Manage Multiple Email Accounts in Gmail - Save Time!

Did you know that you can manage multiple email accounts and addresses in Gmail? Discover how to sync your Gmail and other accounts like Yahoo, Outlook and Hotmail for one productive experience.
Because with Gmail, you can manage all your email accounts through one single inbox and save yourself a lot of time.
In this video:
1:20 Demo
3:03 Adding a new mail account to Gmail
5:00 Filtering your messages
6:47 Color-coding your messages
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[@Gryjlfkagor]

I cannot express how much I appreciate you going above and beyond just the title with showing how to organize it. Thanks!

[@jeepjeff9131]

Dude, I have been having fits for two days setting up my email accounts with varying degrees of success. You just NAILED IT! Thank you so much! Liked and Subscribed

[@MarkCroxford]

Excellent! You just taught an old dog a new trick. Thank you, Steve

[@paulabaldwin9637]

I can't believe this was so simple to set up and has made my browsing 2 gmail accounts at a glance so much easier. Thank you!!!!!

[@aberogland779]

Thank God for you! Why can't Google list these steps? I waisted 2 hrs trying to find how to add a second account. Google is over complicated & does not have an access to your simple question.. Many thanks for this instruction.

[@nandistewart2234]

Thank you. I’m technologically challenged but I did this with more than a few stops and starts but your instructions were clear. Much appreciated.

[@samalexander3986]

Okay, so I have 2 Gmail accounts. But I want the emails to come to one inbox. And there isn't any option for gmail accounts (only yahoo etc) So how do I get the emails from that account into this one?

[@Bong21302]

I also wwnt it

[@sandratheprocraftinator945]

Finally someone who speaks English, I can’t understand ppl who speak with accent. Hopefully you have multiple videos that I can learn from

[@Gazfixable]

OMG. You just solved a problem that I've been trying to solve for the past four days. I love you.

[@gregoryunderwood4121]

Thank you!!!! You just made my business and personal life a LOT simpler and easier to manage!

[@onscreenlearning5240]

I think I have been watching your videos for about 13 years.... keep them coming!

[@dottotech]

Wow, thanks! We'll keep doing our best to provide valuable content for everyone.

[@csaadiq-um]

I am in the process of moving from iOS to Android/Google and this is very helpful information for managing all of my email accounts on my mobile device and desktop. Thank you very much for sharing!

[@Bazzo61]

The filtering system was exactly what I was looking for. Thank you so much.

[@Stent.Tech1]

Thanks for your help. After seeing this I was trying to figure out where I remember you from. DottoTech TV. Miss the show! Glad to see your still at it!

[@landonpraught5958]

Thank you Steve I am using the new gmail and found it this to be helpful . Landon

[@terrace1]

Now how do I set up a second gmail account???

[@daisymillan7534]

I’m trying to figure out how to do the opposite! I don’t want all my accounts synced I don’t need my personal emails mixed with my business email, and teaching email. I never changed the settings they have always been mixed and it’s super annoying! Any solution? I tried going backwards with this videos method but, they don’t show that I have forwarding on because I never did turn it on

[@ralphmccloskey4116]

Did you ever find a solution to this? I'm trying to do the same thing

[@AcademiaNadeemRaja]

@@ralphmccloskey4116 same what is the solution ??

[@nwosupeter2678]

Please who has a solution to this?

[@saisubas1078]

I also need solution for that I use 2-3 gamils for game purpose but I don.t want they syncing again & again

[@judybrown7601]

​@@ralphmccloskey4116me too

[@parheez]

Nice video..explained as usual in simple language..so even a novice like me can understand.. Could you please do a video on fancy Email Signatures...it would be really helpful for me..thanks..cheers!!

[@midasdan7964]

With all of the tutorials on this subject that I have listened to you are the BEST! We speak the same language. Well-done (New subscriber)

[@dottotech]

Wow, thank you!

[@Rhyex]

Thanks! I've been waiting for a tutorial like this for a long time. I have multiple emails and I hate changing between them.

[@MrCompTimeTV]

Very helpful. Can't believe I didn't take the time to actually set this up previously. Thank you.

[@skyax3328]

The video was informitive and I learned some things I was not totally aware of, but I was a little dissapointed that you did'nt answer what I think is one of the more important questions. That question is as follows. When I click reply on one of those imported accounts, what email address will the recipient see when they get it ? Thanks

[@dottotech]

Tiy chose the "from address" in the composition screen. It will send to your default unless you change it before you send.

