My eBay Inventory System - Simple, Fast, And Effective

[@blomerusphotographyschanne4332]

Im literally taking the Holiday today to reorganize and get my head around my inventory. I decided to come see what Ashley thinks.... Thank you for saving me from endless decision fatigue and rummaging in my mind. Videos like this arent flashy, i get it. But they are so so so helpful. Thank you!

[@bsandm95]

Great video and info! One difference - I store in clear bags and use sequenced number stickers (they come in rolls of 1,000 and you can start on any number 1-9 0 eBay). The reasons are as follows: 1. Shoes can stink even after cleaning 2. Folds are preserved better 3. I had mixed up items previously like khakis and numbers on bags fixed this. 4. Grab and ship is faster 5. Generally, the numbers in each bin are in order = faster 6. Prevents damage and accidents like spill coffee, dirt, marks) 6. I can ship with more confidence a shirt or top in a NON-padded bag. 7. Less dust from clothes 8. Gets rid of that lovely Goodwill smell. ;)

[@UpendiMedia]

do you not reuse the polybags then? because the sticker wouldnt come off.

[@psg1975]

9:04 Great video. Another benefit of mixing item types in bins is that its easier to find things. If you have a toy, a sweater, shoes and some dvds in a bin, you will find that sweater pretty quickly when it sells :) I believe that's also how Amazon pulls items in their warehouses ... they mix items so its easier for the person pulling to find the sold items. Cheers, Julien

[@8thLife]

Thanks!

[@HustleatHomeMom]

You are SO kind! Thanks so much! I'm glad it helped!! 🥰

[@8thLife]

@@HustleatHomeMom Honestly you are one of the few people who really motivated me to give eBay one more shot and it's going great :)

[@kamalani808]

My inventory consists of ceramics and glass, so I need to wrap them to keep them from being damaged. But I can see modifying your system based on bins. And no more death piles! Thanks for the inspiration!

[@NBgreet]

So simple, although storing clothes in poly bags keeps them neatly folded no matter how many times they get pushed around.

[@NazriB]

Lies again? Entertaining Babies USD SGD

[@NBgreet]

@@NazriB what are you talking about?

[@RebeccasRoberts]

Such great tips! I’ve struggled with figuring out a “perfect”inventory system, but I’m learning there really isn’t a perfect system, it’s all about just figuring out what works for you :)

[@marjeanstalewski2915]

You look amazing for nine months pregnant are you kidding me!!! You go girl!!!

[@analegriastory]

Omgosh thank you so much I did not even know that’s what custom label meant. I swear even after years in eBay we learn something new all the time (:

[@kristimckittrick3217]

This is so incredibly helpful! Been selling FBA online since January. All the things I can't sell on Amazon I need to sell on eBay. My dining room has turned into a sh!tstorm! It's so bad & and stressful. I haven't listed ANYTHING for months. Now I know how to organize this mess & get on top of it! Thank you! ❤

[@sellsformoola9312]

I've tried all of those and I love your idea of just putting it in a bin, that's it! Thx

[@eqhernandez]

This is a great video. I just started eBay selling and your procedure is really so simple and will surely help me a lot.

[@lesliesmith4784]

Thank you Ashley! I've been getting frustrated with my "system" and have changed it up a few times....this is perfect!! 🙏

[@soojo85]

Aww take it easy, you have the beautiful pregnancy glow

[@rgj8834]

Thank you for making all of this content. My wife and I watch these as we are trying to take our business to that next level. Prayers for you and your family as you get ready for another little one!!!

[@HustleatHomeMom]

Thank you so much!!

[@kimberlyyetta2332]

You and half of the people in America now! Everyone started an ebay store this pandemic..Good luck! Ebay is so saturated and competitive.. f.b marketplace, etc..

