@LaylaPomper will do, thank you so much

[@IAmDanMillen]

I consistently come back to todoist mainly because it's FAST, has a better mobile widget and it just works. I ditched clickup as my main driver because at one point I calculated that I lose at least fifteen minutes a day waiting for clickup to load. For an app that claims it will save you a full day each week it sure is sloooowwww... I still use clickup for project boards but only because todoist maxes out at 300 active tasks, so tasks with a lot of subtasks hit that limit quickly. So now I'm only losing ten minutes a day waiting for clickup. Sad.

[@LaylaPomper]

Hey Dan! I hope that this has cleared up. If not, be sure to reach out to [e-mail] as it seems you're experiencing a bug.

[@dougmiller4567]

Great overview

[@LaylaPomper]

Happy to help! ☺️

[@mariuszlewandowski4036]

Unfortunately, Clickup does not export comments (I'm on Business plan - there's no such option, maybe business plus?). This is crucial for archiving a completed project. Todoist provides a clean csv export of everything and works perfectly ok for most simple projects.

[@LaylaPomper]

There's not a perfect backup system at this point that I know of. 😞

[@imtryinghere1]

Todoist is just faster/quicker to use and integrates better with Google Calendar. Adding a task in clickup takes 2x as long and the calendar sync has been screwed up for months and months.

[@LaylaPomper]

Thank you for sharing your point of view!

[@haidershakib]

thank you

[@LaylaPomper]

Welcome!

[@mikhailsazonov4909]

really good

[@LaylaPomper]

Thanks!

[@carlosf3421]

For the best design, I would say Things on the Mac. Too bad they don't have a team or API feature, which was the deal breaker for me.

[@ShawnDuggan]

Things is great, but the lack of integrations are a problem for me.

[@73cidalia]

The fact that it’s on Mac / Apple only is the dealbreaker for me.

[@artofdao]

Clickup COULD be good but there is one no two no three big big problem with Clickup. the biggest there are no backups for docs you loose everything. second clickup could be good if it worked, but the calendar was and is never working. 3rd is extremely extremely difficult and cluttered and you find nothing once you get bigger. to much blabla not efficiency ! they go effective topics though but they do it wrong. PS I work on the lastest version 3.x July 2024

[@meganotofthisworld]

How much did Todoist pay you to do this treasonous video? 😂😁😅🤣

[@LaylaPomper]

🤣 a whopping $0

[@BeingForeverBroken]

😂😂😂

[@jeremymorris570]

Great video and thank you for the comparison!!! I will probably use both as well, keeping business in ClickUp but personal in … wait for it … TICKTICK, the Todoist 2.0. I absolutely LOVE the Eisenhower Matrix view in TickTick!!! Been able to accomplish and stay on track so much more with that feature 😊

[@LaylaPomper]

Glad it was helpful! And thank you for sharing!

[@njengathegeek]

Ever since I set my eyes on Click Up, I have never tried anything else, and no looking back....

[@LaylaPomper]

😂😂😂