How to create Reminders & Tasks from messages in Microsoft Teams

In this step-by-step tutorial, learn how you can create reminders and tasks from messages in channels and chats in Microsoft Teams.
0:00 Introduction
1:19 Save channel conversations for later access
3:31 Pin chats for later access
4:09 Install task reminder bot
6:17 Add reminder for channel task
6:58 Add reminder for chat task
7:20 View all reminders
8:13 Add individual reminder
9:02 Add recurring reminder
9:34 Add reminder bot to channel or group chat
11:49 Remove reminder bot
12:36 Wrap up
See all of my Microsoft Teams videos: • 💜 How to use Microsoft...

[@KevinStratvert]

⏭ Here's a playlist of all my videos on Teams: kzbin.info/aero/PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG

[@iZacq]

In Windows 11 is there a Mesg App for REMINDER- If i send a Mesg to my Computer it will Pop-up when i start my PC & Remind me, like a messaging application

[@LandoTech]

I like the fact that you've added chapters in this video. Makes it easy to jump to specific sections

[@robin_1909]

I have really enjoyed watching you video’s. I have learned a lot, keep up the great work.

[@sharleendilley477]

Really appreciate your videos - learning so much. Thanks

[@habibsicttutorials6684]

Wow! I love this! Keep up the great work Kevin.

[@mvsfunhouse]

Love your tips! Keep up the great work!

[@gunwantthakare6848]

Thank you Kevin for making this video👍

[@Surrkhaab]

This was really helpful! Thanks!!

[@sujaykaul]

Super helpful... Thanks Kevin

[@Aditya-ns9xl]

Thanks. This was useful to me.

[@paigeholmes1506]

Hey, Kevin! is there a way to add an automated meeting reminder with the meeting link in teams? I would love a video about that.

[@airbendingseneca]

Wow! This is helpful. I will immediately put it to use. But I would love if there's To-do integration in Teams.

[@stevenc365]

You can integrate with ToDo today using Power Automate -> kzbin.info/www/bejne/iXbRc5KGnLBgiqc

[@madelinelopez8670]

Thank you for so much valuable information! Can yo do a video on your recommendations for a team tasks manager? Been evaluating some apps, but they seem so complicated.

[@emmabayard6429]

Hi Kevin, you rock!! any video on project planning ? this is beyond the functionality of Microsoft Planner that I watched recently - thx - Emma

[@macnottsuk]

Great channel, love some tips. But some time it's tech for its own sake. The quickest and efficient method to create reminders from online and physical meetings is pen and paper. Many thx.

[@YOGAAF]

Thank you for information

[@aayushranjan486]

Thank you Kevin!

[@LegendExpert]

Nice video bro and this helped me a lot

[@LittleLIAM-ui3qy254]

Thank you so much for this video. My question is, is there a way to also automatically send the reminder to peoples' emails in outlook? This is because I am in an organization where people are used to outlook and not teams. Thank you.

[@arounaalaho6357]

Thanks Kevin for the great job your're doing here. Microsoft should keep paying you after you resign because you know very well how and to show people in their great tools. Can you find some time to explain the compliance and security how to in MS 365? It'll be great thank you again, you help us a lot !

[@jenniferstein938]

Kevin, have you created a video to teach us how to create a Teams meeting on behalf of another staff member? Such as a receptionist or assistant making a Teams meeting for someone they support within their office.

[@nithinmp9694]

Hey Kevin , thanks for the video. is there any way a 'Bot' can indicate the speaker he is overshooting the time in Microsoft Team ? here especially attendees dont want to send a message to the speaker which is little annoying. I am looking for an app which can send a pop up message to the presenter about the time left him to finish the session in order manage the total time allocated for the session

[@shudaixiong]

Hi Kevin, Thanks a lot for the tips! One feature I really want to have in Teams is to reply to a specific message in the conversation. I googled and cannot find any solution other than copying that message and adding quotation marks, which is laborious. Do you have any suggestions? Thanks!

[@kevmorris3000]

Hi Kevin. I have a suggestion for a video or even a series of videos. Amazon AWS has a free tier. Yet there is so much there and it's so filled with techno jargon, I don't really understand any of it. The videos I suggest are what can AWS Free Tier do for me? Me, an ordinary person, or me, an office worker. Or if Microsoft offers something similar in their Cloud services, then go with that one. Thanks for all your helpful videos!

[@lorettapang]

I also have troubles with my 12 years of emails on my outlook, I like to see if you can suggest a way to organize all the emails, spring clean or archive them as it is getting bigger every day. Thanks, Kevin!

[@LMGskills]

i love your channel

[@arunsiddarth]

Microsoft Planner app integration is already here, should we do a video on that? May be more relevant now

[@shivambhadane8282]

Thanks man

[@mohamedaboobackersiddique7322]

hi kevin, can u please do a video on how to organize outlook email effectively. thanks

[@TheGitrap]

Hey Kevin, Very useful thank you for creating this tutorial. Do you have a solution for reminder of file or documents. For example a file or certificate needs to be reviewed on given date and I would receive a reminder about it. Please le me know.

