How To Gather Project Requirements in 7 Easy STEPS

[@ProjectManagementVideos]

Hello everyone and thanks for watching this video. I have received lots of comments on the music in the interludes. As such, I have redone this video without that music and you can view it at kzbin.info/www/bejne/pZzWgouNi9ZgmbM and you can also get the URL to download a nice template. To download the template, you have to write the URL in your browser. You can't click on the link in the video directly. Thank you once again, and would appreciate your LIKES!

[@ajaykharat9267]

00:12 Understanding requirements is crucial for project success. 02:12 Identify constraints and understand time frames and budgets. 04:01 Requirement gathering involves understanding budget, constraints, rules, and existing systems. 06:02 Techniques for collecting requirements include interviews, workshops, focus groups, document review, research, and more. 08:08 Plan ahead and minimize meetings with stakeholders. 09:56 Workshops may work better for time-crunched projects 11:53 Consider the need for people or tools for requirement gathering. 13:38 Collecting requirements involves identifying, gathering, and documenting necessary information.

[@ProjectManagementVideos]

THANK YOU for watching and commenting!

[@sadiej.2242]

This is the best Requirement Gathering/Elicitation video on youtube. I've been around quite a lot of them and i can tell you Sir, that you have done a fantastic job in your approach and delivery. Your simplicity makes it easy for even a BA newbie to grasp the RG processes so easily. I will be more than happy to direct my students to your page for simplistic learning on PM videos. Great job!!!

[@ProjectManagementVideos]

Wow, thank you! Much appreciated!

[@lyndikosmoski7218]

Currently a Business Major/Project managing student and researching how to do a requirement matrix. This was extremely helpful since my course is online and I feel I am teaching myself. Thank you

[@ProjectManagementVideos]

You’re very welcome and I am glad it helped

[@adeyanjujohn9362]

One of the simpliest way Requirement gathering has ever been explain. Thank you!

[@j-1994]

love this extremely detailed and straight to the point!

[@ProjectManagementVideos]

THANK YOU for watching and commenting!

[@ibraheemahmad605]

This is indeed a good tutorial. You nailed it on the head and you are appreciated. It would be nice if you could create an acronym for the seven steps.

[@ProjectManagementVideos]

Nice idea!!

[@hsumyathtike]

Thank u so much sir ☺I have been struggling a lot my project requirement gathering stage . Well explained. Have a nice day sir 💞

[@ProjectManagementVideos]

You are most welcome

[@dziggy983]

Thank you so much for this video. You are natura when explaining....U use detales AND you put your self in our position (people that listening) and after one sesion you have bring everything clear and understandable. One more time thank you for this video, I mean it. All the best.

[@ProjectManagementVideos]

I am so glad you liked the video! Thank you for the feedback, and Thanks for watching!

[@ProjectManagementVideos]

Welcome to Project Management Videos ♛ ★ Please Support This Channel By Subscribing And Activating the Bell ♥ ★ Thank you for watching ★! Please like and share if you enjoy ♺.

[@fo7743]

Thanks for the video but the music in the interludes is LOUD & ATROCIOUS! I almost couldn't watch the video to the end. Could you please edit or remove it? Thank you.

[@ProjectManagementVideos]

@@fo7743 It’s too late to change this video. I had redone the video without the music and you can view at kzbin.info/www/bejne/pZzWgouNi9ZgmbM

[@manjusaji4824]

Simple and excellent video on requirement elicitation.hanks a lot Edward.

[@ProjectManagementVideos]

You are very welcome

[@liyabongekahlelolwenkosi4929]

thank you so much for this video. everything made easy. working on my first project as i type this, thank you so much

[@ProjectManagementVideos]

You are quite welcome! and THANKS for watching!

[@khisus20]

Excellent class. Very well explained. Thank you so much for sharing your expertise in this subject.

[@ProjectManagementVideos]

You're very welcome!

[@mohamedhassan7970]

You are amazing, I really appreciate your effort and the way you share such info. thank you a bunch.

[@ProjectManagementVideos]

You are quite welcome! Thanks for watching!

[@arianneortega]

Thank you for this learning material. It is much direct and clearer to understand.

[@ProjectManagementVideos]

You are welcome!

