Create Dependent Drop Down List in Excel - EASY METHOD

[@CMDai1]

8:51 If you want to avoid adding an underscore in "Fruit_Smoothie", make it look more professional/readable, you can add a substitute function to replace the space with an underscore. =INDIRECT(SUBSTITUTE(B7," ","_"))

[@KevinStratvert]

Love it! Great suggestion.

[@jayczzzya]

Nice! I was wondering about that the minute I saw the underscore

[@BBKing1977]

I was going to suggest the same thing. Personally I was thinking of using CamelCase for the named range, and then removing the space within the Indirect function, but both options would accomplish the same thing.

[@jaag_tv]

In addition, you can indicate the name range directly in the "Name Box" instead of clicking the "Create from Selection". Anyway, this video shows the basic steps. Great! Looking forward for the next video!

[@souzamotasacul]

Also, why Kevin it not using Tables for the list?

[@heathkarikudenga]

This was the most simplest explanation ever,Kevin is living legen

[@Li.Siyuan]

'most simplest"? I presume you mean "simplest". "most simplest" is a double superlative.

[@cadehoff8702]

@@Li.Siyuan nerd

[@christineleyes2673]

YES! This is what I've been looking for since yesterday..and it feels like forever! thank you. this is so helpful

[@VerbaVolantVV]

Name Range is one of the most overlooked features in Excel, yet one of the most powerful/useful of all.

[@rockymarquiss8327]

I submit that rather than creating a Fruit_Smoothie that you put as the source - =indirect(substitute(b7," ","_",)) - I also suggest adding headings for each of the other drinks and create a selection with a blank cell - this way on the dropdown it will have a blank cell as (the only) value for Plain Milk or Chocolate Milk selections.

[@Stephen_A.]

Congrats on 3 million subscribers ! 🎉

[@tekmepikcha6830]

KEVIN! This is sooo useful. I recently discovered data validation but had no idea I could make my life easier by naming the drop-down list. Thanks a mill.

[@EasyChairGuitarTutorials]

Mr. Kevin, excellent tutorial. You are an excellent teacher, tutor, explain-o-nator.

[@xaquison]

Genius for its simplicity. I was watching your previous video regarding this subject and this last video is a lot easier.

[@okohlawrence2466]

Thanks for this awesome tutorial

[@sirrus1012]

Many thanks man. May i request one guidance At 12:09 , if i change first field from Drink to Cookie, i want depedent cells to become empty. How to achieve that?

[@robertosfsouza2043]

Thank you Kevin! Brilliant explanation…👏👏👏

[@mninja2567]

best tutorial!. Thank you for making it really easy to follow through.

[@george-mattgrounder-bentle9019]

Thanks Kevin! Brilliant way of using indirect method

[@TsayYu]

Simplified and well understood. Thank You for the videos!

[@rhsavel]

Brilliant video!

[@AamazingLifeWithLalda]

Thanks 🙏🏻 for the tutorial

[@yavuzs7]

Thanks for the tutorial but for some reason my excel is not letting me do this and I don't know why

[@mike__5kp]

It may be that you have downloaded it incomplete and that is why you cannot use it correctly.

[@yavuzs7]

I figured I could do that, so what do you recommend?

[@mike__5kp]

I think it's better that you look for an office key to see if all its functions are unlocked

[@yavuzs7]

If it could be that it helps me, thank you very much for your suggestion.

[@user-alwayslearning]

Again and as usual absolutely brilliant! I thought I was going to climb the walls from trying to get an answer for this. So many tips again in the process so thx a mill, you're definitely my No1 go-to for anything Excel 🙂

[@maxdeniel]

Kevin, thank you very much for another great tutorial. I watched your old dependent drop down list video from 3 years ago, and I was struggling to apply the formula to multiples rows, but this method solve that problem. Thanks again.

[@KevinStratvert]

Great to hear!

[@JasmineYap-p8t]

It is wonderful all the way until i tried to copy & paste to follow at 10:53. The subsequent lines for dependent function is not working. My Microsoft 365 does not allow me to input Source as =Indrect(A7), and stating there is error. Only allowing =Indirect($A$7). Can't figure out why?

[@jfarr206]

This is awesome. Thank you!

[@realestategomez]

Great information, Kevin

[@TheBalletnat]

This is extremely awesome! 😊

[@tube-master]

Thanks Kevin for the tutorial. 💪

[@fposcando]

Excellent!👍

[@jonnstephen3780]

Thanks you saved the day😊

[@onchirijames9313]

SO, if I need training on Power BI, SQL how can I register? Also consider training on XLS forms, creating survey questionnaires in ODK etc.