[@thomasgibson3622]

what equitment works best for a Teams Room; camera, conference room phones e.g. poly, treo8800 phone and Eagle Eye IV. Do you set up the phone to work with a teams meeting or do you suggest other equiptment?

[@lorettapang]

Thank, Kevin! I followed your instructions and set up reminders. I share with my teams as well. But I like to know what happens if I work with international teams with different time zones?

[@KevinStratvert]

Hey Lily! I believe the reminder app lets you define the time zone, so it should accommodate working with teams in other time zones.

[@HermenegildoFeliciano]

Thanks for sharing useful totorials. How can i create a meeting reminder from zoom to whatsapp groups

[@roybingwu]

Really enjoy your videos. However, I use WAY to many apps so I waste time searching through different apps. Can you give your Best of the Best list of apps?

[@scruggskat]

Could you do a video on managing distribution lists and folders for channels in Teams?

[@papakoutdoors4785]

Kevin, I enjoy the work that you have done. How about, how to or compare MS Teams App Camera vrs MS Office lens App

[@KevinStratvert]

Hey Kevin - I believe most camera apps in Microsoft apps leverage Office Lens tech. For instance, the Office app has camera capabilities and it leverages Lens, so there shouldn't be any differences. I'll check out the Teams one.

[@koolmaticgaming3887]

THANKS

[@malditospag]

This is really helpful. Although I've tried to set a reminder to pop up every quarter and the syntax seemed to be wrong. Any suggestions?

[@matthiasdilger]

you can type "update numbers and send quarter report" every 3 months starting on 12/28/2020 Let me know if it helps (I wrote the bot)

[@onexl001]

Good Tips

[@AmanSingh..]

Thanks

[@dyaneholl]

Any hope for you doing a series of videos for Mac rather than PC?

[@palookgaichannel9313]

I think Microsoft still need to pay you although you left! :-) Thank you for your videos.

[@lawrenceokonji8948]

Microsoft needs to pay him to make tutorials for their products

[@RabbitJnr]

Awesome !!

[@rathishravi2314]

Helpful...

[@kimberlyperez7268]

Can you make a video of how to archive old OneNote and Teams? ( teachers are setting up their dashboards for this year with new Teams). Thank you for your great videos!!!

[@KevinStratvert]

Thanks for the suggestion Kimberly! I'll add to my list. Cheers!

[@AW4WAL]

How about a video on the "your phone" feature in windows 10..

[@jamesborland3570]

Hi Kevin could you please make a video of the following “make your powerpoint presentation accessible to people with disabilities”

[@ishimweallan4371]

Kevin thanks for this video it will help me a lot may u upload a video about peformance of computer because my computer is so slow plz help me

[@KevinStratvert]

Check out the following: kzbin.info/www/bejne/fpKXpGejh9l9qbs

[@ishimweallan4371]

@@KevinStratvert thank you very much i have helped me much

[@gerrit6769]

I am really waiting for a Reminder/Tasks-Implementation. The built in functionality is just a workaround and using apps from unknown corporations giving access to your conversations is a huge security problem.

[@hectormendoza8610]

Can you do a video on how to use Kaizala, please? 😊

[@ayahalali7740]

How I can create a reminder for my tasks in the planer??

[@athindriyasarukkai448]

Sir, I have doubt can you put a video on how to get background effects because I am unable to get it

[@digitalinfoMRU]

Please kindly make a tutorial on Microsoft Family product.

[@user-tw7lj5pl3r]

In Remind app , Can I mention any group or person , I have added the Remind app in chat , creating reminders there but I also want to mention a group where reminders comes in- Is this possible?

[@haneefmuscat]

Hi Kevin, I have a requirement, we have a big team and we have 2 webex login credentials and we share it among team. now everytime a member use webex he sends a message in teams chat. is there anyway we keep a track of it by entering in a bot app and when somebody blocks a time to use it in that bot app a message is sent out to teams channel?

[@jayantrai5807]

Can you help me as I want to send reminders to my team members and other them members at a time to fill their timesheet so is there any way I can automatically send everyone at one go.... Please help

[@kacperpietrenko4477]

G'day! Is there any way to set reminders for students? I only know how to set reminders for myself, but is there any way to do it so that my students will receive homework assignments reminders?

[@danielrohregger994]

In Outlook you can easily highlight & save the highlighted text as an ToDo Task. Dont get it that this is not implemented in Teams yet :( 3rd Party Tools are never that good integrated ...

[@BenjaminLStewart]

Thanks for this video; however, pinning chats in Teams is not possible on cell phones. And pinning messages in channels are only viewable within the channel itself, unfortunately. I wish Microsoft would think mobile first.

