Power BI Premium vs Pro vs Free + How to save $$$

[@PowerBIPro]

What is your take on the Power BI Licensing changes? How has it affected the adoption plans for Power BI within your team and organization?

[@br31woodlands69]

During this tough economic times it is becoming harder and harder for companies to pay $10/user/month, really?

[@suzannephoenix7992]

Qq

[@HomesDigest]

Avi are you going to update this with the Premium Per User options?

[@KarishmaGaglani]

Hey Avi, Great Video. Can you please tell me how to purchase the one license for my organization and how to set up the share pro license. Whatever you explained if you can also show how it is to be done, it will be great.

[@sheyogrady7722]

Avi, if we build dashboards in Pro and then later upgrade to premium, would we have to re-build or are the same reports/dashbaords still visible and working in Premium? Thank you!

[@marounsader318]

dear i didnt get it if iam a pro icant share it with non-pro licenses ? and what do you mean by shared account how can i do that ?

[@gregoryrozek9411]

Hi Avi. A more simple basic question: Can I have free PowerBI and share a workable dashboard on my webpage for users to interact with (filter, turn things on and off etc.). And can I do it with desktop version or do I need an account, and is that account free for such purpose?

[@PowerBIPro]

a) free PowerBI and share a workable dashboard on my webpage for users to interact with (filter, turn things on and off etc.) Answer: Yes, you can do that by using "Publish to Web" b) can I do it with desktop version or do I need an account, and is that account free for such purpose Answer: You would need to setup a free account on PowerBI.com and you are all set. kzbin.info/www/bejne/qnnMq2CAedh0rc0&index=18 cover publishing to Power BI. It does not show "Publish to Web" but you can find that easily on the web. Just try it! It should work without any problems. NOTE: Publish to Web makes the complete report accessible to anyone on the web. So do not use for sensitive data. ⚡Power On!⚡ / Avi

[@kschantz]

Good information, but (there's always a but), I was hoping you would talk about how these different version work with SSRS or Power BI Server, and the differences (if any) in licensing based on "on premises" or "Cloud". If I'm hosting my own "On Premises" Power BI Server, why do I have to pay full price for licenses? Aren't the licenses based on my Power BI Desktop instances touching the cloud service that is hosted by Microsoft? Is there a difference in licensing or pricing? Is "On Premises" basically an honor system? Thanks.

[@as4tik]

Thanks a lot. You've done a great job introducing all the available options in 6 min only. That's cool.

[@uldisrats9801]

Hmm... I thought from now in order to access shared content you must have a pro account (or pro-trial), but do I guess it right that **inside** an organization I **can** access shared content using power bi free?

[@uldisrats9801]

Hmm... just tried to share content to a free user from my own organization - this user CAN NOT access shared content with free licence. So it seams that your video has misleading information (that suggests, that Power BI pro is not mandatory to access shared content)

[@jleal666]

If I have 2 report developers, 20 consumers of these reports inside the organization and also I want to publish 1 dashboard on the internet for the general public... What is the best choice for licensing?

[@bigpapa112998]

Hello Avi, I really enjoy your videos. Can you clarify something for me, please? If I Have Power BI Pro and I: 1. Publish to the web will Free Desktop users be able to see the report and interact. 2.Publish to the SharePoint will Free Desktop users be able to see the report and interact. In both the above scenarios I do not want the users to be able to change any information (Read-only) Basically, do all users whether only viewing the data or contributing to the report need to have Pro to see the reports? Also, are the only other options to export to excel? The reason I ask is that the reports will be going to individuals that want to just be able to view the report get what they need and act on the findings from the report. they are not interested in making any changes, in fact, I do not want to them to be able to make changes. I only want them to be able to use the functionality that is embedded into the report. Thank you

[@sheyogrady7722]

Avi, if we build interactive dashboards in Power BI for a client (i.e., external) who already has Power BI. Are there any situations, such as accessing datasets between us and the client, that would require Premium? As a small agency, trying to understand what might push us to Premium?

[@riteshkumar4493]

Great Avi, At Organization level which one is use Power BI Pro/Premium?

[@tomasargarate4354]

Hello Avi, thank you very much for your video. Can I work in the same dashboard at the same time with one of my colleagues with two pro licences in power bi service (online)?

[@chongkaijing1280]

May I know if I want to share my dashboard to website (public), which plan should I take ?

[@Usman_IBI]

How to share Power BI file with someone else which is connected to a folder on my PC, but they have their own version of that folder in their PC.

[@elmerparica5494]

Hi Avi, I'm confused about the latest version of Power BI Desktop. I'm downloading from Power BI.Com portal but when I check the file size, it's smaller than the one i have which means older. Where to download the latest latest copy of PB deskstop. Youre videos are awesome. KUDUS Sir!

