How to create a Export to Excel / CSV button in Power BI

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@analyticsadda6080]

Excellent video but it has limitation of 1000 rows how to overcome this

[@CurbalEN]

The comment you commented on has the solution

[@CurbalEN]

If you want to automatically export to excel without user interaction and schedule it, here is the way to do it instead: kzbin.info/www/bejne/jJ69hoKZiqljp7s&ab_channel=Curbal

[@pascalgomringer228]

Works great! I'm having issues though with special characters such as ä, ö or é. My source is encoded as ASCII and from what I understand the output will be UTF-8 using your tutorial. Is there a way to get an outpot encoded as ASCII?

[@josefinagaccio2362]

how do I do it if what I have to export is a metric result?

[@praveenkumar_9143]

Today I have learned something about Power Automate for the first time and I really liked it's flow of execution and well explained Ruth!!😄😊

[@Adam-cd3xd]

Thank you so much, that is very helpful! My managers "Can we export that to excel?" will be thrilled to bits!

[@brettfarmer7708]

I think cumulatively she has saved me about 100 hours of labor effort. So thankful.

[@CurbalEN]

So proud to hear 😊😊 and thanks for the feedback !

[@thomasday3226]

Wow, Ruth---what a great video and a lucky google search to find your channel. Bookmarked and subscribed. Thanks! Tom

[@CurbalEN]

Welcome!

[@peterthompson9412]

Excellent explanation, thank you. I have used Power Automate to export details of the currently selected Power BI item(s) to Microsoft Lists. Subsequently importing the list back into Power BI during the Scheduled Refresh. This means that I can present a list of data to the users, and allow them to mark items as 'Checked off' and refresh the view when the next load of items comes into Power BI. It does require the items to have a unique identifier to ensure things don't get confused, but this is a relatively simple field to create on each table - which is linked back to the imported List. If there is a need to add an explanation, these can be prepopulated in each Power Automate Flow, or more complicated explanations can be entered in Lists by editing the appropriate record (which is a little more work, but completes the user experience).

[@CurbalEN]

Bravo!! 👏👏

[@KaushalKishoreDixit]

Ruth, I Love You 😘 This trick saved a lot of my time and firms money. As always you are awesome 😁

[@scfo]

This feature will be incredible for things like mapping new accounts, projects, employees etc to their different categories. Really great video. This one will get saved in a special folder. Thank you so much.

[@CurbalEN]

And I have more even greater, stay tuned!

Now this one is my favorite update this year so far, particularly this export functionality. It's so useful. Great example Ruth, thanks! 😊

[@CurbalEN]

And more to come! Power Automate and Power BI together are unstoppable!!

@@CurbalEN I can't wait to see more! 👏🏻😃

[@lenzypetty9371]

Awesome...perfect timing...I just got a request to make it easier for end users to export to excel. Really Really Great Video! So grateful you did this video.

[@CurbalEN]

Really happy I did it too, it seems to be useful :)

[@saurabhgadre1]

Very awesome update. Last month i was trying to get data but not able to convert it to excel. Thank you for sharing this :)

[@AaronElliottKC]

Great explanation! Very simple steps. Thank you so much!

[@CurbalEN]

My pleasure!

[@shadowitself]

I hope devs from MS are taking Your remarks deeply into hearts :) U'r really cool flow (and not only) flow tester :) thanks

[@CurbalEN]

Feeling the flooooow ;)

[@VladMZ]

We could do this before with buttons calling FLow REST API, but it's very neatly packaged into a visual now.

[@CurbalEN]

Yeah! Power to the (business) people! 👊

[@RushiLadani1995]

Thank you very much! Awesome functionality to have for my self-service report.

[@MahmoudSamir7oda]

Big thump great features and tool thank you for the clear explanation

[@Reginaldpenguins]

Thanks for this Ruth excellent as always! I'd love to see more of your ideas on what could be done with this new Power Automate functionality

[@CurbalEN]

Will do more videos ;)

[@Amy-ve3ke]

oh thank god!!! this was missing in the previous PowerBi :) thanks!