[@rodyoung862]

Steve I have just seen yr video about managing multiple gmail accounts. I have been thinking about how to do this previously but hadn't seriously looked before. I'll definitely be giving it a go go now that you have explained the steps. Your last tip about colour coding the messages addressed to the second/ third accounts is magic. Regards Rod

[@dottotech]

Thanks for the feedback Rod!

[@aprilloft]

Thanks Steve this was exactly what I needed today. I appreciate your clear way of making contact with the listener and your easy to follow demonstration. You have saved me tons of time today, and its going to go towards my business of counselling people with PTSD, which is more of my area of expertise!! All the best in the new year to you Steve, thanks for your contribution to making the world better.

[@ELKenmistry369]

Thank YOUUUUUUUU!!!!!😱😩😩😩😩 I WAS LOOKING FOR THIS EXACT EXPLANATION, YOU SAVED MY BUSINESS!

[@dottotech]

So glad to hear that!

[@stefanpetrea9857]

Thank you for this useful advice! It was exactly what I wanted to do for a long time and with this was the perfect moment. :)

[@mastervinay82]

Superb! You are simply making it easier for me. Question - How about storage space? Both Gmail and additional mail storage in use?

[@Rejainkhan]

Thank you very much for taking out the time to teach us - My question is about deleting emails from different accounts Will it be deleted from the main account also? let say if I am going to delete email from Yahoo will it be deleted from it's server? Your reply will be highly appreciated. Thanks in advance.

[@vedista]

Excellent as always 👍 You sir are the best trainer in the web.

[@H.pylori]

Thank you for this information. You are making internet life much more effective for us old FARTS, who are new to this cyber universe. Thumbs up and now subscribed. You are great!

[@frankmoralesiii6908]

It is now 2021 and I was able to add my yahoo account to Gmail easy peasy. THANKS

[@bharatjoshi5160]

You make any this very easy in tech..... Which is useful in our tech .... Life....

[@trey8072]

Nice video. I applied all those same settings & label and it worked for a few hour, but then the filter doesn't seem to work beyond that. The filter & label are still set, but don't work longer than a few hours. Any ideas why?

[@rafidshidqi1811]

Thanks!! Crazy I have 6 emails now which are important; very easy to miss an important email. This is very useful!

[@williamdouthitt7890]

I am so glad I found you. I have learned so much from just watching one video so far. I am in the process of retiring from my Internet business and I have over a dozen email addresses from different domains. I have been trying to find an economical way to keep a few of those email addresses and not pay a web hosting company anymore for a dedicated server. My question at this time when I reply to my customers and friends with the reply be from the email address it came from? Or will it be my gmail address?

[@SanyaUsman-j5b]

Thanking for this wonderful, informative and insightful video, just a quick query; can we also add gmail accounts or do they have to be from different domains/servers such as yahoo,hotmail etc?

[@tjeerdtrekkie1030]

Thank you soo much. Struggled for a long time and it finally works now! 👍

[@dottotech]

Great to hear!

[@AVADAMS1967]

Thank you so much for this video. I tried doing something similar with the Outlook app from MS Office, but it seems to not play nice with other google apps like calendars, contacts. Two questions: 1. Does the content from other accounts count toward your space limits with Google (one)? 2. Do the other google apps like calendar and contacts have this capacity? Thanks again.

[@StevenDragoo]

Did you do a vid on multiple Gmail accounts on a smartphone (Droid) - or would this work just creating folders as you showed? I have 4 clients and they all but one use Gmail and I need to keep them separate since I use Upwork desktop time clock (which takes snapshots of the screen)...

[@richardbaughn4273]

Hi: This question may have already been asked, but, can you add another gmail account this same way?

[@Luca_1907]

I tried to add a protonmail account and failed. When. Adding another google account also fails

[@kenwolf691]

I’ve not tried , but I’ll give it a go !

[@tonyaburton1971]

Great Info! QUICK QUESTION: I was able to link my Yahoo account however i’m unable to link/add my 2nd gmail account.

[@Christy-mh6nl]

That was an amazing tutorial!! Solved my problem in 10 minutes! Thank you!!

[@pedrobarrionuevo1685]

That's I looking for, thank you so much.

[@Luca_1907]

Hi there! What happens if the primary account is compromised? Am I losing access to all my accounts?