[@PawanKumar-zb5mz]

Sir I upgrede windows 8.1 to 10 home single language and window activated but i will some wrong try to windows home single language change to pro version but its not working . So how can restore my windows 10 home single language back with again activated ?? I didnt remeber product key

[@kaushik4957]

hey! can you make video on how to use google keep?

[@anon2342]

any tips for annotating/marking up shared screen with your team? That's the one feature Zoom has that I need here. (white board doesn't do for us)

[@KevinStratvert]

Planning a video on this soon. Stay tuned!

[@kliscc1]

I don't have the app for reminder, how can I add it to teams if is not available

[@jayakumarmasilamani9498]

Nice!, Kevin can put video on how to display hot key presses on windows 10 without downloading a software?

[@KevinStratvert]

Sure! I'll add to my list. Thanks for the suggestion.

[@jeg112663]

I would like to see a video of scheduling the same meeting across multiple Teams.

[@DUYTRAN-vv7nn]

can we remind users in a group chat? Thank you

[@umaravi2002]

Plz make a video about how to correct the microsoft forms using pen tool

[@taj1768]

Kindly let me know how to correct grammar on iPhone office app ?

[@rorballfrias1750]

LOve it.more videos

[@aldocaballero2025]

Hi Kevin, i am suscribed to O365 E3 but for some reason I can not see the app you showed in this video; I see only 8 of them. ¿Do you know why?

[@KevinStratvert]

Your admin is likely limiting the number of 3rd party apps that are visible within Teams. I'd reach out to your admin to expose more apps.

[@cartoon2d575]

Hi admin I miss your video

[@ryanjstever]

When I search "remind" the only thing that shows up is an app called Bookings. Why? Our company pays for Teams, so I would assume I have the same options as you do. Also, how did you get the "Create Task" option in More actions?

[@matthiasdilger]

Your admin(s) might have disabled 3rd party apps

[@ryanjstever]

@@matthiasdilger What if I am the admin

[@yogeshhindoliya2653]

The Pin feature, I don't think it is used to pin chats, rather an entire conversation with someone. For instance, Diego might send you 100 more messages after that request which you pinned and when you click on the pinned one on top, it doesn't take you to that message, but just to the last chat. The pin feature is more like favorites (from SFB), where you can pin your frequent contacts. Ps. I am still a learner with Teams and I may be wrong with my understanding. Just wanted to confirm critically!

[@olgastraveldiaries]

My saved list is not showing. What can be the reason?

[@mohammedabdurraafeyashraf9706]

Hello Kevin can you make video about Microsoft Access and Publisher Please

[@saramiller9349]

Kevin, I tried remind but it doesn't work in a private channel, or does it?

[@thadurisameerareddy4287]

Hii sara even i tried but it isn't working in private channel. Did you get any answer why it is not working

[@kumarsview1]

Bro I am using free version of Microsoft team. During the task assign I can’t able to attach files.

[@carolina.ascanio]

Thank you Kevin This app reminder doesn't appear in my teams. Why? What can I do to get it?

[@janhutter1949]

Your IT admin(s) might have disabled certain apps. Happens often in corporate environments

[@carolina.ascanio]

@@janhutter1949 Thank you

[@sudhirkankal]

Looking for threaded conversation

[@lakshmikanth880]

How to fix black screen while sharing with dual monitor ?

[@MJK0627]

Hi Kevin, when I searched for "Remind", nothing showed up. Any ideas?

[@matthiasdilger]

Your admin(s) might have disabled 3rd party apps

[@beronicakristineaguas5852]

Hi, can tell us the best app/ trick to do a name shuffler in MS Teams. Thanks in advance

[@KevinStratvert]

Sure! I'll add to my list. Thanks for the suggestion.

[@chrisjoel247]

what if the app doesn't show as available?

[@TheKhannadiadwals]

not able to find remind app in my Teams

[@kdthemainplug2075]

How do i make a team though?

[@k-nd1]

How to join Zoom meeting using Teams(Zoom Teams integration)??

[@k-nd1]

Tutorial plz

[@jenniferstuart2248]

***Can you PLEASE help some teachers out? We're trying to find a way to share information from a Notebook in one Team (a PLC sharing Team) to our own class Teams... We've spent days trying to figure this out - any special advice?!?! We're getting desperate with school looming so soon.

[@bogbog]

It's SUCH a bad thing that users have to resort to all these roundabout janky methods to achieve a basic team collaboration requirement! What is Microsoft thinking??

[@crowevietnam6070]

but the remind channel doesn't show notification on team member's activity right? Just have a bold notice on that team or channel?

[@shakithtechguy8670]

Hi

[@akshay7820]

Need Excel tutorial

[@THENOOBISYOU]

Hi Kevin I’m a new at KZbin is there a way to get get subscribers fast

[@shakithtechguy8670]

Hi Kevin How are you.

[@TAIL313]

RemindMyself gone from Teams

[@cush6827]

🤣🤣🤣 Teams is one of the worst programmed pieces of software I know, especially since that last update in which they messed up the main menu.