[@eleftheriosioannidis2144]

Well done Ruth for all you useful videos! I would love to see how we can create a button that can send the filtered data by e-mail e.g. Table [Monthly Sales per Employee] - Filter table by desired Employee - Send to the selected Employee Thank you again for all your videos!

[@CurbalEN]

This should help you. Use email address as a data field to avoid hardworking the email :) m.kzbin.info/www/bejne/oqLPip9ppbt_Z8k

[@yeraldo05]

What an awesome feature!!! That's why I'm also learning Powerapps and Power Automate thus I can improve my skills. Thanks for the great work, keep it up!!

[@CurbalEN]

Excellent! You will not regret learning those skills!!

[@sophiatoh4527]

Excellent video as always Ruth! Thank you for your videos, they are very helpful in my Power BI learning journey. Looking forward to seeing more videos about Power Automate with Power BI! :)

[@CurbalEN]

Will do :)

[@nachomiranda5151]

Thanks Ruth. As always, great and very useful video From my modest point of view, this feature looks like a recently born baby, very limited yet, but plenty of potential to be developed. Let´s cross our fingers for they to put lot of hours on making this better and better Please, keep on making videos on how to apply this feature on other ideas Thanks a lot

[@CurbalEN]

Will do :)

[@Nrod7]

You saved me with this video. Thanks a lot !!!

[@lindabond9307]

Grazie Ruth! Excellent tutorial.

[@CurbalEN]

Grazie Linda!

[@RobertoStaltari]

You read my mind! I really need this, Thanks Ruth

[@CurbalEN]

Thank the Power Platform team :)

[@nicoymartina]

That was marvelous, Ruth. Thanks!

[@soy34mb]

Love it. Please make more videos about this new feature. Thanks!

[@CurbalEN]

I will, love it too :)

[@santiagosanchez6638]

Muchísimas gracias por tu ayuda!!!!!, realmente necesitaba poder cargar los datos a Excel.

[@CurbalEN]

Un placer!

[@mrmarex]

Tack Ruth, mycket bra förklarat kommer bli användbart.

[@CurbalEN]

Power Automate är Fantastiskt!!

[@UU-ry6gt]

As usual great job! Pls. keep posting!!!

[@CurbalEN]

🎉

[@ElGatoMarcus]

Amazing video again. Thank you!!

[@elrevesyelderecho]

Love you! Bookmark as a favourite! I will watch it later! Thanks!!!

[@CurbalEN]

Pure power platform gold!!

[@Igor-oc4om]

Greeting. Thanks for the video! Is it possible to export data and reports published on the web? Thank you

[@dannyhometown]

Thanks Ruth. Cool. I am waiting for this new version to update on my laptop. So Exciting!!!

[@CurbalEN]

It is!! Really amazing:)

[@geoffdomal5155]

Wow, this is so cool. Thank you!

[@Nazman007]

Great work, thanks so much... got the PowerBi button to work straight away, your video is so easy to follow !!

[@CurbalEN]

Great to hear!!

[@MeIrritaIsso]

You are incredible!

[@stephenbrincat7124]

Awesome, have many projects in mind, definitely will give it a try. Thanks Ruth

[@CurbalEN]

It is brilliant !!

[@stephenbrincat7124]

@@CurbalEN Yes it is Power Bi is becoming a mind blowing 👀

[@davidferrick]

Simple and Powerful. Thanks!

[@CurbalEN]

Wonderful!

[@byarian]

Thank you for the video! Is it possible to have the button export to the user's local desktop or does it have to be in the cloud?

[@CurbalEN]

I think so, haven’t tested it yet though…

[@SirFinisterra]

Excellent! Thank you!

[@vida1719]

Great feature and great explanation!

[@CurbalEN]

Thanks Vida!

[@Spartanboy123]

Great Video!! thanks for sharing. Is there a way to retain conditional formatting in powerbi tables one generating a excel file?

[@dt0229]

How do you do dynamic save, allow a pop up for user to choice where the file should be saved instead of pre-defined location. Thanks

[@nirmalyaroy1881]

Good question. I have also the same query subscription instead of saving file in share point how do user dynamically save file

[@hhbadarin]

Super helpful, Thank you!

