How To Take, Mark Up and Share Screenshots On a Mac

[@photoipster]

Gary, I’d consider myself an expert Mac user, and I still learn something from each of your videos. You are amazing!

[@TRPost]

For a long time, I used "shift-command-4" for screen shots. I wasn't aware of the extra features when typing "5" instead. Thanks for the info.

[@howardlevinger4571]

Thank you Gary for another great tutorial! Would like to add that you can (in markup) make an oval into a perfect circle by shift-clicking. In addition, with lines, you can likewise shift-click at the end of any line and constrain it to 90° straight up, 180° flat, or 45°. It also works to resize the object, as long as it is selected (it has dots all around it). You have also saved me Adobe’s annual subscription fee because Preview is built in to macOS and iOS products for free. Keep up the good work!

[@user-bg8xe5zp2x]

Hi Gary I’m a student in S Korea and I recently bought a mac. Unlike in the US or elsewhere only a few people here use mac os So you’re basically my only source mac info. Thanks for the videos!

[@carolinemyddelton580]

Invaluable! What a great tutorial: it's taken my handling of screenshots to the next level-and a great tip about how best to share them too. Thank you, Gary!

[@mcliff8719]

Thank you Gary. I'm new to your tutorials and find them very helpful, informative and pleasing to listen to. You have a nice, calm, steady voice and an earnest expression. You don't try to dazzle us but do teach us. Too many folks posting vids try to entertain. Bad idea.

[@RichardMillard24]

Gary, I’ve just started watching your videos and am learning so many things. I thought I was an “old hand” at Mac but you have brought me in a very way to a better level. Thank you

[@loisskiathitis8926]

A very useful and informative video tutorial today! Thank you, Gary! 👏❤️

[@iml1945]

Terrific info about sharing a link versus attaching a document. I plan to implement immediately.

[@jimmyzbike]

I’m really enjoying the short cut number 4 for saving a smart window of an important tid bit from a game i’m playing. It (apple) always gets its right, it’s pretty smart system

[@ahmed_mahrouky]

I knew almost what you said but I still enjoy much hearing from you. keep it up

[@thepurpleufo]

As usual, Gary provides interesting tips that are also useful. Thank you, Gary.

[@christinebryant9143]

This is great thanks. The post images and imagur most helpful as had problems with large 8mages before. Thank you Gary.

[@adityast-hy8oo]

Excellent video.

[@gaylen8467]

Wow Gary, I really just started using screen shot and this helps alot. I dont really use the command, shift, option, control, 5, etc. cause I cant remember them. If you could also use the mouse clicks, that would be helpful. Thanks a ZILLION!

[@BobPetrone]

Gary, this video is so helpful. Thanks

[@tomazkastrun1154]

Great Video Gary. Thanks One simple feature I am missing is ability to obfuscate a selected area on a screenshot image.

[@macmost]

Just draw a rectangle over it with the markup tools.

[@susand7202]

Thank you!!

[@jimalix6270]

Excellent video, as always, Gary! Very useful!

[@IRVremy]

Thanks for another great vid Gary. Been doing this for years and love it. I recently started using Movavi screen recorder to do this. Do you recommend apps like Movavi or the default Mac functionality?

[@BCsells]

Oh boy….I’ve been doing it all wrong 🤷🏼‍♀️🤦🏼‍♀️ Thank you so much!

[@BarneyLeith]

Brilliant! Tremendously helpful!

[@DebashishP82]

This is excellent Gary, Cheers mate

[@insightmarketing828]

Gary I learned so much from you! Oddly I do not have the Mail options to share, only Message and a few others. The icon used to be there, but now it isn't. Any thoughts on where I should look to get my Mail icon as a share option?

[@macmost]

Check in System Preferences, Extensions, Share Menu.

[@JustSheilz]

This was so helpful!

[@donamirault8747]

thanks Gary ...been marking up docs for a long time and never knew about the option-drag feature...will save me much time and effort...:)

[@aram5642]

Unfortunately saving an annotated screenshot to clipboard is a PITA (I'm on 13.2). The right-click Copy doesn't work, Share menu doesn't list Clipboard as a possible target. Why is the capture feature always underdeveloped and full of annoyances in all OSes?

[@jimbland8341]

Yep agreed, This is why I came to this video, to see if saving to a clipboard with annotations was something I just didnt see or was not possible, I dont like having to go to the file, just to paste it. Also you Can Ctrl - C the image, but it does not have the annotation, which is stupid.

[@aram5642]

@@jimbland8341 or to take a screenshot of an annotated screenshot ;) I have noticed that sometimes you need to click outside the frame to make anything lose focus, and then Copy. Not 100% cases though.

[@MisterGolda]

Great video! What are you using to record your own screen and show the keyboard keys you are using?

[@macmost]

Thanks. I use ScreenFlow.

[@MisterGolda]

Thanks!

[@LJ-jq8og]

HI GARY -- A QUESTION: 🙋🏼‍♂️. Can you do a video and explain in Apple notes after you have taken a scan of documents how you then export the scan from the apple-note scan out as a PDF. Every time I go to hit the share button it says "fetching"? It then just freezes there. And I have scanned many documents including my taxes into Apple notes but when I need to export them as a PDF I can't figure out how to do it? Thank you for all the great videos! 🙏

[@macmost]

If your goal is to have a PDF, don't use Notes at all. Just use the Files app on your iPhone and scan right to a PDF. For something already in Notes, just drag and drop the item from the note to a Finder location on a Mac.