[@PowerBIPro]

Hi Elmer Parica. You can download it online from the Microsoft Windows App Store www.microsoft.com/en-us/p/power-bi-desktop/9ntxr16hnw1t?activetab=pivot:overviewtab ⚡Power On!⚡ / Avi ★ Power BI Complete Tutorial: kzbin.info/www/bejne/d3jVnWB-bZyjiLc ★ ★ Subscribe and Join me LIVE for Talk Power BI Fridays kzbin.infolive ★

[@cesararturo5082]

Hi Avi, thanks a lot for the great video! We are starting to roll out slowly Power BI in our company. I believe Power BI will have a great impact in our company but we want to save some money at the beginning. You talk about using a sharing account. But in our case most of the user are consumer. Do they need a Pro Account? Or it is enough the free account. Some of us need the pro account for the data modeling and the design of the reports, but the other people just need to see the reports! Can they use a free account to see the shared reports that we publish? Thanks a lot in advance and keep the great work! Cheers

[@manishkatiyar2403]

Hi Avi - Can you please advise on data security on power BI pro?

[@phanchauhoaithu8435]

how did you do it can you share with me , thank you

[@igershe]

You said the free version does not allow sharing. Does that mean that if I put my power bi file on a shared rive my teammates can't go in and update it and use it?

[@archanagoyal5298]

hi Avi, Do we need Power BI premium for Embedded reports as well? my 100 PBI reports embedded in an .Net application shared to non power bi users via embed token.

[@PowerBIPro]

You would need to buy one of Power BI Premium Embedded SKUs based on your needs. There are three SKUs (showing pricing as announced, could have changed) Power BI Premium EM1 $625/month Power BI Premium EM2 $1,245/month Power BI Premium EM3 $2,495/month So for Embedded, pricing is lower than the regular Power BI Premium SKUs. Read aka.ms/pbiewhitepaper for more.

[@ankitgupta8521]

Hi Avi, You said, that for embedded- pricing is lower than regular. But the same white paper shows same pricing. Can you please provide more insight?

[@PowerBIPro]

Ankit. EM are embedded SKUs and start at $625/month. So the starting point is much cheaper than Power BI Premium, where the starting point now is P1 SKU Not sure why the whitepaper was written this way. Note the fine print in the "Power BI Premium" section...It notes (for EM1, EM2, EM3) ..."2. Only allows consumption through embedded APIs and controls..." EM1/EM2/EM3 cannot really be used for 'Power BI Premium'. When I think Power BI Premium, I am thinking being able to go to PowerBI.com and share my dashboard and report with others. EM1/EM2/EM3 are no good for that. You would need P1 at least.

[@sapnaa6576]

Thanks Avi for the video, but I dont have an organization account. i am not able to create a free trial account. My regular gmail or hotmail is not accepted.

[@PowerBIPro]

Hey Sapna, Some Organization Administrators block their users from creating Power BI account. That may be the case for you. Try this video web.learnpowerbi.com/powerbi-live-question-and-answer/ Power On! / Avi

[@uldisrats9801]

Thanks, Avi! Great video! Idea about shared pro for POC purposes is a good one! P.S. I have a mixed feelings regarding Power BI - a great tool spoiled with really weird decisions and bad communication :( I mean - removing sharing is cutting off casual explorers (of course, if they 100% know that they want to try out exactly Power BI, instead for looking for just "some good BI tool") and crippling Power BI's user base growth. To me it seems to be really bad decision. And communication... this uncertainty about licensing changes, what happens to the solutions that incorporated power bi embedded (what was encouraged by the power bi materials, like one of main benefits of power bi)... well that also seems to be very bad communication. Ok, I hope from now on power bi will improve in those two fields dramatically

[@bryantwalley]

Its just never going mainstream without some way for an end user to simply read the published report.

[@KrishnaPrakashHN]

Nice Video. I was using Power BI Pro with Trail Version. I need to use with License. I'm designing the Power BI Report and share the report to CEO. What is the best option for this? How much License should buy? Thank You Avi Singh.

[@PowerBIPro]

Krishna, to share reports on PowerBI.com you would need a Pro license for yourself and a Pro License for the person you are sharing with. Another option is to simply share the Power BI Desktop (pbix) file. But then the person needs to have Power BI Desktop installed. My recommendation is not to let licensing become a factor that slows things down. Move as fast as you can in building a full prototype (Connect Data, Create Model+Measures, Create Reports/Dashboard). Once everyone has seen the tool and what it can do, it's much easier to have a conversation about licensing at that time. ♥Power On!♥

[@ashokpershad]

Thanks Avi for sharing and clearing our doubts. I am responsible for birging Power BI in my company and this change in license plan makes me little confused. After watching your video some of my doubts are clear and would like to follow the advice you suggested in the video.Thanks

[@ashokpershad]

Avi could you please clarify the pricing plan for Power BI report Server and we extra we need in case we want it to run in our company level?

