How to Create a Form with a Subform to Show Related Records in Microsoft Access

[@Jojosmith342]

I am trainning myself to thumb up from the beginning of class instead of the end so that I won't forget. Richard is a hardworking, dedicated, detailed oriented, intellectual teacher. We are blessed. Thank you Richard for sharing your knowledge to the world.

[@599CD]

Thanks! :)

[@souffoue]

Thank you so much! This is exactly what I need to keep track of invoices and payments for our outside employees. I spent hours today trying to figure it out before I came across your channel.

[@steppercutiemomma]

OMG I did it! I cannot tell you how amazingly easy your videos are to follow. I know Excel inside out but just couldn't grasp the concept of Access, then I started watching your videos. I just built my first database and I am so proud of myself - THANK YOU!!!!

[@599CD]

Great to hear!

[@BobbyStebleton]

I started with Access 1.0 on FLOPPY DISK back in the 90's! I've been away from it for many years, but my current job needs those skills. Your video's have been great to get me back into Access. You're easy to follow, provide great tips in every video, and a great teacher! Thank you so much!

[@599CD]

If you started with Access version 1 then you've been using it longer than me. I started with version 2.0 back in 1994, I believe. Before that I was actually trying to build databases for clients using C. That was tough.

[@DavidWilliams-wj4sc]

Just started watching the Level 1 and 2. Moving a large Anaplan DB to Access. Not that happy about it, but happy I found these videos.

[@599CD]

Get happy. Access is amazing.

[@burnts0x]

Thank you. Subforms are so much easier than an explicit query, but I just wasn't getting it until I watched this video... while working through your sample template. Earlier today I tried to engage CLZ to consult on my database. Instead, with just a few hours invested in sorting through it, I think I'm a lot farther along. Thanks. Great instruction - your enthusiasm helps so much!

[@599CD]

You're very welcome. Glad you enjoyed.

[@KristinaBaceviciute]

Your video's have been a great help to me. You're easy to follow, provide great tips in every video, and a great teacher! Thank you so much!

[@599CD]

You're very welcome!

[@anandmallikarjunan7775]

Hello Sir, Good morning! Revising your video as being forgotten. Thanks for posting your videos. Wish you good luck.

[@Oderick99]

Really helpful information well delivered. Thank you. I am re learning Access after a 10 year hiatus.

[@599CD]

Welcome back

[@xunchafaraidun5997]

You just saved my job and my life several times. THANKS ALOT :)

[@599CD]

You are welcome!

[@Khes76]

This is superb. I'm working on a few things to make my life easier, and this might be the right track.

[@StephenRoberts33309]

love the way you explain access, as a newbie.

[@599CD]

Thanks

[@ehabelshami2687]

Excellent and clear explanation. Perfect

[@599CD]

Thanks

[@ZahidKhan-mb6oc]

Very useful information, a great addition to the knowledge about sub forms.

[@599CD]

Thanks

[@andresjarrin7520]

Hi, thanks for all this videos, are awesome, please one question, why the access search button does not work on that subforms? I google it, a lot, but I can't find an answer, I just want to find a record on any part of a field on the subform. maybe a video where you did that? thanks for your help

[@dolittlediehard1670]

I believe the outer form is a customer order form but just contains all of the customer's details. The first subform is an order form with a date and order id and then this subform contains a subform with all the orderlines. The form is three layers deep.

[@599CD]

K

[@jamesowusu8245]

Great presentation. Thank you Please i need your help I created two forms from two different tables. i want to enter only the PatientID from the first form so all the remaining patient details will be filled in the second form. How can i do that? i will be grateful if you can help me.

[@599CD]

599cd.com/Ask

[@jamescbynum]

Great information!!

[@spiritlynxs]

I am following your video, however when I view the form after creating it it just fills the entire window. Like wise my form design view does the same, the scroll bars are at the edge of the screen or window. What am I doing wrong? Also I don't get the dots between my grid lines in design view

[@599CD]

599cd.com/grid 599cd.com/overlap

[@rabidfollower]

I often set a subform's Tab Stop property to No, so the user will stay on the main form if he keeps pressing Tab. If he presses Tab while on the last text box, he will go back to the first text box on the main form, which I think is what most users expect to happen. If the subform's Tab Stop is Yes (default), the cursor will be stuck inside the subform eventually, and it's hard to tab back out. When Tab Stop is No, and the user can only get into a subform by clicking on it. Also, when you tab onto a command button, it's hard to see the "cursor" and the user may get confused if he expects the cursor to go to the next text box. So I set Tab Stop to No for command buttons too. In fact, I set Tab Stop to Yes only for things the user types on: text boxes, combo boxes, etc.

[@599CD]

I usually do the same in finished databases. Great minds...

[@artistryartistry7239]

Hi Richard, for the Gold membership which offers "One FREE Expert Course Per Month" we have to create a user account on your website? And Do we have to sign up to your site with a credit card, or do you just offer us access to the courses based on the youtube Gold membership?

[@599CD]

You get one free course per month up to the Expert level, in order. You can sign up on my web site directly or here on KZbin. Either way, you'll get an account on my web site where you can watch your free classes.

[@zacharyeades9423]

Hi there! Love these videos and I have found them SOO useful! Thank you! I'm curious if there is a way to take a dollar amount displayed in a master form and subtract a number from a subform and them display the result in the master form. I hope this makes sense. Thanks in advance for the help! -Zach

[@englishclarkfamily5239]

I love your videos.