[@michaelcheli5842]

@@kimberlyyetta2332 There is no amount of saturation that can stop ones potential for success, being as everyone needs and wants items, whether it be for necessity or hobby, and as most vendors on ebay can bring both new and used items to customers at a discount, saturation is a mute point. :)

[@loistallent2340]

That was awesome! I recently spent hours reorganizing my bins and come away from it more confused. I am now committed to redoing the entire process this way. Thanks so much for opening my eyes and taking the time to show me how to achieve organization!

[@beccabug07]

Ashley, I love the idea of photographing the bin number the items go in while photographing the item! I definitely find myself with piles of photographed items and this will help so much! Thank you for taking the time to share you ideas! I am so inspired by you and am loving this series! ❤️❤️❤️

[@monikamir1]

Very practical, love this system. I only sell part time, and have no more than 400 items listed, so far so good. Thank you for the tip.

[@DramaFreeMama]

You always give the best videos. I sell mainly hard goods and while I have an inventory bin system it is not where I need it to be and I have felt that anquish of not being able to find something in a bin. Sooo stressful and time consuming. I have even bought items just to fill an order until I can find the item. Love your supplies and have just purchased a few to help streamline my businss. Best of luck to you.

[@merribruce8963]

Thanks! I have started using this system for my 1000 item and growing ebay store. So simple. I love it.

[@JustJayne0]

You final plan is very simple. I will try it. I am still not organized. I have seen others and they are overwhelming to me. Thanks for the video.

[@michaelbourdakis4480]

Great content, such a simple & easy method, that takes the stress out of it, Love It!!

[@NikPikThrift]

Excited to see the updated version!!

[@trinaoctoberclover8551]

Best wishes for a fast and safe delivery! Please take the time to rest ❤️

[@MompreneurLady]

Yep! Bins are the way to go⭐💰⭐💰⭐

[@HustleatHomeMom]

Bins forever! 😅

[@flairgrace1184]

Love this! I’ve just started to build my inventory and have been wondering the best way to organize it. I started poly bagging items and am so glad I didn’t keep going that route to store items!

[@CoffeeFreelancer]

Thanks for the great content. I have a real small reselling channel but enjoy and have learned from a lot of your tips...and good luck with your new baby also

[@flippinmylife1031]

Hi Ashley - Are you still using this same inventory system? I know you also sell hardgoods, so are those items going in the bins also with the clothing? Do you keep a spreadsheet or anything to track your sales? Thanks for all your content. I have learned so much from you!

[@AnthonyAleksander]

Omg I love seeing a business thrive! I’m sure doing all the product listings is a pain 😭 and I understand about editing a KZbin video. I’m currently editing one for my channel and I’m like UGH WHY DO I STUTTER SO MUCH. Sending you positive vibes for your pregnancy! 💕✨

[@remoforrenemorales]

Stutter? Yeah I feel you.

[@jerem0621]

Older comment.. but just try to pause briefly. The pause let’s your mouth catch up to your brain. Practice it and your ums and ahs will be greatly reduced.

[@edwinmelnik247]

Very informative and smooth. I do similar inventory management for my boxes. But I have one question, where did you learn how to speak so professionally and effectively, did you learn that in school? I have so much trouble trying to describe things in my videos. I just don't know where to start and than forgot what I want to say. Lol sorry I know it's off topic but I hope I can learn how to speak like you.. And one more Q, how's your business doing. Mine slowed down a lot since the beginning of winter

[@WackyT310]

This is awesome and simple. I just started to scale up my business and was wondering what method I was going to use and I really like this. Thanks for putting this out! Ohhh and I wish you the best with your pregnancy!! 😀

[@jeffdorris5321]

We appreciate you Ashley 🙏

[@HustleatHomeMom]

Appreciate you!! 🥰

[@boxhero_official]

Hey Ashley, thanks for the useful information! Also recommend using an inventory management software to take it a step further and track your inventory in real-time. 🙌 Sending love and support to all small businesses and freelancers!

[@brandiemichelle2858]

I am so glad you posted this video! Oh I have naturally been Gravitating to your system myself and for some reason so stuck on thinking everything to be in bins of like items. I finally feel free to do what every morning to do now. Your video helped me tremendously thank you thank you thank you!

