How to Organize Office Files (Part 1 of 9 Home Office Organization Series)

[@HautePinkFluff]

I wish you showed us what was included in each file folder category. Like what all did you put in the "Never throw away" section. Great video, looks so pretty!

[@TonyHickschick]

Right after I saw this video I immediately went and took out all the interior folders and put the papers in the handing folders by themselves. It never occurred to me that this was a way to file papers but I love it. Without the interior folders the files look a lot neater and there really isn't a need for the extra folder inside.. Now I need to get new handing folders and labels because mine are different colors without a purpose and just make the draw look messy.

[@carolinefreak]

My favorite tip: colour code your tabs, not the file folders... Woops! I needed that advice a few months ago when I started re-organizing my office. Well, tips saved for future reference. Thanks Alejandra.

[@HomeOrganizing]

You are welcome! :)

[@margotl7949]

+Home Organizing by Alejandra.tv Hi, where did you get the colored tabs/tab inserts for the top of the file hanging file folders?

[@misssudan9689]

+Home Organizing by Alejandra.tv hi i love u

[@jennyangeles89]

i love this channel all supplies school things 😇😇😇

[@macgrebell9190]

thanks good tip.. by the way, besides organizing my shelves, I use this FolderChanger program on my computer to easily organize my documents and files using your coloring method. It can really boost up productivity. Search "Folderchanger" with google. It works great and it's fun to use.

[@danabaginski5310]

This was a great start for me to reorganize my files!! I wish you had went over which categories you chose. Also another problem I have with filing is not know what things I really should keep as what things I can toss/shred!

[@GoJoRie]

I loved the binder clip idea. I bet it helps with the hanging files not coming unglued from the weight of the documents too. Thank you for this great tip.

[@ziggy33399]

I'm really enjoying your videos in so many ways: 1. The lighting is great, I never have a problem SEEING whatever you're showing us. 2. The presentation moves along nicely (not too fast or slow) 3. Your efforts show and I thank you from my heat. That said, there's one thing I haven't seen yet. How do you manage (in more detail) just bills. E.g. Do you divide the mail upon arrival? Pay once a month or as you go along? Do you mark each bill paid with the check no & date for some file? What about the online payments? Do you keep these in a binder or hanging folder...and what do you call them? Do you keep them separate (like medical bills separate from medical records...etc). How do you know what to scan, how to keep that organized (Quickbooks? Another for regular household receipts?) these little things baffle me. I KNOW you of all people have the answers, however. I wish you all the best. Your journey is worthwhile and makes me more confident that I'm moving in the right direction. I just bought two of your better binders at Staples. Money isn't there to get all at once but each month I'm adding a new one. Also, how did I never "get" how labeling everything is upgrading my entire life? Besides, it feels good to apply these little suckers claiming a home for things (a sense it's there, has a home - intentionally!) head bow to you, Mentor of mine.

[@sonjaangus4468]

You are brilliant! You get to the point quickly & describe everything efficiently! Not like those people who woffle on with all their personal crap & take so long to make a point if they even get there! Love your video!

[@lv394]

Ok, you are officially the most efficient, organized, and creative person I've seen around here!! These tips are so amazing...I'm actually on an "organizational high" as I'm watching this video. ;) Thank you for such wonderful tips! I will try to implement them as soon as possible. My husband and I just opened a business and moved to a completely different town and this will definitely help keep us better organized...so thanks, Alejandra!!

[@wisefoolwillow]

Thanks!! I love the minimalist organization style of only color coding the tabs and not the entire hanging folder. It's so smart and really chic too.

[@colombepetite]

I loved your previous file organization video, and just ordered another box of the colored hanging files. NOW you show an even BETTER file video. My daughter may just get some colorful hanging files for her organization because I love the idea of white files but have never seen them before.

[@unknown95-s2d]

Love that you color coded the tabs to temp , perm, taxes! So good!

