How to create a Export to Excel / CSV button in Power BI

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@analyticsadda6080]

Excellent video but it has limitation of 1000 rows how to overcome this

[@CurbalEN]

The comment you commented on has the solution

[@brettfarmer7708]

I think cumulatively she has saved me about 100 hours of labor effort. So thankful.

[@CurbalEN]

So proud to hear 😊😊 and thanks for the feedback !

[@praveenkumar_0143]

Today I have learned something about Power Automate for the first time and I really liked it's flow of execution and well explained Ruth!!😄😊

[@Adam-cd3xd]

Thank you so much, that is very helpful! My managers "Can we export that to excel?" will be thrilled to bits!

[@MeIrritaIsso]

You are incredible!

[@thomasday3226]

Wow, Ruth---what a great video and a lucky google search to find your channel. Bookmarked and subscribed. Thanks! Tom

[@CurbalEN]

Welcome!

[@KaushalKishoreDixit]

Ruth, I Love You 😘 This trick saved a lot of my time and firms money. As always you are awesome 😁

[@shadowitself]

I hope devs from MS are taking Your remarks deeply into hearts :) U'r really cool flow (and not only) flow tester :) thanks

[@CurbalEN]

Feeling the flooooow ;)

[@scfo]

This feature will be incredible for things like mapping new accounts, projects, employees etc to their different categories. Really great video. This one will get saved in a special folder. Thank you so much.

[@CurbalEN]

And I have more even greater, stay tuned!

[@VladMZ]

We could do this before with buttons calling FLow REST API, but it's very neatly packaged into a visual now.

[@CurbalEN]

Yeah! Power to the (business) people! 👊

[@santiagosanchez6638]

Muchísimas gracias por tu ayuda!!!!!, realmente necesitaba poder cargar los datos a Excel.

[@CurbalEN]

Un placer!

[@AaronElliottKC]

Great explanation! Very simple steps. Thank you so much!

[@CurbalEN]

My pleasure!

[@RushiLadani1995]

Thank you very much! Awesome functionality to have for my self-service report.

[@lenzypetty9371]

Awesome...perfect timing...I just got a request to make it easier for end users to export to excel. Really Really Great Video! So grateful you did this video.

[@CurbalEN]

Really happy I did it too, it seems to be useful :)

Now this one is my favorite update this year so far, particularly this export functionality. It's so useful. Great example Ruth, thanks! 😊

[@CurbalEN]

And more to come! Power Automate and Power BI together are unstoppable!!

@@CurbalEN I can't wait to see more! 👏🏻😃

[@peterthompson9412]

Excellent explanation, thank you. I have used Power Automate to export details of the currently selected Power BI item(s) to Microsoft Lists. Subsequently importing the list back into Power BI during the Scheduled Refresh. This means that I can present a list of data to the users, and allow them to mark items as 'Checked off' and refresh the view when the next load of items comes into Power BI. It does require the items to have a unique identifier to ensure things don't get confused, but this is a relatively simple field to create on each table - which is linked back to the imported List. If there is a need to add an explanation, these can be prepopulated in each Power Automate Flow, or more complicated explanations can be entered in Lists by editing the appropriate record (which is a little more work, but completes the user experience).

[@CurbalEN]

Bravo!! 👏👏

[@saurabhgadre1]

Very awesome update. Last month i was trying to get data but not able to convert it to excel. Thank you for sharing this :)

[@hhbadarin]

Super helpful, Thank you!

[@CurbalEN]

Check the newest video if you run into the api limit :)

[@hhbadarin]

@@CurbalEN I did! Can you share a link to the video?

[@CurbalEN]

It is the latest one: m.kzbin.info/www/bejne/nJPIfqpvn9l9eJY

[@MahmoudSamir7oda]

Big thump great features and tool thank you for the clear explanation

[@soy34mb]

Love it. Please make more videos about this new feature. Thanks!

[@CurbalEN]

I will, love it too :)

[@Amy-ve3ke]

oh thank god!!! this was missing in the previous PowerBi :) thanks!

[@nrod7]

You saved me with this video. Thanks a lot !!!

[@Reginaldpenguins]

Thanks for this Ruth excellent as always! I'd love to see more of your ideas on what could be done with this new Power Automate functionality

[@CurbalEN]

Will do more videos ;)

[@lindabond9307]

Grazie Ruth! Excellent tutorial.