[@rachelclarke9069]

Thanks so much! We have a bins system but it needs some tweaking lol this is very helpful! Prayers for a safe and quick delivery 💕

[@mavscupoftea]

Thats smart and easy way to do, take a last picture of bin number and write it on SKU when listing the item, to easily locate your stuff later when its sold. I would apply this idea for my stuffs too. Thanks for sharing.

[@roxiedixon1817]

Makes soooo much sense! Now I just need to be more focused & motivated. SQUIRREL! Thank You!

[@W8ANDC]

Taking a picture of the bin number at the end is genius! Thank you 🙏🏽

[@jcastro91235]

Thankyou so much this was really helpful. So you put the number when you list the item ? I’ll look into that

[@GrandmasGonnaFlip]

Hello, I found your shared information very useful. I have been following 10 people/couples for a year now. I am opening my store in the beginning of January and was looking for items I need to start. I am trying to find how to figure the shipping costs and how too upload the pictures, and a few other small things. I am 63 years old and a bit nervous but am also very excited to add to my SS that I recieve monthly. Thank God for that but it only pays the monthly bills. I would like to actually have some money to be able to go out to eat or whatever when I want to get out of the house. Thanks again, I will be watching more of your content.

[@jillburgraff-miceli5294]

Thank you, I'm just trying to tackle this and it's a real chore. I love the bins you have and although I sell mostly Vintage Decor, they should work nicely.

[@thrivingthrifters-clarissa]

WOW I wish I would have found your videos so much sooner!!! I'm definitely binging your channel today!! Great videos and Thanks!!

[@SoulInspiredSeller]

Wow, Ashely! I have been looking to do an overhaul on my storage system. I have a bins system too, but of course, more complex. I will likely give this a go! :)

[@HustleatHomeMom]

Let me know how it goes! 🥰🙏🏻 good luck!!

[@misteress8008]

For me personally, don't be afraid to include the bin number at the end of your title. Buyers get used to this but they may ask "what the heck is that B01 in your title?" but it makes it easier for YOU when it's time to find the item for shipping, especially if you're using your phone.

[@ogram46]

Thanks for the organized advice

[@audreymeyer5616]

Thank you for this. I have yet to build my inventory and I have more of a stash in a “organized” fashion in a special location of my house. I was going to school awhile back for accounting and I chose the worse time when I still had two little toddlers at home and they needed me. So, I quit my accounting class. I have no accounting knowledge, but if you have more tips on keeping up with inventory and your bookkeeping/accounting methods, etc.. please keep posting those videos too. I only use Mercari, but you mentioned about a cross platform or Flyp? Where you list on that app and it will put your listing into your different platforms. I would like to know more about that too. You are so pretty. You have that pregnancy glow. I miss those days. I have 3 kids of my own and they are a blessing and a handful. I would like at least one more baby.

[@tallygirl2streasures717]

I used to put items in bins by size/category etc. I do mine in similar bin method. For my clothing ones I do large ziplock bags from Walmart and it has an area for writing. I put the bin-item number. They stand up straight in the totes in 2 rows (don’t put lids on them) and so easy to pull out tote like a drawer and grab the correct item in a second. I have to do item number because sometimes I have the same brand or item and different size etc. It just helps with making sure I am getting the exact item that sold. I also like the ziplock because I don’t use lids on these totes. It keeps the items dust free if stored for a while. I store unlisted items in solid gray totes because I do sort by type of item for speedier photographing & listing. So I will grab a tote full of jeans or full of golf shirts...certain little toys I collect to lot up etc in different gray totes...whatever and just do one right after another. Then my listed ones are in clear totes. I pull one tote and photograph them and just check at bins for space. I keep a notebook handy and just have the number I need to start at for that bin. It is easy.

[@kristidonnelly4405]

Love the different tote colors that very nice.

[@debbiekelly-snow3868]

Thanks for all the great info! Hoping for a quick stress free delivery! How exciting!

