Top 20 Microsoft Outlook Tips & Tricks

In this step-by-step tutorial, learn the top 20 best Microsoft Outlook tips and tricks.
👋 Additional resources:
- Reduce distractions in Outlook: • Outlook Tips & Tricks ...
- Create an Outlook Signature: • How to Add Signature i...
- Unified Inbox: • How to View Multiple I...
⌚ Timestamps
0:00 Introduction
0:16 Create a poll
2:14 Create distribution group
4:04 Dark mode
5:02 Email signature
6:30 Quick Parts
8:18 Quick Steps
10:05 FindTime
10:50 Stop email noise & alerts
11:26 Rules
12:45 Unified inbox
13:24 Drag email to calendar
13:48 Add holiday, sport & TV calendars
14:34 Flag items to create To Dos
15:10 @ mentions
16:03 My Day view
16:31 Auto responder
17:19 Add Gmail account
18:07 Time zones
19:09 Delay delivery
19:47 Offline mode
20:36 Wrap up
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- Outlook: • 📨 How to use Outlook
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[@KevinStratvert]

📺 Watch more Top Tips & Tricks like this for other products: kzbin.info/aero/PLlKpQrBME6xLt_itmVIfS2qz9cLEarwMN

[@StuartGrayEDU]

Love the Quick Parts! I had previously been keeping "drafts" of regular email templates I would use. This is much cleaner.

[@meganjo766]

Outlook has a great feature for setting up email templates.

[@mntnbiker818]

I create different signatures.

[@jlbutters2]

Me too. Game changer!

[@loisjohnson-mead7304]

Those were fab! Definitely sharing this with my work TEAM and branch members. So helpful for many of us new to Outlook or coming back to Outlook!! Thanks, Kevin!

[@jillyoung5487]

Quick parts is fantastic! I send out regular reminders with zoom meeting details so it's great to be able to save them all in programme! Up till now i've had loads of sticky notes all over my desktop! Thanks Kevin!

[@davidingham2216]

Thanks, Kevin. I have lived in Outlook for much longer than I care to remember so I knew some of these items - others I needed reminding of. I look forward to some more Outlook related content.

[@matthewcarter7523]

I hardly write reviews but couldn’t stop myself from writing one for this video. The video helped me a lot while I was stuck in the issue. Thanks a ton.

[@ElisabethLynn]

You wrote a review for a video?

[@brandonplitt280]

I've used Outlook for years and didn't know a lot of these tips. Thank you for this video. Plus most of these tutorials are boring, you made it interesting.

[@DaveC2002.]

Hey Kevin, just found your channel and as a newbie W10er I’ve learned so much from you already! Just want to add that I so much appreciate the way you Get straight to the nuts an blots without all the very annoying pre-ambles that are so prevalent on many other channels! Thank You and keep up the great work.

[@Edd-zh6ql]

Kevin has been for years my number 1 guru on Microsoft matters. No one can replace him!

[@chinmay3810]

This was by far the most helpful video. Kevin man you are doing fantastic job in helping us to use these functions at best potential. Cheers and keeping educating us!

[@TylerStanczak]

I really like that you can schedule emails. This is amazing! :)

[@anthonylenzo1769]

Hi Kevin Great Video. One more tip for the Signatures. One can add an image of a company logo, then highlight the logo and click on the "Link" option, this will open a small window, on the left choose "Existing File or Web Page", then on "Address:" type in your company's URL. One can also add social media links as well and emails in the same way. Although I miss the option to use HTML files for signatures. One can animate their signatures ( I had construction workers assemble my signature). Unfortunately, this was stopped after Outlook 2010, due to malware took advantage of this option.

[@mikeb6824]

Brilliant - all of it. Thank you! One add: I'd suggest Auto Text. Type 3-4 letters, and your entire (preformatted email) pops up!

[@jannekekranenborg5231]

I learned so much from you! Thank you so much for teaching us!

[@drjimbarnes]

You're the best, Kevin. Great info, clear and kind delivery.

[@Albert00310]

Hi Kevin, I missed the step for a distribution group to be placed in quick steps. Makes it even easier to send a group mail. Second, I like to make multipal quick steps and organize my mail in the morning into categories: - action today - action - file to a specific date for action - file for an answer - read later I know it’s advanced but it makes my day so much easier. I now go thru my mail every morning, categorize into the folders above (which I created under Inbox). The mail is also placed into my agenda (mostly done with the planner). The rest of the day I work with sceduled moments to work on my mail.

[@veiyi]

new job uses outlook and the quick part tip is MASSIVE! copying and pasting is never hard, but this saves serious time if i have to send identical confirmations all the time. thanks kevin.

[@ryanpertusio]

Instead of dragging the email to the calendar button (which degrades the email to plain text), you can click the "Reply with Meeting" button in the Ribbon. (It doesn't degrade email quality, and also adds recipients to the Required/Optional spots on the meeting.)

[@JustCallTransportation]

This is 2 years late, but you can right click and drag and get the whole email into the calendar

[@ideallife66]

Thanks! I thought I was good at Outlook, but I picked up a few new things.

