I Never Thought I'd Take Notes This Way | Milanote Beginner System

Sign up to Milanote for free with no time-limit: milanote.com/tiagoforte
There's a visual notetaking revolution happening now. I tried Milanote, an app to visualize your creative projects. Learn how to combine my PARA method (step-by-step tutorial) with Milanote's visual framework.
• Thanks to Milanote for sponsoring this video!
• Learn more about the PARA Method: fortelabs.com/blog/para/
00:00 Intro
00:57 How Milanote works (boards, notes & more)
02:40 Creating a boards (Projects + PARA
04:22 Creating Projects board and adding projects
05:21 Inside a Project
06:53 My projects workflow (future, soon, active, complete, cancelled)
08:14 Inside my Areas board
09:14 3 things I’ll keep using
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[@TiagoForte]

Thanks to Milanote for sponsoring this video! Sign up for free and start your next creative project: milanote.com/tiagoforte

[@tonytor9612]

I heard the the cops are investigating that dude with the notes

[@prateek5572]

Isn't it too costly...?

[@alaska4joe]

It's weird for me to say this, but you are a legit productivity "guru", when I hear a suggestion you make I hear it differently compared if it were said by another brilliant productivity expert. I appreciate your work in this space

[@glensavory11]

I asked milanote customer support a question on how to do a couple of things in the app - they replied, on a Sunday, with a very extensive reply, in great detail. A great support team.

[@TiagoForte]

Awesome to hear this

[@keepproductive]

We love you Tiago.

[@TiagoForte]

❤️

[@ticklemeelmo73]

This is really something else! So much freedom to express your notes as you want, rather than having to fit into an apps parameters. Very well-explained.

[@baconmike67]

Tiago, you had already rocked my world with PARA and CODE. I bought copies of BASB in hardcover, e-book and Audible so I could digest it repeatedly in each of the formats. Now, Milanotes has been another big step. I've been diagnosed with adult-onset ADHD and it's been quite severe. After your recommendation, I played with it for about 30 minutes and then I purchased the full subscription. Folder structures made me glaze over but MIlanotes is so versatile, I can customize it and make things pop all on one board. I haven't been this excited since the earlier days of Evernote, which I now find unreliable. Thank you for producing such great content. I will continue to spread the gospel of PARA.

[@oraltext99]

I think you hit the nail on the head for me about the ADHD - this system liberates me from the obsession of constantly reorganizing my stacks in evernote but gives me enough structure to leverage the “curse” of an ADHD mind (often the “blessing” or unique perspective that people often cite they value from me). I feel like I’ve finally got a digital tool that best fits my brain. I now feel anchored just enough to align with the purpose I’m capturing these notes without losing the eureka moment. To me, this is eunoia in a digital system.

[@ARNBNDL]

Do you think Milanote could be a note-taking app by itself in a long term run Mike ?

[@baconmike67]

@@ARNBNDL not in its current form. There are very few formatting option. It’s comparable to Google Keep

[@FascinateFelix]

Bless you for covering a more visual tool, not enough good visual note apps out there. Cheers.

[@fabianfisken]

Thanks for the concise demo! I set it up as I watched you, you are a great teacher!

[@ricardoyoule]

Thanks, Tiago. I love how you explained the entire PARA methodology inside Milanote. I'm such a visual thinker that working with Reflect alone felt like I was missing a "bridge." 😀

[@ogdanem]

An app is measured long-term if it is good or bad. The more information you collect, it defines the quality of an app. Milanote looks nice in Tiago's introduction, and I will give it a try, but it is all matter of time if it will be a great or a bye-bye app. As for Notion, Obisidian, and similar apps, I cannot understand how people like apps that you become a slave of the apps. All day to tweak and adjust and organize notes. Out of my understanding. I'm in a big junction with Notes app right now and hope to find a good one.

[@salome10011]

Amazing. Love how you tamed the open canvas with the PARA structure!! Love this Masterclass. ❤

[@ChristopherRosche]

Great app! Been using this for along time for storyboarding and plot development for novels, books, and screenplays. Thanks for the review, Tiago!