[@3kow-Jnr]

kevin please what if you want a specific price for each item on every row base when you select the ITEM, the type , and the specific price for example when you select coffee, the specific price should come with in the next drop down

[@learningwithmaliha]

Very nice video!

[@mzvtithesleaze]

Clicking the subscribe button from Africa, Malawi

[@johnhammond2214]

That’s very helpful. Just curious, will it still work if the item list were in excel tables instead of the named ranges. Thanks 🙏🏽

[@TheodorHuxtable]

No cuz the list spills. it is possible, but u have to do a lot more reference many lists to get what u want.

[@nboisen]

Yes, it will work if your lists are tables. But you will still have to select the table and give it a range or list name. You cannot use the table name.

[@george-mattgrounder-bentle9019]

Yes it will. I think. You have to select the table column data, when defining the name range. This is very good if you want to keep adding options and the named range dynamically updates.

[@carlmcarthy3784]

Hey Kevin. I want to create a dependent dropdown in a populated spreadsheet. I have the lists in another tab and was going through the process but my version of excel shows the "Name Manager" but not the qualifiers you are showing: "Define Name" "Use in Formula" "Create from Selection". Instead, I see another window "Name Manager" with a search icon and underneath "Table2". How do I get to "Create from Selection"?

[@dennisallen9359]

Great video. So now building off this, I want to track quantities. Not just the for this order, but for history. This person orders a regular coffee with 2 sugar cookies, so I add another column for quantity, easy enough. But want to export that information to know how many coffees or sugar cookies or whatever are ordered over the month to see if I should make more or take them off the menu. Just a thought for the next video to build off of.

[@DannyJSchwe45]

I have to use sheets and I do not see "List" as an option to create via criteria tab. Is there a way around this? I'm trying to create a dropdown tab that populates each chosen item when I search for it or use the dropdown options.

[@allanabaca5956]

This is gold!

[@MayMyanmar-kk3mq]

Thanks Kevin

[@incognito1067]

great explanation - thqnk you

[@KevinStratvert]

Glad it was helpful!

[@ravysok1539]

Hello dear, Example below. I find a problem with drop down list. My issue is that i input TEXT in drop down list JANUARY. But when i change to FEBRUARY, the text was still there. Any solution for this one ?

[@prateekkatta8495]

Does this work for older versions of excel without array formulas

[@Life_is_a_Gamble44]

Great video. Thanks for sharing,

[@pusparghabiswas4]

Very informative! Please make a video about the dynamic dropdown list.

[@abg_mok]

thanks for your sharing...appreciate it

[@feidie64]

Thank you!!

[@n.u.z_7288]

Thanks ,God bless you

[@andrewheapy1812]

Good Day, when I go to data validation and input =indirect(A7) press OK, I get the error (the source currently evaluates to an error. do you want to continue? I have tried starting from a blank sheet several times, nothing changes.

[@ericasanteboateng3165]

I am having the same issue

[@nullcore333]

Could someone tell me if this works in excel web? I seem to be stuck on using the "=indirect(XX)" function in the Data Validation Tab, thanks!

[@91011142]

Hello all & @stratvert, Will it be possible to change the drop down list with multiple selection of input in from another drop down. Ex (selecting cookies & Drink , other cell should show the value together in drop down list?

[@davidl-y3d]

super helpful, many thanks for uploading this! do you know if it is possible to create a named list that only displays sorted and unique values when referenced in the data validation? for your example, in my first list i would have multiple iterations of 'cookie' and 'drink', but then when i am selecting the item in data validation i only want one option for each of them since they match

[@gracebolivar6264]

Great video! super helpful for others but mine indirect formula is not working with me. I don't know why. :(

[@Swane38]

Appreciate the great video as always! I've never figured out a way to adjust the font size of the list within the dropdown box, or is it even possible?

[@tomtoktakk]

can you also make a video about facebook ads ? thank you!

[@jirizelenka9460]

This video was great, thank you! I also wanted to ask if there is any possibility on how to dynamically change the name meaning that if i change the value in the first list then the values in all the follwing lists change to the first option (does not matter) in all the other lists?

[@aadityas.9820]

Happy Father's Day sir❤

[@malazal_aghbar2525]

Mr. Kevin I had a question please... what if I had only one fruit smoothie like vanilla and I want excel to fill it automatically when I choose Smoothie and the rest still as explained.

