How to do an Annual Reconciliation Declaration using SARS Easyfile | EMP501 Year End Tax Submission

[@johanfbarlow9195]

LIFE SAVER!! THANK YOU!!

[@joelsikanyika2753]

Very helpful reminder, I have not done the submissions in a very long time, thank you saved me a lot of time

[@briandlamini1166]

Awesome!! simple to understand and precise, I've submitted

[@kalinabellejewellerystore4473]

THANKS FOR SAVING ME TODAY! Thank you for putting these useful resources out there and taking the time and effort to make this video! ;)

[@TheFunAccountant]

You're very welcome! I'm thrilled to hear the video was helpful to you. Thanks for your kind words, and stay tuned for more helpful content! 😊

[@aboutecommerceSA]

Great video. Crystal clear!!❤

[@FriedewaldFarm]

Hi Dominique, thanks for an informative video. If we changed payroll software during the year and some employees were terminated before the change took place and weren't transferred to the new system, will we need to manually add them in Easyfile? Or will their details pull through from the previous half-year submission?

[@essiescitechmedia4172]

Thank you for this valuable information!

[@edgarchuma9205]

Thank you for this👌🏾 was very helpful

[@tracygeldenhuys9675]

Great video!

[@mariaanjansevanrensburg3122]

I have a very silly question, the EMP501 does not show on my SARS efiling profile as submitted only on Easy File is that correct? Will it never show there? Should we always refer back to Easyfile? Or does it take a few moments to pull through onto the SARS e filing profile.

[@TheFunAccountant]

Hi Mariaan, Your question isn't silly at all. If you're using EasyFile to handle your EMP501 submissions, there's no need to interact with the EMP501 section on your SARS eFiling profile. EasyFile is designed to simplify the EMP501 process, and it operates independently of SARS eFiling for this specific task. The only time you would need to access your SARS eFiling account in relation to EasyFile is during the synchronization process, which populates information between the two platforms, and when you are actually submitting the EMP501 through EasyFile. So, to clarify, if you've submitted your EMP501 via EasyFile, it may not necessarily reflect immediately-or at all-on your SARS eFiling profile. You should refer back to EasyFile for the status and records of your EMP501 submissions.

[@mariaanjansevanrensburg3122]

@@TheFunAccountantthank you so much for your feedback and videos I really appreciate it and it is very very helpful. May you have a fantastic day.

[@NicoleMacdonald-d3n]

Thanks for what you have shown us, it has been of great help. It would be even better, if you can show a manual input (for those that dont have any payrol software) or alternatively show the report from sage payrol, so that we can type one up in that format and just convert it to a CSV file and import that way. Also I cannot seem to download the certificate (even though my adobe has been updated) .. so now I am stuck. again 😭

[@TheFunAccountant]

Hello, Thank you so much for your feedback and for sharing your challenges! I’m actually in the process of creating a video about manual submission, which should be very helpful for those without payroll software. I have to do a few of those submissions every 6 months. Please stay tuned for that-it’ll cover everything you need to know! Regarding the issue with PDF downloads, these can indeed be tricky. And I experience the exact same issue because I am not a fan of Adobe. Sometimes, using a different browser clearing your browser's cache or uninstall and reinstall Adobe might help. I appreciate your patience and am looking forward to assisting you further in upcoming videos. Thanks again for your support! All the best. Louis

[@benjaminbrandt6924]

Thank you, this really helped a lot!

[@Mabhanti]

Thank you for this tutorial

[@samanthabekker2078]

Good afternoon what an informative video, however I am unable to edit my payments tab and the payments that is reflected is a lot less than what I paid according to my statement of account how do I correct this as it now shows I underpaid SARS.

[@TheFunAccountant]

Hi, Samantha, Thank you for your kind words and for reaching out with your question! It sounds like you're dealing with discrepancies that often occur due to the way SARS allocates payments to penalties and interest first, before applying them to the actual PAYE amounts. Here's a step-by-step guide on what you can do: Compare Each Period: Carefully compare the payments recorded on EasyFile with those listed on your statement of account for each period. Pay special attention to any differences that may be attributed to allocations by SARS to penalties and interest. Correct Discrepancies on eFiling: Once you've pinpointed the reasons for the discrepancies, these will need to be addressed directly in SARS eFiling. This often involves correcting entries for additional payments, given that SARS prioritises clearing penalties before the main tax dues. Resynchronize Your Data: After ensuring that your statements of account are correct and show no outstanding amounts, resynchronize your data with EasyFile. This step is crucial to ensure that your records are up-to-date and accurately reflect what has been paid. If you find these steps a bit complex, it might be wise to involve your accountant to assist with the corrections. Handling financial discrepancies accurately is crucial, and professional guidance is often invaluable. Thanks again for engaging with the video, and please don't hesitate to reach out if you have more questions.

[@thobilebhengu8318]

Hi Thank you for that video. Please assist with how to balance EMP501 if certificate have been cancelled and created a manual certificate via easyfile. Regards

[@TheFunAccountant]

Hi Thobile thanks for watching our content. Has your EMP501 declaration been submitted? If so, you will need to do a Full Resubmission Request under utilities in Easyfile .