[@CurbalEN]

Grazie Linda!

[@RobertoStaltari]

You read my mind! I really need this, Thanks Ruth

[@CurbalEN]

Thank the Power Platform team :)

[@migmanc]

Great video, on CSV example I replaced .csv for .xlsx on file name and work, I got excel file :-)

[@CurbalEN]

Yes, that is possible too, but you got less rows right?

[@migmanc]

@@CurbalEN yes, All was rigth

[@ElGatoMarcus]

Amazing video again. Thank you!!

[@elrevesyelderecho]

Love you! Bookmark as a favourite! I will watch it later! Thanks!!!

[@CurbalEN]

Pure power platform gold!!

[@dannyhometown]

Thanks Ruth. Cool. I am waiting for this new version to update on my laptop. So Exciting!!!

[@CurbalEN]

It is!! Really amazing:)

[@geoffdomal5155]

Wow, this is so cool. Thank you!

[@eleftheriosioannidis2144]

Well done Ruth for all you useful videos! I would love to see how we can create a button that can send the filtered data by e-mail e.g. Table [Monthly Sales per Employee] - Filter table by desired Employee - Send to the selected Employee Thank you again for all your videos!

[@CurbalEN]

This should help you. Use email address as a data field to avoid hardworking the email :) m.kzbin.info/www/bejne/oqLPip9ppbt_Z8k

[@davidferrick]

Simple and Powerful. Thanks!

[@CurbalEN]

Wonderful!

[@yeraldo05]

What an awesome feature!!! That's why I'm also learning Powerapps and Power Automate thus I can improve my skills. Thanks for the great work, keep it up!!

[@CurbalEN]

Excellent! You will not regret learning those skills!!

[@nicoymartina]

That was marvelous, Ruth. Thanks!

[@mrmarex]

Tack Ruth, mycket bra förklarat kommer bli användbart.

[@CurbalEN]

Power Automate är Fantastiskt!!

[@SirFinisterra]

Excellent! Thank you!

[@UU-ry6gt]

As usual great job! Pls. keep posting!!!

[@CurbalEN]

🎉

[@CurbalEN]

If you want to automatically export to excel without user interaction and schedule it, here is the way to do it instead: kzbin.info/www/bejne/jJ69hoKZiqljp7s&ab_channel=Curbal

[@pascalgomringer228]

Works great! I'm having issues though with special characters such as ä, ö or é. My source is encoded as ASCII and from what I understand the output will be UTF-8 using your tutorial. Is there a way to get an outpot encoded as ASCII?

[@josefinagaccio2362]

how do I do it if what I have to export is a metric result?

[@Brookler]

Excellent helpful video. Shame that Microsoft intentionally choose to have this unsupported when the report is embedded into something like a SharePoint.

[@intisabahmad6046]

Thanks a lot for all the great videos that you post for making our lives easier... I implemented this today and noticed that this flow is only exporting 1000 rows... can u please check on ur side and see if ur facing the same issue? My data has 5000 rows and every time I trigger it I am getting only 1000 rows....

[@CurbalEN]

Yes, I heard the same for somebody else :(

[@jenniferabell8055]

@@CurbalEN Is there a way to get more than 1000 rows out? This is why I usually avoid using Power BI Desktop. It seems so hard to get the clean data out.

[@CurbalEN]

Not yet :(

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@sophiatoh4527]

Excellent video as always Ruth! Thank you for your videos, they are very helpful in my Power BI learning journey. Looking forward to seeing more videos about Power Automate with Power BI! :)

[@CurbalEN]

Will do :)

[@stephenbrincat7124]

Awesome, have many projects in mind, definitely will give it a try. Thanks Ruth

[@CurbalEN]

It is brilliant !!

[@stephenbrincat7124]

@@CurbalEN Yes it is Power Bi is becoming a mind blowing 👀

[@vida1719]

Great feature and great explanation!

[@CurbalEN]

Thanks Vida!

[@elhassanaitelhadj8796]

Thanks for your huge effort 👍

[@CurbalEN]

My pleasure!!