[@alexa-hope]

I know this is 10 months old but this is one of the FEW Milanote videos that actually gave me ideas on how to get organized and set up different layouts using Milanote. The templates are useful, but they don't hit the mark for me. This did! Thank you!

[@oraltext99]

This timely video popped up just as I was getting ready to sign up for Scrivener as I am working on a personal creative endeavour and was struggling with Evernote and Notion to find the arc of where it was going. Am I ever glad that I watched this! I've enjoyed this long weekend exploring Milanote and was unable to unlock some key insights for my project without the distracting need to relearn formatting codes when using other applications like Roam and Obsidian. I've now signed up for Milanotee premium because it is delightfully easy to use and the visual-spatial feature is why I prefer to read books instead of Kindle to aid my recall ability.

[@glensavory11]

Looks good for planning an individual project because it's so visual, but I think overall, Obsidian is the place to store your overall second brain. Milanote would be like grabbing a piece of paper to make some notes to see a visual representation. None the less, I have subscribed to the free plan to give it a whirl for my current project. Tiago explains the app so well, and it is very intuitive.

[@alpha0xide9]

Agreed. Obsidian and Milanote go together very well!

[@alpha0xide9]

@@Eric-en1nv Makes sense. For whatever reason I like passing stuff back and forth between two apps

[@DaveKatague]

@@alpha0xide9 and Milanote natively uploads videos

[@MrChaluliss]

@@atmaram64 The issue of ownership is pretty important. I really like Milanote as presented in this video. It captures many utilities which I regularly use in Obsidian, physical notes, and on Trello. But not feeling certain my work will be around for as long as I desire, or will be accessible as long as I need is discouraging. Any company can fail.

[@ARNBNDL]

​@@alpha0xide9not hard to use 2 app? Malinote can't stand on its own for second brainstorming and notr taking you think?

[@cheska9999]

Very useful introduction! I especially like the way you linked it to PARA.

[@imziminhas]

Such a well designed view, well done Tiago and team.

[@chadwillmyers]

I've been picturing a note-taking app liek this in my head for SO LONG... its come to reality!!!

[@twingo7]

Wow what a video...this is just what I am looking for. I have immediaelty begun using it and will likely sibscribe once I show it to my staff! Great job!

[@mossgatherer_]

I've been wondering about this. Thank you!

[@celestethoms]

I had just made a plan to sit down and learn Milanote. Excellent timing.

[@BradLongCo]

Man, this is perfect timing! I've been using Milanote for a couple of years now and I JUST ordered Tiago's book, "Building A Second Brain". So glad to see a visual representation of PARA in Milanote! [QUESTION] Could you do a video on how you'd use CODE as well?

[@TiagoForte]

Awesome. We are getting great initial response to this video, so would definitely consider it!

[@BradLongCo]

@@TiagoForte That would be so dope. I just recently discovered you and am really learning a ton from your work. Thank you!

[@iamjesushusbands]

This product looks really good. Thanks for sharing this

[@chanonpiry]

I've been using Logseq for a year, and it's easy to use. I tried different note-taking apps and decided to switch to Craft recently. Now I watch your great video about Milanote, so I'll give it a try. Love it.

[@slammerjaxlive]

I was on the fence about trying this, I'm gonna give it a shot. Thanx.

[@illiakushnir]

Thank you man. Your methodology is very useful

[@BeanWorks91]

Thank you so much Tiago!!

[@ollie_r8162]

LOOOVE Milanote. Great video!

[@sfield541]

Tiago just killed it with this video. True PKM mastery on display. 💎💎💎

[@JimHardie1]

amazing video - thank you

[@nommh]

Wow! Not only have you convinced me that Milanote might be right for me (although it will still take a lot of work to set it up), but I love the differentiation between projects and areas. I don’t need this for work, because alas, my creativity projects won’t pay me enough in their current form. I need this to bring together sewing and crochet patterns (mostly digital) with yarn and fabric. So I may not only subscribe to milanote, but have a look at your organising suggestions - I have so many ideas, so many options that my brain very often implodes and is incapable of doing anything at all. I have read Luhmann and am convinced, that if I do the organising my second brain will give me more freedom.

[@TheRealMK67]

Are you still using it (3 months later?)

