🙋🏻‍♂️ How to use Microsoft Teams Webinar

In this step-by-step tutorial, learn how you can make a webinar in Microsoft Teams. Now you can organize and hold interactive meetings and webinars for up to 1,000 attendees with Teams. Use end-to-end webinar support that’s as simple as setting up a Teams meeting-including custom registration pages and attendee emails, rich presentation options, host controls, such as the ability to disable attendee chat and video, and post-event reporting to understand participation and to follow up with attendees. If you need to reach more than 1,000 attendees, Teams meetings can seamlessly scale to accommodate a 10,000-person view-only broadcast experience.
These new capabilities are available in Microsoft 365 E3/E5, Microsoft 365 A3/A5, and Microsoft 365 Government G3/G5 plans. Microsoft 365 Business Standard and Microsoft 365 Business Premium plans will include all the features above for up to 300 attendees.
👋 Additional resources
- How to use Teams Live Events: • How to use Microsoft T...
- How to use Microsoft Teams in under 10 minutes: • 🏫 Microsoft Teams Tuto...
⌚ Timestamps
0:00 Introduction
0:57 Set up a webinar
3:03 Customize registration form
5:07 Share registration link
5:38 Attendee view
6:17 Edit webinar options
6:46 View registration details
7:09 Webinar meeting experience
9:38 Wrap up
📃 Watch related playlists
- Playlist with all my videos on Microsoft Teams: • 💜 How to use Microsoft...
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#stratvert

[@kdjain]

So hilarious. You read the mind of the corporate world, Kevin!

[@KevinStratvert]

It becomes second nature after working in the corporate world for so long...

[@DinoRodriguez]

This was terrific and as for the corporate skit, priceless!

[@kristiansnelling9576]

Thanks, Kevin. One thing you didn't point out was what the 'attendee' sees. Unfortunately, all attendees can see the participants list, fine for corporate Town Halls, but not so great for external webinars. We need to be able to turn off attendees visibility of each other. Fingers crossed that will come soon.

[@eleseocapellan2149]

Yes, i do agree on Kristian. It would be better if only the speaker or the organizers can see the list.

[@_alphin_joe]

New Great Feature from Microsoft Teams. Webinars are very important in the hybrid world. 08:40 I liked the way you Presented Disable Mic🎤 and Disable Camera📷 Feature in Microsoft Teams. Nice Video👍👍

[@alp7732]

I’ve been waiting for this functionality for so long! I’ll give it a try tomorrow morning! This will help me manage training a lot easier!

[@TylerStanczak]

Really like how you can customize the registration form. Thanks Kevin :)

[@esaegess]

Hi Kevin - first of all thank you for all your useful content! Two Questions: 1) Private chats: As the organizer, I want to restrict the chat so that only I can see the incoming chats (questions). Attendees should not see other chats 2) List of attendees: As the organizer, I want to hide the list of attendees from everyone (except from my). Cheers, Erwin

[@Hoek1988]

Me too! Is this possible, and how?

[@sabgia79]

has there been any answer on this? I can't organize a client webinar without these 2 options

[@esaegess]

@@sabgia79 nope

[@GreenEyedGirl008]

@Kevin - I’m an MS Teams “Super User” at work & one tutorial I would like to request from you has to do with the “Chat” Feature … highlighting all of the different functions & settings of the MS Teams “Chat” feature. We are often asked about creating/saving & naming Chat Groups + all of the different Chat options available. I’m an original follower of your Channel & have shared your channel within several of my Networking Groups ~ I’ve driven thousands of users to your Channel & on behalf of ALL of us (going back to March of 2020) … Thank You, Thank You, Thank You!!!! We LOVE your tutorials & the way in which you present the important info.!!! 🙏🏻😊

[@Mike_Jewett]

I can’t wait to use this feature. I do webinars every week and have already created the ones up to end of July. In August I will likely be using this quite heavily. Thanks for the first look Kevin!!