[@letitiablake7243]

Good luck, I hope everything has gone well! ❤️

[@flairgrace1184]

And you look great btw! Sending love & prayers for the upcoming bundle of joy ❤️🙏❤️

[@denisegruber7527]

I have the tote scan labels I just got recently that I'm working on currently. I love it!!! it's stickers on Amizon that you scan and add items!!

[@1fashionbliss]

I'm needing to get a system for bookkeeping and inventory purpose etc. When you purchase your items, how do you log, etc?

[@hustle-n-grow]

I have pretty much the same system but what I like is that you take a picture of the sku number. I think that would save me a lot of time. Thanks

[@t2motherhood585]

Do you wash clothes before your sell them? Do you put fabric softener sheets or something like that in bins to make everything smell nice?

[@crystaloferrall2025]

Amazing video thank you! Do you also keep a written inventory list or excel sheet?

[@HustleatHomeMom]

I do! I will make that available soon 🥰

[@bettyminnick7735]

Good Evening...loved your inventory system!!! I know your video has been on youtube for a while but I'm a newbee and trying to get the basics down. You mentioned there was info about your bins and I think you said your brackets for the bins. I could not find it. Could you please share that with me. I believe you have had your baby by now. Love you being a busy mom and having your online business. I'm a senior and learning a lot about ebay. Thank you again for sharing. There was a motivational speaker years ago by the name of Zig Ziglar. One of his comments was " You can have everything in life you want, if you just help enough other get what they want."

[@robinhester335]

I can’t find the link for your bin and shelf system! Can you give it to me please? Thank you!

[@thistledowntreasures7990]

Use bins too but not this efficiently. Will definitely implement this going forward. Have a closet #1 and #2 also.

[@Joy-xz2fx]

Awesome ive been putting things in the usps free crinkly envelopes in my bins and it’s such a hassle to look through and my boyfriend hates waking up to me digging through my bins for shipping bc we are currently in a one bedroom and these bags are crazy loud and my living room and dining room are also my work and storage space. I hate it but i don’t want to keep my inventory in my garage bc it’s about a 5 minute walk and detached from our building and there have been multiple floods in that garage so I’m weary of using that space. I do not like having inventory all over but right now it’s just what I’m working with. I do need a study rack bc currently I just have bins stacked tall up against the wall and not all of my bins are the same size. It might be worth re-doing this bc a few of my bins are so big that I can’t hardly move or lift them they are 50 gallon bins that I keep shoes in. I have 4 of them 2 are for shoes 2 are for random things: one is for miscellaneous things that have no bin yet but are listed and didn’t get put away the other is stuff that still needs listing and right now I have about 8 boxes of inventory that needs to go up. I don’t sell on eBay right now I only sell on posh and sometimes on depop it Mercari if I feel like cross listing. If I don’t list daily I don’t make daily sales so it’s so important to spread out my listings. I have such a massive amount up, I literally have over 750 active listings and I’m only selling as many as I constantly list each day so if I miss days it hurts my business. Not sure how to find a way around this.

[@TheDisruptiveYouTuber]

It will work much better for you if you give each item you list a unique SKU number and keep a spread sheet which allows you to track which SKUs are in which boxes

[@BarbaraMurphy5875]

How many items do you usually have in your inventory per month? Great video! Prayers for your baby and growing family!

[@gatheredtreasures5276]

Blessings on the rest of your pregnancy! Thanks for great content. 💜

[@sunnyday3041]

If I am switching in and out items from bins I just use a dry erase marker on the front.

[@antoinettetanner6698]

Great Clip Thank You, All the Best With Your Upcoming Bub.

[@nathaliecruz3211]

Great advice!! You are such a sweet, beautiful, Momma to-be. Take care!!!❤️❤️

[@deborahjohnson4049]

I enjoy your videos..question is what size are your bins? Thanks

[@mmpaige2016]

Looking for the link to your shelves and bins. I am going to try this I already stopped the poly bags for each item for these very reasons. thank you!