[@corvedacosta8388]

love this video. I am a fan of the app

[@juliastrau424]

Wow, thank you so much!! Just in time for me... I'm right at the beginning of building a second brain and collecting informations that help me with that. Milanote seems to be the best option for me (freedom and structure and visualization). I'll definitely check this out! :D

[@abdullahalhashem986]

WOW. Thanks for the sharing, will use it since it is free :)

[@RebeccaAnnFord]

So delighted to see this video. I LOVE Milanote, but it doesn't really receive a whole lot of love from serious productivity "gurus" . . . . until now.

[@sdpearse]

Milanote is a fantastic application, and I keep returning to it because it fits well with how my brain works. I regularly go down different rabbit holes promised by other applications, though I find that Milanote, Snag-it, and a large monitor help keep my brain focused. Your video really helped me to appreciate its effectiveness! I currently use it for visual thinking, along with Tana (for thought capture/distillation and task management) and Craft (for long form). This is an exciting time for tools for thought, though it's really helpful to see videos that focus on the practical use cases for applications vs. features that distract us from our true objectives.

[@ARNBNDL]

Im new to all of this, and really like the whiteboard note system of Milanote. So for you, totally ok to go with Milanote for second brain? Its not only for "creativ" stuff right ? Fine to taking notes too? Thanks

[@visi7891]

Your boards are BEAUTIFUL. I also built PARA into my Milanote months ago 😉 Your structure is inspiring, though. I learned a few tips from watching this video!

[@acdnintheusa]

So glad I stumbled across this video. I have been trying to streamline a process I use with Miro and Notion to create what looks a lot like Milatone. Signing up now. Thumbs and sub most definitely warranted. Thank you.

[@yonashira3853]

Interesting... I am currently in Amplenote but I notice that I need something where I can do some mindmapping and handwriting within the the app... I may try it out, but I need to wait for at least 3-4 days to know that it´s not just shiny new object syndrome xD

[@user-ce9nu3wq9p]

Well done Tiago!

[@TiagoForte]

Thank you!

[@sidd_z_chauhan]

Great video! It would be great to see your thoughts on Milanote vs Scrintal app as well

[@RichBira]

Tiago curious how you see using Milanote and Notion in unison and not doubling efforts. I've been building out Notion for 6 months now, and I feel like I'm getting lost with "where did I put that idea", so I see great value with Milanote for projects, client work etc. Thoughts on ways to bridge both apps? PS Thanks for the great videos!

[@pkfitnesshub]

The explaination is of next level honestly

[@TiagoForte]

Thank you! We go all out on these

[@AnjaLSL]

Milanote looks so potentially gorgeous, like it could really help my ADD brain stay motivated. 😄

[@JasonBlair]

This looks like the best digital representation of a commonplace book I've seen to date. I'm curious, though. Are there web clippers to make this a quick capture tool and does it have a good mobile experience for people on the go? Also, does it have any kind of offline mode?

[@crystal.chantel]

This is great. I started using Milanote as my second brain a few months ago and it’s exactly what I’ve been looking for

[@crystal.chantel]

@@ARNBNDL Yes, I use milanote + google sheets for everything. I put the link to the Google sheet in Milanote. And I'm the architect style so notion "should be" my ideal app. But Milanote works so much better for me.

[@ARNBNDL]

Do you think Milanote could be a note-taking app by itself in a long term run?

[@crystal.chantel]

@@ARNBNDL honestly no. It’s great for visually organizing thoughts. If your taking notes to get something done then yes, that’s how I use it. ie boards can be projects , things you want to figure out, lists, etc. Then as info comes up add it to the appropriate section or board. But as a general note taking app I think it could get annoying. The real strength of Milanote is visual organization.

[@ARNBNDL]

Yes, i was thinking similar about the long term note-taking. Do you think obsidian-canva can do this? I really liked the easy use of Milanote@@crystal.chantel

[@TheRealMK67]

Here it is 2 months later... what's your feedback on it now?

[@denyschaikovskyi1472]

Great examples! I use Obsidian Canvas in a similar way

[@superpinpin3]

is it where you use PARA for overall planning? So did you use Things or Evernote’s to do the main overall project/task planning? Thank you

[@jebl8888]

I think this will help me apply PARA to Miro as well, thanks!