[@nirvanasmanifestation6131]

Maybe you can help me copy a webinar if you want to repeat the same webinar again? Thank you 👍

[@stylus59]

Your funniest video yet. Keep it up!

[@karencarey7977]

Thanks Kevin - always find your tutorials informative. I'm actually disappointed with the Webinar function - we were really looking forward to it in the hope that it would replace the need for a Zoom Webinar subscription - but we really need a moderated Q&A function like Teams Live. Teams Live isn't great for conference panel discussions when you can only share one screen at a time, so have to continue to use Zoom Webinars.

[@KevinStratvert]

I'm sure it'll come soon since this is the first iteration of Webinars. Feel free to make sure the product teams sees this: microsoftteams.uservoice.com/

[@wilfredoroldan1869]

Kevin, I love your Instructional videos, great presentation. Thank you!

[@tomrberg]

Liked once for the great overview of the functionality. Liked again for the witty way to present it. Love the humour ;)

[@clearpathtraining4347]

Kevin - long time trainer here, great job incorporating a sense of humor! Enjoyed how you worked self-effacing laughs in with the Kevin Cookie, Co. Keep up the great work!

[@eleseocapellan2149]

Well that cracked me up as well, hiding the real intentions of the Kevin Cookie Company ahAHA

[@SavageGothamChess]

Cool! Haven't heard of this before and can't wait to get started asap or maybe even right now. Exactly what I needed to know. Thanks for sharing Kevin. Plus I needed to laugh from 7:48. That was quite funny!

[@davidjma7226]

Brilliant Kevin - thanks I am about to run my first Teams Webinar for health professionals in Qatar to learn about how to eliminate SARS- COV2 in hospitals. Wish me luck!

[@mikediaz3848]

Muchas gracias, Kevin. Puerto Rico te ama.

[@helenacs3205]

LOL 😅 that was great Kevin. Thanks for the laughs. And yes, I will be using Teams Webinar in about a week for our Town Hall. It's my first time and definitely want things to operate smoothly for the presenters. I will let you know how it goes.

[@pierrensn]

By registering, your calendar should be automatically updated with the event. That way, the audience will be reminded to join your webinar.

[@tylerjackson3552]

Corporate world is full of surprises, you read it well

[@maryortega3819]

This is awesome. I was just promoted into a training role and they have been using the meetings option to teach classes online. I plan on using the webinar.

[@asithermal488]

Great Video loved hiring family members. Disabling video audio was hilarious! Great Video! Great Content and extremely funny! Thanks Kevin!

[@KevinStratvert]

Thanks so much!!

[@thebarberpro]

I will definitely use this! Too funny, dodging the questions!!

[@jpjameszhang4675]

I like these introduction material, very useful for me, and I am looking forward to the new session coming !!

[@NedumEze]

Teams is quickly becoming the greatest platform of its kind. Microsoft should give you a heavy pat on the back.

[@norsyahidamohammad3722]

Thanks Kevin! Just realized this is a new feature. Didn't notice this before. Will definitely use this for our next webinar.

[@GargeeSharma]

Such a fun and useful video Kevin. ❤️ it !

[@MrMarkgyuro]

Very helpful, I'm preparing for MS900 exam📚

[@m313detroit4]

Thanks, Kevin! Looks like a great feature that we will be using soon.

[@atifusmani1409]

It's a great feature, Kevin. Thanks! I have been waiting for a long time. We conduct weekly/monthly webinars and it was difficult for us to track. Let me try this. I requested it to Microsoft long time ago, but MS rejected my request.

[@hollyjones2179]

Full of helpful morsels (get it?!) Thank you so much!

[@jameseichbaum]

Great video as always. Thanks a lot for keeping me updated on the new features!

[@lesliedollman6564]

Thanks, Kevin! I love your channel! Thank you for all you do and please keep it up!

[@ianpetro2454]

This is just what i needed. very clear as i was struggling with setting one!

[@aartiupadhyay7016]

Amazing video! Your video always help me to learn new things. I learn a lot of things from you. Love from india.

[@KevinStratvert]

Happy to hear that!

