Google Forms for Patient Intakes

[@omassage9331]

Thank you for explaining so well. Love it!

[@CaseyColeCorbin]

Man this is great. I watched it through once to get the concept and then play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, play, pause, do the thing, ... until done! I had several google forms completed and in use, so converting the next 5 was easy! Like you, I would like to understand Workflow and what they do. Have you researched and using it yet?

[@jillianberberidaceae9662]

same! Super appreciate this video THANK YOU!

[@BackinStepPT]

This is awesome! Such a help for building everything out!

[@jeffreyjohnston4815]

Straight and to the point! Thank You...

[@GoogleWorkspaceforHealthcare]

You're welcome. Feel free to join the facebook group as well. This is where I will answer most requests for content and will be the main forum for discussion. It carries the same name.

[@vshakir622]

Thank you so much for your generosity! Such brilliant material! Liked and Subscribed, Good Sir!

[@rubybalcazarlmft4640]

How do you go about electronnic signatures? Do we need an additional software for valid electronic signatures for consents etc?

[@jondare8205]

Honestly, this is great, however, you go extremely fast. I have had to play it 5 times and I am still lost.

[@atilygunaratne355]

This looks perfect for my needs. How do I get the already built forms

[@mydoctorshouse]

Do you have a tutorial for this that's a bit slower and more basic? I'm having a hard time following because it seems this tutorial assumes the form builder and all the layouts are already familiar to the user.

[@ShameenMiller]

This is really good! I have a new coaching business and I am trying to find a better way to get clients to answer all my questions online. Thank you.

[@GoogleWorkspaceforHealthcare]

Shameen Miller Glad you find it helpful!

[@GoogleWorkspaceforHealthcare]

Also, if you want to get a little more out it, I would recommend joining the Facebook group with the same name as this channel. People are constantly talking about things for which I have not yet made tutorials. Cheers.

[@STEPHANIEHUTCH112683]

I can't get Forms Publisher to work at all!!!!

[@richnurse1171]

Thank you so much

[@randyh801]

Pins and needles when I saw that low battery!

[@jlodoeshotyoga]

So it seems like this process is only for forms that clients fill out, either because they've gotten the form from your website or you've emailed the form to them. Is that correct? I will have clients fill out a brief screening form before scheduling an intake. However, I don't have clients fill out the intake - I do that during the first session. How do we create a form for ourselves that we fill out as we are talking to clients?

[@GoogleWorkspaceforHealthcare]

You can use forms for you to fill out as well. I will say this. If you walk away from from computer and when you come back your browser refreshes, you may lose some data in a half-filled-out form. You just want to make sure that you fill out your forms fully, in the moment, if you're using them for documentation.

[@dexterthomas1559]

Hi. Do I have to purchase the Form publisher to gain full access? Right now it's not pulling my questions

[@j.kipmatthews]

Would the client need to have a google account to complete the form?

[@j.kipmatthews]

Specifically, if you are asking them to upload documents in the form such as driver's license or insurance card photo

[@GoogleWorkspaceforHealthcare]

No, it is an internet link. No google account needed.

[@j.kipmatthews]

@@GoogleWorkspaceforHealthcare Thanks you for the information and reply.

[@casaenzv]

Thanks for this. Is the form developer option also hipaa compliant? Is having people type their name qualify as a legally binding signature? Is it allowed by insurances (specifically Medicaid)

[@GoogleWorkspaceforHealthcare]

I'm not sure about form developer. I've tried reaching out to them in the past to no avail. And you'll have to do your own investigation on the esignature question. I recommend either reaching out to a lawyer, or looking up this information on-line. Good luck

[@GoogleWorkspaceforHealthcare]

YES. you have to sign a BAA with form publisher, however.

[@sdlock83]

Is the Form Publisher add-on HIPAA-compliant though? Most add-ons are NOT HIPAA-compliant.

[@GoogleWorkspaceforHealthcare]

Yep. They will sign a BAA with you. Cheers.

[@sdlock83]

@@GoogleWorkspaceforHealthcare Awesome, thanks!

[@sdlock83]

@@GoogleWorkspaceforHealthcare Seems like this only works for Google Workspace. No way to test it out using the free Gmail Google form.