[@LJ-jq8og]

@@macmost THANK YOU so much ! 🙏

[@LJ-jq8og]

@@macmost Gary: I must be challenged I did not see how to do either technique. FILES app does not have any option to scan ? Also, tried dragging to the scanned image from the note to finder and did not work either ? I must be a true luddite ! 😳

[@macmost]

@@LJ-jq8og See kzbin.info/www/bejne/joHaZnd9m6mhfJI to learn how to scan. Not sure why you are having trouble dragging. What if you just double-click the file in the note? Does it at least open up then?

[@LJ-jq8og]

@@macmost Gary I watched the video you suggested. It was excellent. My mistake was I thought I could scan with an iPhone into Files alone. I didn't realize I needed to also have the MacBook there too for this particular scanning technique . So I'm good now on how to use a MacBook and an iPhone together now. Thank you very much! 🙏 I will use that technique going forward. On your second question: when I click on the note the note opens and then it has a scan image which I need to also then click on to open. However, It does not allow me to drag and drop successfully. If then double click on the scanned image itself it opes at a very high resolution. Again: it will not allow me to successfully drop that anywhere to become a PDF. At least I have learned how to make a PDF scan directly to my Mac and I greatly appreciate that Gary 🙏❤️

[@AllBlacksNZ]

At 6:55 I would love to know chat the red short cut Gary used. Cmd + l ? Is that like alt tab?

[@macmost]

Command+Tab to access the App Switcher. See kzbin.info/www/bejne/en2tXo2lgJWigtk

[@randolphclark6427]

Where I'm confused is in Finder I have the Documents folder in my Favorites section. But it also appears in the iCloud section farther down. Is there an advantage to getting in the habit of using one or the other to access a file?

[@macmost]

Favorites is a handy place at the top of the sidebar to keep your frequenty-accessed items. But what you want there and remove what you don't want. They both access the same place.

[@randolphclark6427]

@@macmost Thanks.

[@alexandremeunier2066]

👏👏👏👏👏

[@teamvigod]

How about a scrolling window capture?

[@howardlevinger4571]

Do you mean capturing a scrolling (in motion) screen in any app, or do you mean screenshooting a portion of a web page or all of the page? There are answers to both, if you can clarify.

[@macmost]

Not something built-in. But for documents you can always export (or print as) a PDF to get the whole document. For a web page, see kzbin.info/www/bejne/nHa7qaF9rcidbKs for some options.

[@teamvigod]

@@howardlevinger4571 Capturing entire web page including portions that are not currently visibile in the active window.

[@teamvigod]

@@macmost Thanks. Just watched your other video on this. I do have Snagit but it was sometimes not grabbing the pages all the way to the end and would sometimes clip last few inches. The Developer mode and Firefox will try when Snagit fails. Snagit is better when it is a public page but sometimes I have pages that are only visible when I am logged in so snagit doesn't work w/the one method they have. It does work with the scrolling arrows but just has that bug where it isn't grabbing the last bit of some pages.

[@howardlevinger4571]

@@teamvigod In iOS 15.4.1 while in Safari (iPhone and iPad), pressing the side buttons On/Off and Volume UP at the same time, creates a screen shot of the portion of the screen captured, BUT at the top of the screenshot, there will be two tabs: Screen and Full Page. Touch "Full Page" and it will save the entire web page. You can mark up the page right there. Then, when touching "Done" it will give you options, like "Save PDF to Files" and "Delete Screenshot". In the Mac, you might consider File>Export as PDF, then save to wherever you like. Beyond that, please click on Gary's link further up in this conversation for a much clearer description of screenshoting using the Mac. Hope this helps.

[@farzadmf]

Not sure what I'm missing here. When I press the keys and the window appears, if I press enter or "Capture", I just hear a shutter sound, but I can't annotate anything

[@macmost]

Check your options. Make sure Show Floating Thumbnail is checked. See: 1:19

[@farzadmf]

I did actually and I rewatched it for a few times. The option is selected 😕

[@macmost]

@@farzadmf And the floating thumbnail doesn't appear at all? What location do you have set in the Options? Does it at least go there?

[@farzadmf]

@@macmost location is set to "clipboard", and yes, it's copied to the clipboard

[@macmost]

@@farzadmf Oh, well there you go. Change it to save as a file to a location. Then you should get the floating thumbnail and be able to mark up the screenshot.

[@Anarcath]

When I press shift command 5 it highlights the screen but doesn't bring up the controls. What am I doing wrong?

[@macmost]

Not sure why you aren't seeing it. It is small, so look closely. Also check System Preferences, Keyboard, Shortcuts to see if you changed the shortcut.

[@Anarcath]

@@macmost thanks for replying. I checked the shortcuts. All boxes are checked.

[@macmost]

@@Anarcath Just look carefully for it. Maybe try hiding all apps and see if you were overlooking it before.

[@Anarcath]

@@macmost Oh I just got it to work. Don't know how but thank you. Great video, BTW. Very useful.

[@robertadams3630]

Talk and move vert fast. Maybe it’s because I’m an a mature.

[@sundaynightdrunk]

You can set the speed of the video in the controls. Look for the gear symbol at the bottom of the video, then "Playback Speed." Set that to 0.5x and see if it's better for you. (It'll also make Gary sound like he's drunk).

[@macmost]

I actually talk even faster when I'm drunk. It's hilarious (I'm told).

[@auberjean6873]

macmostvideo Many thanks for this excellently done instructional video! You're so helpful and I'm so impressed that I subscribed.