How to Make your Business a Well-Oiled Machine (It's Not What You Think!)

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Are you a business owner who’s constantly putting out fires and instead wish you could make your business a well-oiled machine? You’re not alone!
Stay tuned if you’re ready to ditch the chaos (and the excuses) and start systemizing your business. We’re breaking down what it really takes to get from chaotic to calm and what doesn’t work (and actually gets you further from your goals).
00:00 What does it take to build a well-oiled machine in your business?
01:11 Hi! I'm Layla, Process & ClickUp Consultant
01:31 Myth #1: I need to buy software, first!
02:44 Myth #2: Only mature businesses can be organized and systemized.
03:58 Myth #3: I need an expensive expert to help me build business systems.
04:46 Myth #4: I'm not profitable enough to build business processes.
06:23 Myth #5: Only organized "Type A" integrates can turn a business into a scalable well-oiled machine!
07:52 The Secret to a Building a "Well Oiled Machine" Business
09:02 Step 1. Define what your business does.
10:16 Step 2. Accept that easy and low-stress operations is our new normal.
12:04 Step 3. Prioritize process over projects.
14:18 Step 4. Be proactive instead of reactive to reclaim control over your day.
16:21 Pro Tip: Proactive routines are much easier to delegate than reactive issue tasks.
16:45 "Well-oiled machine" is a journey and not a destination.
17:39 Watch my free training on this for more exercises: processdriven.co/blueprint
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[@LaylaPomper]

What myths have you debunked around making your business a well-oiled machine? I feel like it was hard to get them ALL into this video. 🤪 Oh! And if you want to check out our bonus training, don't forget to head to: processdriven.co/blueprint/?

[@paperlessmovement]

You out there watching this, listen very closely what Layla has to share here! 👌 Layla, 100% runs a well-oiled machine, herself! Inspiring and exemplary on how to build a systemized business. Another video full of value bombs!

[@LaylaPomper]

I appreciate you, Tom! 🙂

[@pixojoy]

Oof, hard relate at 10:30. "I was guilty early on of thinking that things had to be hard in order for it to be worth working." The advice on keeping it simple is a nice reminder. "Accept that ease is our baseline." So well said.

[@sebastianondogaokot9134]

In Uganda. Great insights. Complex issues simplified. Proactive routines ( actually SOPs)reduce tasks (issues) and prioritizing process over project are key for business stability and growth.

[@ndoherty13]

Process vs project is a helpful distinction. Thanks for that.

[@LaylaPomper]

You're very welcome!

[@abelardokham]

Layla you are made my day! Listening all your insights and youtube videos. You are truly honest person telling things as they are without trying to sell. Your ideas and insights are being used by us in our company with success. What we are facing and you are telling is same situation. We are grateful to you! Keep it up!

[@LaylaPomper]

You are so kind - thank you so much!

[@crazyincolorado]

I love your videos. Besides being soooo helpful with click up you just seem like a really good person and your positivity is contagious

[@LaylaPomper]

You are so kind! Thank you so much!!

[@FranklinRibeiro]

KZbin should add a ❤️ icon beside the 👍🏻icon. I loved this video! I cannot agree more with everything you said. I hope it reaches everyone that needs to hear this. 😊

[@LaylaPomper]

You're so kind - thank you so much!

[@PeterCianci]

Well spoken! Thank you for sharing these four crucial principles. Delegating "proactive" routines...is my fav! You rock Layal!

[@LaylaPomper]

Glad you liked it! Thank you!

[@DodaGarcia]

Another eye-opening video, Layla!! Thank you so much for all the valuable content you provide.

[@LaylaPomper]

Hey Doda! Thank you so much! I'm glad it was helpful :)

[@HealthandBeautyAP]

I agree with almost everything you are saying. Thank you for another inspirational video. One thing I have come up against is we actually needed to broaden our services and not reduce them. It's very difficult to find the right practitioners for my business so I stopped trying to find them, maxed out the services we were able to offer by that one person and then added other types of services that are unrelated but act as a sales Funnel. I now feel like I can find people to hire and not rely on over working my original staff.

[@LaylaPomper]

Hey Candice! Thank you so much for sharing! I'm glad you found what worked for you and your business :) Karleigh at ProcessDriven

[@willhelliwell]

Processes over projects! That is a great little phrase to keep me on track and stop me being distracted. Website is the perfect example. I’m a squeaky machine at the moment but slowly adding oil to all the different parts. Have a ClickUp form that creates a new lead in my client space. That was one nice bit of automation. Need a lot more oil still though

[@LaylaPomper]

You're on the right track and doing a great job. Keep it up!

[@treasurerose6732]

This is a very encouraging video, thanks for this information

[@LaylaPomper]

Hey Treasure Rose! I'm happy to help!

[@shinefirsttoday]

Thank you for this! Really nice explanation of the "mindset" to make your business a "well-oiled" machine. I love the part about Tasks vs. Issues. You gave me a lot to think about! Very much appreciated - Danette

[@LaylaPomper]

I'm so glad it helped!!

[@TurnRacing]

Omg this is what I've been looking for you have no idea. You said it just the way that I needed to make it more clear

[@LaylaPomper]

Glad I could help!

[@TurnRacing]

@@LaylaPomper Going through your course now. It's very good!

[@GoldenDIY]

Very nice, very useful. I like the process versus project part. Good advice :)

[@LaylaPomper]

I'm so glad it was helpful!

[@GordonJohansen]

Why do I think you're referring to me when you refer to decades of bad habits and practices around systemization? 😉 It's a good thing that my business is still lots of fun. Great video as usual. Small or big, you need systems and you also need to remember to review them occasionally. Problems and solving them is what makes life/business interesting for some of us. The trick is to create them yourself while trying to improve the business but keep them at a level where the day to day operations are not impacted negatively.

[@LaylaPomper]

Haha lovingly calling yourself out is the first step to moving forward. Appreciate you, Gordon!

[@UrbanomicInteriors]

Great information- thank you for these mindset shifts!

[@LaylaPomper]

I'm so glad this was helpful!

[@msannemary]

Haircut and earrings on point as the video 😉

[@LaylaPomper]

You're so kind -- Thank you!! 😁

[@Mom2QTboy]

This is a simple but great reminder of what I need to be doing. I tried to watch the video you linked by submitting my info in the form but it says I can’t watch the video because of the privacy settings. Will I receive a link to the video, as I really want to watch it.

[@FranklinRibeiro]

I got the same message. :-(

[@LaylaPomper]

I'm so sorry about this - we're actively working to fix the problem will provide an update ASAP. Thank you for your patience!

[@user-if1ps9on2w]

I'm preoccupied trying to come up with synonyms for "well-oiled machine." Maybe... "fluid operation." "Integrated system." "Efficient ecosystem..."

[@LaylaPomper]

🤣🤣🤣

[@javierg]

Hi Layla, the subscription form of the blueprint page doesn't work. You should add a periodic check to this in your process 🙂 (just kidding).

[@LaylaPomper]

So sorry for the glitch! We're actively working on this now to fix it ASAP! (But, for the record, we do have a monthly routine to review it. 😜 It seems to have broken in between checks!)

[@aeasee1057]

layla.. you are very beautiful ❤

[@LaylaPomper]

Thank you!