[@nachomiranda5151]

Thanks Ruth. As always, great and very useful video From my modest point of view, this feature looks like a recently born baby, very limited yet, but plenty of potential to be developed. Let´s cross our fingers for they to put lot of hours on making this better and better Please, keep on making videos on how to apply this feature on other ideas Thanks a lot

[@CurbalEN]

Will do :)

[@yiyiwang8861]

This is great! Could you also share how to export the table in powerbi BI?

[@Nazman007]

Great work, thanks so much... got the PowerBi button to work straight away, your video is so easy to follow !!

[@CurbalEN]

Great to hear!!

[@tubaduba9702]

Oh cool. A commercial for Power Automate.

[@CurbalEN]

A lot of users have a license included in their o365 account, but I am guessing you don’t?

[@rqanta86]

Thank you soooooo much.

[@laesperazas]

Great video, superuseful idea! Thanks for sharing :)

[@adeelyousafMughalsOnline]

Really Helpful

[@kasarosiahnohp434]

Amazing!!! So, I wonder if it can connect to google sheet? like when click button, it will updates to new row in specific sheet, or it is possible to automatically daily update to the sheet around midnight?

[@CurbalEN]

For schedule export use this: m.kzbin.info/www/bejne/jJ69hoKZiqljp7s

[@penchalapratappalukuri7070]

Thanks for the new tip..

[@amirhd2080]

Finally... Its exist Tq so much ruth

[@CurbalEN]

It did!! 🥳🥳

[@wouter94]

Right on time. For those wondering: it is possible to export locally, pre-requisit is that you have a gateway setup. Use the create file option under "file system". Downside: you can only export the first 1000 rows. Next video: how to build loops in power automate to export more than 1000 rows at once?

[@vittoriogiatti]

Normally we can download max 30k rows from a visual table. Is it possible to download more in this way?

[@wouter94]

@@vittoriogiatti I'd say once you understand how to loop through, then yes.

[@gulhermepereira249]

Same question here, my users would like to have it locally

[@CurbalEN]

Looking into it. I will do a video if I find out how :)

[@jeffrey6124]

@@CurbalEN Please do :-) Thank you in advance

[@scramiro1]

Nice Ruth, thanks!

[@DanielRodriguesPT]

Thank you Ruth! Awesome integration. I need a button to download to a local folder, and hope it works with Embedded, if someone tested this scenario please let me know :)

[@raghutensi]

It seems to be not working with embedded. Trigger will not take place or in other words manual trigger couldn't reach flow. If you find any download option do let us know

[@Kennethray79]

I am also looking for this.

[@pieterleroux8817]

Even me

[@therajbam]

Thanks for showing the way to export the data from power query. what about if I have visual (data grid) and want to automatically export to CSV file?

[@drewtheberer9978]

Great video!

[@chrissittenfeld]

Hola Ruth! Saludos desde Costa Rica, muchas gracias por estos videos tan buenos. Será posible extraer automáticamente la data todos los días sin tener que apretar el botón? Se podría usar otro trigger para extraer la data?

[@CurbalEN]

Hola Christian, Prueba esto: m.kzbin.info/www/bejne/jJ69hoKZiqljp7s

[@lolalola8421]

Very good video!! How to make a button to export to excel but the report have a slicer with many filters?

[@Howard_Martinez]

Thanks Ruth, Could I add a previous step to create a new excel file? to generate a new file every time I run the flow.

[@WenhaoWuuu]

this is great, thank you for sharing this tip! However, I'm not seeing the button rendering when I publish my powerBI report to the web. It shows up in my powerbi service though. Do you know if there is any workaround? thank you very much

[@Igor-oc4om]

Greeting. Thanks for the video! Is it possible to export data and reports published on the web? Thank you

[@Shivani-r1r]

Can we do something to expand the scope of the export button, like numbers of all the screens get exported to the excel file at once through a single button?

[@matiaspaolino6117]

Great addition Ruth! Just wondering when this feature will also be applied for exporting the whole report to PPT

[@AKssupersan]

Great video, this will help me a lot. I had a question and if I publish it online the button will continue to work and activate my flow?

[@chrisc2084]

Hi, a great introduction to using MS flow. Did you, or any of your subscribers, come across a 1000 row limit when exporting the data as CSV from PowerBI?

