Notion Tutorial: 2 Ways to Build a To-Do List in Notion! (Notion 2022)

Two Powerful Notion To-Do Lists!
📌 FREE Notion Templates:
cartersurach.gumroad.com/
Hey there Notion lovers! In this Notion tutorial I show you how to build two powerful to-do lists in Notion. These Notion to-do lists are great for personal use and project management! If you use Notion on a daily basis these to-do lists will be great for you! Using formulas in Notion I show you how to make a progress bar that updates throughout your day depending on how much tasks you complete. These Notion databases will change how you complete your tasks for the better. I hope you enjoy the video!
Notion Unicodes:
Line: ⎯
Dot: ●
Notion Formula Code:
slice("⎯⎯⎯⎯⎯⎯⎯⎯⎯⎯", 0, floor(10 * prop("Completed") / prop("Total"))) + "● " + format(floor(100 * prop("Completed") / prop("Total"))) + "%"
Red Gregory's KZbin Channel:
/ redgregory
Keep Productive KZbin Channel:
/ keepproductive
Chapters:
0:00 - Introduction
1:00 - Notion Personal To-Do List in Action
5:17 - Notion Projects To-Do List in Action
9:19 - Building a Personal To-Do List in Notion
22:38 - Building a Project Management To-Do List
33:28 - Please Like and Subscribe :)
#Notion #ToDoLists

[@zafarb4219]

This is genuinely one of the best tutorials for notion on KZbin.

[@ProductiveDude]

Glad it helped! 🥂

[@jaisenmahne2832]

Fantastic content. Thank you for showing how to build these to-do lists. Again, it has made my novel writing process a lot easier, being able to break things down into manageable tasks will allow me to focus clearly on what needs to be done. Cheers! I am learning so much from your tutorials, they're really great.

[@ProductiveDude]

Woah. A novel? That’s definitely a tall task. I’m glad this helped. Good luck with your writing and thank you for watching. :)

[@lailymedha595]

This is exactly what I needed right now 🥺 I'm struggling to make checkboxes + progress bar to track my coding journey in notion and SUPER GLAD I found this great video. Thanks a lot, man!

[@ProductiveDude]

You bet - glad it helped you.

[@RJ_Kasper]

Many, many thanks for your videos they are very helpful in learning Notion.

[@donnaduncan5272]

As always your video is so clear and informative. I really appreciate the overview followed by step by step set up that you provide. I am just trying to learn Notion and your videos are my guide and they inspire me to try using Notion to simplify many different parts of life!! Keep it up - you have a real gift!!

[@ProductiveDude]

Thanks Donna!

[@emmanuelakinde6208]

I actually love this, i just started using notion, and i have to say it need a lil getting used to. This will be helpful.Thank you.

[@ProductiveDude]

Happy this helped! Thank you for watching

[@freitasPT]

Just started using Notion. Thank you for your videos. Very instructive!

[@ProductiveDude]

Glad it helped!

[@felmarcrevilla5639]

Please make more like this video. I basically learn everything from you. I'm new to Notion.

[@ProductiveDude]

Sure thing! I’m glad you enjoyed

[@kaanyilmaz9139]

Oh dude! This todo list answer all my wishes. Thank you for giving this free notion template. I appreciated it!

[@ProductiveDude]

You bet! Glad it helps

[@Sandalia98]

Once again: Saving my life, Productive dude. Tons of thanks!!

[@ProductiveDude]

Happy to help! :) Thanks for your comment.

[@mohamedsaqr8016]

Thanks a lot, man. High quality Content

[@jamjureeintarasalee3482]

Thank you very much. This really helps

[@verakolupaieva3180]

Thank you for this video! It's very helpful!

[@de_visuals]

Awesome tips! 🙌 Love the gallery view for laying out bunch of different thumbnail designs together with title and seeing it all in one place.

[@ProductiveDude]

Thanks!