[@EMiller500]

Like @Swane38, I would like to know why the font of the items in the drop lists is so damn small. Isn't there a way to make it bigger?

[@kerenferrisandco]

what about if my list is another excel worksheet? Is there a way to also pull the price? For example, you have your item and each item has a price as a column on the list, how can the price be pulled in another column after you have selected the correct product?

[@martyshmanka]

Thanks Kevin. I am working on a food cost software template and this is handy to know.

[@abrahamproffitt6715]

couldn't get the (=indirect) formula to work. I restarted the entire process several times and was not able to make the dropdown lists. good video though

[@NitinPaswan-p4v]

so i need the searchable dropdown list here , how should we made for different level?

[@VerbaVolantVV]

In Lotus 123 -indirect- was not necessary. I don't know why MS has simplified this function. Same with the "D" functions: Dget, Dsum, etc. They are not dynamic, just useless. Thank you K.

[@andrewvoepel]

what would cause a popup that states "the source currently evaluates to an error" I made sure the drop down list in the first column matches the other list identically but it still won't work

[@NFAAhmad0927]

this is exactly what i want but i don't want user to see the list tab. how do i do it??

[@lisak7997]

Thank you for sharing

[@miamilifestylerealestate]

This is a great video, I'd like to make one additional comment which drove me crazy and couldnt figure it out. The Item can only be one word if you have something that consists of two words than the indirect function wont work. Id like to know and learn if there is a work around for that.

[@MayMyanmar-kk3mq]

Please more Excel for Accounting

[@alvinforex]

Thank you

[@MirjalolJoniqulov-t7m]

can we do this on google sheet

[@EvandroL-j7k]

Hi Kevin. Is there a way to authomatically clear the depending selections once you select a different source list?

[@monkfish1968]

you can do it with vba. Put this code directly into the Order Form sheet code window, not in a module Private Sub Worksheet_Change(ByVal Target As Range) Dim rngList1 As Range Dim rngList2 As Range Dim rngList3 As Range Set rngList1 = Me.Range("b7") Set rngList2 = Me.Range("c7") Set rngList3 = Me.Range("d7") If Not Intersect(Target, rngList1) Is Nothing Then ' Clear List2 and List3 when List1 changes rngList2.ClearContents rngList3.ClearContents End If If Not Intersect(Target, rngList2) Is Nothing Then ' Clear List3 when List2 changes rngList3.ClearContents End If End Sub

[@JeffreyMcLeod-i2e]

Kevin, what if you wanted to list that produced and displayed data using XLOOKUP. For instance if you select COOKIE is displayed the COOKIE List, If you select DRINK it displays the DRINK list. What if i wanted to display the COOKIE AND the DRINK list...could I have a BOTH or an ALL in the drop down?

[@jack-k4o3l]

Hi- the wealth of info you provide in your videos is priceless. Thank you for sharing. Do you know if it is possible to parse full(historical not incoming) email threads ? If it is, do you offer any type of instruction that would cover that subject?

[@hssha1976]

Thank you So much,,,,Amazing

[@ginerkell]

Thank you! But when I tried it, it let me do it with the first list but was giving an error "the source currently evaluates to an error, do you want to continue?" and then doesn't work either way. What does this mean!

[@Pac1611]

i try to use the indirect function in the source box but it gives me an error

[@nitrozickie97]

Question. Can 2 different order forms refer to the same list sheet? Provided contents are similar

[@KevinStratvert]

Yes, you can refer to a named list any number of times 👍

[@nitrozickie97]

@@KevinStratvert thank you Kevin! Another question, I'm struggling to hide or remove the underscores from my header category in name manager. They come randomly as you mentioned. But the only solution I've managed to "clean up" is by find and replace method on my Order Form. Is there a way to get rid of those underscores that come randomly? I've also tried the indirect substitute formula but it sort of messes things up

[@mahmudulhoque1942]

Awesome...

[@brunadotacarvalho463]

That only works if the values on the first and second column are unique values. My case test requires that the drop down on the third column considers results from column one AND two. Additionally, column 2 results will essentially show a list of 2 values that can be applicable to items on column 1 but will generate different results in column 3.

