My 20 Favorite Apple Mail Tips & Features

Apple/Mac Mail can do a lot these days. You might not know about all of its features, even if you have been using Mail for a long time. Here are my 20 favorite Mail features.
TIMESTAMPS
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00:00 Introduction
00:07 Triage Email with Flags
01:16 Filter Email
01:47 Block Senders
02:08 Use Column View
02:19 Organize with Smart Mailboxes
03:16 Set VIPs
03:48 Limit Email Notifications
04:29 Master the Search Feature
05:29 Get Follow-Up Reminders
05:49 Set Reminders for Specific Emails
06:02 Mute Email Threads
06:32 Unsubscribe Quickly & Easily
06:52 Add Frequently-Used Mailboxes to the Sidebar
07:15 Customize the Mail Toolbar
07:26 Hide Your Email Address
08:03 Send Emails Later (Schedule Email)
08:22 Quickly Email a File Attachment
08:43 Quickly Scan & Email a Paper Document
09:14 Rename Email Accounts to Organize Them
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[@PeterAkkies]

Do you use Notes and Reminders in addition to Mail? Grab my FREE cheat sheets: peterakkies.ck.page/notes-cheat-sheet peterakkies.ck.page/reminders-cheat-sheet

[@KeithKellyDiver]

Thank you!

[@carlstevenwilletts]

While Apple do a stellar job of promoting their hardware, they are not good at making you aware of what their software can do. This video did a great job of showing me that Mail isn't as bare-bones as it seems.

[@celsocarvalho1113]

I retired a few months ago and had already decided to ditch all things Microsoft in benefit of Apple hardware and software (my work obliged me to use Microsoft’s software as a corporate policy). I’s been a pleasure to see how everything is integrated and works seamlessly, being able to start with my IPhone or IPad and finish on my Mac with absolutely no hindrances. Nothing is perfect of course, and we all experience glitches sometimes, but what a difference. And, better than, apps come free. It was a great decision to embrace the whole Apple environment.

[@DeTAYL.]

I’ve been looking for a reason to finally make the switch to Apple Mail. And this video did the trick! Thank you!

[@maikaimakena9424]

I think as we get older we appreciate simplicity one of the reasons I love Apple mail is that it is powerful but all simple and that is a hard thing to do. I really appreciate this video I learned a ton. Keep making cool Apple mail videos bro ❤❤❤

[@edgoldszal9556]

Thanks Peter. Your tutorial was super useful. Compact and very well explained. Using Apple Mail from now on. THANK YOU

[@jenspoder8322]

Amazing. I have been a mail app user for 15 years. Still you had 4-5 gems I had never considered in this walkthrough. Pretty cool. Great format as well. Sharp and to the point.

[@jacquelinerocha7010]

you are the best! thank you so much!!

[@JulieMainSchnatterly]

I have a client who wants to use Apple Mail - and though I am a Mac user - I have never used Apple Mail in a work setting. This info is amazing! Thanks so much. Now I feel ready to confidently say I can use it for my executive.

[@PeterAkkies]

Love it!

[@KK-ol5lv]

you're video are awesome! thanks

[@MarcEl-od4ld]

Great content! And I really like the "short and precise" presentation without lengthy talking around.

[@keepproductive]

Super explainer here Peter! 👀

[@PeterAkkies]

Thanks Francesco!

[@pokeynan8743]

This was very useful! Thanks so much!

[@SFAutor]

Most tech-tubers focus on spreading rumours and speculation about Apple products that might come someday. I focus on the existing OS versions and how to use the apps effectively and don't watch these other videos anymore. I really enjoyed your video and even though I have been using Apple and macOS since 2004, I still learned a few interesting things about Apple Mail. Thanks for that. Keep up the good work.

[@clausbamberg6291]

Great tips to improve my mail routines - Thx a lot

[@shinesilently]

Really useful video! Thanks very much.

[@davidkluver2186]

Great Video!

[@AmolGautam]

This was really helpful.

[@BLAKHARTFILM]

Thank you.

[@aaroncarroll2844]

Thank you, great stuff!

[@JTSimons]

Fantastic as always! As someone deeply integrated into all things Apple, these little videos go a long way in making tons of improvements in my everyday life. Keep it up!

[@PeterAkkies]

Thanks Jordan!

[@cralca]

Excellent! great tips. Thanks

[@neilbailey2893]

Very useful - thank you

[@barbaraf.115]

great video! Very informative. Thank you so much, Peter!

[@paulhorn24]

all but especially „hide my email“ and „scan document“ are very good tipps from you, Peter. Bedankt!!!

[@thehman2007]

Thanks. These are some of best tips for mail that I've seen. I already incorporated the VIP and notifications.

[@rogerhartley4456]

Some helpful tips here. Thank you!

[@bridgetweaver-hicks8086]

Great video learned so much!!