[@Mr_B_last]

Thanks. You did a great job

[@josecrovai]

I've never saw a best content about To-do list management using Notion. I'm from Brazil and I was exactly looking for it for many days, but in portuguese it not exists Thank you for shared it. That was a perfect class.👊👊👊

[@ProductiveDude]

So glad this helped! :)

[@Henrique.Souza0601]

Thanks, dude! With this one I've learned how to build a progress bar and also how to create a button for a template. Pretty useful stuff!

[@ProductiveDude]

Great! Glad it helped.

[@swealf-nonofficial]

I don't know if that was the case at the time of recording but there's a rollup option that allows you to display the percentage of checked tasks in various ways, one of which is a progress bar with some nice customization possibilities. So if you want something like shown in the video but with less steps or just simpler to implement, there you have it.

[@edbuller4435]

Great stuff, thank you very much

[@mast3romega381]

Really nice video, it literally was i want to do... that progress bar are really beautiful, thank you really much...

[@jimmymoon8881]

Great stuff and awesome tatoo on your left hand😀 Thank you!

[@tinrabi]

Thanks for sharing! It's very useful and clear to understand.

[@ProductiveDude]

Glad this helped.

[@kristygoodwin4509]

Super excited to get into this!!

[@ProductiveDude]

This is a good one.

[@bookssummaries2023-mp3yy]

Thank you so much for great tool.

[@stajlrpr5593]

Excellent work, thank you

[@ProductiveDude]

Sure thing

[@DrLazerbeam]

The more I use notion, the more I hit the wall of its limitations and weaknesses. You are definitely my favourite Notion guide and I would have long abandoned it with you. Thanks again.

[@ProductiveDude]

Are you leaving Notion? Or did I convince you to stick around?

[@Shibuyaboys]

Amazing Content, so helpful! Thank you very much once again, keep it up!

[@ProductiveDude]

Glad this helped :)

[@mvruri]

Thank you!

[@BlazingStarEnergycom]

umm, Simply awesome. A MUST-WATCH tutorial on Notion, along with all the others. No BS here, just quality education and generous time given

[@ProductiveDude]

Thank you so much for the kind words. Glad this was helpful.

[@mistyborn235]

So Good! Thankyou

[@aliobaidi8374]

Great Video! I learned everything about Notion from you. Thank Man :)

[@ProductiveDude]

Happy I could help.

[@keniauvurhernandez785]

Thanks for the help!

[@ProductiveDude]

You’re welcome

[@alexismoreno1]

Absolutely amazing brother! Thank you for your work :)

[@ProductiveDude]

Yes sir! :)

[@heidar_dev]

hello sir. this video is pretty practical thank you

[@elleeo1495]

This was very helpful! I'm brand new to notion & felt quite overwhelmed. I greatly appreciate your detailed explanation of how to do things. I'm watching more of your videos so I can build my notion. Thanks so much!

[@ProductiveDude]

Excellent! Good luck

[@ProductiveDude]

Glad it was helpful!

[@FervyGraceEscalante]

You are the best!!! Thank you for sharing the knowledge.

[@ProductiveDude]

You are welcome! Thanks for taking the time to watch, and furthermore comment!

[@chenanna6220]

thank you for sharing, finally understand how relation and roll up work

[@ProductiveDude]

You're welcome!

[@hunterschaos]

THANK YOU

[@Golden_silvering_diamond]

Excellent tutorial

[@ProductiveDude]

Thank you! Cheers!

[@siddhitembhurne1728]

Thank you for this!!

[@ProductiveDude]

Sure thing!

[@JakellineBatista]

Thank you

[@zakariamdr_7059]

thank you so much , you are a saviour

[@ProductiveDude]

Glad it helped!

[@zimmyyoutube7910]

Loved it ❤️

[@ProductiveDude]

Thanks for watching! :)

[@trongynguyen1944]

Thanks a lot for your sharing

[@ProductiveDude]

You bet!

[@rizaus260]

Awesome brow thanks a million

[@ProductiveDude]

No problem 👍

[@adv.christiankrumrey3331]

Thank you. Fatanstic video. Good explanation. 😀

[@ProductiveDude]

Cheers!