[@belacastro11]

i've been trying to find the perfect app or system for me and i think thats just what i needed, im so happy... i have adhd, and i've been trying notion for a week now and in theory it looks great, but there are so many steps and so boring sometimes, i just lose focus and interest. Im really visual and need things to be practical to make my life easier, and i tried milanote for 30 minutes now, and ive done more in 30 minutes than the past 3 days in notion hahahahhaha thank youuuuuu

[@TiagoForte]

Wow! Fantastic to hear 🙏

[@gnostie]

I wouldn’t trust this with my full network of interconnections, but it’s worth thinking about a small setup within Milanote to work with my Obsidian for a few select situations. Thank you for the demo, Tiago.

[@amanvermalh]

The ability to see a bunch of notes at once seems appealing.

[@dmery10]

A thought popped up while I was watching this video… which is your browser of choice and how do you organise it? Finding it difficult to use PARA in it. Would love a video about it!

[@635574]

This looks cool gotta try this I use a note app with several Decent Features but its performance goes down the train when the text gets long and only has 1 layer of folders for notes. I need to know if this can also work offline and synch later.

[@learninghandandupperlimbsu9834]

Hi Tiago, I am aware you used Mind node app at some point? And export it to Things 3, Is Mila note similar to it? Mind node appears more agile as a PKM system in the Apple ecosystem. Your opinion ?

[@om6418]

I am blown away by the napkin notes app with ai magic tagging (still beta), but it is text only, so milanote might be the perfect companion.

[@HowardKing]

Finally man! 🎉 I watched your note taking Videos for long time, very curious why you never talk about Milanote. I’ve been use it for very long time. It’s my number one note app, it’s great for branching my thoughts, it illustrates my thought just like my second brain.

[@TiagoForte]

Hadn’t tried it until recently, it’s really well designed. And been around longer than I realized

[@HowardKing]

@@TiagoForte glad to see you try man. It's been helpful for me. my ideas are scattered all the time, Notion and Evernote are not my thing. but Milanote has those drag and branch out features that are perfect for me. it's literally my second brain. 😂

[@ARNBNDL]

Do you think Milanote could be a note-taking app by itself in a long term run Howard? I mean with a lot of notes during long time?

[@norahramz]

I’d love to see how Tiago would use Apple’s new app Freeform as a second brain, as well as using it in conjunction with apple notes, reminders and calendar.

[@Osanda-Jayawardhana]

This is Sick. I'm going to move to Milanote from notion.

[@RazDesignAB]

Any thoughts about building a second brain with Miro or Freeform (also compared to Milanote)?

[@markpalfreeman]

Hey Tiago, I'm curious how you found the search capabilities, or how you considered the tradeoff of "future-proofing" when building everything into one app (Markdown is more transferable, etc). Thanks for sharing a great example of this!

[@AndresArosemena]

I would also like to know this

[@TiagoForte]

Search worked just fine - though I'd suggest a visual notes app tends to be intrinsically better for retrieval (visual-spatial relationships are intuitive for humans) as well as spontaneous inspiration, especially if you use boards with something like PARA Not worried about future proofing as eventually, we are all going to die, even in life our information's timeliness expires (so it's important to use it, not hoard it forever), you can export PDFs and other formats if you need them (allowing you to safely archive if you leave the app), and so on. I'll still use a traditional text-based app to store my purely writing-based notes too; an app like this is like rocket fuel for projects and inspiration that benefits visually, not for everything. Good qs

[@benz3525]

I`d love to see another Video from your ongoing series, in which you rate note-taking tools in 10 categories. This time with Milanote!

[@TiagoForte]

Cool idea

[@johnl1160]

Curious if this App can be structured to be a visual database that is cross-linked. I am referring to a database where I can catalog one image and link to all the possible uses for this image? I greatly appreciate your feedback Tiago.

[@TheRealMK67]

Coming from Evernote - this is very very appealing. Can I trust it though?

[@yohanesliong4818]

Nice

[@Okko001]

Seems likely it would be something i would try for 2 weeks before coming back to my AppleNote / Evernote combi.