[@ali-13392]

Alejandra, if your printer supports network printing (wifi or LAN), you could connect your printer to your home router & then print documents via network. You wouldn't need USB connection

[@JennyMina]

I have an obsession with keeping my office supplies organized. I have no idea why, I just do! It keeps me busy & for some reason it's fun :)

[@gracielazunino7498]

Alejandra! Hi! You are helping me to improve and beautify my home and office. You have tons of ideas an energy! Continue to share them with us! A big hug from Argentina!

[@shondacheesecake]

If you don't mind sharing, I think it'd be helpful to know what each binder is labeled as. I can probably think of a few categories but I bet you have many more great ideas!

[@DoItOnaDime]

Great job, Alejandra! I LOVE my Freedom Filer, too! You were the first person I heard about Better Binders from. I fell in love with them and haven't looked back. :) Nice to see your smiling face back on youtube! xo!

[@khizarabid8414]

Lovely video content! Sorry for chiming in, I would appreciate your initial thoughts. Have you tried - Mahorrla Control Clutter Method (erm, check it on google should be there)? It is an awesome one of a kind product for decluttering your home minus the normal expense. Ive heard some interesting things about it and my work buddy at very last got amazing success with it.

[@PERFORTIS]

Cheers for the Video! Excuse me for the intrusion, I would appreciate your initial thoughts. Have you ever tried - Mahorrla Control Clutter Method (google it)? It is a great exclusive product for decluttering your home minus the normal expense. Ive heard some extraordinary things about it and my old buddy Taylor got cool success with it.

[@LanaLoveOfficial]

I just discovered you a couple days ago as I searched for info to help me organize my boyfriend's place. I'm super organized, too. Even so, I'm learning a lot from you! Thank you for sharing and all the work that goes into it. I would love to speak with you one-on-one. Should you ever decide you'd like to reach out, please email me at LanaTheSinger@gmail dot com. Great videos!!!

[@akritibagchi2778]

@@LanaLoveOfficial Why do the two up above sound the same like a marketing gimmik lol

[@algallego]

Great suggestion on color coding the tabs instead of the folders... let me tell you it is a costly mistake to color code folders! Searching for the right ones when they're either discontinued at your office supply store or just out of stock is nerve racking. One of the biggest keys to staying organized is making sure your chosen supplies are regularly stocked at the office stores and more likely to be a long term product. I've made costly mistakes by purchasing products which are gimmicky and have no production manufacturing longevity. White should be easy to find most of the time if not always! Thank you, Alejandra! You've changed my perspective for the better!

[@GiaDesigns1]

I love the tip about not using interior file folders. I use interior file folders and it is a lot of maintnaence. So I think I so I think I might

[@SimplyCherie]

I just got my Freedom Filer today!! I opted for the colored hanging files bec those were the ones you had - so I'll try them for now. Great to see you!

[@vikashtiwari5993]

Mee too Simply cherie

[@warmflash]

Hi Alejandra! Thank you so much for this organization lesson! I just bought my first filing cabinet today. I don't know what took me so long. Nevertheless, I got the filing cabinet and followed your advice and system to the letter. Amazing! Brilliant. Grouping by color is F A N T A S T I C . Thank you so much. You're the best. You've changed my life. XXXXX

[@nula14]

It's nice to have you back, Alejandra :-)

[@amypola5903]

This series is so good I made sure to hit my back button just to go back and like this. Thanks for all the great tips! Organzing paper has never been my forte....but It might be now. I'm actually excited to tackle my mess.

[@joelchichi]

Thanks Alejandra for sharing this content, very relevant especially now since most people are being stuck at home. I am grateful for your ideas.

[@honeymoon.honeymoon]

Missed you, Alejandra. You are so inspiring!

[@Stella82]

We've missed you! Nice to see you again and thanks for inspiring us!

[@Amy-dv7rg]

you remind me of Monica from Friends in the best way possible! So orderly, I wish I was more like that :)

[@alexanderplacencia6929]

@AmyK Excellent Video clip! Apologies for butting in, I would love your opinion. Have you researched - Mahorrla Control Clutter Method (do a google search)? It is a good one off guide for decluttering your home without the normal expense. Ive heard some extraordinary things about it and my close friend Aubrey after a lifetime of fighting got cool success with it.