[@PercyCanipa]

thank you great tutorial

[@ProductiveDude]

Glad it helped!

[@utechen3992]

It's a wonderful video, help me manage my daily life more efficient!

[@ProductiveDude]

Awesome!’

[@thuantanhu7122]

Thank you sir!

[@ProductiveDude]

Your comment is appreciated!

[@FilipPiskur]

Nice one! I was looking for that kind of functionality in Notion (automated progress bars) but I thought it was imposible :)

[@itsbrex]

Very cool! 👏

[@ProductiveDude]

Glad you enjoyed. :)

[@rodrigo13121962]

Awesome 👏

[@ProductiveDude]

Thanks for watching!

[@hipojomadiere510]

Hi ! thank you, i downloaded your projects and tasks pack ! thank you so much ! I have a question though : How can I add subtasks in on task ?

[@isaaccardeno3630]

Thank you man!

[@ProductiveDude]

Sure thing!

[@jah6216]

Thank you very much

[@ProductiveDude]

You’re very welcome

[@lloydmst3290]

Thanks for the video! Is there a way to create a daily or even weekly to-do list that is connected to the project and tasks data bases? I love the project and tasks template but I feel I need daily to-do list planning additional to this system and I don't want to have to double up with task entries.

[@jamietorr9556]

Great stuff thanks heaps

[@ProductiveDude]

Sure thing! Glad this helped.

[@rlysakowski]

Excelent, thank you!

[@ProductiveDude]

Glad you enjoyed it!

[@pindajung]

ty

[@andrewtate-grind]

thank you

[@ProductiveDude]

You bet

[@coachkrunal5281]

Thanks for the video. Haven’t watched the video yet but I have faith.

[@ProductiveDude]

What did you think?

[@coachkrunal5281]

@@ProductiveDude Great. I really liked the second to do with relation of projects and tasks.

[@rafeekhendricks1831]

Hi CS Where can I find the Unicode symbols...Thanks

[@lukajeliciclux3074]

Great video. You can use /cr instead of /linked for easier accessing to linked database.

[@ProductiveDude]

Thanks! 🙏

[@lukajeliciclux3074]

@@ProductiveDude No problem

[@coreyclasen5236]

Awesome video, I am a total n00b at this, but looking to auto advance the due date for a daily tracking situation. Any ideas?

[@ProductiveDude]

If I had an idea I would have added it. Notion isn't great for automating things like this. It's pretty much impossible, I recommend Coda for these situations instead of Notion. I'll be making some more videos about Coda soon.

[@nataliedavison5592]

HI There, I am up to To Do List 2_ and I am just up to the part of creating a rollup column and choosing 'calculate'> count all when checked but it isn't showing up it only shows 'count all" or percentage checked or unchecked. How do I make it count when checked?

[@mincoffee1995]

If I have created multiple tasks in different pages, is there a place that will show all of them? I thought Notion would do this for users?

[@myidealcollege1687]

How did you create the "Backend Items" that show up on right? I have created my page Master To Do List but I don't know how to make the word backend show up.

[@prateekbhardwaj9943]

which camera u r using for recording

[@racheldebruijn]

When I am following along I have set the related projects in tasks but they’re not showing up in Project tutorial table. Can you educate me on where I have gone wrong, I’ve gone over the instructions a few times and can’t see what I am missing. Thank for the great tutorials they’re very helpful in learning Notion

[@racheldebruijn]

Referring to what is shown at time stamp 27.19 column 2

[@KennyCutz]

I'm having an issue with creating a master database in Notion that integrates with two other databases: the Project Manager, which sources from a Talent Manager and a CRM. I want the master database to feature a progress bar that updates based on task completion within the template (or new project) produced by the Project Manager. Each new project needs a template containing all necessary tasks for the project's lifecycle. I want to use a "rollup" counter or a "formula" to reflect the total tasks and their completion status in the Project Manager, but the databases aren't syncing properly.

