How to Time Block Your Tasks in Notion Calendar 📆

[@Smaffs59]

Excellent video. Do you have to have a google calendar account to have a Notion calendar? I am new to Notion. I can see what you have done with the various google calendars, but is there a "user" calendar in Notion where you could show your availability? I can see how the databases are linked to Notion Calendar.

[@itskatwaugh]

@@Smaffs59 Right now, Google Calendar is needed because Notion Calendar doesn’t have its own intrinsic calendar. I know they’re also working on integrating other calendar softwares like Outlook for example if you prefer other services! As a base, I would consider Notion Calendar more of a calendar “manager” vs. a calendar service if that makes sense.

[@Smaffs59]

@@itskatwaugh I thought that when Notion acquired Skiff they would be integrating that calendar, and without using Skiff I assumed you would be able to have your own calendar as you would in google calendar . No big deal I am happy to continue using Google alongside it. I have one Notion question that is challenging me on how you manage projects, would you be happy to answer it as I appreciate you are not a free consulting service

[@itskatwaugh]

@@Smaffs59 Thanks for asking! Shoot me an email with your question and I’ll see what I can do! You can find my email in my channel info :)

[@xavthomas]

@@itskatwaugh I didn't see your email in the channel info...

[@itskatwaugh]

@@xavthomas that’s odd, maybe it’s just on my end then. 😅 The contact form on my website goes straight to my email though!

[@kimvantassel7237]

LOVE THIS

[@yahumee]

Hey can u give me the hex codes of each of the colors of your calendars? They look really pretty and aesthetic ❤

[@itskatwaugh]

Thank you! Yes, G cal seems to mute the colors a bit when they're added so it took me a few tries to find colors that looked good 😅 Light green: #c6c09c Orange: #ffbe98 Dark Pink: #e79796 Light Pink: #f6e0db

[@xavthomas]

Can you sync Notion docs with events you scheduled through your CRM?

[@itskatwaugh]

@@xavthomas this is a great question and I’ll report back to you because I’ll be working on trying to set up this exact thing!

[@xavthomas]

@@itskatwaugh thanks! I would appreciate that

[@amelieahpart6937]

I would SO love to be able to sync Notion and Motion... I took Motion for 1 year and it's super expensive but because I am always on Notion I really barely use Motion.. I would love to sync both. Motion is a planner that uses AI to schedule according to many factors and it seems a lost that I don't use it. One thing I thought about is to find a way to mimic INSIDE Notion what Motion does. I really think it's doable... I just wonder if Notion can be set up to "understand" time frames, example I work 9 to 5 and my tasks can be scheduled inside these hours, and understand recurring tasks, etc. So much fun with this app... I can't believe how much I love Notion!!

[@xavthomas]

I have also been wondering this. I think there must be a formula that is possible - especially with time blocking.

[@itskatwaugh]

@@amelieahpart6937 I’ve seen overviews of Motion but I haven’t actually worked inside the program itself. Honestly, it wouldn’t shock me if Notion’s team is working on something like it though! I know one of their benchmarks going forward is to incorporate more AI, so it’s something to look out for! 👀 In terms of making something similar in Notion now, the only thing I can think of is to make a formula for start time and end time, then use a button to fill them all in at once. But boy those would be some beefy formulas 😅

[@amelieahpart6937]

@@itskatwaugh hahaha yeah it would be fun to try!

[@xavthomas]

@itskatwaugh As far as I understand it, Motion chooses the next free time in a calendar based on time blocks specified by the user. It's kind of similar to letting someone else book your calendar within certain blocks, but instead it's task allocation.

[@amelieahpart6937]

@@xavthomas I'm pretty sure something can be done there, we can already organize tasks by properties, I have a template here that allows me to have Urgent on top, Not urgent on bottom, also by due date, etc. I think if I can setup "work hours" in a funnybig formula it would be possible to make it similar to Motion. Because at the end of the day, Motion is "intelligent" because it follows criterias that we selected in the tasks window.

[@kimvantassel7237]

Teach me your ways ❤

[@itskatwaugh]

@@kimvantassel7237 haha I’m doing my best! 😅🫶

[@kimvantassel7237]

where do you store your annual planning calendar in your notion?

[@itskatwaugh]

It just has its own page in my navigation section! It’s just a simple calendar database, and then I also bullet point my events above it for my reference.