Power Apps Print function and adding it to your forms and Apps

[@chmielos2000]

Hi Shane, I've got a tip too ; P In case when you Navigate to screen where you click Print button You Could set OnVisible properties Print();; Back() It give you One click less. It works for me. Great video GL&HF

[@ShanesCows]

Thanks for sharing.

[@stevenned23]

Wow Shane great new feature. I saw your video and implemented it directly in one of the apps I build. Great Easy to do, piece of cake. In an hour I build a presentation list for training sessions.

[@ShanesCows]

Great to hear!

[@TheAhmedlotfy1984]

Many thanks Shane for explaining the long awaited function. I hope they will add some improvements to it soon

[@nathantaylor4942]

One really fun trick I used this weekend for a scheduling app was to make my gallery's TemplateHeight dependent on the screen's Printing property. If(Parent.Printing, Self.Height/CountA(Self.AllItems.Title),50) makes it so that when I print, the gallery automatically changes to show all its items at once. It looks really, really good if you're working with items that can afford to be long and thin (like a schedule).

[@davidmckenzie1889]

Reza Dorrani has a video that shows how to do this - kzbin.info/www/bejne/b2alhGZtbdh9Z80

[@ShanesCows]

Thanks for sharing!

[@snuggles4eva]

Wow Shane, that's exactly what I needed. Thank you so much for doing this video. Very well presented and explained.

[@ShanesCows]

Glad you enjoyed it! Have a great day Phil!

[@vaibhav2741]

As expected very effective, detailed explanation.

[@ShanesCows]

Thanks 😊

[@sundrapillay6668]

Thanks Shane for all your effort

[@ShanesCows]

Glad to do it. 😎

[@calthoun]

Just thinking if you need to use a separate screen to format your data you could save your users a step by using the Onvisible property of the print screen. Your print icon navigates to the print screen and when it becomes visible it triggers the print function, and navigates back the original screen. It would appear to the end user as if the print icon set the data up to be printed.

[@ShanesCows]

Fun idea.

[@bryanholder2267]

This is exactly what I needed for a barcoding project! Thanks Shane!

[@ShanesCows]

Glad it was helpful! I was thinking about showing how to print barcodes as a future QTT. 🐶

[@cdunsford]

Hi Shane! I'm a super fan of yours...thank you for this...very helpful

[@ShanesCows]

Glad it was helpful!

[@stevecochrane9531]

Thanks, Shane! Most of the PowerApps we do are to customize an SPO list, and it looks like the Print function is not supported. Would you or anyone else have a workaround? Steve in Spain

[@kevinbriz17]

Love your work Shane. I have mixed emotions about this new feature. I wasn't aware it doesn't work on mobile devices, that's a pity. Hopefully this will change in the future. I also see "Cut" and "Paste" Icons have been added....

[@ShanesCows]

I have high hopes Kevin that we see improvement and see them soon.

[@DaxtAttack]

Great vid. Printing to Sharepoint seems like a better option so you can pass the filename. Can have it navigate to the File Destination after the print too! Gotta get flow involved tho.

[@ShanesCows]

I like clever thinking. 😀😀

[@bonniecheung9999]

Hi Shane, this is super helpful. Without this functionality, I may need to write a separate flow to export to an excel table for printing purposes.

[@darylbetts6737]

Shane, can this be done when you have created a custom form (Using Power Apps) within a SharePoint list? I followed your tutorial and the print function works within the PowerApps preview. However, after publishing it and opening up the form ( pops out from the right ) from the online SharePoint list, I still cannot get it to print. The added "return to the first screen" after you print function does. But it seems like it just skips right over the printing part. Any thoughts or suggestions would be greatly appreciated.

[@gsc221315]

Thank you for the Help Shane Buddy, Just one question, Can we print attachments? Or is there any other way to print the attachment of that specific user. Thank You in advance

[@ShanesCows]

No and not that I know of.

[@anuragvaishnav4605]

I am also looking for ways to Print attachments did not find any, hopefully it will be available in future

[@abeekeeshvaraantt9096]

Amazon video, but is it possible to print the entire edit form if it is scrollable?

[@ShanesCows]

Not with Print. Maybe consider making your own PDF with Power Automate.

[@abeekeeshvaraantt9096]

@@ShanesCows Thank you so much. How do I save the pdf to the local folder of the PC?

