How I Use My Calendar to Manage Projects

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Using your calendar to manage a project from the brainstorming stage to its completion stage is just the most affordable and the quickest option. Project managers are great but they can be expensive or too complicated to use. Or you might just not like using them.
I’ve created my own set of rules after years and years of tracking and managing projects on my calendar to make sure I’m not missing any important steps and actually accomplish all of my project milestones - and I want to take you along in this 5-step process.
↳ Timestamps
00:00 - Introduction
00:52 - Get Your Calendar Setup Right
02:55 - Learn How to Schedule
03:39 - Optimize Task Names and Descriptions
05:42 - Add Details
06:36 - Assign Support Tasks and Events
07:56 - 5-Step Framework
08:53 - Conclusion and Key Takeaways
↳ Links and Resources
✽ Book Your Productivity Consultation Here: calendly.com/productivityforh...
✽ My Free Resource Library: shorturl.at/ikuL0
✽ Project Planning Framework: productivityforhumans.notion....
✽ Start Using Notion (this is an affiliate link): affiliate.notion.so/y2903zib47ba
✽ Exclusive Videos, Tutorials and Templates: go.nebula.tv/mariana
✽ Subscribe Our Weekly Newsletter: productivity-for-humans.ck.pa...
↳ Credits
✽ Editing: @MaryAmongStories
✽ Motion Graphics: Jump Cut
✽ Stock imagery and footage provided by Getty Images
✽ Music provided by Epidemic Sound
↳ Connect With Me
✽ Instagram: / marianasscorner
✽ My website: productivityforhumans.com
✽ For sponsorship inquiries, please contact my team at [e-mail]
✽ For any other inquiries, please reach out at [e-mail]
☰ FTC Disclaimer
This video is sponsored by Akiflow

[@mariana-vieira]

🚀 Take control of your schedule and boost your productivity with time-blocking! Try Akiflow today 👉🏻 bit.ly/mariana_akiflow 👉🏻 and start achieving your goals! 🎯

[@AyongDom]

Mariana never disappoint in simplifying a complex process that average human could understand in less than 15 min.

[@DairoDavila]

I love the idea of using emojis to categorize my task's dependencies and milestones, thanks!

[@mariana-vieira]

Fun idea, right? 🤩

[@RameshKumar-ng3nf]

This channel is real gold ❤🙏 Thanks Mariana for sharing as always 🙏

[@sniitzel]

love your style of videos!! 😊 they are so fun to watch

[@mariana-vieira]

Thank you so much 🤗

[@leggermentesara]

This is an amazing piece. And you know what? The title doesn't give it justice. I think that something like "How I use a calendar as a project manager tool" would make a difference. Just slight different but more on point. In my opinion! It's a really great content.

[@mariana-vieira]

Thanks for that! I see what you mean :)

[@athena22324]

This is so helpful! Thank you!

[@mariana-vieira]

Glad it was helpful!

[@cantlosethis]

Amo seus vídeos! sempre me acalmam e me inspiram a me organizar mais.

[@mariana-vieira]

Obrigada ☺️

[@xeniasb]

It's a pity that Aki Flow is SO EXPENSIVE!

[@AnnaBell033]

I use Asana at work and this video is definitely going to help me use that better!

[@mariana-vieira]

Glad it was helpful!

[@jimgrant1776]

Mariana - Well-thought out system. Excellent video on it. It strikes me that it is more applicable for work projects, and less for personal projects. My sense is that personal projects are less about "scheduling" tasks and more about "sequencing" tasks. In that case, I think a "To Do List" app would be more effective. (Apple Reminders is a good choice.) If you think it worthwhile, please consider designing such a personal project management system and developing a video on it. Thanks for considering.

[@mariana-vieira]

Thanks for the tip! 😉

[@kaihsu9231]

I have ADHD and it's really hard for me do manage my tasks and projects, thanks for the video, it's really simple and useful for me!

[@mariana-vieira]

🫶

[@miteshameta3205]

Nice

[@MaryAmongStories]

🧡🧡🧡

[@Niniiyyyy]

Please make a video on Law school ❤❤❤

[@denisemaxwell51]

Hello, How did you set up one calendar. per project? You were going a bit fast. I really love your layout.

[@mariana-vieira]

Just create a new calendar in your calendar app (if you're using google calendar, you have a "+" button on the left sidebar) :)

[@balonm]

First and most important - what kind of projets?

[@stevesmith4319]

calendar tips ,

[@marcusrobinson7695]

What if you share your work calendar with your spouse so she can know your schedule. How is that now done with multiple calendars? She is NOT going to want to follow all of those new calendars.

[@TheElevenBravo]

Mariana, você é incrível! ❤

[@mariana-vieira]

🥹🥹🥹

[@dailymotivation4796]

Am i only person experience or feel that none of the Mariana Videos provides what or how can achieve her great ideas?? It's good to watch the video, but nothing to take away to put together to use in our lives. I would appreciate to put together a template or steps with tools to achive

[@mariana-vieira]

So sorry you feel that way! I honestly don't know how I can add more instructions or more steps than what's already in this video. People work on different projects, with different timelines, priorities, teams, etc, so it's incredibly hard to tell you "what to do exactly", when circumstances change so dramatically from person to person! But if you need help with something specific, please send me an email ([e-mail]) and I'll try to help you in any way I can

[@sethunyam8649]

I think this video is great and has given me a great structure for planning my personal projects (we’ve got tools for work projects). I suspect that I found it easy to follow because I have a decent amount of project management experience. The only enhancement I’d suggest is for Mariana to link a video on how ro breakdown a project if she has one or shoot one if she hasn’t done one already. You’ll be surprised how many people haven’t been taught how to do a project work breakdown structure and determine task dependencies. Having that video will give an insight on the work that needs to be done before you open the calendar app. Also link a video that shows how to create multiple calendars on your calendar app.

[@JOHNTITOR-kg9zj]

just do step by step explain deeper how one could start, etc, @@mariana-vieira