How to Mail Merge using Power Automate

In this step-by-step tutorial, learn how to Mail Merge using Excel Online and Power Automate. Once your Mail Merge is ready, send your emails using Outlook or Gmail. All of these tools are free to use. Customize and personalize everything, including the to/cc/bcc recipients, the subject, and even include custom attachments. This is the ultimate mail merge.
👋 Additional resources:
- Introduction to Power Automate: • Power Automate Tutoria...
- How to Mail Merge using Word, Excel, and Outlook: • How to Mail Merge in W...
- How to Mail Merge Address Labels: • How to Mail Merge Addr...
- How to Mail Merge using WPS Office: • How to Mail Merge in W...
⌚ Timestamps
0:00 Introduction
1:49 Log into Office.com
2:22 Enter Merge data into Excel Online
5:44 Open Power Automate
6:49 Create a new Mail Merge flow in Power Automate
8:25 Add Excel sheet to Power Automate
10:05 Select email provider, whether Outlook or Gmail
13:24 Customize to, cc, and bcc
14:20 Run Mail Merge
15:35 Preview results
15:45 Include attachment
17:58 Preview results
18:33 Format data properly in Excel
19:25 Wrap up
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[@ingpingchia9396]

Kevin, great video! Please elaborate on how to attach customized attachments - I followed every step of you video but this is one step that I need help on. Thank you!

[@kennym5898]

....As soon as you said you worked for Microsoft full time, I knew this was going to work! Clear and concise explanations and no 'Computer speak' jargon. Thank you.

[@betonshine]

Thank you Kevin, you really are helping people, not offering products, you are guiding on how to solve problems. Thumbs up for you and your content.👏

[@ferozkibria9211]

My dearest Kevin, with this tutorial video, you made me productive thousands time better. You owe me, Sir. Salute to you! My love and blessings 🙏 for you!

[@JeremyMcMahan]

Well, hearing that you worked on the Office home page made me smile big-time. Many thanks! It has improved a lot over the years and the new look is a big step up!

[@andrewwild9815]

Hi Kevin, Just a quick note to say thank you. Your instructions were clear and helped me to efficiently distribute user names and passwords to a group of my students.

[@loloysan6417]

You are a rockstar Kevin, I have been using Power Automate for 3months but i did think it can be use for mail merge, disciminating windows user account is 1 hell of a ride. thanks a lot you save me big time. More helpful tutorial please specially power automate. Cheers mate, be safe

[@AnwarHussainFaruqh]

Great service for the fellow human professionals. Thank you so much dear @Kevin Stratvert for your selfless support and training for the needy people!

[@TylerStanczak]

Mail merge has saved me so much time and frustration with me no longer having to spend hours customizing the same email to thousands of people at my job. So this is super important that you are sharing this helpful tutorial. Thanks Kevin! :)

[@Britishpakistani2023]

Hi @TylerStanczak How did you manage to show your work/business email instead of Gmail or Outlook email as sender? When I do it it shows sent from my personal email. SOS 🙂

[@davidferrick]

Nice tutorial. I added a column for conditional checks so I can have a running list of various contacts for different situations. I deliver a lot of reports and users are wanting to veer away from E-mail notifications so I now send them an MS Teams chat message when their reports are ready to view. It helps me maintain a distribution list that is selectable based on the report name. Good stuff... keep'em coming.

[@anuzsbd]

Thank you Kevin , its been a life saver for me ! using mailmerge with mac had been really difficult , power automate has been an amazing tool for mail merge.

[@Carla369]

UNBELIEVABLEE, I cannot put too much data here but this is the solution to a lot of frustration about writting tedious emails with sooooooo manyyyyyyy variable data on itttt. THANK YOU, you are a genious! You are the GOAT :)

[@TenMinuteKQL]

Your videos are by far my favorite for Microsoft productivity. Practical examples that are concise and useful.

[@MangoTike]

Kevin, This contents really help me to complete my task in just 10minutes (it was an hour to complete). Thank you so much.

[@doughughes257]

Kevin, your videos are so awesome. This mail merge will help us every month. Thanks!

[@zakara9382]

You are only one KZbinr (except my favorite bands) to whom I subscribed and turned on all notifications. People.... this man is LEGEND he has the best how to channel and his videos can make your life 197450981 times cheaper and easier. Thank you Kevin ^_^

[@ethiohelptube794]

You have no idea how much you are helping us!!! Thanks

[@kumaresan0506]

That's great to know this. Its well constructed way of presentation. Much appreciated. Thanks a ton. For me it a timely video where i have to send about 80 custom emails to the team members.