[@ShanesCows]

@@abeekeeshvaraantt9096 You would use this video to make the PDF. kzbin.info/www/bejne/gH7Lh6d_fpqbh9U&lc=Ugw9RKTZs8trSy2cBSd4AaABAg.9u4q4FQDt0g9u4rEZGPKWR Then you would have to get the user to download the file from OneDrive.

[@berwinrayen1510]

Hi Shane,can we print the screen and sent it through mail at the same time in powerapps

[@ShanesCows]

Not that I know of.

[@berwinrayen1510]

@@ShanesCowsor is it possible to take screenshot the screen and sent it through mail..in powerapps

[@LexysHereAfter]

Thanks! This takes care of a project I'm working on. It'd be nice to be able to force the Background Graphics on for my less technical issues but this solves an issue I was having while looking much better than the HTML option

[@ShanesCows]

YEah, that setting made me angry for 5 minutes before I figured it out also. 😍

[@boldottoman]

Less technical issues or users?

[@justicegoto5451]

Hey Shane how you and PowerApps911 doing , hope good . I wanted to know if its possible to not show eg an item inside a Form - like Requestor Name during print , how would one handle issues to do with making it invisible during print

[@ShanesCows]

Toward the end of this video I show you how to hide the print button. You would be the same code on the Visible property of the card you want to hide.

[@justicegoto5451]

@@ShanesCows thank you Shane that was a good one and l learnt alot indeed and this function was the only thing left to close the project , thank you

[@adamcarter6576]

Is there a way of using the Launch function so you could print from a mobile??

[@ShanesCows]

If you Launched a PDF I don't see why you couldn't print it. Not 100% sure but seems reasonable.

[@adamcarter6576]

@@ShanesCows cool, I will have a bash at that

[@StevenNel]

Great video Shane! One thing I picked up is you cannot print a Data Table, it just comes out blank. Not sure if there's a trick to getting it to work. I have one question: Is it possible to detect whether a user is using the browser (and in that case make the print icon visible) or the power apps app on their desktop or phone (an hide the print icon accordingly)?

[@ShanesCows]

I don’t know a perfect way to detect it. Hacky way might be to check the accelerometer. If it isn’t changing then you are not on a mobile.

[@jaimep.9576]

Hello, Shane. First and foremost, thank you for your time. How do I disable preview? Direct printing

[@ShanesCows]

I am not sure you can... I haven't tried that but I don't have any quick ideas for that. :(

[@jaimep.9576]

@@ShanesCows ok don't worry... Thanks a lot👍👍👍

[@vidabailey16]

Happy Easter! Caught this on same timeframe 2 years later. Bummer this function is limited and needs workarounds, and no help for longer forms. Bad Microsoft, lol. Thanks for this video though, I will need to get creative about getting all my form pages to be shown. Any videos on moving the data and getting everything in one page or best way to just get the information somewhere it can all be printed or placed in a file?

[@ShanesCows]

Turning it into a PDF is usually my first answer. kzbin.info/www/bejne/pnfPqIyvbc6dn6M

[@bertoso]

Hi, i am from Brazil, i like your videos. Thanks

[@ShanesCows]

Thanks for watching!

[@suzeb64]

Hi Shane, does this only works for canvas apps? I am trying to add print functionality to a SharePoint list item form (SharePoint Integration), and the Print() does nothing in the browser. It does work in the Power Apps view, but not on the actual list form.

[@ShanesCows]

I have never tried it on a SharePoint integrated view but I am not surprised it doesn't work. Really all it does is a print screen, and that isn't going to work well in a SharePoint browser. You are probably better off generating a PDF and printing that. Sorry.

[@rebeccad8568]

Hey Shane, I've watched a few of your videos now. I have a form with quite a few fields and then there is a button and I want to click on that button and open another form on the same screen so that the new form comes to the front of the screen - the new form will contain a gallery and a text input box. Is this possible to do? I just read that it is not possible to have a form opening on top of another form on the same screen but the website did not go into much detail. Do you have a video on this or could you give some advice, I really don't want to have to navigate away from the same screen?

[@brandonmaynard115]

Shane, So there is no way to Print more than one screen? Say if my Form is 3 pages long.... Have to fit it all on one Print Screen?

[@ShanesCows]

Yeah scenarios like this I usually create a pdf and print it.