[@PowerBIPro]

Ashok, there are two ways to "purchase" Power BI Report Server Option a) You can purchase Power BI Premium. This gives you Power BI Premium capacity in the Cloud + a license to run Power BI Report Server On-Premises Option b) If you have SQL Server Enterprise License with Software Assurance, then that can be used to run Power BI Report Server On-Premises As far as I know, there is no way (right now at least) to just buy Power BI Report Server separately. (Weird? Or just Microsoft? :-) )

[@ashokpershad]

thanks Avi. What's the Option B?

[@PowerBIPro]

Ha! That was hidden "below the fold" (KZbin funkiness, it only showed after someone clicked Read More) Option b) is SQL Server Enterprise License with Software Assurance. If your organization already has that, great! If not, probably not the way to go then - consider Option a) in that case.

[@ashokpershad]

Thanks for clarifying my Doubts Avi...CU on friday

[@elkioklo9363]

I have a Pro licens. Can i share Dashboard with someone who has free license ?

[@TheYteds]

Great video. Where does SSRS with Power BI fit into this?

[@PowerBIPro]

Ah...a tangled web we weave! Microsoft had release “Technical Preview of Power BI reports in SQL Server Reporting Services" but that is now "Power BI Report Server". If you want to publish Power BI Reports your two options are - Power BI Repot Server (On-Premises) - PowerBI.com (Cloud Service) SSRS still exists and will be around and continue to provide what Microsoft is calling "Paginated Reports". To make things more interesting, Microsoft has what's called "Mobile Reports" which is essentially DataZen (acquired by Microsoft in 2015). Personally, I focus just on 'Power BI', as far as I can tell (and as I've heard around the block at Microsoft) - Power BI will be the 'Center of Gravity' for Microsoft BI for a long time to come. Power On!

[@TheYteds]

Avi Singh with BI Report Server being on Prem, can you use the device (iOS, Android, Windows) apps to connect to and consume these on prem Power BI reports and dashboards?

[@PowerBIPro]

Yes you can. The Power BI App is available for all devices (iOS, Android, Windows) and the App can connect to Power BI Report Server (as well as connecting to PowerBI.com of course).

[@rupaliadhikari6136]

If I have power bi free then can I able to share my report to end users? As I can copy the embedded code from publishing link..? Can you explain me?

[@PowerBIPro]

Yes, but that makes your report Public. I would only suggest this approach if you do not have any sensitive data.

[@TheDistractionStudio]

Hi Avi, great video. If my organization has an Enterprise SQL Server edition with the Software Assurance package (SLA), can't we deploy the Power BI Report Server and then only the developers will have to purchase the Pro license and we can publish the Power BI/SSRS reports for our internal stakeholders and they can consume it for free. Thoughts?

[@PowerBIPro]

Rajan, you have it right. With Enterprise SQL Server + Software Assurance you can use that license to run the Power BI Report Server on your premises. And yup, would only need to buy Pro license for folks who need to publish and "readers" can consume for free without any license.

[@TheDistractionStudio]

Avi Singh Thank You for the confirmation. Appreciate it.

[@ChrisTheDBA]

So this should also apply to "Publish to Web". If i have a team of 10 people making dashboards and visualizations, they need Pro to do their work. They can then publish to Power BI Report Server or a web site. How about Sharepoint Team Sites? Should be the same thing. Basically, if you are just passive consumers of visualizations = no pro license.

[@PowerBIPro]

Okay 'Publish to Web' makes it PUBLIC, in the sense it can be seen by the Whole Wide World. Anyone with the link can access it. So it may not be what you want. If you're working with public data sets, then I suppose that could work. Else if you have your company data on there - you do not want to use 'Publish to Web'. Well you could...but it would come with a risk. Short of using 'Publish to Web' - the readers also need a Pro License or you need to go the Power BI Premium route p.s. I am kinda surprised when Microsoft said the "Free" version does not allow "Sharing", that's true in general...but it still allows 'Publish to Web'. Kinda odd...since I would say that's sharing too. I think Microsoft has left that door open kinda like the Tableau Public concept.

[@naqshgarg7625]

Good One, Avi, Crisp and to the point

[@PowerBIPro]

Hi Naqsh Garg. Thanks mate! ⚡Power On!⚡ / Avi ★ Power BI Complete Tutorial: kzbin.info/www/bejne/d3jVnWB-bZyjiLc ★ ★ Subscribe and Join me LIVE for Talk Power BI Fridays kzbin.infolive ★

[@anandhpalaniappan112]

Hi Avi, Nice Explanation, Just wan to check with you,If my pro 60 days is ended ,can i switch back to free account that is non-pro ? Thanks,

[@PowerBIPro]

Yes, it would automatically switch you to Free account. No action would be required on your part. I got a lot of emails and notifications from Microsoft warning me that my Pro license is about to expire. If all your content is in 'My Workspaces' then once it goes back to free account, you would still retain access to all of it. If you used 'App Workspaces' (See kzbin.info/www/bejne/roezYoeIiq2ArbM) then you would not be able to access that once you go back to free ('App Workspaces' are a paid feature).