[@megadisc1982]

6:30 Quick Parts rocks...thanks for sharing

[@Solomulala2010]

Thanks for the tips. Love how you're organised and go to the point.

[@suz1321]

Thank you. I needed to learn a few of these. Can't wait to watch your other tutorials!

[@xin8318]

Kevin, you are a star - all very helpful - great that you added a time stamp

[@TechnologyAviation]

These 'Top 20' videos are so useful. Keep Going!

[@Kymberly737]

Kevin, Thank you so much for the 20 tips and tricks. I love it!

[@craiggebhardt4784]

It's really to learn Outlook etc and how to use it properly most books through things at once but you I can under stand clearly .thank you I am looking forward for more tutorials 😊 ☺️

[@ArjunDesai]

That was really helpful! Thank you for this. Didn't know the one about Polls!

[@chaitov]

Rules probably deserve a video of their own!

[@igormatic7896]

Great Video, well done! "Quick Parts" can be very helpful, didn't know that feature until now, i will definitely use that. :)

[@edwinfndz]

19:09 delayed delivery is also available on the web. But I do the opposite. I work in the middle of the night and I schedule it to be sent during the morning, where I am supposed to be working but instead I am sleeping.

[@rinodb83]

Will start doing it IMMEDIATELY

[@BeeWhyy]

I do the same

[@acer4237]

Smart...we all set the boundaries in the actions we take. Wonder if some bosses do the delay to send late hours setting a bar/ guilt trip to their subordinates 😂🤦‍♀️

[@adduct99]

Nice idea

[@tektako]

I send at 2am to inspire sympathy and fear

[@stordzy]

His videos are amazing for an experienced user. I learned 10 new tricks today that will without a doubt make me more productive

[@adrianoguedes7970]

Thank so so much for the amazing work you do. Kudos,kevin !

[@GaryAllison-nm5yn]

Once again, another very useful and brief break down on how to navigate through MS Outlook by Kevin. Thank you so much

[@blreif]

this content is awesome - please keep making these videos - part 2 for all of them please!

[@joelthemegastar]

This Outlook tips and tricks are beneficial. Thank you.

[@amandalbellva]

Such a helpful review. Thank you!

[@jimifielduk]

Excellent tips thanks. Does delayed delivery rely on Outlook being open and running at the designated time?

[@jasonzhang3797]

Thank you Kevin! These tips are very useful!

[@aahyoe]

Thx for the tips!! Really save my time

[@abinvincent482]

Excellent thanks Kev

[@travelwell6049]

I’m sure there used to be a thing on Hotmail, if there was an email sent to multiple people you could just press save all contacts. That would be useful in outlook a ‘save contacts to group’ option. My top tip from the video was the quick steps feature. I’ll definitely give that a go. 😊

[@Run.Ran.Run1]

Thank you! I'll have to investigate if the ones I found useful work on the 2016 version.

[@veronicafox750]

This works every time! I saved this to refer to refresh my memory.

[@SAAConsulting]

You are very good at this and provide excellent material. Topic suggestion: ToDo and Planner integration with Outlook Tasks and Calendar and your suggestions on best use. Of course, then there is also Teams integration ... Thanks again

[@palaniarumugam1533]

Thanks Kevin . These tips helped me save time in Outlook

[@padraigr9305]

Great list Kevin - thanks. I particularly like the QuickParts tip.

[@buddiephotographer]

Don't get too excited... It's rubbish, because every time you close down the application (desktop) and open it back up.. Whether you reboot or not... They will be deleted... It drives me mad. So, if you fancy doing an internet search you'll find there are millions of "threads"on the same subject... With a variety of heath Robinson solutions to sort this issue.. It's been a known thing since only 2008...! One solution might work on a home PC... But as I work for a large organisation which controls the admin rights, then there is no chance of doing the work around. The result is, this feature does not work well.. And I believe this feature is not even available in the "web version"of outlook... In the year 2020, that is appalling.

[@katefromouttaspace378]

The MOST useful video on Admin I have ever seen!

[@macky2green]

*_Very useful. Thank you very much for sharing, Kev._*

[@addon9797]

Hey Kevin. Love the content. Question. How would I obtain metrics from an Inbox in Outlook? For example, I need as much data as possible for an Inbox customers use to submit/place orders.

[@MsDAQ1]

Thanks for the great video Kevin. Do you have any suggestions on how to use the "billing information" field in the Outlook calendar? We would like to give every calendar entry a control number that has been created for each client which will make billing easier. Thanks for your help!

[@realsdsk]

Leaned 4 new actions! Thanks Kevin.

[@daniellecward5400]

I’m loving the tips & tricks series. Can you please do a series on advanced features?😊

[@HN_DE]

+1

[@karenlorrainepinto3112]

Agree

[@karineibragimova6600]

Thank you so much , everything is short and voluble

[@VijayKumar-kh9qe]

Thanks a lot Kevin, some of the tips I found here I was looking for a long time but now my search ended here....I liked the delay option also😊

[@mbaddad]

this video deserve a lot more views and likes.... great job Kevin

[@kevinmillicent]

Hi Kevin, thank you for sharing all of this!!! Great information & very helpful! Much appreciated!!