[@CurbalEN]

Yes, and we don’t know how to fix it yet :(

[@chrisc2084]

@@CurbalEN Thanks for the prompt reply. I will keep searching, If I find the answer I will let you know. Thanks again for help and your posts very helpful. Chris

[@CurbalEN]

Yes, please!!

[@sebastiendebosscher]

this is really a terrible limit. I put in all the work, and now I have to conclude it's worthless... 1000 row limit is a deal breaker. Anyone any solution or work around?

[@CurbalEN]

I found a way to export up to 100k rows to Excel, check it here: kzbin.info/www/bejne/jaTFeouAec12ldE&ab_channel=Curbal

[@sumanthreddy9815]

Great video, but is there a way to overwrite the data in the same file whenever we trigger the flow. Instead of creating a new file

[@franciscoperireis7866]

Very interesting! Is there a way to do this for all the rows from a table?

[@jaishreemendiratta511]

Hi there, Great Video!!! Quick question- The export to csv button seems to work perfectly on my system but fails to work when my coworker tries it on their system.Any help regarding this issue?

[@Aquaelus]

I LOVE IT, THX ALOT.

[@dt0229]

How do you do dynamic save, allow a pop up for user to choice where the file should be saved instead of pre-defined location. Thanks

[@nirmalyaroy1881]

Good question. I have also the same query subscription instead of saving file in share point how do user dynamically save file

[@gabrielmorais7312]

Amazing!! Thx Ruth

[@CurbalEN]

Enjoy the flowin'

[@ellenbone7319]

Brilliant i love it.... some other things i would like to do .... set it up to email file created and is there away that a person could input their email into the dashboard so that it would export the file to their or the trigger will draft an email form their out look so they get the file instantly in an outlook pop up draft format

[@CurbalEN]

This video might give you ideas on how to do that: kzbin.info/www/bejne/oqLPip9ppbt_Z8k For emailing to people , just add their emails as a data field :)

[@ellenbone7319]

@@CurbalEN Thank you

[@nannapatjochmann]

YAY!!! Thank you!!

[@CurbalEN]

🥳🥳🥳

[@dariom5073]

Great feature! To use it I need a Power Automate license?

[@rosswaterston]

This was a great feature to have added, so often you still get the "I need to be able to have and export of that", filtered, sliced etc... Analyse in Excel is great, but when they want to have the raw data, you used to have to set up a Paginated Report and use parameters to replicate your filters etc... Considering that needs Premium that's not always an option. Using Power Automate is way simpler (and cheaper)!

[@CurbalEN]

Exactly, power automate is just amazing :)

[@mariarazdelkina7920]

Great video as always! Is there an option to name exported csv with it's dynamicly changing header or just dax measure with data selected on slicers? Thanks!

[@santhoshreddykesavareddy1078]

There is already “Export Data” option on a table visual which gives two options CSV or Excel. This work around will store directly in Sharepoint

[@TheRajinair]

Unfortunately, export to .csv has a limit of 30K rows and export to excel is not available on PBI Desktop.

[@pumpkinshoot]

Thank you very much Ruth! It seems so beautiful the small button :) BUT, someoneelse has the problem, that the exported data is far away not completed? The data is not a lot. I would be more than thankful is someone has an answer to it. Greetings from Germany :)

[@pteixeira1089]

Yay! Thanks!

[@CurbalEN]

Double Yay!!

[@hectorsev]

Hola Ruth ! No sé si te habrán planteado mucho esta duda, pero estoy intentando crear, con power automate, un flujo para insertar datos en SQL desde powerBI. La idea es utilizar PowerBI para procesar una serie de ficheros, hacer las transformaciones necesarias y "exportar" los datos resultantes a SQL (con un botón en el propio informe, sin pasar por DAX Studio, donde si es posible exportar tablas a SQL) ¿Crees que es posible? Creo que sería un video interesante. Un saludo y enhorabuena por tu canal !

[@therajbam]

This is very useful. Thanks. One of my client is asking to generate the csv and email to the group email along with the dashboard page. I am able to generate PDF automatically at 8 am after my dashboard refreshed and then send email. how do I accomplish attaching the CSV file? As per above flow, someone need to click the button on the powerbi dashboard to export.

[@byarian]

Thank you for the video! Is it possible to have the button export to the user's local desktop or does it have to be in the cloud?