[@jyhrtfguerthdyhtfgj]

how do you be in a Gmail on a desktop in computer while on another desktop with a Gmail so when you swap your destop you will be on the other gmail?

[@cybermonkeyusa]

Steve, can you accept calendar events from a specific synced account?

[@nishantsherawat2231]

Server denied POP3 access for the given username and password.? Please tell me about this

[@davidsphone8449]

Thank you for your time and content. I miss read the title, I was looking for a real email client that also manages gmail. Cheers

[@bigjolly1000]

Great video Steve but I have a couple of questions. I have a few iMap accounts hosted from Bluehost but can’t get Gmailify to recognise them and the other import only seems to handle pop3 accounts?? Also will google assign all these new emails to your gmail quota? Thanks

[@Chessnut49]

Steve , can this work with an alias account like in Outlook? Better yet when you send an email can you specify the return address as that alias? Thanks in advance

[@sumonofficial6221]

Really good & I could learn some new things. Thanks a bunch

[@robbbell5725]

It’s nice to merge accounts into gmail. But gmail does put max limits on the gmail account. And it’s very easy to max out, or have to pay gmail for more space.

[@alanjohnson4541]

Great job. Thank you

[@dottotech]

Thanks for watching!

[@ralphwoodard609]

I found this blog very interesting. Thank you for showing us.

[@neelmahassan2235]

Thank you

[@ruddigerdavies]

Great video. I am currenlty at this stage with a new work/personal email split. Is there anyway to stop my work emails appearing in the primary inbox i.e. totally splitting the two email addresses I have into separate inboxes?

[@dottotech]

Yes, absolutely. You have to manage your inbox settings: support.google.com/mail/answer/3094499?co=GENIE.Platform%3DAndroid&hl=en

[@javierflores6691]

Great video, it's very simple but this solves a lot to me

[@dottotech]

Glad you think so, Javier! Feedback like this motivate us to do more.

[@joanlanoie8132]

I can't see all my gmail account's (I have 5) incoming mail on my phones. I can on the computer but not my phones. Can you direct me to where to figure this out?

[@dannytrejo3355]

Same too. But HIDHACK on Instagram fix that for me

[@kiharukun4568]

I have two gmail account and when something’s gets sent to my alt it goes to my main as well is there anyway to fix it?

[@Kiyalenn]

How about the Email ID i was CC'e it is not showing the label what we created whats the solution for the same

[@elwlrma_2720]

I know this is probably very late but i hope u reply. So the problem i have is two of my separate emails get the same email. For example, emails that should have only gone to one of the emails also show up in the inbox of the other email. Can you tell me how i can keep them separate.?

[@shormarl]

Do you know if Gmail then pulls over copies of your inbox from the other accounts? Or is it only emails *after* you have set this up? Gmail's storage capacity is smaller (I think) than, say, Yahoo email.

[@StoicSurvivor99]

Does this work on iPad as well, or is this site where to manage these gmail accounts and send the old emails from other web accounts to gmail are only the computer device?

[@balalalala13]

Hi. Thank you for your work. I have 45,000 plus emails in Gmail and I just don't know how to start. Should I even bother trying? B

[@hollyhanau4572]

Super useful! Thanks Steve!

[@dottotech]

Glad it was helpful!

[@dallemon15]

ISP requiring the user to setup in a email client? At least one of the isp's gives webmail so the use of a email client is not necessary for the particular isp. Do many other isp's not allow for webmail?

[@williamtrudeau5936]

Thank you. Your explanation helped me to do that.

[@kenkarlson6637]

I followed your instructions to creat a label & a filter for an outlook email account & color coded it. Existing emails to that account show the label & coloor code but it not work for new emails to that account

[@reynachew4774]

Awesome! Thank you so much!

[@EricMiller-o5r]

Can you do this on an android phone?

[@tahmoorghawar5544]

Thanks Steve.

[@tompietrs707]

I merged my wife’s Juno account with my Gmail. Now all the emails she sends have my name splashed across them as if they came from me! I have tested ad nausium, with no luck. How do I preserve her identity under this new scheme?

[@MarianFinnigan]

Thanks. I have a question - I want to set up forwarding emails from a master G Mail account to a board. They don't want to sync their business accounts wit Gmail. All they want is to forward gmails to their business account. I am not sure if call forwarding will work because it shows one account which added as in use and the rest are subordinate to that account. Any advise is appreciated. Thanks.

