How to start with Flow Metrics using Cycle Time

In this video I talk about how to start with flow metrics. The answer to that is to calculate your cycle time. I show you why it is important, why it's the first step and exactly how to do it with examples from Jira and Time in Status by RVS using Excel for the calculations. It's quick and easy to do so check the video out and get started using data to help you improve your process and provide better reporting to both the team and leadership.
UPDATE In this video I say that you cannot natively extract cycle time data from Jira but I have since found a way to do it natively, for free, no apps needed. Check out the video here on how to do it with Jira automation rules and some custom fields • Extract data from Jira...
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[@johnterry7397]

Fantastic overview of cycle time 👍

[@TheAgileLeanGardener]

Thanks John 🙏👍

[@vinventdepaul2401]

Excellent, looking forward to your big monte carlo update!

[@TheAgileLeanGardener]

Thanks 🙏👍 yep it’ll be out in a month or two..

[@user-sw2dj1us7f]

Your content is just amazing I can’t understand why you don’t have more subscribers, I’ll promote it as much as I can 👍

[@TheAgileLeanGardener]

Hehe thank you 🙏👍 that will really help 😊

[@JasonHaas-ur2sg]

Absolutely agree 💯

[@user-kd2nn3qs6t]

I really enjoy the style of your videos Steve keep it up - this one answered a few questions for me around percentiles thanks 👍

[@TheAgileLeanGardener]

Thank you and glad I was able to help 🙏👍

[@JasonHaas-ur2sg]

As others have said your channel deserves far more subscribers it's the best out there, keep it up, it'll happen 👍

[@TheAgileLeanGardener]

Thank you that’s a lovely thing to say, yep it’ll happen eventually 😊😎

[@GrahamHaughton-xm7qv]

Fantatsic overview on how and why to use cycle time 👍

[@TheAgileLeanGardener]

Thank you most appreciated 🙏👍

[@steveang6790]

Yeah looking forward to that monte carlo update steve !

[@TheAgileLeanGardener]

Yep it’ll land quite soon, a month or so…

[@RickTonoli]

Great video as usual, just wanted to add for Jira users not wanting to purchase a plug in, it is entirely possible to do it instead with Jira's automations and one or two additional custom fields, it's how I'm doing it at the moment.

[@TheAgileLeanGardener]

Thanks Rick great addition and thank you 🙏👍

[@user-dp2gk7eb6m]

Very well explained and it helped me with a percentile issue I was having, thanks! 👌

[@TheAgileLeanGardener]

Fantastic glad it helped 🙏👍

[@paulgood3074]

Great update on cycle time thanks 👍

[@TheAgileLeanGardener]

Thanks Paul appreciate it 🙏👍

[@AriK-sz6qu]

Awesome video really helpful thank you ❤

[@TheAgileLeanGardener]

Thank you 🙏👍

[@cohouseasy5055]

Been waiting for a good video on cycle time thanks its really helped 👍

[@TheAgileLeanGardener]

Thank you I really appreciate that 🙏👍

[@user-kh5ku9hu6l]

Wow just wow, amazing video! ❤

[@TheAgileLeanGardener]

Thank you that means a lot to me truly ❤️🙏👍

[@user-od5ni3qg4k]

Quality content as always 👍

[@TheAgileLeanGardener]

Thank you it keeps me going when I hear such nice words, thank you 🙏👍

[@liftyohands3795]

Thank you for the time and effort you put into your videos. Question: Have you heard of the platform NAVE? It’s used to track metrics such as lead/cycle time, WIA, Throughput, Monte Carlo etc. I’d love to get your thoughts on the platform.

[@TheAgileLeanGardener]

Thank you that means a lot to me 🙏👍 No I haven’t heard of it but thank you for letting us know about it, I’ll check it out and report back 🙏👍

[@dougslay96]

Do you happen to have a link to the NAVE app? I would like to compare it to ActionableAgile and the various Excel templates. Thank you!

[@TheAgileLeanGardener]

I’m pretty sure it’s this getnave.com

[@liftyohands3795]

Thank you. Looking forward to hearing your thoughts

[@user-pt6xc5ws7h]

Awwweesome!!!!!!!

[@TheAgileLeanGardener]

Thaaaaank yooouuuuu 🙏👍

[@dougslay96]

Quick question. In your previous videos you recommended calculating cycle time on the number of calendar days and not business days. Why change that philosophy in this video?

[@TheAgileLeanGardener]

Hi Doug, that’s a good question! I haven’t really changed my philosophy but a lot of people have been asking for it as well as some clients so I decided to provide a way. For me it’s a temperature check, it’s meant as a guide, not to be taken to the ‘exact day’. If you do that you can get overly obsessed with it rather than focusing on fixing the real issues. But. Some people want it as exact as it can possibly be.

[@dougslay96]

I get that. I watched a video by Daniel Vacanti showing why using calendar days is more accurate, especially when using the info for MCS. I am looking at using ActionableAgile for all flow metrics and it still calculates it as calendar days.

[@TheAgileLeanGardener]

Yep exactly. Also a lot of the people I work with work over weekends anyway.

[@syambangkok]

Hi, Do you only consider story issue type for calculating cycle time? Or do you consider all other types of issues (bugs & chores) as part of the cycle time calculation?

[@TheAgileLeanGardener]

I would only consider the same type to calculate cycle time. If all you’re doing is bugs then only consider bugs. But if your main work is for example stories but you do a few bugs I would only consider stories and exclude bugs from the calculation. The bugs have presumably come from previous stories so that cycle time has already been accounted for.

[@syambangkok]

@@TheAgileLeanGardener how about chores or tasks ? Do you include them along with stories ?

[@TheAgileLeanGardener]

No, you only include the same ‘types’ of work.

[@syambangkok]

@@TheAgileLeanGardener thank you very much for your response and keep sharing valuable content 😊. Good work!!! 💯

[@TheAgileLeanGardener]

Thank you I really appreciate that 🙏👍