[@immy1055]

It's been more than a few years now and I love your videos before and after and all your tips and tricks great work keep it up lots of love immy❤️

[@moonmoon-fb4bg]

Oddly satisfying to look at the books and binders.. neatly colour coordinated. Love it💛🧡❤💚💙💜

[@Bloquita5]

Awesome! This filing video was perfect timing for me. Thank you soooooo much. I am very happy you're back. All white folders & color coding the labels is an excellent idea. It also makes sense to group them by category.

[@letsgoviral777]

OMGosh, I think you just saved my life with the binder idea. Thank you!!!!!!

[@vickizwiebel4973]

So happy I watched this. I was on my way to buy colored file folders, but white ones or all the same color ones makes so much more sense! Thank you!

[@uponamidnightdreary]

So glad you're back! I love your videos. My 9 yr old likes them too, we watched the bed making one together and he went and made his bed immediately after! :)

[@robertamchugh0913]

I absolutely love your idea about using binder clips to hold the hanging file folders closed! As well as color coding tabs only! I just purged my work folders so this will be easy-breezy! Thx!

[@xSimpleIsLifex]

Finally!!!! I think a lot of people like me have been waiting for ur new organizing video for a long timeeeeee!!! Love your videos-as always~~~~

[@LTKing31]

Thank you for all of your videos. I LOVE to listen to them throughout my days as a Stay at Home Mom of four and trying to get my house in order. Can you PLEASE Share where you got your Filing cabinet/shelf unit!! I LOVE it and it would really make things much more compact in my office. Thanks!!

[@MichelleScarberry]

I would love to see a video explaining the process of making a system Iike this from the very first step. My papers are NOT organized and they are scattered around the house. I'd like to create this system in my home so a video explaining the steps would be quite helpful

[@rowenareyes2909]

Michelle Scarberry I am really admire you Ms. Alejandra. Am really appreciated whatever your organizing things, i want to be you. This Rowena from the Philippines.

[@carolynnsuga8995]

YESSS!! I have favorite-d this video to keep as reference to my future house and how I want to organize it!! I would also love to see the categories of your files and binders. AND where did you buy this drawer/hutch thing? I NEED one in my life!!

[@mariachristakos]

@@carolynnsuga8995 I’d love to know where the hutch came from as well! I love it!

[@travelvintage1311]

Just found your channel and I love it so much 😍. I came across your channel when searching for ideas to to organize my important documents pile and I didn’t know how to do it or what worked for me I really like the idea of having a binder versus a filing cabinet because to me it’s easier to just grab a binder and go then to go into a filing cabinet an look for it, like you said it’s really about what works for each individual person 😀 thank you 😊

[@rury09]

Alejandra!! Love to see you back. Great video!! Can't wait for the next one. Greetings from Mexico!!

[@anakaren1jg]

OMG I just found your chanel I find so much pleasure in having everything in place, everything is so much easy to find and besides is steric

[@EverydayDazzle]

Hooray! I'm SOOOOOOO freaking excited for a new video! Thank you!

[@DSashie]

What perfect timing!! Just got my Freedom Fylers today!

[@CourtneyPaigeDerry]

I'd love to see how you do your labels & where the colored labels are from :) this is a great system for us! Thanks for sharing!

[@bitrudder3792]

Still love to rewatch this occasionally! Love Freedom Filer, too, it is hard to imagine switching to anything else...but their new binder system sounds interesting. I love the look of my white hanging folders, too, but disappointed in the quality. They are made of a heavier cardstock, but often have alignment issues that make them hang funny, and they just don't seem to glide as well, either. If I had to do it all over again, I think I would go with a pale grey hanging folder (preferring the softer grey of Smead to the darker grey of Pendaflex) which still allows the colors to shine, and the gliding action is smoother.

[@kris_r]

Yay! So happy to see a new video! What is in the top filing drawer? Is it the same as the bottom drawer?