[@davidsmith8376]

Great video. Thank you.

[@smileyhappyradio]

Great video Peter!

[@Glenn.Cooper]

Dude - this was the best quick overview of Apple mail that I've found - fantastic!! Many thanks...

[@michaelch5060]

The Document San feature was great!! Thanks for sharing.

[@mrjakedean17]

I love your videos! Thank you!

[@princemehra12]

It was really helpful

[@sieterap]

thanks, great!

[@MattCorrDev]

Wow.. I had no idea that Apple mail had most of those features you demoed. Certainly will give it another look.

[@dabal2569]

This is the video I never knew I needed! I have been relying so much on the apple mail app lately. I have bounced around from app to app. This is the best, love watching your videos! Keep up the great work!

[@Abdullah-zl9ub]

Which apps have you used and why you got back to apple mail?

[@forbesy8568]

luvit thanks

[@korkutaydinli]

A brilliant video thanks for the information. I have started using mail app instead of outlook thanks to you!

[@philschn5990]

Very useful!

[@PeterAkkies]

Surprised by how much Mail can do? Have you looked at Apple Notes recently? It’s just as powerful for organizing your notes. Get the most out of Notes: peterakkies.net/courses/apple-notes

[@georgee3401]

Excellent tutorial. Very useful information. Many thanks!

[@Martytw1]

As I'm new to MacOS it was Great Tips & Features 🙏

[@brnorman33]

Great video - lots of tips that I was unaware of. Thanks!

[@karine.4152]

great! Thank you so much! I am new to Apple and this video helped me a lot. 🙂

[@michaelrutledge7048]

X-O-LENT vid!! I especially like the iPhone scanner interface feature!!

[@CarlovanHouten1973]

Thanks for sharing. Learned a lot actually 🙂

[@pragyeshsingh4538]

Good quality Content and very professional person, have fun clarity

[@jcavelez]

Increíble. Lo aplicaré! Gracias!

[@vides51]

Great video and content. Thank you!!!!

[@1BCamden]

Your episode has won me back to Mac mail from ms outlook, thanks

[@adamntc_]

These video really helpful.

[@RameshKumar-ng3nf]

Very informative video Peter 👌👌🙏🏻

[@hazemhemied3293]

I found it awesome. 👍🏼

[@iankastelic881]

Incredibly helpful!! Thank you so much! This was proiceless. I am changing over (trying to) for Gmail and am thrilled to get the help!

[@CosmicCigars]

Very interesting ! Looking forward for such a video about Mail iPadOS. Bedankt Peter!

[@DannyAdair]

Great tips. I’ve been badmouthing the search function, so I’ll have to give it another try.

[@dtannenb]

Great video very helpful tips. Learned a few things I didn’t know.

[@ricardocallejas1309]

Very good video, mail is a very complete app, i really don't need a third party app for the use i have and with this tips i can be more productive, thanks!

[@gallowsend]

Thanks Peter! I think i will reconsider Apple Mail after this video.

[@nicolasbraunhaiti]

I really liked this video! Since you asked for suggestions: I would love to see a video (or a series) where you showcase your entire digital setup (i.e. all your productivity apps).

[@Will_Roman7]

Thank you for the video. It was very helpful. I learned a lot

[@bharatmajmudar8436]

Very informative video

[@PictorialPlanet-]

Very helpful, liking your channel content!

[@m1nusasusplus897]

Awesome thanks. Used Spark, switched to default app, free, fast and all what I need.

[@zapruder01963]

great video!!! very interesting!

[@geapgr]

all your videos are extremely informative and very fun to watch. Love your style!

[@PeterAkkies]

Thank you so much for sharing that Gerasimos. That means a lot!

[@theplagueroad4603]

Prima filmpje!

[@ahmed_mahrouky]

very informative . i really like the way you give me practical real life tips

[@JasonMitchellAZ]

Renaming the flag colors is a great idea! Not sure why I didn't think of this before... Thanks!

[@bradjanzen4973]

I know -I didn't know you could to that!

[@DwightsPhotoandArt]

Great video Peter!! Very informative. I had no idea that we could initiate a scan from the email client in conjunction with an iPhone! Wow. Anyway, I found that the phone needs to be unlocked or the scanning and other options with the exception of “photos” will be grayed out. Thanks again!

[@jesperweiland]

Nice features, nice video. Quick, interesting and fun to watch 👌🏼

[@PeterAkkies]

Thanks Jesper!

[@callmeNeno]

No third party apps needed!! Gracias Señor.

[@Mac3rbi]

nice video

[@annevoss4302]

Geweldige video, ik gebruik Apple mail al jaren, maar heb toch een paar hele nuttige dingen geleerd. Limit notifications bijvoorbeeld. Dank je wel.

[@PeterAkkies]

Bedankt voor je berichtje!