[@juanmikesantoy]

That was fun and funny!

[@danhnguyen-mm2ue]

again, thks, clear eficient, lov it

[@ndube4589]

The subtle jokes made me crack up good 😂

[@Steposhina]

Great 👍

[@user-ii9uj3ly9r]

Usefull & Fun!!! Thanks Kevin!

[@tuschochkrita61]

Thank you Kevin for a great video. :)

[@joewhite121]

Seems everything is perfect at the shop!!! Enjoyed the presentation.

[@KevinStratvert]

No one ever seems to complain 😂

[@michaelmcgowan4969]

I use teams on occasion due to pandemic. Yes will sometime in the near future

[@MsAnderson-]

i love your teaching style. lol 🙂

[@coachcarenfern]

This was so fun 🤩 back and forth 🤪😆😆

[@MarcusTryggMusicSwe]

Great job! Funny aswell

[@JessicaLohmannVO]

Bah ha ha ha : Sucking up to your boss by writing nice things on the webinar registration form "is sure to lead to a promotion" -- that's pretty hilarious! :) Feeling the love from both employees and participants as well! OMG, this is classic! I knew something was up with the issue at the chocolate river! Great overview on this how to, so thank you!

[@johngeary220]

I'm a Team of One. It would be especially helpful to me but I believe to anyone with access to Teams to be able to pre-record webinars for team members "outside the organization'.

[@harishkumar-vr3yx]

Very informative, Thank you brother

[@KevinStratvert]

So nice of you

[@jonasmjanssongmail]

Thank you Kevin! Do you anything about how the recording of webinars work? One of my kinks with using Meetings for seminars is that there isn’t really a way to control what makes it into the recording - e.g. you spotlight a speaker in the live meeting, but in the recording, they show up split-screen with a passive participant. And another one: can you change the meeting settings during the meeting, e.g. turn off mics and video of all participants during a presentation part and then open them up for Q&A at the end?

[@simonlandryprof]

Thank you for this video. I keep discovering new functionalities in Teams thanks to you. Suggestion: could you make a Teams video about managing files, i-e managing, organizing files, downloads, and Class Notebooks, maybe it's more of a Sharepoint video, i don't know... (have not yet figured out how to permenently delete old class notebooks, even when the old Team is deleted, kind of slows everything down). Thanks.

[@KevinStratvert]

This should help you: kzbin.info/www/bejne/aGfWlGWlnrKbbbM All about document libraries in SharePoint and how they interact with Teams.

[@anjulrai847]

Hi Kevin, Please show us how to Enable "Require Registration for Everyone"

[@adikat2500a]

Yes please. I cannot get this to work!!

[@davel831]

Kevin this is excellent for us

[@riskandsafetycomplianceser8017]

Kevin, thanks for this - a fantastic expnation - I really understand it now.

[@Vapour85]

Most hilarious instructional video ever!

[@KevinStratvert]

😂

[@SivaKumar-rt8ct]

Another amazing content ! Thank you @Kevin Stratvert !

[@nakshatrawadhwa5995]

Waiting for 1 million

[@davidadams421]

Damned hilarious! 😂 A great new feature, presented beautifully.

[@katerinachlibkova9582]

really good 👍 funny way how to introduce this webinar. Thank you Kevin

[@SanKiranKReddy]

very nice Kevin !!! humorous presentation also hilarious

[@KevinStratvert]

Thank you kindly!

[@belovedhills]

Haha! Nice work on showing the features that disable participant mics and cameras if needed.

[@buysmartter]

Awesome! Thanks for this tutorial. Can you do the same for live event?

[@KevinStratvert]

It's a little older, but here's one I did on live events: kzbin.info/www/bejne/pnjQlZmLgZqgfbc

[@karlasanford293]

Thank you Kevin! I am looking forward to using this feature.

[@gaikwadyogeshd]

much awaited feature

[@ganthip9153]

THANKS KEVIN

[@nishakannathudawa6821]

The meeting is amazing....