[@GoogleWorkspaceforHealthcare]

@@sdlock83 that's how I originally used it, with a free account. Did you try adding it to a free Google Workspace account?

[@sdlock83]

​@@GoogleWorkspaceforHealthcare I did. Doesn't work. When I selected the add-on from Google Form, a pop-up comes up that says: "Form Publisher -Form to PDF-" Help" According to comments on KZbin, this has been an ongoing issue for the past month. I have submitted a "support ticket" a month ago, and there has been no response. It's no surprising seeing all the negative reviews. I'm not going to trust my business to something this unreliable (especially when we have to be HIPAA-compliant), and I recommend any business owner to stay far a way from this unreliable and potentially UNSAFE add-on.

[@heidigall6182]

Can you create this using just the basic plan/version of G Suite? Is it HIPPA compliant?

[@GoogleWorkspaceforHealthcare]

Yes. The $6 plan. You must sign a Business Agreement, or BAA, to be in compliance. Google how to do this, and it will walk you through the steps. Have you already purchased the basic plan?

[@GoogleWorkspaceforHealthcare]

Yes, this works with the basic plan, also. Form publisher is HIPAA complaint if you sign a BAA with them. This was a little bit of a process. In truth, many of these discussions take place on our Facebook group. It will be easier for you to get more regular tips/tricks by joining that group: Gsuite for Healthcare Providers.

[@afferentsensation]

Why does your consent form have to be a seperate page? Can we just have that all on one document?

[@GoogleWorkspaceforHealthcare]

It can absolutely be a single document.

[@blackhawkcandi]

I tried this for hours but can’t get it. Will try again later

[@jlodoeshotyoga]

How did you add a "TimeStamp"?

[@GoogleWorkspaceforHealthcare]

I'm sorry we missed your comment! At least in Google Forms, timestamps are automatically added to every submission.

[@learningtho582]

what about for a regular patient revisiting? because then they will have to re-enter their name, date of birth etc.

[@GoogleWorkspaceforHealthcare]

That's a good point. In this case, you might consider a separate form because you've already got all their demographic data, but you will be curious about any new emerging information. So yeah, I would make a second, abbreviated intake for that purpose.

[@learningtho582]

@@GoogleWorkspaceforHealthcare Thanks for the advice. It seems that this is the only way. I would say it's part of its limitation, but it's still convenient to use, especially the graphs and charts it generates. thanks.

[@tracywright1764]

Is there a reason you can't just "print" the google intake form and then have that for your medical record?

[@GoogleWorkspaceforHealthcare]

You can absolutely do that if you’re keeping hardcopies of everything. You can have it set up so that you can print directly from the spreadsheet that the form populates, or you can use form publisher to have it populate a Google doc and then print it from there. That’s what I would recommend.

[@tracywright1764]

@@GoogleWorkspaceforHealthcare Thank you! I usually just print to "pdf" and then would upload the copy to my medical records, but the form is quite long that way. Great info!

[@GoogleWorkspaceforHealthcare]

Tracy Wright Oh, I thought you were keeping paper charts. Totally, you can do it that way. Very cool. There are other platforms out there that will do this, but I feel that Form Publisher + Gsuite is the cheapest and quite efficient. Comes out to $11 or $12 per month, plus you get all the other stuff Gsuite can do. If you want a discount, check out the resources on my website, sweeterdocs.com

[@charmimistry3936]

This is so awesome. Did you create forms for objective assessment?

[@GoogleWorkspaceforHealthcare]

Yeah. I tried it. The only issue is that I often don’t finish notes on the spot, so when I get back to my computer the page refreshes and I lose all my data. I like to use Text Blaze to fill doc templates as I go. (Got another video on that). I primarily like Form Publisher for populating parts of Eval within a Google doc. After that, I just duplicate notes for future visits.

[@charmimistry3936]

@@GoogleWorkspaceforHealthcare Thanks this is great information. I am creating my forms right now on google forms. I have been looking to do forms online and didn't want to pay for a software. So glad I found your video on youtube.

[@GoogleWorkspaceforHealthcare]

Charmi Mistry That’s awesome! Glad you like it!

[@danielguertin5660]

Too fast, not enough details on 'how to do'.

[@jb-ld7lu]

too many edits.. can become time consuming.