[@sophiatsai0910]

Love Power Automate SO MUCH!

[@petervanwinkel3212]

Great video again Kevin, many thanks! As some other people asked as well I’d love to see how to do customized attachments

[@bashirmoustafa6116]

Dear Kevin,,, your tutorials makes my life easy :) ,,, THANK YOU

[@tommyraider5852]

Great advice at the end about doing a test run first. I usually test to myself once, then to a small number of real contacts and check the sent items before I go for the full run

[@markolima]

Kevin, great job. Thank you very much for all videos! You helped me a lot.

[@yannicklerolland9407]

Great instructions. I was able to follow and test it with no issues. Ready to configure a similar flow for our users. Thank you.

[@arunkaggarwal1962]

Very very helpful. Thank you Kevin. You make everything so easy to understand.

[@noshortcuttoglory6443]

May God Bless You Kevin!

[@evelincosta1449]

What an amazing tool!!! Thank you so much!

[@pattyschumann1236]

Wow! this is great information. I just started my own project with this tutorial. Thank you!

[@Periimplantar]

Thank you very much, man! Saving hundreds of dollars and tons of time!

[@rotethongvanit]

This tutorial really helps me with my mail merge. Thanks Kevin.

[@kewartoscar8913]

Thanks a million, Kelvin. You are an Angel

[@AyoolaBoyejo]

This is indeed the ultimate way to send mail merge!

[@nhatruclepalacios2462]

This my first time hearing about mail merge and your video. I find this video very helpful, clear and resourceful. This is like to the next level. Thank you so much!

[@MichaelToub]

Simply wonderful, thanks!

[@adrianrobinson9554]

Fantastic video Kevin, I will now look for more power automate and Flow videos. Learning so much from you. Cheers.

[@sonyamills7278]

OMG!, it totally worked. Thank you so much. I'm looking pretty good to my boss lol

[@mcbaniel]

Kevin, this is incredibly helpful, thank you! One thing I learned the hard way: there is a row limit of 256 unless you do this. In the List rows in a table step, click the 3 dots to get to settings. Turn pagination on, and then up the limit to what you need.

[@1precioussa]

Hi Kevin, can you show how to add customized attachments for each individual? That would be extremely helpful! 😃

[@Britishpakistani2023]

@@1precioussa How did you manage to show your work/business email instead of Gmail or Outlook email as sender? When I do it it shows sent from my personal email. SOS 🙂

[@kumaresan0506]

i learnt and applied for the communication i intended. The results was awesome. Thanks.

[@YeungKaHung]

Useful tool. Excellent teaching tutorial.

[@yashmore9863]

Kevin this is awesome! Now we just need to know how to send unique attachments to each email address. That would be the ultimate-ultimate mail merge 🚀

[@clifffernandes5814]

Very helpful. Kevin is great in explaining.

[@hectorregala7777]

This is very helpful, thank you so much!

[@RayHenry100]

Thank Kevin, You the Man!

[@LSl0]

Wow! this is a treasure! Thank YOU!!!)))

[@rodp2310]

Fantastic tutorial Kevin. 👏👏👏

[@mobr.]

Thank you for this informative and clear video!

[@LessThanHandy]

This, Sir, was a beautiful feature instructional video. 👏👏👏👏

[@tintindb]

What you did in twenty minutes took me about three hours....🤦 but at least I can now do the attachment 😆. Thank you sir.

[@whouse7]

Thank you for posting!!! This is exactly what I was looking for!!!

[@Albert00310]

Thank you, Kevin! I had trouble with mailmerge in Office 365. Word takes my oldest Outlook mailaccount as default in the mailmerge, not giving an opportunity to change it. I have more emailnames in my Outlook account To make it worse, I sometimes have to send mails from my website (separate account and not connected to Office 365) and couldn’t use mailmerge art all. This solution will save me tons of time 👍

[@VijayendranRaghavendran]

Great video Kevin. Power automate is very powerful indeed.

[@beenaraj5227]

You are awesome kevin appreciate you for this wonderful tutorial.

[@kimmynaris8547]

This is really cool. Thanks Kevin!!!

[@InsightfulJourney123]

Thank you, Kevin!!🙏

[@rajuclick]

Awesome, so easy to follow.

[@ahmedkhalifa73]

Thank you very much for your explanations, especially your lesson. This is very useful to me

[@FabolousSwiss]

Thanks, this tutorial was really helpful!

[@zayedrashid7697]

Thank you so much. I was trying to learn it for soooo long. You are the Best!

[@silentknight8732]

This has been immensely useful. Thank you. Liked and Subscribed🙂

[@hollygreen3901]

Thank you for your lovely video. Very useful information for my job. From London UK

[@aditya_suresh]

Great video! Thanks!