[@CurbalEN]

Check the newest video if you run into the api limit :)

[@hhbadarin]

@@CurbalEN I did! Can you share a link to the video?

[@CurbalEN]

It is the latest one: m.kzbin.info/www/bejne/nJPIfqpvn9l9eJY

[@kasarosiahnohp434]

Amazing!!! So, I wonder if it can connect to google sheet? like when click button, it will updates to new row in specific sheet, or it is possible to automatically daily update to the sheet around midnight?

[@CurbalEN]

For schedule export use this: m.kzbin.info/www/bejne/jJ69hoKZiqljp7s

[@laesperazas]

Great video, superuseful idea! Thanks for sharing :)

[@therajbam]

Thanks for showing the way to export the data from power query. what about if I have visual (data grid) and want to automatically export to CSV file?

[@migmanc]

Great video, on CSV example I replaced .csv for .xlsx on file name and work, I got excel file :-)

[@CurbalEN]

Yes, that is possible too, but you got less rows right?

[@migmanc]

@@CurbalEN yes, All was rigth

[@Howard_Martinez]

Thanks Ruth, Could I add a previous step to create a new excel file? to generate a new file every time I run the flow.

[@amirhd2080]

Finally... Its exist Tq so much ruth

[@CurbalEN]

It did!! 🥳🥳

[@elhassanaitelhadj8796]

Thanks for your huge effort 👍

[@CurbalEN]

My pleasure!!

[@wouter94]

Right on time. For those wondering: it is possible to export locally, pre-requisit is that you have a gateway setup. Use the create file option under "file system". Downside: you can only export the first 1000 rows. Next video: how to build loops in power automate to export more than 1000 rows at once?

[@vittoriogiatti]

Normally we can download max 30k rows from a visual table. Is it possible to download more in this way?

[@wouter94]

@@vittoriogiatti I'd say once you understand how to loop through, then yes.

[@gulhermepereira249]

Same question here, my users would like to have it locally

[@CurbalEN]

Looking into it. I will do a video if I find out how :)

[@jeffrey6124]

@@CurbalEN Please do :-) Thank you in advance

[@larrybellamy6114]

Excellent demo processes, do you have a specific practice file that I can use? I cannot find one in your download folder as you suggested.

[@CurbalEN]

Mmm it should be there!

[@rosswaterston]

This was a great feature to have added, so often you still get the "I need to be able to have and export of that", filtered, sliced etc... Analyse in Excel is great, but when they want to have the raw data, you used to have to set up a Paginated Report and use parameters to replicate your filters etc... Considering that needs Premium that's not always an option. Using Power Automate is way simpler (and cheaper)!

[@CurbalEN]

Exactly, power automate is just amazing :)

[@chrisc2084]

Hi, a great introduction to using MS flow. Did you, or any of your subscribers, come across a 1000 row limit when exporting the data as CSV from PowerBI?

[@CurbalEN]

Yes, and we don’t know how to fix it yet :(

[@chrisc2084]

@@CurbalEN Thanks for the prompt reply. I will keep searching, If I find the answer I will let you know. Thanks again for help and your posts very helpful. Chris

[@CurbalEN]

Yes, please!!

[@sebastiendebosscher]

this is really a terrible limit. I put in all the work, and now I have to conclude it's worthless... 1000 row limit is a deal breaker. Anyone any solution or work around?

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@intisabahmad6046]

Thanks a lot for all the great videos that you post for making our lives easier... I implemented this today and noticed that this flow is only exporting 1000 rows... can u please check on ur side and see if ur facing the same issue? My data has 5000 rows and every time I trigger it I am getting only 1000 rows....

[@CurbalEN]

Yes, I heard the same for somebody else :(

[@jenniferabell8055]

@@CurbalEN Is there a way to get more than 1000 rows out? This is why I usually avoid using Power BI Desktop. It seems so hard to get the clean data out.