[@tobiasgo8753]

Hi Shane, very good video i will try this using Html text. Thanks for the idea. i love your videos. It´s easy to work with them and get more ideas how to use things because of your detail walkthrough. Thanks a lot :-)

[@ShanesCows]

Great to hear Tobias. Have a good day! 🐶

[@BryanLegge]

Hey Shane, has there been any changes in the last couple years that is worth talking about?

[@ShanesCows]

I don't think they have made any changes. Have seen anything different Bryan?

[@shannonwiningsmeorconi9773]

Hi Shane, Not sure if you addressed this. What if I have a long, scrollable form that I want people to be able to print out? Is there a responsive app code that can be used? I'd prefer not to have to make a long HTML...

[@roomurray8822]

This is an great guide thank you. I've set everything up with the secondary print screen. Works for me perfectly, however when I test on another users pc the "print to pdf" screen doesn't show.

[@seasif]

Hello Shane, Great Video and very helpful but Is there any possibilities to print multi pages printable screen? My requirements is to print a list of records which may be less or sometime may based on multiple pages. Thanks Asif

[@ShanesCows]

If you want to print multiple pages you will need to create a pdf and have the user print that most likely.

[@GregCo72]

I'd like to know how you format your pdf's for customers. I'm getting pelted with requests to print multi-page documents based off filtered lists entries.

[@jenniferwoo4034]

Hi Shane, Do you know if I can resize the print screen to print a label to a zebra printer?

[@lwhite3225]

Hi Shane! Great info, as always. You may have covered this in the video (I need to watch it again) but when you copy the form to the separate Print Screen, does it only remember the currently selected record? Or, when you select a record in the original form, does it automatically update to that selected record on the Print Screen?

[@ShanesCows]

The Item property of the form is set to the Gallery Selected item. So it will update as appropriate 🐶

[@jhowery3823]

I was surprised when you hit print and it displayed pictures in your screenshot. For some reason when I use the print function it will not show any of the images that are on the page... We use iPads/Mobile and as you explained it is not supported currently, so the PDF solution is pretty much what we are still using. I do however think this could be a cool feature in the future. I used a Nav/Print/Nav solution for printing, The print button Navigates to the formatted page I want to print, the formatted page on visible prints() and starts a 2 second timer, then navigates back to the previous page at timer end.

[@ShanesCows]

Reminder if youa re using Edge you have to check that box on the print settings about background graphics or something like that.

[@boldottoman]

In fact all browsers have the background image option that can be toggled on or off, when trying to print something.

[@dainiuszivelis4153]

Thank you Shane. Just thank you :)

[@ShanesCows]

Happy to help!

[@jetraven4960]

Hi Shane, I have watched this video which is great and I have set up my app to print a full A4 page of records from my gallery - however, it looks great when I am editing, but once published onto our SharePoint site, it only prints the first couple of records and cuts off the page. Do you have any advice on what I am missing? I am really struggling to work this one out. Do I just need to bite the bullet and change the print functionality to a flow. Your help would be greatly appreciated 😊

[@SushGS2]

Hey Shane, great video on powerapps as usual i have been following your videos for over a year and they have been really helpful. I want to share my experience with the new print function in responsive apps, I found out that the print screen templates for A4 portrait and landscape doesnt work well with printing in apps which have a responsive design. In my case the A4 potrait screen template showed only half the screen when using the new print() function. After a lot of hit and trials i found out that doubling the screen dimensions ( double of 1136 x 729 which is whats preset in A4 screen ) actually worked for my app. May be its because of responsive design app. Do share your inputs on using this function with responsive apps. Thanks again for the great content that you make.

[@ShanesCows]

Thanks for sharing. When I add it to a responsive app I will give it a go and provide thoughts. :) Thanks

[@mbuenaflor]

how would you print a long from into a pdf with all of the pages of the form ?

[@ShanesCows]

Something like this. kzbin.info/www/bejne/mJe7h5J9jciSgK8 You have to write all of the html

[@louwstek]

Thank you for the video however the print icon function does not work in the SharePoint form.

[@ShanesCows]

Interesting. I haven't tried it there. 😑

[@pixelb0i255]

Here’s a good challenge for you Shane. Perhaps in a video of its own. I’m looking at using Power Automate to check an entered value (url) within sharepoint tenant via power app form to see if it already exists. If it exits inform the user. I’m close to solving, using the exception statusCode output, but I am hitting a wall.