[@santiagofigarola]

Interesting! Gonna try it out. I've been running on Notion only for a long time, but now I think is a better idea to use different platforms with different uses and their own strengths and weaknesses. I like the visual aspect of this one

[@TiagoForte]

Exactly. Milanote won’t be my daily driver (most likely) but it’s excellent for visual, inspirational, and collaborative notes and projects

[@santiagofigarola]

@@TiagoForte Yeah, I was thinking of using it as a visual way of structuring things, and adding notion pages or notes on top of that. Which app do you use daily?

[@TiagoForte]

Evernote, but exploring a bunch of other options to potentially replace :)

[@santiagofigarola]

@@TiagoForte Interesting. Thanks! I wouldn't mind a video on the subject, haha

[@jayl271322]

​​@@TiagoForte are you genuinely considering leaving Evernote after all this time? If so, what's the driver for you that's big enough to outweigh the network effects?

[@jamestheredd]

Excellent tutorial. I have spent a lot of time in Milanote and I found this video's structure to be both interesting and entertaining. :)

[@TiagoForte]

🙏

[@ericsrod]

Getting started now! Is this your main notetaking system at the moment?

[@TiagoForte]

Evernote is primary still but exploring lots of options. This was great for visual projects and has been around long enough to be super reliable

[@drnotebook]

How can I export all of my note objects to an external system so that I can safely store it locally or offline?

[@jamilael-gizuli4600]

This reminds me of obsidian canvas feature

[@archerspring]

Loved your Vids Tiago! By the way, you did not mention Obsidian's board. 😁😂

[@ARNBNDL]

Obsidian have this kind of whiteboard Archer?

[@SimGunther]

Drew DeVault has a post in 2022 on how he "wishes he could organize his thoughts" and Milanote is pretty close to that vision.

[@TiagoForte]

It’s impressive

[@leoceoliveira]

What do you think about using more than one notes app? Bad idea?

[@WebsiteGal]

OMG I have though about it anyways, and then it pops up!!

[@dgterronez]

Tiago, may I ask, are you still primarily using Evernote? I'm a librarian note taker like yourself but it seems like Evernote's recent changes does seem as intuitive as before. Is there one you are now shifting to? Thoughts?

[@TiagoForte]

Still primarily Evernote, but I’m trying a lot of other options: Tana, Mem, Notion w AI, Milanote… I won’t fully switch until I feel 100% about it

[@TiagoForte]

I am looking for ease of use and reliability, Apple Notes seems like it might get there

[@dgterronez]

It is hard to break away from Evernote's ability to search for words in pictures and documents. I just love that feature.

[@Rayzorbladez]

I always loved the idea of the external mind, but maintaining one seems to consume an awful lot of time.

[@TiagoForte]

Only as much as is helpful. Easy to over do

[@brittabernardi453]

I have tried Milanote and it is not for me. The many pictures and colours distract me from the essentials. Besides, I know that I get lost in the search for the most appropriate and beautiful pictures when I'm taking notes. It doesn't appeal to me. But I'll give it another chance. Let's see, maybe I'll find another way for me. Otherwise I'll stay with Notion, whose potential I haven't exhausted by a long shot.

[@TiagoForte]

Thanks for sharing, this is a good perspective

[@Rebecca-qg8pb]

How many sub boards can I have within a board?

[@KaranBavandi]

nice tool

[@heliocarbex]

An Operational System must get this concept and put inside.

[@countryman6083]

It would be great to have all these features in the Obsidian canvas plugin because Obsidian is sustainable.

[@visi7891]

What do you mean sustainable? How is Milanote not sustainable? I use it and I'm not sure what this means

[@ARNBNDL]

Do you think Milanote could be a note-taking app by itself in a long term run?@@visi7891

[@seunomeaqui_]

I would like to see your thoughts about Mymind app and a new note taking app called Lazy (still in beta).

[@TiagoForte]

If you have a beta key for Lazy send it to [e-mail]

[@SolLeeYT]

Any heavy Muse users here? What major differences stick out to you? Milanote devs also welcome to comment :)

[@gainde1137]

Do you don't have a "capture" and "Task" board?