[@CurbalEN]

Not yet :(

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@alejandroperez5384]

Excelent video, thanks a lot QQ: is there a way to export the file directly into a local folder? Im looking into letting the user export the data in a csv when they are looking at the report in the Power BI server, thanks!

[@sachinkumar.ddikky1110]

I guess no. if anyone has a solution to this. please make a video on it.

[@drewtheberer9978]

Great video!

[@Shivani-r1r]

Can we do something to expand the scope of the export button, like numbers of all the screens get exported to the excel file at once through a single button?

[@matiaspaolino6117]

Great addition Ruth! Just wondering when this feature will also be applied for exporting the whole report to PPT

[@scramiro1]

Nice Ruth, thanks!

[@franciscoperireis7866]

Very interesting! Is there a way to do this for all the rows from a table?

[@Komal_Shubham]

can we use local drive to export data apart from sharepoint and one drive ?????????

[@AKssupersan]

Great video, this will help me a lot. I had a question and if I publish it online the button will continue to work and activate my flow?

[@garytouati729]

Awesome. So helpful. Do do you know if there is a way to avoid cliking on button and replace it by an "automated scheduled task"?

[@CurbalEN]

You can Do that with alerts in power bi service, but it is very limited. Example: m.kzbin.info/www/bejne/kKWlkpZoqayNiqs

[@luisfernandomacedo1451]

Great video! Does anyone know how to get the files formated when exporting to CSV? For example: if I have in my table words like "São Paulo, Ceará", they aren't properly formated after exporting to CSV. São Paulo gets like this: S¢o Paulo, and all the words get the same standard.

[@efthimiosspiridopoulos9531]

Great job Ruth, thank you! How can you manage to get a UTF-8 csv though? Having data in other languages is an issue...

[@CurbalEN]

Yes, it always is :( , same issue with spanish and swedish...

[@penchalapratappalukuri7070]

Thanks for the new tip..

[@ezilore]

Hi! Is there is a way to add a step the flow to direct you to the sharepoint folder / URL and open that link? This is for audience to be able to directed to that folder once they export.

[@cleanthisconstantinou7013]

Okay...that was wayyy more exciting than I expected it to be! Kudos to you Ruth! Will you be making a video on how to update existing excel data as well?? Please :)

[@CurbalEN]

Sure, I can do that :)

[@cleanthisconstantinou7013]

@@CurbalEN Best content creator ever! Hands down! 😘

[@yiyiwang8861]

This is great! Could you also share how to export the table in powerbi BI?

[@WenhaoWuuu]

this is great, thank you for sharing this tip! However, I'm not seeing the button rendering when I publish my powerBI report to the web. It shows up in my powerbi service though. Do you know if there is any workaround? thank you very much

[@cvalarcon]

Hi Ruth , thanks 4 the video , but in my case I have a table (in the desktop) with Total rows in all columns , how can you export to excel included the total rows at the end of the table in the excel file ? Thanks

[@abhishek.bhovad]

Hi, is there any way to truncate a table as it is appending the rows to existing ones.

[@ictsobhan1017]

It was a fantastic video. Well done. I wonder to know, is it possible to upload the CSV to and SFTP server? Thanks heaps.

[@elrevesyelderecho]

13:16 but, will the file have a message or something that will say hey! this data was filtered by? It will be do the selection, export, and then save a copy of that file and tagged to know what it is.

[@CurbalEN]

No message for now, maybe in the future. If you want your users to be aware of the context of the data you have to add all relevant columns. That way they will see for themselves.

[@mystuffstudy1403]

Good Explanation, can we cross the limit in power bi for export which is 150k rows ? Any other workaround for crossing the rows limit.

[@CurbalEN]

R or dax studio. I have a link in the pinned comment

[@lolalola8421]

Very good video!! How to make a button to export to excel but the report have a slicer with many filters?

[@adeelyousafMughalsOnline]

Really Helpful

[@sarab_2185]

Hello Ruth Great video, thank you so much. I need to build a Power Automate flow, which does the same thing you did(export csv file from Power Bi Repot and put it in a Sharepoint folder) but I need to do it automatically every day without clicking on the button, in short, I need to schedule this flow. Can you tell me if it is possible to do this with Power Automate? Thank you in advance

[@martyc5674]

Hi Sarab - I am looking for the same solution- did you figure out a way to schedule this?