[@TheEyask]

GREAT Video, Avi! Looking forward to your next webinar!

[@bhavinpatel5816]

Great video tutorial. Do i need power bi free or pro license in order to run a report/dashboard on power bi service? Thanks,

[@PowerBIPro]

Power BI Free would let you create as many reports/dashboards as you like. You just won't be able to share it with others - you would need Pro or that.

[@bhavinpatel5816]

Thanks for quick response Avi, If i publish my report/dashboard to power bi service with pro license, will other users be able to see it with free license or do they need pro?

[@HMadhvapaty]

@@bhavinpatel5816 To view you need Pro license too

[@Priyany83]

Hi Avi, if I am looking to deploy a dashboard built using Power BI PRO on a TV screen for passer bys in my organisation to look at, do I still need to buy Power BI Premium for all viewers? Help would be appreciated. Thank you.

[@PowerBIPro]

No you would not need Power BI Premium. In fact, if it really is just you building the Dashboard and displaying it on a TV screen for passers by, you can do it with a Free license.

[@lexierivera76]

@@PowerBIPro Hi, I have the same situation as Priyany but I just want more clarifications. So I can build a dashboard in PowerBI then export it, to say a PPT to show to my bosses, and they do not need to have PowerBI Pro to see the dashboard?

[@mannymorales977]

Great Video, Avi; keep up the good work!

[@drabhijeetghosh]

Could you do a video explaining if I am a SOLE TRADER BUSINESS like a single man consultant wanting to use Power BI and Power B service then how do I get an email address that will support Power BI sign up and then which version of Office 365 to buy so that I can have Power Bi service etc.

[@PowerBIPro]

Oh...are you stuck at the part where it requires a Work Email address? That is...it won't let you sign up using a Gmail address? You can get a domain registered for $10/year (example www.AbhijeetRocks.com) and then setup free email forwarding to forward emails to say [e-mail] to your Gmail address). See www.namecheap.com/support/knowledgebase/article.aspx/308/2214/how-to-set-up-free-email-forwarding Power On! / Avi

[@davidarguelles1593]

if i am a pro user and i share a dashboard with a free user, can he see the dashboard?

[@PowerBIPro]

No, the free user would not be able to see the dashboard shared by another Pro user. They would get a notification, and the Dashboard Name would be listed if they click "Shared with me". But the message at the top says "Collaboration is a feature of Power BI Pro. To access content that's shared with you, you'll need to upgrade." And if the user clicks on the shared dashboard, a pop-up appears asking them to upgrade.

[@davidarguelles1593]

thanks man!

[@777tmack]

Lost trust in Microsoft, hate that Power BI backtracked on the ability to share with free users. If Power Bi was upfront with their pricing I would have never switched away from Tableau, but I have a feeling that was part of their marketing strategy.

[@PowerBIPro]

Yes Mack, that was a very hard transition. I had clients who were building out large solutions in Power BI with that assumption - that sharing would remain free. When I look at Slack/Dropbox I feel that free sharing is a key part of viral growth. Getting over that though... I've slowly made peace with the new model. If I look at the value Power BI can provide small, medium or large business. I feel it's worth the $10/user. But I realize that it's a hard discussion in many organizations. I usually recommend just starting with Power BI Desktop and evaluating the tool. I feel once you see it in action, it's easier to understand the value it delivers.

[@sirireddy4378]

Superb explanation sir

[@MLFranklin]

Nice guidance, thanks.

[@PowerBIPro]

You are welcome! ⚡Power On!⚡ / Avi ★ Power BI Beginner Tutorial: kzbin.info/aero/PL7GQQXV5Z8ef2SjkDpLnvsz7TAQjlzlpO ★ ★ Subscribe and Join me LIVE for Talk Power BI Fridays kzbin.infolive ★

[@CHF127]

Great video.. really helped...

[@PowerBIPro]

Hey C Celluloid, glad this video has been a great help to you. if you have any questions about Power BI, you can join me every Friday for my Talk Power BI show. ⚡Power On!⚡ / Avi ★ Power BI Beginner Tutorial: kzbin.info/aero/PL7GQQXV5Z8ef2SjkDpLnvsz7TAQjlzlpO ★ ★ Subscribe and Join me LIVE for Talk Power BI Fridays kzbin.infolive ★

[@G3nM]

The free version sucks, lacking a lot of useful features!