[@Rood67]

Good video; and I learned a few useful things like Parts, and the web Day View that I can use on my personal phone for my work e-mail as I do not want to agree that the company can wipe my phone if I configure the exchange account on the device. However, when you mentioned Out Of Office replies; you glossed over the powerful feature difference between in and out of organization. These can be completely different; and Outlook / Exchange / Microsoft will send the correct one based on their e-mail address being part of your domain or not. This is extremely handy. For example, my internal used to have my manager’s full contact info, the help desk info, and other details. My external only has that I’m out of the office and just my manager’s name and e-mail. Being that I worked for an international company; this helped people in other offices to not have to look up phone numbers and other things that people outside the company never need to know.

[@HubertKirchgaessner]

Excellent list!

[@skiss_skiss_houwhi_houwih40]

I just subscribed about 45 minutes ago and I've already got a post notification for the channel, dope 😎🤙

[@tammykraemer5314]

Really good, Brian. You helped me out big time here. Fair play on you. Much appreciated 🙏

[@amurapropertygroup2922]

your tutorials are brilliant, and easy to follow and I have learned so much to save me time, Thank you so much

[@justicesaid9654]

Thanks. Very helpful.🙂

[@aonguyenhoaianh6395]

Thank you so much for the great sharing!!!

[@NetanelColish]

Fire sense of humor!

[@adrianabuenaventuram]

Awesome! Thank you.

[@clairetucker6612]

brilliant, thank you very much!

[@Burak-sj7vr]

Excellent and great benefical video. Thank you so much Kevin!

[@JohannesReinhartAU]

Thank you, that was brilliant!

[@ManjunathManja1227]

These are great. Thanks for sharing!

[@Roeenjann]

Great tips and tricks. Thanks Kevin

[@craiggebhardt4784]

It's great to learn

[@AmyBartholomew1]

Thank you! This was very helpful!

[@user-gb6tj9kg8w]

Great video man! Straight to the point and well explained!

[@trangnguyenthi1143]

Thank you sooo much Kevin! I must say these tips and tricks extremely useful to me

[@tunwert]

Thank you !! ❤

[@fairchildf-2483]

Super good And concise. Thank you!

[@crisaanda]

You are the Best!!! I love your videos!! they are so spot on!

[@madelinelevy9067]

I've waiting for this microsoft outlook tips and tricks and what features these can contribute to work. Good job for this new ideas and more power sir kevin👍

[@Lil_Davey]

U

[@dbj1818]

This was gold for me! Thanks

[@aroundthehousewithcarlosan21]

Thanks for the tips and tricks. Can you please do one on the Outlook 'search' function? Before the last update, I found it to be easier to use and got better results. Is there a 'drill-down' option?

[@YOGAAF]

you inspiration mr kevin

[@yurisqm]

Thanks so much! So helpfull!

[@aprilstefanik1638]

Thank you!

[@myratogonon]

Thank you very much I learned a lot!!!

[@mystiqstarx]

Very informative. Thanks!

[@josephbarredo3]

another great video kevin watching from Dubai

[@Happymoon789]

Thanks, very helpful.

[@theexcelexplorer]

Great video! Thank you all these!

[@kanokratjantra]

Thanks much! Good tip ever 👍

[@sarwathamdy]

You are an amazing man.

[@varvaraulugova9763]

Thank you. Very useful

[@NataliaStasiewicz]

Love it! Good stuff.

[@mohammedaamerkhan8645]

It Really Helped me a lot! Thank you very much :)

[@chetanpen]

Great Video. A video on tags, reminders, To do , etc. will add a lot. Thanks in advance.

[@loris401]

Thanks Kevin!! Perfect tutorial/reminder. :)

[@nathaliebellman7963]

Hi! I would love to see some Outlook online top tips & tricks! :)

[@familykattilakoski5637]

Great summary @kevin Findtime looked really promising, especially for use for people outside ones own organization. Unfortunately, Findtime schedules a Skype meeting instead of a Teams meeting. I could not find any settings for chaging the conferencing software.

[@3dgarmentexperts258]

Great thanks.

[@DiegoChionna]

I think it's important to mention that if you schedule an email to be sent later via the Outlook client your computer must be kept on and Outlook running, otherwise it will be sent the next time you launch Outlook on your computer. Please, let me know if you have a workaround to this (not the web app)

[@yaredmamo7451]

What if I have the app running on my phone at the time I specified the email to send?

[@francescoanastasio2021]

The only alternative would be via cmd, although I think the machine should be turned on and running anyways. Another alternative would be a custom script (bat file, python or other languages) hosted on a Web server, but this assumes that a) you have the credential to access the mail server remotely b) you have a server c) the server is always running

[@rokiagassama967]

Thousands of thanks! This gonna help me so much

[@jsamnz]

So helpful!