[@SoleLo]

Another great video. I'd love to see a vide on cleaning up contacts on Mac/iPhone.

[@Jim_in_Portland]

This video was super helpful in that it showed me a bunch of capabilities that Apple Mail has now that I did not know about. Lots of great stuff there! Sadly it also reminded me why I left Apple Mail for 3rd party clients like Spark and Airmail years ago -- the frustrating bugginess of Apple Mail. It appears that here in 2023 Apple's quality control for this software remains an issue.

[@maikaimakena9424]

I love Apple Mail, would be nice to see labels like they do in gmail besides that Apple mail rocks ❤

[@ralfonsojr]

Thank you for this video. I am about to do a better job using email. This isn't the 90's as you mentioned. There is a better way to get my mail streamed.

[@traceysmith311]

Great video. I admit I’ve never really given apple email a shot but after this video I’m going to try it. Only I WILL be using folders as I use a version of the GTD system so the only things that stay in my inbox are those that haven’t been handled. I do think smart folders will be of use to me though.

[@Patrikch100]

It was really great video. I never thought than Apple Mail on macOS is that powerfull.

[@oreocookie3379]

Damn, Peter, where have you been all my life? You made my work so much easier!

[@Quince828]

I’ve been a Mail user for years and I didn’t know about many of these tips and tricks. Thanks so much. One of the annoyances is that when using Mail on the iPad it’s a three step process to delete unwanted or read emails. Apple needs to find a better way.

[@MrZachLee]

Marking as unread works easier with a swipe and does the exact same thing.

[@AF9D2]

Thanks Peter. New sub to your channel and enjoyed the tutorial 👍. Very useful!

[@jimgrant1776]

Peter, another excellent video. One thing you do that I find meaningful is that you make a list of topics you will cover during the video and you show it. It suggests you thought it was worth your time and effort to do some preparation work on behalf of the viewers. - - - I watch a lot of similar videos. Many times the presenter just seems to randomly move from subject to subject with no apparent forethought.

[@PeterAkkies]

Thank you Jim, I really appreciate your kind words. They motivate me to keep going.

[@timralfschaefer4634]

You are insane ❤❤❤❤

[@edmiron]

Wow, fantastic video, even for this long time Mac user! I'm not ready to give up my aspiration for zero Inbox, but will definitely be moving more of my saved emails to the generic Archive Folder. As a dedicated Things 3 user (took your very helpful course) I would appreciate suggestions for using Flags. I've come up with Reply Later and Act on Later.

[@PeterAkkies]

Thanks Ed! I would also add “Set Aside”-a flag to use for emails you need to refer back to quickly later, like flight confirmations. P.S. Very happy that you enjoyed my course too.

[@maikaimakena9424]

Love ❤️ your work. Can you talk about Apple mail email 📧 templates and how to use them.

[@carlelsby]

Really useful although I have some personal stuff on Mail I use outlook for business but sometimes think it would be better to use apple mail

[@RPSartre01]

One of the coolest feature is dragging an email to Apple calendar!

[@iamtafara]

Great video,, just put the dock back where it belongs 😊

[@maikaimakena9424]

I really love this video and have learned so much can you do this one for the files app and also Apple contacts tips and tricks and Apple mail and pages Vs. Google docs there are so many things we can learn from you bro ❤🎉🎉🎉

[@maikaimakena9424]

Can you do a video about all the Command Keys 🔑 you can do in Apple mail. In depth all the little tricks. I really WANT THIS ⚡️👊🤙🤞😊🙏

[@altruologist]

Excellent video - well done. I would like to use Apple mail on my Mac, however it no longer works well with MS Exchange. Have done some looking around and definitely a common issue. Back to Outlook I guess.

[@PeterAkkies]

Thank you! That’s unfortunate, about Exchange. I don’t use Microsoft products so can’t test that myself

[@oleseifert9729]

Hi Peter, Great video! I always get a ton of valuable tips from your videos. A quick question: what is that Mac wallpaper? It looks really good.

[@PeterAkkies]

Thanks Ole! Unfortunately I can’t remember the name of the wallpaper at the moment.

[@TheLfotis]

Thank you! I had something happen a few years ago that scared me from using mail where it seemed like it was locally storing all of my emails and taking up precious hardware space. How do we prevent that?

[@sueannhardy8828]

I really appreciate this information. Thanks! But I am unable to use the "scan document" feature in new outgoing mail. The options are grayed out except for "photos". Any suggestions?

[@KeithKellyDiver]

Brand new to Apple and really appreciated these tips! None of these options were clear to me by just using the app. Is there any way to delay the send, so I can cancel if I made a mistake?

[@PeterAkkies]

Yeah it’s called Undo Send. It’s probably on for you already. Look at the bottom of the sidebar right after you send an email

[@leecannon-miller4742]

Love your videos they are really well thought out... one thing is though .. I wish you would go a little slower sometimes...