[@krurayinthai2011]

Great! I like it but can we also integrate ppt while using the webinar. Thanks

[@PuraVidaCorea]

¡Gracias!

[@KevinStratvert]

Wow, thanks so much! Much appreciated 🙏

[@melissapollard5061]

Would be great if the Chat functions from Live Events were available in Webinairs - so a producer can choose which questions go live.

[@akhil821]

Thanks a lot, amazing video. Keep up the good work !

[@rsrgreen66]

l'll be using the transcripts and powerpoint behind me. thanks for the tips

[@prokorshopal4865]

0:03 - Hi Kevin! 👋 9:51 - 505th like from me! 👍 10:10 - Cheers!

[@2ndOneSilent]

Kevin Stratvert: Great tutorials, terrible cookies.

[@hatimkhalifa]

if it doesn't generate a unique link for each registration then post webinar analytics are not going to be useful especially when not all attendees are part of the organization. it is a good first step, way better than using Live Event for webinars. hopefully MS will continue to improve it and add more features.

[@martinschlenker6145]

Kevin, thanks. And again a useful video.

[@Aalok464]

First Amazing video

[@niteshnaik2946]

Thank U Kevin

[@marcelmarizu1229]

Extremely funny webinar demo. Happy Employees indeed 😂😂😂

[@darshitrander2741]

Great, I will recommend this to my father and use for Org. meetings

[@DrShambaviRajagopal]

Super Super helpful Kevin.

[@hsotrainers1838]

Thanks for the laugh :D Very entertaining

[@bhartityagi8183]

Very useful video many don't know about it.

[@aisabiz]

Good tool!

[@Hasan-po6ud]

Thanks

[@lorettariverswhite3419]

This was very helpful. We are switching from zoom to teams with my job and I would like to know do the participants cameras have to be on during the webinar. Is there a feature you can disable the camera. The webinar is only for information only and Q&A after?

[@shashiyn218]

Hi Kevin, thank you for making an intensive short educative video, I request you to guide me on how to download the MS teams webinar videos which was recorded.

[@xzx3]

Lol, Kevin you are awesome as always. You do corporate so accurately 😉 Question, in the meeting option is there an automatic guest join without waiting in the lobby

[@KevinStratvert]

Yes! Under meeting options under "Who can bypass the lobby" you can set it so guests don't have to wait.

[@neshthanes8913]

Hey, that's naughty to turn off the mic and video when someone asking challenging questions that you not wish to answer...that was funny. hahahaha..but ya, i get the point on how to mute and switch off the videos on webinar. Thanks Kevin

[@RD-gp1mu]

Funny 😂 more please

[@aisabiz]

Pretty good as usual!

[@karasmith6784]

Any idea what to do if the "require registration for everyone" is grayed out?

[@henrietn]

Indeed., I think MC still has to implement the necessary rollout for the options in the admin portal.

[@StephanieJNichols]

I had to create a policy in PowerShell to allow everyone, Set-CsTeamsMeetingPolicy -WhoCanRegister Everyone.

[@KevinStratvert]

Thanks for sharing Stephanie!

[@MrKandKFan]

@@StephanieJNichols New to powershell - are there commands you need to enter prior to this entry - i/m getting an error. Thanks

[@SiMataR01]

This is great! I wish that there was also an option to set a maximum number of registrations

[@KevinStratvert]

Request here: microsoftteams.uservoice.com/

[@jcmagcalas4387]

Thank you Kevin.

[@meigketv4194]

Thank sir Kevin!

[@pmatanaw]

thank you

[@jackyprado-castor1981]

can you please show us how to use the Breakout room on the Webinar?

[@chriskelman6694]

Thanks for this, quick question: if you're hosting a webinar but want to hide the names of the attendees for recording purposes. How do you do that?

[@5150kh]

As always, an excellent tutorial!

[@soniasant5594]

Awesome Kevin! Thank you and yes I'd love to use Webinars. How do we know who's attended? That is

[@FahmiSabri]

Thanks man