[@MrYounis26]

Excellent tutorial as always productive dude, however on 27:09, when i click on projects, i don't see the previous relation that i created following your tutorial, is it important? Did I miss something crucial, or do i have to manually add it myself? Thanks as always for the tutorials and I have recently found your channel and follow along with your tutorials.

[@MrYounis26]

Nvm, I forgot to tick the box "show on projects".

[@ProductiveDude]

@@MrYounis26 glad you figured that out! Thanks for watching.

[@renoldaji4289]

Do you have the second to do list as a template on your website? I can only find the first one

[@ProductiveDude]

It's all in the same template - download the one and choose from either of them.

[@ProductiveDude]

Get my Advanced Notion Workspace: hi.switchy.io/productive-brain 📌 FREE Notion Templates: cartersurach.gumroad.com/

[@azim6254]

bro how can i get version 1 to do list please tell me

[@brendaacheampong]

Does the formula only work with older version of Notion? For some reason when I copy and paste the formula in the description it doesnt work

[@coolrandom7515]

use substring instead of slice

[@sk1pp3r65]

sadly for me, new to Notion (sort-of), by not seeing the left menu/organization i am lost where all these elements are being created so that means i will have stuff all over the place and i dont like disorganized stuff. is it possible to see more of the organization of what was created as well?

[@ProductiveDude]

The left side bar is always an option you can open and close it. I recommend watching more of my recent videos on databases and Notion full guides before diving into this task list.

[@kaanyilmaz9139]

Is there any link to download the second daily to-do template?

[@ProductiveDude]

They’re both in the same template download. You can find it on gumroad

[@joe_fabricator]

Hi there. I am wanting just a simple Kanban board that has maybe 4 columns for Job on the go and the columns show progress. Columns would be say, Not Started, Started, Finished, Needs Invoicing. Title of the boards, "Jobs". Then I can slide each job from left to right each time the jobs progresses. Very simple I'm sure...???

[@ProductiveDude]

Yes, quite simple. Each card would be a job. Create a property called “status” and enter your different statuses, then change database to board view with “group by ‘select’ property”.

[@joe_fabricator]

@@ProductiveDude Thanks for the reply. I'll give that a shot. Keep you posted 🙂

[@azim6254]

Bro how can i get this version 1 in notion

[@BrianMJones]

Hi Carter, Your channel is incredible. I've learned so much about Notion from watching your videos. I'm currently in the process consolidating all of my projects and tasks into Notion so that I can have a single system to manage all of my tasks. The system is very GTD-esque with Areas of Focus, Milestones, Projects, Sub-projects, and Tasks. I've organized all of the content into databases. However, after spending hours building the system up, there's one hurdle that I can't seem to get over. When creating a task from a project or sub-project page, how can I have that task automatically inherit the upper-level categories like Areas of Focus or Milestones without manually needing to input this information? The problem I'm facing now is that when I create a task, inputting all of the upper-level-category information is very cumbersome and inefficient. Any feedback that you might have would be greatly appreciated. Thanks in advance. Keep up the amazing work!

[@ProductiveDude]

You can remove the columns for the project and just create a rollup from the task and rollup everything you want to see there. It should show you the properties for the corresponding task if you roll up, that way you can pull in everything from the related item. You may need to do some filtering to configure this how you need it.

[@ANSHULJINDALASKINJ]

can We Sync Database using FOrmula because i want to create 7 Layer database 1.Idea 2.Sub-Task 3.Task 4.Project 5.Sub-Project 6.Goals 7.Sub-Goals Basic Issue i Am facing is I am not able to create cross link between all the database like sub goal is related to all other six data base and similar goal is connected to other 6 database but issue here is I had to fill all manually but I want to fill this automatically if I say my sub goal -1 is related to goal 1 and my goal 1 is related to sub project 1 then want to auto fill sub project column in sub goal database ( I know we can do this by rollup function but rollup function are one way I want two way automation )

[@ProductiveDude]

I’d use Coda for this.. haha

[@afara9720]

hey, can you share the template

[@davidhayes2374]

Thanks! Please help - When I import a photo, the image turns 90 degrees. How can I stop this from happening?