[@CurbalEN]

@martyc5674 check the playlist, is all in there :)

[@gabrielmorais7312]

Amazing!! Thx Ruth

[@CurbalEN]

Enjoy the flowin'

[@rqanta86]

Thank you soooooo much.

[@therajbam]

This is very useful. Thanks. One of my client is asking to generate the csv and email to the group email along with the dashboard page. I am able to generate PDF automatically at 8 am after my dashboard refreshed and then send email. how do I accomplish attaching the CSV file? As per above flow, someone need to click the button on the powerbi dashboard to export.

[@seanvsn]

Hello, about the Excel Export Button, do i need a PBI Licence + an Excel Online (Business) licence only to set up the button, or do simple users need that as well? My customer strictly requires this feature with a specific button, but since i'm not provided with a Business Excel Licence to attempt some testing, i am a bit stuck in the middle. Thank you!

[@ksyppo7840]

Hola Ruth thank for sharing this useful function. I started to follow for my own and did it step by step following your description but i struggle with an error: "The 'from' property value in the 'table' action inputs is of type 'Null'. The value must be of type 'Array'" in the "create csv table" part. Any idea or solution. Many thanks Michael

[@alicat398]

Great vid. Wonder if you can export underlying as well as summarized data? Just add more fields to prevent aggregation?

[@CurbalEN]

Yes, add the fields needed to get the aggregation you want!

[@mariarazdelkina7920]

Great video as always! Is there an option to name exported csv with it's dynamicly changing header or just dax measure with data selected on slicers? Thanks!

[@ellenbone7319]

Brilliant i love it.... some other things i would like to do .... set it up to email file created and is there away that a person could input their email into the dashboard so that it would export the file to their or the trigger will draft an email form their out look so they get the file instantly in an outlook pop up draft format

[@CurbalEN]

This video might give you ideas on how to do that: kzbin.info/www/bejne/oqLPip9ppbt_Z8k For emailing to people , just add their emails as a data field :)

[@ellenbone7319]

@@CurbalEN Thank you

[@sumanthreddy9815]

Great video, but is there a way to overwrite the data in the same file whenever we trigger the flow. Instead of creating a new file

[@abbielmi9163]

Hi nice video. I don't get the step under the add rows into table, i see you select sharepoint and the file name appears . I noticed you mentioned of having the excel alreay created in your drive. In my case i don't have the excel file so i can't see the file name when i select the file option.

[@nannapatjochmann]

YAY!!! Thank you!!

[@CurbalEN]

🥳🥳🥳

[@dariom5073]

Great feature! To use it I need a Power Automate license?

[@pteixeira1089]

Yay! Thanks!

[@CurbalEN]

Double Yay!!

[@giorgiopresicce8192]

Amazing video, congratulations! I have a published power bi report online (openly) and I need to create a button to export a csv file directly to the local PC of the user who visits the report. I'm going crazy. Would you have some useful advice for me? Thanks so much in advance

[@DanielWeikert]

Could you elaborate on which access rights /license users of your report need? They will be the ones using this feature. Thx and best regards

[@CurbalEN]

Yes, I should definitely do that!

[@DanielRodriguesPT]

Thank you Ruth! Awesome integration. I need a button to download to a local folder, and hope it works with Embedded, if someone tested this scenario please let me know :)

[@raghutensi]

It seems to be not working with embedded. Trigger will not take place or in other words manual trigger couldn't reach flow. If you find any download option do let us know

[@Kennethray79]

I am also looking for this.

[@lovemeekness]

Even me

[@sijoaj3578]

Thank you. Worked out well but Does the export to Csv comes with limitation of 1000 rows??

[@CurbalEN]

Yes :(

[@sijoaj3578]

:) Will a filter/slicer for 1000 rows each can help??

[@georgib0y]

Thanks, Ruth! Great video. I have one question, how did manage to get the parameters to appear under the input field? I always get on the side, it is awful.