MYOB Advanced Training - Purchasing - Overview

To have stock to sell to customers business usually enter into a relationship with suppliers (vendors). These relationships can be formal, with signed purchasing agreements or informal, such as a quick phone call to see if the stock is available for delivery, or anything in-between.
When we are ready to re-stock, a purchase order is usually raised and sent to our supplier; once the goods are received we update stock by releasing a purchase receipt; once the supplier’s invoice (bill) has been received we then pay for the stock according to the terms agreed with the supplier prior to the purchase order being raised.
In following lessons, we are going to go over purchase orders. Paying and managing our suppliers (vendors) will be covered in the Payables topic that is part of the MYOB Advanced Finance Management Course.
As MYOB Advanced is highly configurable, the features and processes may differ for your business. Please refer to your Consultant for details on any customisations they may have included in your implementation. Your MYOB Advanced will be implemented by a consultant who is Certified to Implement MYOB Advanced Business.
The Purchase Orders module supports the following purchase order types in the Enterprise edition of MYOB Advanced: Normal, Drop Ship, Blanket, and Standard. The features that affect the list of order types (if not enabled) are: Blanket and Standard Purchase Orders and Drop Shipments. Orders of different types have different functionality and fulfilment flows; for instance, orders of the Standard type can be included in Normal orders.
Purchase Order Preferences
Your consultant will go through and set up general settings for the Purchase Orders module, such as numbering sequences for purchasing documents, validation requirements for purchase orders and receipts, approval and mailing settings, and the default freight expense account and subaccount. These will be set in the Purchase Order Preferences form (PO101000) under Purchases | Preferences in the Full Menu.
You should only make changes to any settings preferences after talking to your Consultant.
Approval - Outside the scope of this course.
The Approval tab is shown when the Approval Workflow feature is enabled. If you would like this feature for your business contact your Consultant.
Mailing Settings - Outside the scope of this course.
The Mailing Settings tab is where you can list the predefined mailings used for sending purchase orders to suppliers by email.
Landed Costs Codes
You can add or modify landed cost codes used in your business on the Landed Cost Codes form (PO202000). These costs are additional costs for delivering goods to your warehouses or customer locations if the goods are drop-shipped.
The type of the landed cost can be;
Freight & Misc. Origin Charges: freight expenses and other origin-related charges.
Customs Duties: customs duties paid for the purchased goods.
GST Taxes: GST taxes.
Destination Charges: miscellaneous destination charges.
Other: any other type.
The Application Method: The costs can be on added to an Accounts Payable bill or on a purchase receipt; or on both documents.
As well as choosing the Application Method, you also choose the Allocation Method. This spreads the costs across the stock.
You can choose from;
By Quantity
By Cost
By Weight
By Volume
None
FOB Points - Outside the scope of this course.
FOB means freight on board or free on board. To the FOB Points, the supplier delivers the goods and pays for the freight. The freight and other expenses from that point becomes the customer’s cost.
Ship Via Codes - Outside the scope of this course.
You use the Ship Via Codes form (CS207500), to maintain information about carriers you use for shipping goods and your shipping options. A ship via code shows a way to ship goods to customers. Ship Via Codes are outside the scope of this training.