[@ProductiveDude]

Maybe change the format of your photo. It may fix the issue. PNG Converter: image.online-convert.com/convert-to-png Jpeg Converter: image.online-convert.com/convert-to-jpg If this doesn’t help, try cropping the image to a smaller size. If none of that works I’d just contact Notion Support and let them know they have a bug. I hope that helps.

[@davidhayes2374]

@@ProductiveDude Thanks!

[@caithlynderoos4618]

I tried recreating these templates, but it goes wrong all the time. Are you willing to leave the template so we can duplicate it? because I really love it!!

[@ProductiveDude]

I’ll have a template library live soon, subscribe and keep an eye out for the video.

[@manuelaebensberger2326]

holy shit fucking genius! thanks so much for sharing this!!!!

[@ProductiveDude]

Bet

[@ruiz_aeg]

My problem with To-Do lists in Notion is the non-practical mobile apps. They're slow. Notion can be so much more. Ps. Do you have any videos for taking university notes in Notion?

[@ProductiveDude]

I get what you mean. Mobile is tough to use. Check out this video for note taking tips: kzbin.info/www/bejne/jWLcdamafptmp6M

[@larockerita360]

Can i do that but weekly instead of daily?

[@ProductiveDude]

For sure!

[@katytomei4546]

Where is the link for getting the Unicode?

[@ProductiveDude]

It should be in the description! :)

[@11nica5]

I don't see how you created the To-Do List (Version 1) @ 1:53?

[@Beyond.vision-011]

It is showing "argument of type does not satisfy slice"

[@albertogarniga]

Dude, you're the youngest Jedi of productivity!

[@ProductiveDude]

Cheers!

[@jessicaelizabethsalazar]

👏

[@ProductiveDude]

😁

[@augustfourteen]

is it ok to request a free template? thank you!

[@ProductiveDude]

We have them here: cartersurach.gumroad.com

[@ForexHokage]

this is a dope tutorial thank you so much, but technically couldn't you just post the final product in the description and we just copy it?

[@ProductiveDude]

I’ll add it and let you know when it’s in there.

[@ForexHokage]

@@ProductiveDude any update man can we copy it?

[@mohammedfarhanshabir1993]

It’s confusing after the new button update on notion pls help

[@ProductiveDude]

I’ll make some new to-do list videos.

[@mohammedfarhanshabir1993]

@@ProductiveDude Thanks… awaiting excitedly

[@knaughton1955]

Great tutorial. I was distracted by the music, but other than that, I loved it.

[@ProductiveDude]

Great! Thanks for your feedback.

[@mohammedmaarafi]

gg

[@rodolfodossantosbarbosa2689]

Hey, I would like to know if there is the possibility of making this link between checklists. For example: I'm making my study organization; the content is divided into subjects, then by content and then by topics of the content (ex: Geography: 1 History of Geography. 1.1 Colonial expansion and geographical thought. 1.2 Modern Geography and the national question in Europe...; Economics: 1 Microeconomics. 1.1 Consumer Demand. 1.1.1 Preferences. 1.1.2 Consumer Equilibrium. 1.1.3 Demand Curve. 1.1.4 Price Elasticity and Income Elasticity. 1.2. Producer Supply....). I'd like to make a main to-do list for each subject and another to-do list for each topic and subtopic. As I'm going to complete the subtopics and topics, the main list completes automatically. It is possible? did you understand my question?

[@luxaration1295]

thank you 💛💛💛🤍🤍

[@ProductiveDude]

You bet!

[@normaelzain1486]

Really wow .. thanks a lot .. I'll try it and go back here if I had any questions 🙈😅 thanks again 🩶

[@ProductiveDude]

Sure thing! Hope it helps.