[@CurbalEN]

I think so, haven’t tested it yet though…

[@rosaisela06]

Hi thanks for all your videos they help me a lot. Question: Is there a way to export visualizations in excel (no raw data but charts, matrix etc)?

[@sarab_2185]

Hello Ruth Great video, thank you so much. I need to build a Power Automate flow, which does the same thing you did(export csv file from Power Bi Repot and put it in a Sharepoint folder) but I need to do it automatically every day without clicking on the button, in short, I need to schedule this flow. Can you tell me if it is possible to do this with Power Automate? Thank you in advance

[@martyc5674]

Hi Sarab - I am looking for the same solution- did you figure out a way to schedule this?

[@CurbalEN]

@martyc5674 check the playlist, is all in there :)

[@rayjs01]

How to handle concurrency in export on excel.When different users click on the export to excel at the same time?

[@ictsobhan1017]

It was a fantastic video. Well done. I wonder to know, is it possible to upload the CSV to and SFTP server? Thanks heaps.

[@alvarobarrionuevo9751]

Thank your view . I like to lear about this tool. I created the flow, but exported only 1000 records. I have 850,000 of rows. How can obtain the complete table? Could you provide you feedback please.

[@alejandroperez5384]

Excelent video, thanks a lot QQ: is there a way to export the file directly into a local folder? Im looking into letting the user export the data in a csv when they are looking at the report in the Power BI server, thanks!

[@sachinkumar.ddikky1110]

I guess no. if anyone has a solution to this. please make a video on it.

[@giorgiopresicce8192]

Amazing video, congratulations! I have a published power bi report online (openly) and I need to create a button to export a csv file directly to the local PC of the user who visits the report. I'm going crazy. Would you have some useful advice for me? Thanks so much in advance

[@bibybsa7921]

Exellent video. I can't see if it can't be done for downloading on desktop? Has anybody been able to do it? I would like to make this button for my clients to downlaod their analyzed data

[@georgib0y]

Thanks, Ruth! Great video. I have one question, how did manage to get the parameters to appear under the input field? I always get on the side, it is awful.

[@williamelizondo9220]

Excellent video Ruth! Thank you for your videos. I have a problem when exporting from a public link, it keeps "Triggering" after pressing the button, but from desktop App and On line, it runs ok! Any idea?

[@filipwinski4219]

Hello Ruth. Great Video!!! - So when you export data to excel you need to have an existing file with a table inside. My idea is: 1 from the cloud flow trigger the power automate desktop to create and and save new file 2. new step to build the table from cloud flow and then finally 3 send and save data to the created file and table. To do that you need to install power automate and gateway. This is just only an idea and I don't know if this will work, but technically seems to be possible.

[@CurbalEN]

You will need two flows then, as I think the first step needs to be the power bi one.

[@filipwinski4219]

​@@CurbalENI was thinking about one flow (add the steps to the flow) but anyway the flow button in Power BI is just a very new feature. I hope that they (MS) will improve it soon. BTW once I heard that in any data system the most desired button is export to Excel. Have a nice evening.

[@CurbalEN]

Ans I think it is true and now we have one too :)

[@ralfwitte4707]

Hi Ruth, yesterday one of my colleagues from the financial department asked me for an excel export button in a certain report. :-) With your video I was able to solve this problem in about an hour. Thank you very much! Only one problem remains: adding a row to a table does exactly what it says: it appends rows. The old lines have to be removed first. Do you have a tip or a video?

[@CurbalEN]

Yes, I mention that in the video. Maybe there is a delete rows action in flow you can exexute before adding them?

[@ralfwitte4707]

​@@CurbalEN Yes, thanks again. You have to identify a row by a key value and then you have to delete it before inserting the new row. It works for me. Maybe in other cases if the rows have other key values than in the last run you'll have to provide a workaroud with a dummy column used as a key to detele the complete data before inserting new.

[@CurbalEN]

Yes, sounds reasonable:)

[@codefighting6601]

May I ask maximum rows to export to excel file?

[@feliquit]

Hi, Is there a way to do it automatically by updating a table in an Excel file?

[@alicat398]

Great vid. Wonder if you can export underlying as well as summarized data? Just add more fields to prevent aggregation?

[@CurbalEN]

Yes, add the fields needed to get the aggregation you want!