[@Steph.Barker]

I think a tour of her new house would be lovely. I'm loving the office :)

[@bizybee65]

Paperwork is the hardest organization project at home for me. I get so far behind on it. Probably because I deal with papers all day at work, it's more fun to organize my other things at home. Enjoyed this video..going to set a goal to get busy purging and organizing my papers! --Anne

[@ManishKumar-sp1ih]

We inovate a process of any offline office ial records just a few time

[@tiffyt11206]

This is one of my favorite videos from you. I watch it whenever I need a refresher on keeping my files and office area neat and tidy. Your truly inspirational to me.:)

[@organized4]

Hope you're feeling better! Thank you for such a fantastic, timely video! I'd like to know the section of papers you never throw out. I'm sad when your videos end!

[@luzangelaschullo5435]

Great tips and ideas, thank you Alejandra, better keep looking part 2 to get more answers.

[@ceeceemac9072]

Very helpful! I also would like to know what you consider permanent files. Looking forward to #2.

[@dinagiarrusso7508]

I know this is an old video, but can you do a video on what papers to purge, what papers to keep when purging through your cabinet? Also do you know of a good check list of documents you should purge and when to purge them? I struggle with this terribly and I tend to keep all my papers because I don't know what to throw out and what to keep. Thanks!!

[@sanilam.8008]

Try googling it. You'll probably be able to find tons of articles ion that.

[@mhairicolgate6778]

@Dina- Check out her video on the "freedom filer" filing system- she uses it, and it does all of that! :)

[@OrigamiTwist]

I love office organization videos! Thank you!

[@lalibena1]

Great job! Beautifully and tastefully done! Where did you buy the side bins you put in the filling cabinet please?

[@tcm6756]

Great stuff Alejandra, you have a nice demeanor and Learned a lot.Thanks.

[@rlf5720]

this women can organize your life

[@DanaPatriciaMary1]

I love your videos, Alejandra. But thank God, I need just one simple thin binder for all my stuff and I don´t need any files. Not to say sooo many! But you have it done very nicely.

[@valerieallen5906]

This was so helpful and well needed. I work from home and will redo my filing system. Thanks

[@nicolegibsontherealtor]

Glad to see you post a new video!

[@MsQuantification]

Wow, you are great at what you do!

[@cjay233]

Great ideas. Like the white files and binder clip idea.

[@deidraroberts9956]

I am a filer junkie! I LOVED every tip you gave! Now I need to do it! I did sign up for your Newsletters also. Just waiting my an email!

[@AlletaLady]

How do you know what you need to keep? It sounds stupid, but I honestly don't know. My parents never taught me about life after HS and I'm drowning in paper trying to figure out what I need.

[@IN-tm8mw]

dang, i wanted to reply to this but im 7 years too late LOL.

[@shezriesmith6373]

I colour coded my books after seeing these videos and yes, it does look beautiful. :) Thanks!

[@pamelajohnson4775]

i LOVE LOVE LOVE your videos, but as a 20something newlywed, we need a much smaller scale system. We rent our apartment and don't own our own businesses. Can you do a video for a college/newlywed?

[@rbinfo9423]

Thanks fellow Colombiana! I love your presentation!

[@erikalee14]

Yay!! A new video and it's just what I need too! My office is a mess!

[@rhyfelwrDuw]

That's so cool - I have a huge cabinet/shelf monstrosity but I'm loathed to get rid of it because it's great for storing books, but it has 2 very untidy draws, full of junk I've just shoved in there - I now have an idea what to do with the the draws - thanks :)

[@syettaspencer]

Getting started on this project this weekend 😍🤗 thank you! Freedom filer delivered 🤗

[@SandraLopez-nd5fh]

Alejandra you are amazing. I wish I could be organized like you.

[@MsJessyNola]

yesss! a new video.very happy. I love it the colored tabs.genius!

[@EmmaPlanPrettyPlan]

So glad your back!

[@blrr5blrr]

I love that you've labelled the label box . . . with the word 'label' haha ! Brilliant !

[@liam_kc9520]

Great video as usual Alejandra. Super excited for this series!

[@user-ei8rb7sj6c]

What do you use for papers you need to carry with you? Love the idea of just using the hanging files in your filing cabinet.

[@ciarawebb1400]

Thank you soooo much for sharing this. I love your filing cabinet, where did you get it from because I always wanted something for all of my books, binders, and files!!!