[@ShanesCows]

I haven't done that one before. I hope you got if figured out. :)

[@pixelb0i255]

@@ShanesCows I haven’t revisited it in a while. Can you do a video on it lol.. just reread your reply. Ugh

[@waxipei3453]

Hi Shane, great videos! How can I print a gallery that is longer than one print template page?

[@ShanesCows]

Create a pdf and print out the pdf is the best idea I have for that.

[@waxipei3453]

@@ShanesCows I ended up connecting an excel to the SP list with a macro to refresh and PrintOut and close on the workbook open event. It did the trick but quite convoluted. Will keep searching options. I probably didn’t understand your response... or you are making reference to create a PDF with the flow premium function you mention on another video. That is not an option for me as IT has the door to buy premium stuff closed. Thanks for responding.

[@vicentedelgado3001]

I'm working for a parking lot app to track vehicles, client wants to print a ticket with timestamp.. TimeStamp is ok, but any tip to print only a small piece and not the whole screen?

[@ShanesCows]

We did something like that before. We generated the ticket as a PDF and then used a 3rd party print API kzbin.info/www/bejne/o2WppmyXm5ebZ8U

[@vicentedelgado3001]

@@ShanesCows you are real genius!! Great!! I'm moving to this new video.. thanks very much for your contributions. !

[@luis_ffernando]

and is possible to print the pdf created automatically immediately it is has been created?

[@ShanesCows]

Check out this video for an idea. Power Apps Print directly to a printer with an API - PDFs, Labels, Barcodes, and more with Flow kzbin.info/www/bejne/o2WppmyXm5ebZ8U

[@davej9787]

I’m using Power Apps in MS teams I tried to add Power Automate to try What you shown in your video but Power automate is not appeared in my add apps section. Do you have an Idea ?

[@ShanesCows]

Sorry, I don't follow Dave.

[@davej9787]

Hi, I will try to explain better. I have ms team for business. There is an Apps Icon in order to install a new apps. So I installed Power Apps and Power BI inside ms team. I use ms inspection and I used Power apps to customized that app. So now, I would like to use Power Automate to generate an inspection report like you shown in your video. In your video, you use Power Automate web version right. So, I know it’s possible to install Power Automate in ms team the same thing I did with Power Apps and BI. However when I click on apps icon and search for Power Automate that app doesn’t appear. I checked with my network and admin team but they confirmed Power automate is enabled. I saw also another app called Workfkows it seems to look the same thing but not sure. Thanks Dave

[@dicarapida5605]

Great video, excellent explanation

[@ShanesCows]

Glad you liked it!

[@enzisblog9716]

It's what i wait for long period but i need to print from mobile app too 😩 on a portable BT/WiFi Zebra printer. Any idea how to do it?

[@ShanesCows]

Maybe this video? kzbin.info/www/bejne/o2WppmyXm5ebZ8U

[@enzisblog9716]

@@ShanesCows I hope 🤞 I can use this external service in according with our organization policy

[@pinjalanagaraju8489]

Hi Shane, I am customising SP forms with power apps and implemented this print functionality. It's working in preview mode but not after it gets published. Did I miss anything..I am using Chrome browser.

[@ShanesCows]

Not that I know of. I haven’t tried to use it with a SharePoint form but I didn’t see any notes that said it would not work.

[@JordanBissonnette]

@@ShanesCows I got the same issue too... seems like the print feature doesn't work for SharePoint Forms yet... seems like a pretty big oversight. Microsoft stated this in their article Known limitations The Print function currently doesn't work on mobile devices and on SharePoint custom forms. In Internet Explorer and classic Edge browsers, there may be undesirable behavior with how the screen scales. The default browser printers are the ones that will be available to print to. In some browser print dialogs, a setting called Background graphics should be enabled to see all the images and colors in the print.

[@nicoletimmons2344]

Thanks for confirming for me that unfortunately there's no magic way to make this do what I need it to do. We aren't allowed to access the OneDrive for Business connector at my workplace due to security restrictions, so we can't create PDFs with the HTML to Power Automate to PDF method. My app has a parent form and two galleries of "child" data in it. Now I'm stuck trying to do all sorts of fun complicated math to show the first 5 items from gallery 1 on print screen 1, and then 6+ on screen 2, and show gallery 2 below that...unless there are more than 12 items in gallery 1 in which case we need to go on to a third screen...etc. UGHHH. Anyway, thanks for making awesome videos - you're the best!