[@thobilebhengu8318]

@@TheFunAccountant thank you the was I allocated payment on the EMPSA and after they relocated the funds back to the account I did what you suggested and it was processed but IRP5 status show as created not submitted.

[@PetroEngelbrecht-r8d]

I need some help with my easyfile software, if I try to submit the declaration, the system close down when I get to the point where I have to login to e-filing. I have logged queries to SARS and they can't help and my own IT guy also look and he thinks there is a problem with the Easyfile software with Adobe Air? I have multiple companies to submit and I have been trying to get this sorted out for more than a week?

[@farah-dibaviviers9687]

Hi Petro i am having the same issue, please let me know if you have resolved same.

[@TheFunAccountant]

Hi Petro possible solutions: Use latest version of Adobe PDF. Ensure you are on the latest version of Easyfile. Make a backup of your database. login on Easyfile as ADMIN user, find password under forgot password. When logged in, under system configuration ensure that PDF Rendering (Render PDF with default application) is ticked. Try again.

[@labeeqahsmith2266]

Thank you so much! been battling with this for 2 days! You Genius!!@@TheFunAccountant

[@dominushades469]

Hi. i am having trouble at the part 07:46 where you requested and have to input your details. I get this error " Reference Number does not exist or User does not have rights to taxpayer ". Not sure why. Log in details are correct because I can use the same details to sync. I don't know if you maybe can help me?

[@TheFunAccountant]

Hi are you using the old or the new version of Easifile? Have you tried to login as ADMIN?

[@dominushades469]

@@TheFunAccountant Thank you for your reply. Yesterday when I wanted to use it it updated. So it is currently on the latest version. I can confirm as well that it is on the ADMIN account that is being logged in.

[@thembekamchunu4313]

Do you have to add company with processing you do?

[@TheFunAccountant]

Hi yes you need to add your company in E@syfile first

[@thembekamchunu4313]

I'm giving up it been giving me an error, validation failed - reference number does not exist or user does not have rights to taxpayer. What do it do?

[@TheFunAccountant]

Let's try and establish where your problem might be: 1. Do you use a payroll program for your EMP501 submission? 2.What version of Easyfile are you using? 3. Have you loged into Easyfile as admin? 4. Is this the first year of EMP501 submission for the company? if not 5. Have you taken this function over from someone else? Are you a new user on Easyfile?

[@IKingdomcitizen]

I am manually submission because we only have 7 people, I have 3 people earning below the threshhold. so we dont deduct PAYE but we do have SDL and UIF. how do I complete these people's IRPS with a zero PAYE?

[@TheFunAccountant]

Hi excellent question, and thank you for reaching out to me. I will be releasing a video on how to submit manual EMP501 soon, so please stay tuned it's coming. In the meantime to quickly give you an answer. On easyfile under Employee Admin select view/edit employee. Select the period under tax year and then choose your employee or add a new one if the person is not on the system yet. Then select view next to employee's name. Then Add certificate>Select tax year and period of reconciliation > NB!! Certificate type must be IT3a > Fill in the rest of the Co and employee details> To add income select manage source codes>Most likely start with code 3601 and add salary value > Add another source code 4141-UIF contribution for employer and employee > Click Add Source code and select 4142 for the SDL contribution > enter the SDL value > Add another source code this time select 4150 - reason code for IT3 (a) > Select option 2 for "Income less than tax threshold" Once done review income received + Gross Remuneration and codes with amounts > If correct > Save the certificate, Do this for all the employees as well as the ones who paid PAYE once done proceed with the recon and submission as explained. I hope it helps! Apologies for the long answer but the manual submission video will be released soon, subscribe to be informed as soon as it landed. Good Luck Louis Munro (the fun accountant)

[@maglastafadzwa7859]

hello is it possible to correct a submission i filed on easy file...i made an error

[@TheFunAccountant]

Hello, Yes, you can definitely correct a submission on EasyFile, your process depending on whether you use a payroll program or made a manual entry. If the error is on a single certificate, simply make the necessary corrections to the certificate in EasyFile and then redo the declaration. You might find it helpful to watch the video from timestamp 3:25, where I discuss this in more detail. kzbin.info/www/bejne/i5ClY2OLg72Vfassi=_3JiwlqYY0vusOP4 Just be sure to avoid creating duplicate IRP5s in the process. I hope this helps.

[@sandilechiliza5919]

THANK YOU!!!

[@TheFunAccountant]

Thank you so much ! I’m really glad you enjoyed the video. Stay tuned-there’s more great content on the way. I appreciate your support.

[@renebreedt7494]

How do I backup E@syfile

[@TheFunAccountant]

Hi. Left Sidebar Menu>Utilities>Database Utilities>select Backup DB Directory. Select folder (make a backup specific folder for Easyfile) Prompt Database successfully backed up with the file directory> Select OK and whalaaa.