[@mauritsacosta]

Thank you! Great video.

[@vab20hunte2]

Hi Kevin, this is very interesting. Thank you so much. Can you please show how to send a different attachment to each person in the list?

[@cristinamartinez-lebron484]

This is great! Thank you so much!

[@LizAdit]

This is so helpful. A few things learned today

[@Andy.CS01]

That's great! Thanks a lot

[@m.c.4458]

Great mentoring skills mate, clear!!!

[@ambergill6422]

Very helpful.Thanks :)

[@Thefarrukhabbas]

Thank you soo much Kevin. You are angel for me

[@princemigavel]

Thanks for your help

[@ankurthole1099]

Great video incredibly helpful, Will save a lot of time. Thank you so much

[@krishnabairi1581]

Of course this is helpful Kevin, Thanks a lot. I am working on a small project at work and I will use this. Please do more videos on Power Auto. I am looking for customized emails approvals and struggling to track back whether or not approved.

[@ViviNyc1]

Thank you!

[@francesdobbins2964]

Very good video, Kevin.😊

[@jackedwards9059]

Kevin - very interesting and useful for creation of the mail merge. Perhaps you could add on a step for execution. I work with a number of "branch office" scenarios in which the staff have minimal IT background and no interest in learning, but have a task to perform. Setting up a "button" on the desktop or on a website that they can press to execute the Power Automate function would be useful. Thanks for your consideration.

[@MrAmarnathraju]

Very Useful

[@richelsantiago]

Hi! This was very helpful! can you also show us how to send individual or personalised attachments? Thanks!

[@sureshnanduri15]

Really Good Information 👍👍👌

[@josephg8453]

I use mail merge for my job quite frequently, but this is a much better method. Thanks so much for sharing!!! Also, anyone else hoping that the Kevin Cookie Company actually becomes a thing??

[@worldwidecs242]

amazing channel

[@coipallingayan1933]

thanks for this video Kevin! you are a life saver! would be great if you can also post a video on how to attach unique attachments. i think a lot has already requested.

[@vernivijayarajah9830]

Wonderful, easy

[@cyberlocker3230]

highly appreciated

[@PANDA_HOONIGAN]

Finally clicking on thumbs up for a reason, thanks Kevin.

[@SkillsClub]

*Good work Kevin * *Support from Pakistan*

[@alifrahman7705]

man ur a legend

[@blabla-ug7wn]

i tried my best and it became a success

[@Knitting1ge]

Thanks!

[@qualityinquantity9893]

Sir Good Morning, Thanks a lot

[@ghazyothman8504]

Yiu are my super hero, wish you the best

[@CarlosMartinez-kb8fd]

Hi Kevin, thanks a lot for taking the time to create all these tutorials. They are very useful. In this video, you say that it's possible to attach customized files. Could you please show us how to do it? Thanks again for your help.

[@muchlak]

Did you find out how to do this?

[@fernandoavalos2917]

Super video! I applauded for $2.00 👏

[@KevinStratvert]

Thanks so much Fernando! Much appreciated 🙏

[@brendamartinezgomez2297]

Thank you

[@akanshaarora6836]

Hi Kevin, your videos have been really helpful. Can you please also extend this mail merge video if we add some conditions in power automate to send out the emails.

[@rlcornish5400]

This was very straight forward and easily digested. One advanced question I would have about Power Automate is whether a table can be added / populated using this method. I'm going to play with it a bit and see if that's possible. Thanks for this content.

[@molicajoy]

We're you able to add a table?

[@Britishpakistani2023]

Hi @rlcornish5400 How did you manage to show your work/business email instead of Gmail or Outlook email as sender? When I do it it shows sent from my personal email. SOS 🙂

[@briancrombie-fisher4924]

Thanks for this video Kevin - it has really helped me to be more efficient! Could you do a video on how to add custom attachments to the email? You mention it's possible, and i have tried, but I can't quite get it working.

[@helenasvensson6747]

So great tutorial! Thank you! It would be great if you could show how to create a mail merge when the Excel list consists of 1-5 rows. Say that the customer had one order/invoice, and the next customer had 3 orders/invoices. Once again, thanks!!!

[@rayqusa]

Easy. I was do that. Just make 5 table insert that 5. Then the last 2 row may empty, other row filled I forget the different between row and coloum. At least you get the point

[@edwardpaulbangura]

Superb!!!

[@AujieAlamban]

Thanks.

[@calraise6460]

Brain is going into vaporlock watching this. Not the video or instruction but learning something new.