[@vezainsporthorses537]

When will this function work for Sharepoint custom forms?

[@ShanesCows]

I don’t know

[@WTWE2010]

Hi Shane, thanks for the video, helpful as always! I still need your help, maybe you can help me out. I embedded a PowerApps application into SharePoint and Print doesn't seem to work here. If I'm in the app, the print function works as intended. Do you maybe know why? Any help is appreciated!

[@fadiahdab]

Thank you as always ,i will keep with PDF conversion,giant step but it is still so limited

[@ShanesCows]

Happy to help Fadi! 🐶

[@raj7sam]

Awesome... Time saver

[@ShanesCows]

Great to hear. 🙏

[@narenderguguloth8469]

Hi Shane , I tried with customized form . but it's not working for me

[@ShanesCows]

Hmmm works for me I think. Not sure why you would have an issue.

[@narenderguguloth8469]

@@ShanesCows in that app its working . when I am publishing it in SharePoint . it doesn't working .... Thanks for respond ...love your work

[@ABCD-ABCDEFGH]

How to add the print function to SharePoint list? Any workaround?

[@ShanesCows]

I don't have a good answer for that. Sorry.

[@johanabaquero1163]

I am a fan of your work, thank you, thank you, but now I need you to help me. I need to make an impression of several forms, how can I make one click to print different form sheets. help me thanks if you want I'll leave you my information. For France.

[@ShanesCows]

Print and then navigate to next screen then Print again. Print();Navigate(DifferentDcreenName);Print()

[@mrwhammer]

What if the power apps is really long? Is there a way to compress it?

[@ShanesCows]

Compress what Tommy?

[@mrwhammer]

@@ShanesCows basically its just a simple power app list, and it is extremeley long. We used to use sharepoint designer for on premise to print out our forms but we dont know how to do it for online.

[@mrwhammer]

@@ShanesCows essentially i want to print the list item

[@ravigandhi8575]

@Shane Young, Cool Nice Video, Please suggest me how to implement Accordion in Powerapps with the help of galleries, need collapsible thing.. I have Questions 1,2,3... And there are sub questions 1.1 , 1.2, 2.1, 2.2 etc all this data is present in CDS As the data is huge, iam facing performance issue

[@ShanesCows]

Consider breaking up the form across multiple screens. Too many controls will always be slow.

[@aljwharhr7219]

Is it possible to make easy programs like easy games for beginners?

[@ShanesCows]

It is possible to make games with Power Apps but it is very complicated. Not a beginner topic at all.

[@milidottori4057]

thank you Shane!

[@ShanesCows]

You are very welcome!

[@pinjalanagaraju8489]

It's working in preview mode but not working after app gets published.

[@ShanesCows]

Not sure why.

[@maanalshraky1]

HI Why does not print id does not work on mobile? Best regards

[@markripfumelontimbani715]

How can we access the print() content?

[@ShanesCows]

Sorry Mark I don't understand.

[@markripfumelontimbani715]

@@ShanesCows I was trying to automatically access the content(pdf) of the Print() function and so far it didn't work so I used another approach. Thank you for responding.

[@davej9787]

Good video.

[@ShanesCows]

Thanks!

[@dicarapida5605]

I tested it on my phone, but I couldn't activate printing

[@ShanesCows]

Yes, Print() doesn't work on mobile yet.

[@dicarapida5605]

@@ShanesCows thank you

[@TheToni2123]

thx again

[@ShanesCows]

You're welcome!

[@jreyesvega]

I am Training to print a gallery, not just the screen,

[@ShanesCows]

You can't. You would need to turn your gallery into a PDF and print that. kzbin.info/www/bejne/mJe7h5J9jciSgK8

[@fontaku]

It's mind-boggling how we accept mediocracy when it comes to Microsoft. You can't even print an entire page (screen) or form like in your case and we are supposed to pad them on the back for a job well done? It's terrible. Shane, you did an awesome job explaining but Microsoft should stop releasing unfinished features. There are better than this.

[@ShanesCows]

This feature does leave a bit to be desired. I think their new PDF feature, that is still experimental will hopefully be a better option. It does seem to understand pages.