[@mmtv1809]

What is in the top drawer.

[@carrieruble]

Hi Alejandra, Where did you find your nice file cabinet & bookcase? Also, the containers you store your tabs & labels? Nice!

[@LeeZaV]

Where did you get your filing cabinet from? I luv your color code idea!

[@sunluvingal1]

OMG a new video yes!!!! So happy!

[@wadhhaalshamsi8697]

I am sooooo glad for a new video

[@carlawells3818]

Alejandra thank you so much I am getting an office and now I have some ideas for what to do thank-you so much

[@radsan3006]

You are so unbelievable Alejandra! Thank you for all that info.

[@leek988]

Thank you!

[@megan5475]

wow that video was so helpful thank you so much! i was just looking for a home office file organization idea and i love the way how you do it! i have everything in folders now and it's not very easy to have an overview. I definitely want to change this and do it like you! so thanks again! greetings from switzerland

[@20295177]

Love your videos. Helped me a lot! Have you considered eliminating the printer cable with a wireless printer? They're awesome! I will continue to watch and learn!

[@K8byKatelin]

Hi, Alejandra , I really wanted to know what have in “Christmas” category. Thank you. I love your videos! ❤️❤️❤️❤️

[@claugouvea2231]

Thanks for this new video! You've been an inspiration to me since I found you on KZbin!!

[@cindycandy5]

Love watching organizing videos!

[@sunluvingal1]

Love this video! Where did you find the bins that you used for your filing cabinet?

[@Ane0803]

The boxes on either side of the files? You can get them online at JoAnn's for $4.24 US right now (normally $8.49). They're made my ArtBin (spelled like that together). These are the Quick View Carrying Case('s). --Ane

[@TheJesman007]

Thank you for your great video's. I have watched several now and your system have helped me tremendously.

[@MrsSaltShaker]

very timely! About to buy my 1st filing cabinet.

[@fawnbaty5157]

Thank you! You really help with me trying to get organized.

[@honmin8201]

Coincidentally did a big desk purge & re-organization early this AM. I've so often wished you'd outlined a budget/sum spent on all the stuff. How many years will it take to use all those label holders? Many of us are moving to scanners and i-cloud as fast, more efficient, less costly, easier retrieval. Would like to be reminded that 80% of retained paper is never needed again.

[@jburgett45]

great point. I'm faced with 10+ years of paperwork to organize and it has come down to my wanting to scan it. I've been looking for the best scanner to do the job. Fujitsu make a couple of good ones. The Neat is not always compatible and has problems and is overpriced.

[@divahoneybee4life]

belgian Girl I heard the same thing about the Neat. Glad I didn't buy it

[@jburgett45]

on TV they make it look so simple - not so if it doesn't work with your own computer. I called them asked questions, and all she told me was that if I didn't like it, to return. That alone tells me they're just telemarketers. Couldn't get any questions answered or it was vague or too general.

[@Mie2Cents]

I like how you colored coded them the colors.

[@naturallyNOLA]

Love your channel! Thanks for all of the tips. Angel Richardson the life coach sent me here.

[@freddybarneburg6056]

naturallyNOLA qqqq.

[@frannwright2893]

Alejandra, thank you so much for providing the inspiration needed to get started decluttering my files! This is extremely helpful. I was wondering if you might be able to share where you purchased your office furniture, specifically the shelves and filing cabinets. It would be much appreciated!

[@rickiewilson9118]

Great job. Curious about the boards next to the cabinet? Inspirational boards/goals?

[@heather17099]

Ooo....the way you are with cords...you should get a wireless printer. I have one and love it!

[@mahadomarabdulle3490]

good idea

[@bebrrtarmaf6870]

I have my printer connected to wifi router, so I do not need to move its cords each time.

[@lisasm95]

I haven't seen if this is posted or not and I haven't watched your second video where you may have addressed this, but my biggest question is what goes into each category? Your red tabs are the things you never throw away - what things do you have in that category. What things do you keep in your tax document section. I would love to see more specifics. LOVE your tips and videos. Thanks for all you do.

[@MissDewNomo]

Thanks for this! This is my fav organizing vlog. :)