[@misaanofficial]

Wow! your a life saver, thank you very much!

[@martonhaas646]

Is it possible to send e-mails from our main account in the name of our other account?

[@JimSamuel267]

This works great on a desktop but how do I make it work with mobile? Does the mobile GMail app let me respond using the address the emnail was sent to, or does it send everything from my GMail account?

[@carolevilleneuve7411]

Aaahhhh, simplifying life.

[@SeanCemmRealtor]

Hey Steve... I would love to keep storming the Castle..! Great Video as always... however, After I add the first account with GMailify, I cannot seem to add another without unlinking the first..? What am I doing wrong..? I have 2 yahoo, and 2 hotmail accounts I would LOVE to just deal with from my main GMail account..? Cheers, Sean.

[@thatgrrlca]

Can I use this and pull in all the old email from the Yahoo account? This would save me a ton of headaches dealing with my Mother's Yahoo email account. If I could save all her old emails (in different files on her account as well as the inbox) I would never have to "fix" her Yahoo email account again.

[@connierexroat9502]

Thank you! You made it so simple!

[@hemntkpr]

easy and simple way teaching :-) thanks

[@dottotech]

Glad you think so!

[@lynnesunshine]

Question: I have 2 gmail + outlook + hotmail. Should I send to 1 gmail account and then add that gmail account to my primary gmail account? THANK YOU! :)

[@janlewis1093]

how do you set up a new email account to do what you have just shown me

[@igentonyoutube4907]

What about storage? Each account I add is going to take a lot of my storage. My main account is already using almost 50% of the 30GB storage so I may find myself buying larger storage in order to manage all my accounts in 1 tab. There is always the option to use several browser tabs, each with another account.

[@roberttitus87]

Very helpful.

[@samehbolos8465]

Thank you Steve great explanation as always. However, I was not able to add another gmail using the same process but it always give me this message Username and password don't match. It is my account and I know the username and password very well

[@PriskFamilyTrust]

Bloody fantastic Thanks

[@tombigley7929]

Loves the tech tips. In Gmail, set to "conversation," can the inbox be sorted by last email received in a conversation instead of first email sent in conversation? Thanks Love the Behringer mixer. I (and probably many others) have the same one.

[@bubbachek5876]

Great presentation but I have one Question. How do I view only the main inbox emails and not the other account emails? 🥺

[@ellerowe5781]

How do you apply this same technique a tablet

[@jacktelford752]

Thank you!

[@gjoseph1628]

Wai, wai, wait... You say, "synchronize" at about 3 minutes into the video. Does that mean if you send a response to a message which came through Yahoo or AOL from your Gmail account which collects those Yahoos or AOLs, that this response can be sent from GMail? Does they also look as if they were sent from those Yahoo or AOL accounts?

[@jerahmedeleon6283]

Hello! I tried following and it just did what it expected to do. What surprises me however is that all the emails in my alias accounts are marked 'unread' so there were more than 900 unread emails flooding my default gmail. It was a daunting so I wonder how to overcome this without much hassle. Thanks!

[@scarliebee]

When you reply to a yahoo email in gmail, does it show that you responded to that email from Yahoo versus gmail?

[@Eric-zj3kh]

Thank you so much! And I assume, if looking to migrate completely, you can take your time notifying every sender of your new email address while not worrying about emails not coming to your inbox, right?

[@harrymelling9237]

Dear, dottotech thanks for this video I saw it . it's very helpful for me

[@irenebalzan3400]

so once accounts are consolidated if an email is replied to from the gmail account does the reply also go to the Yahoo account?

[@MauzyCreations]

Hi. perhaps this qu has been asked. Is there a way to configure the settings so the email from the other account does not land in your inbox... just goes straight to the folder? I think the inbox would get pretty messy even with colour coding. thankyou.

[@hgwilk]

I know how to set up the group email but some of my contacts have more than one email, how do I make sure when I send that group email that it goes to both of that persons email instead of just their default one?

[@sherricox5626]

I started a e-mail for my business but am still using my personal for my rental properties. I will work on getting that straightened out right now. Do you have any suggestions? I manage another property with two partners as well as my own.

[@marshag4735]

My hotmail email account did not pop up automatically what now? Manual configure?

[@hwa2inc]

I like your different information but I have Windows 10 and my Gmail page does not match yours and I could not move my accounts. Plus how do you do this on Ipad Pro and Iphone? I would appreciate any help