[@TiagoForte]

Evernote is still main app for capture, then would only fully use Milanote for projects that benefit from extra level of visualization or creativity and inspiration I use a task manager called Things for tasks, don’t like to mix them for my personal tasks

[@gainde1137]

@@TiagoForte I just added a fifth folder called "capture & tasks" for eveything that's flying in and for shortband longer term tasks. So it's T(asks)-PARA 😀

[@superpinpin3]

@Tiago Forte is it where you use PARA for overall planning? So did you use Things or Evernote’s to do the main overall project/task planning? Thank you

[@omarashraf27]

I'm not sure but i think you missed to link that PARA video

[@TiagoForte]

Thank you, added

[@DannyHatcherTech]

I like Tiago but I feel his lack of expertise in other tools is impacting his abaility to review tools like this with integrity. Obsidian canvas does most of this, logseq whiteboard also does a great job. A sponsored video about an app ok, comparing it to other tools you dont use, not something I like.

[@TiagoForte]

Those apps sound really cool

[@TiagoForte]

;) Me and the team have used both the apps you mentioned at least as much as Milanote, but I’m glad they are a good fit for you

[@MaxwellBuba]

I also love the Obsidian app. Especially canvas plug in.

[@ARNBNDL]

Obsidian canva can do this?

[@DannyHatcherTech]

@@ARNBNDL not sure what 'this' refers to. I have a video about it.

[@edutechnology6835]

how to use it as a phd student ?

[@chrismellon127]

Does anyone use Notability? Curious how this app compares………

[@azmaier100]

Building a Second Brain really seems to need a robust search function. The milanote does not seem to have that. I don't see that is supports tags or hashtags. Please advise...

[@TiagoForte]

Combine a strong PARA System with using it only for things that are especially visual, creative, collaborative, or divergent

[@ARNBNDL]

​@@TiagoForteso not really good for a full second brain taking note?

[@zmy2010xqx]

Kinda like Heptabase

[@angiebalmer4289]

Can you sync Milanote with Readwise?

[@TiagoForte]

Not that I’m aware of

[@geraldlandis8818]

Is there a cost to use this app? Your 💡 ideas usually are very good.

[@TiagoForte]

There’s a freemium version and an unlimited version

[@DigitalDesignsbyPJ]

Okay, I am only a little over a minute and a half into this video, but you could be describing OneNote at this point. I'll press on now to see what may be different... lol

[@daniellimaribeiro7387]

It seems interesting. But perhaps wrong on the pricing strategy. Notion started and still is pretty much free. As Obsidian. The free version of this app is too restrictive.

[@mageprometheus]

Another cloud-based subscription service. This needed to be said up front not to waste many people's time.

[@kobi2643]

whats your current choice of an app ?

[@mageprometheus]

@@kobi2643 Obsidian. I think it benefits people who like to tinker with their workflow, those who like more complexity, and those who like programming.

[@robertwheeler1887]

your comments are erroneous, Lacking any substance

[@digitaljefftv]

That’s a plus for me. Don’t need to be without my files.

[@russelllapua4904]

@@mageprometheushow does it benefit people who code?

[@alessandraramosvenosa9948]

This app is fantastic, but it's a bummer that it's quite pricey for those of us living outside the USA. The currency conversion rate is just too high. It'd be awesome if they could make it more affordable for everyone.

[@animatonia3094]

This is great, but what I really want to see is Adobe's inclusion in this metaverse or spatial computing... Imagine using photoshop in it, or editing videos in spatial computing (I know the standalone headsets currently cannot handle all that) but at least even the ability to do it via link cable would be great, throw all the computing power into your computer and just working via spatial computing... I really hope adobe gets on these types of things soon... If they are not someone else is most likely already working on it and will take over Adobe as soon as they can :D

[@androshchukx]

This app could be used to organize KZbin videos and playlists into a custom KZbin homepage...

[@mateoupcoach]

Im still a litte confused on when to use something like obsidian, milanote or apple notes vs something like todoist for second brain etc.

[@TiagoForte]

Tasks for Task Managers, Notes for Notes Apps You can combine them but I keep them separate. Sometimes I keep project to-dos in the project temporarily but eventually the Task Manager decides what to work on (or I decide on that day)

[@mateoupcoach]

@@TiagoForte thank you 🙏