[@veeMo-g5w]

THANKYOU YOU JUST SOLF MY PROBLEMS BEING SELLER ONLINE❤

[@rachelking7002]

Hello new subscriber here! Living the content. I'm also a stay at home mom thrifting and flipping but only do it through FB marketplace. I'm looking to expand my horizons. Do you have have any videos of how to do the shipping? I only do cash and carry with my sells because it really eliminates returns 💯 %. Another question do you have a video on how much you've lost in returns? How to protect yourself from fraud?

[@misteress8008]

IMO, just because HAHM seems super busy, simply doing a no returns on your items saves you a headache. If you have careful measurements, and brands are familiar, you eliminate the stress. You eliminate potential customers, so weigh your work/life balance here. As a guy, if I wreck my favorite Nikes, I'm purchasing the same size shoes, in similar brand and I have no plans to return. Buyers still return my items if there's a defect, but the last thing you want is a picky customer who has buyer's remorse (you'd be amazed how many people are drinking and buying late at night) and then you're on the hook for their fickleness. Buyers should know, or you can tell them in your listing, they are still allowed to return items for defects, just not for changing their mind after the purchase is made. Plus, once the buyer knows you're a quality seller, they'll come back and buy again. And maybe even tell someone else. Best way to keep yourself sane imo.

[@KaylaBuhdayla]

Thank you!! This helps so much

[@jerilynndoyna6272]

What type of camera do you use for photographs

[@cocoscloset3354]

Thank you for the video! And praying for a smooth delivery for you and your new baby.😍 Question! How do you keep track of cost of goods of each item if you don't number them each in the box?

[@8thLife]

I guess they aren't going to let me edit that comment outside of saying Thanks! haha Anyways this was literally the next thing I was thinking I need to get in order for my eBay store. Perfect timing with this upload. Thank you :)

[@barbarapaulson-moore212]

What is your sku system? How far do you go up to with your letters and numbers on the bins.( Example) Bins #s AO1-A25. Thank you for the great video!

[@deebrooks3810]

I store items in poly bags, but I leave the bags open and kinda stand them up in my bin. I can walk over to check on additional questions by the buyer.

[@resellerstoresellers579]

You are one of my favorite your so organized love this video

[@JohnLievsay]

Hi I love your videos by the way I have a question if anyone can answer it. They have taken away the sku on ebay where do you put your bin number? Thank you in advance.

[@pamelabarrett7363]

Thanks for making these videos. I am brand new at selling on ebay and really appreciate all the info. Can I ask you a question plz? Where did you get the storage shelves behind you in this video? Did you buy them? or make them? Can you give more info on where you bought? or how you constructed them? TYIA! I will be watching all your videos. :)

[@FCB_818]

there on the video link

[@jeveloz47]

Hairy tomatoe dude sent me here. He said u was cool and inspiring.

[@HustleatHomeMom]

😭🙏🏻 Josh is the goat! Thank you for stopping by 🥰

[@Shopmom24]

I put my items in ziplock bags. Label with white stickers item & sz. When it sells I put them in poly bags.

[@tnmomma7491]

Thanks so much for the helpful video! 😊 Does anyone know where the custom sku is if you're listing from your phone on the ebay app? I can't find it. 😫

[@jochildress5003]

Sending good thoughts about your impending childbirth! Thank you so much for your videos.

[@HustleatHomeMom]

Thank you Jo! 🥰

[@anne-marieburton3162]

Love this, so simple!

[@treasurepedlar]

Hi! Just found you today, and I'm hooked. You have knowledge a lot of the resellers I follow don't seem to worry much about. I do have a question after looking at your eBay store. How are you allowed to sell NWT The North Face? It's a VERO brand on eBay, so my understanding is that we are only allowed to sell it in any but NWT condition. I may not understand the VERO program. Thanks for your content!