[@599CD]

Thanks

[@uniQue_XL]

Thanks! Is there a way to make the system work online, in which multiple users can work together from differant locations?

[@599CD]

599cd.com/AccessOnline

[@uniQue_XL]

@@599CD Thanks!!

[@linkmasterquest]

One question, how can I change the employee ID to Combo box? I would like to have a combo box instead of clicking on right.

[@599CD]

599cd.com/ask

[@john-lenin]

Can a subform be designed in the same was as a master form - rather than just looking like a list of records?

[@599CD]

Sure you don't have to use a continuous form for the subform you can use a single form if you want to

[@desilvakts2071]

Whenever I'm opening my forms or tables it always opens up to fill the entire window, how do i make it minimized Like you have ? I only have a close button.

[@599CD]

599cd.com/OverlappingWindows

[@JoseLopez-wx1xi]

I came across a weird situation. I followed your instructions exactly and it seems to be working but the issue i am having would be the following. When I click on the Employee form to go to the next record it appears that it is pulling up the multiple records in the mileage form. So if there are four records in the mileage form i have to click next 4 times in the employee form so it goes to the next records. So on your employee form you have 3 records and hit next 3 times and you have gone through all the records. In my scenario I would have to hit next and if there are multiple records in the mileage form its as if it creates a phantom record in the employee form that i have to hit next on. Hope that made sense.

[@599CD]

I get a ton of questions every day, and I don't have time to answer them all here on KZbin. Feel free to submit your question on my website at: 599cd.com/AskYT

[@nealdorelis5703]

Can people use the exchange rate automatically connected to another site in access and that the new rate does not affect the old month price conversion???

[@599CD]

Sure

[@daygeckoarthawaii1360]

No matter what method I use to add a datasheet form as a subform, it gets converted to a form view! I can even set it so that form view isn't allowed, but it still is stuck as form view.

[@ahmadzafar5051]

I am doing the census of my neighborhood in access. The main form contains the details of the head and the sub-form contains the details of the household. The names of those who have more than seven people in their household are not showing while taking out the print

[@599CD]

599cd.com/ask

[@moodkn]

Thanks! Very Helpful

[@599CD]

Glad it helped!

[@krishnakumar8192]

Great, Thank You 🙏🏻

[@599CD]

Welcome

[@kevinmwandi2819]

Every time i open a specific form then close it the try to open anothe report that is related to the same table it cause the error "the database could not lock table becaouse it is being used by another user so i have to log out the. Login with the login form....if i open the report then close it before opening the form when i open the form it now becomes blank....how do i solve this

[@599CD]

Not sure. I'd have to see it.

[@Tertiaryspotlightmedia]

Please I’m on a project of creating a database for my department in Tertiary school It will be used to all records of the department ,Students registration, executive’s activities and others however I’m finding difficult in creating relationship so that each student will have a separate details whenever the name is searched ..everything concerning the student will appear Please is any way I can reach you

[@599CD]

599cd.com/ask

[@billadenilesh5347]

How to filter subform using multiple values selected in listbox

[@nealdorelis5703]

Nice. It is possible to create two lists and through one to choose information and give its characterists in other list?? For example, un list name continent, the other list countries. When you choose a continent, its must give only the countries affected

[@599CD]

599cd.com/Cascading

[@Cat_sad24]

very interesting video I watch from Pakistan

[@599CD]

Thank you from Florida

[@robertharrison6296]

Can this be done? A subform shows dates that training is completed for 5 training requirements. Can the form show all five requirements before the dates are entered? The database has 3 tables, Employees, Requirements, RequirementDate. The RequirementDate table is a links table with EmployeeID, RequirementID, and Date.

[@599CD]

Sure... but without knowing more about your database, I really can't tell you how. Post your question at 599cd.com/TH

[@dolittlediehard1670]

I'm looking a tutorial for a subform within a subform within a form, with each a calculated field that must finally show on the outer form. Imagine you have an order form with order lines with a calculated line total and then the total for all the order lines is on this sub-subform but this total must only show itself on the outer form.

[@599CD]

599cd.com/Ask - need more details, preferably some screen shots

[@dolittlediehard1670]

@@599CD i really wish I could because this was a task we were supposed to complete. It's kind of been forgotten about, it was a challenge from our tutor. He's not very good at producing answers. If you don't try at least we get nothing from him. It's not a real big deal but i thought it was interesting at the time. I'll dig out the question and post it here tomorrow.

[@abdulhamidalhaddadi2255]

Thank you so much

[@599CD]

Welcome

[@wacelhamani]

Good Job

[@bee-wv2jr]

true legend

[@599CD]

Appreciate that

[@akokohjoel9854]

With this method you one can create a transaction history/statement for a customer

[@599CD]

Yep

[@MuhammadQasim-g8p9l]

🤩🤩🤩

[@oguzturkyilmaz543]

Thanks

[@599CD]

Welcome

[@alializadeh8195]

Thanx

[@MOHAMED_MASRI]

🙏🙏🙏🙏🙏🙏🙏

[@599CD]

Welcome

[@donaldshroyer8633]

Just make some space between fields to accommodate date picker. Sheesh.