[@johanaglert2198]

+1

[@dzaquatics8442]

hello, i just came from your “how to clean installe windows video” i went to download windows 11 from microsoft website to my portable ssd which i thought was ok my portable ssd has now been renamed ESD-USB which contained folders like boot, efi, sources I CANT SEEM TO FIND MY OTHER FILES THAT IS WORTH A LOT OF STORAGE DID IT REPLACE OR REMOVE THE FILES FROM MY PORTABLE SSD (sandisk)???? I rlly need yur help😢😢😢😢 i tried rebooting it but it wouldnt my laptop is TUf F15

[@ianrobertson5128]

That was amazing and simple. Question. If you add more to the lists is there a way that the order form will pick up the changes automatically? Or would you like me to make each column in the list a table?

[@kerenferrisandco]

each list will need to be formatted as a table to be able to do this.

[@KevinStratvert]

If you update the named list to include a new value, the drop-down list will automatically pick that up when someone goes to select an item. However, if someone has already chosen a value from the drop-down list, even if the list itself changes, the selected value won't change.

[@maxwakefulness]

This method is easier than the XLOOKUP one but I still prefer to use XLOOKUP, mostly because then you can avoid the underscores which don't look good. And also, you can add SORT to put the lists in alphabetical order. Or maybe there is a way to also have the list in alphabetical order with this Named Range method?

[@BeBetta919]

Thanks its helpful

[@MirjalolJoniqulov-t7m]

thanks good , i liked , . . . how can i do this for google sheets , thanks before 🔥🔥🔥🔥🔥🔥

[@Casey-One]

For some reason I did not have to correct the underscore problem. Mine did say that an error will occur with the =indirect(A7), but I clicked anyway. It still pulled up the fruit smoothie. Also, when I was creating the list, the words "Item", "Type", "Additional" got replaced with the select choice and I don't know why. This caused me to put indirect A6 instead.

[@jeremys3951]

Is excel still worth learning?

[@bobvines00]

@jeremys3951 Definitely! Many (or even most?) businesses use Excel, so learning it is recommended if you work for someone. As an Engineer, I had to learn it in order to "deep dive" into our business's Manufacturing Resource Planning (MRP II) data in order to analyze it for specific projects. If you're a student, you may very well have to use it in some college classes; I don't know what is taught in High School nowadays, so it may not be useful to you there if that's where you are now.

[@fasyamoody5830]

This is amazing! Can you create one similar, with 3 dependent drop-down lists for dates, and share or tag me? Cell A1: Year (YYYY) Cell B1: Month (MMMM) Cell C1: Date ([DDD] DD/MMM/YYYY)

[@noorSalem-oq3dv]

Create Dependent Like Subscribers 👍

[@PemboDave]

Need to expand to tables so the list can grow with increased items in the lists

[@irisbrandva1790]

This isn't working in my Paid Microsoft Office 365 in Win 11. Ah! Found my error! Got it! Thank you so much! Awesome!

[@chrissoto2428]

What was your error because I’m still getting an error message when trying to use the indirect function

[@frfancha]

Interesting, but... this only works for a small number of predefined lists. How about another video where you have a bigger number of lists, or when they come from a query and aren't known in advance...

[@patrickbrown907]

The way I’ve gotten around this is I make the dropdown lists I want to use a table. For example tblList[Item], tblList[Cookie], tblList[Drink] For the name manager Item = tblList[Item], Cookie = tblList[Cookie], Drink = tblList[Drink] Your first dropdown data validation formula is: indirect(“tblList[Item]”) The dependent dropdown validation is: =Indirect(A1) (assuming that’s your reference cell). The benefit of the table is that you can add items later on and you don’t have to define a set range. The downfall is if your list is large enough the dropdown always starts at the bottom, best way I’ve gotten around that is in your table leave the first row blank. I doubt this answers your question about queries or that this is the most optimal, but another way I’ve gotten it to work decently for what I need. I guess in theory if your query will always spit out lists under a specific Header you could get it to work

[@qina]

I would go with mix of Defined Names and Format as Table. Defined Names for the Parent List. Format as Table for the Dependent List. So, no need to bother the underscore (_)

[@ericvermeulen9853]

Struggling to get a drop down list with items with their current prices to use

[@meca3836]

ive done this like 50 times, same name and all and still comes up invalid.

[@ajiteshbanerjee5087]

not working for me

[@chuckclark9464]

👍👍👍👍

[@fantastico908]

I noticed, he never replied on error a lots of users are getting....bummer

[@deepseek1821]

Ah yes chocolate, my favorite fruit

[@ahmednaviwala2231]

Ahmed Naviwala

[@burhanabbas5864]

Are you an Ai?

[@bilkissultana7807]

I saw that no one is mentioning this, no offense , I think you are a really helpful person kevin but 1:12 you are not a funny person

[@ricardoluizmarcello]

Always fantastic