[@ashleynvnez]

Omg thank you for this video!! I’m gonna try this out, it’s so annoying since I have all my clothes in 2 giant boxes on top of eachother and I forget where I leave the stuff and I don’t prebag them cus of the same problem of forgetting what the item is and ppl wanting to see more of the item.. I saw the way you have your bins set up and I’m gonna try to do mines like that!! Since I’m a petite skinny girl I can’t really carry them giant bins filled with heavy clothing😭 and I constantly have to push the one on top of the 2nd bin because it’s on top of the other bin😩 they also aren’t see through so it’s even worse LOL

[@collinsonthemove]

This was super super helpful !!

[@antiqueexcavator9403]

Great system. Another problem I’ve yet to solve is keeping track of older inventory. I’ll have items that don’t sell and I’ll forget that it’s there until I accidentally notice an old item in the bins. I used to use ebays 30 day sale and when an unsold item came off listing I would reevaluate the listing and price. Now with automatic relisting I don’t have that option. Any solutions?? Thank you!!

[@brettlott570]

HELLO NEW subscriber here! I enjoyed this video. I heard you say things disappear from ebay. Do I have to look up all my listings occasionally to make sure they are there? That's a pain in the butt if so lol. Anyways take care.

[@sarahlarkin6212]

I love this system. The individual bagging never made sense to me. My question is, if you cross post, where do you put your bin number? In the title? Thanks!!

[@maryannehazlett5490]

We are having issues with ebay selling things that have previously been sold (like months ago!) Have you had that issue and, if so, how did you manage?

[@user-lk1qx7gb5o]

What is your bin numbering system please?

[@TRUEwebDEALS]

Thank you for another great video! QUESTION: Do you know of a way to include an inventory number for Amazon FBM, similar to eBay's Customer Label (SKU)? I've tried, and can't find a good way to include a inventory SKU for each bin. Thank you, and best wishes! -Steven

[@trudymorris9981]

Thanks for this video. Question, if you put the item in the bin first, do you remember where it is before you list it?

[@HustleatHomeMom]

I take a picture of the bin I am putting them in at the end of my photographing session, so then I just have to look at the bin number as I'm listing :)

[@rain7096]

👍

[@mihalyfreeman5928]

@ 3:30 you said you would show us in depth how you do it but you never did. I better closeup of that rack system would help. The fact that you cant put the lids back on is a problem. DUST! Now i can see if i squint that your lids dont fit.

[@jesseyhoffman1377]

Do you source for inventory on Saturdays only? If not, do you ever go with your kids? My son is t in school yet, so I’m curious. Thanks!

[@samwinchester61]

Thank you for this great content. Question: do you wash or dry clean anything / everything? Some sellers say they do others don’t.

[@HustleatHomeMom]

I always wash or steam 🙏🏻

[@christydunton13]

Is this still the same inventory system you use? Have you found a better way?

[@canadiangirl5159]

Do you use a camera to take photos of your cell phone?

[@Tina-ht9ff]

So clever 👍🙏

[@momsupcycledesign471]

This was awesomesauce!

[@jackietaylor2874]

Just curious, about how many items you put in each bin? Thanks for the great video

[@misteress8008]

IMO, you'll figure out a system that works for you, bins her size probably handle filling with just jeans. I know that large bins, you want to mix shoes with pants/jeans. Large bins, put your bulky stuff into, there's nothing worse than putting heavy stuff into a large bin and then it becomes unmanageable; put shoes, grip down on the bottom of the bin, then when you get a chance and items have sold or you have to rearrange inventory, wipe the bin out. It gets dirty. Fold things nicely, stack them, something heavier on top, and when you go to ship them, chances are they're virtually wrinkle free. Stay with a mid size bin, 16 gallons or so, larger bins are tougher to store and rummage through to find items that have sold. And buy quality bins, I've bought cheaper and they break, or they crumple when you stack them (if you don't have a shelf). Now I have a metal shelf, measured specifically for rubber maid bins for peace of mind. And buy bins second hand. Clean them, save yourself money. I thought I would only sell when my guy was little/toddler, he's 12 and I'm still at it. Quality, side hustle, keep at it, but there's no better trainer than to do it. Just do it. Good luck :)