[@topsysolarin3436]

Thanks

[@ProjectManagementVideos]

Wow!! Thank you so much for the gift! Much appreciated!

[@marufmamurovich3793]

Great video. Thanks for sharing your knowledge on this subject!

[@ProjectManagementVideos]

You're welcome! Thanks for watching!

[@dinamac01]

Thanks for the video. Can you show me what the document would look like for where I will be placing this information for each question on your board?

[@ProjectManagementVideos]

Hi Dina...the output after you collect the requirements would be a Requirements Document. You can see a sample of the document in this other video kzbin.info/www/bejne/oGaWn559hLmnpas and exactly at the 42:03 time frame. Hope this helps. I intend to make a video on the requirement document and how to use it. Thanks for watching!

[@missfavoured]

This is a great video to learn from, for someone without experience.

[@ProjectManagementVideos]

Glad it was helpful! Thanks for watching!

[@nehapal2581]

well explained in very simple way ,thanks a ton !!

[@ProjectManagementVideos]

welcome!

[@hyderabadhero007]

very professional # explanation # 7 steps # it helps - Thank you

[@ProjectManagementVideos]

You are welcome! Thanks for watching!

[@wongndeso5512]

thank you Edward for the inspiring tips sharing. but imho, the other item that should be considered by business requirement analyst is they should prepare such mechanism/tools/media which would help user to reveal their unseen/unspoken/unaware needs by himself, like a matrix table which contains possible use cases; generic/basic visualization of process/data/integration flow which later would be expanded/enhanced/enriched with new/future capabilities/functions; data ilustrations which would help to identify whether any anomaly data to be anticipated/solved; etc.

[@ProjectManagementVideos]

Excellent points Wong! Thanks!

[@hughgallagher]

In a workshop or 'requirements meeting' how do you best capture req's when people are speaking quickly and you have a write/record/capture outcomes/decisions?

[@ProjectManagementVideos]

Those meetings need to be properly or efficiently facilitated where you can be in the driver's seat. They need to have an agenda, be controlled as to what topic is being analyzed when, with a scribe assigned to record the requirements. If it's a handful of people, you can control the flow of discussions. If there are lots of attendees (10+), then you either have to be really commanding to control the flow, or you need to have someone help you write requirements. In all cases, people shouldn't all be talking at the same time. An easier solution would be to use technology to help you. I have found there are online applications that can assist you with brainstorming and sorting ideas and requirements with minimal effort from your side. Take a look at groupmap.com (I am not sponsored by them), and their brainstorming tool, and you will see how easy it can be. You have to take charge of the meetings if they are to be productive. Hope this helps.

[@sohailanjum8208]

Excellent explanation of the process.

[@ProjectManagementVideos]

Glad you liked it. Thanks for watching!

[@suhaylpatel9471]

This was amazing!!!! Started a new job recently and this is my first project. Thank you very much for the video. What would you suggest is a good way to come to a conclusion as a team which the ranking of the functional and non functional requirements for a particular solution? When dealing with different stakeholders it is difficult to reach a solution that appeals to all parties.

[@ProjectManagementVideos]

I would suggest you document the requirements in Excel and email to the stakeholders and have them vote on the requirements anonymously using 3 for requirements that MUST be included, 2 for requirements we want but are not critical, 1 for nice-to-have requirements, and 0 for requirements they don't want to include now. Then take the average vote for each requirement.

[@teluguforyou3992]

@suhayl it's possible to talk with you

[@pratibhaahirwar7726]

Sir your videos are really informative. It is helping me to learn business analysis and project management. Thanks a lot :-)

[@ProjectManagementVideos]

Glad to hear that. People like yourself are who I have in mind when I publish these videos. Please feel free to suggest topics of interest so I can consider them. Thanks.

[@VVHFX]

Brilliantly presented!

[@ProjectManagementVideos]

Thanks!

[@gauravpranesh449]

Very nice presentation. Simple and specific.

[@ProjectManagementVideos]

Glad you liked it!

[@inocentforkwa5807]

Great teaching 👍. Thanks sir.

[@ProjectManagementVideos]

You are welcome. I am glad you liked it.

[@rajanisreepoornimaa]

Very clearly explained! Thank you so much sir!

[@ProjectManagementVideos]

You're welcome. I am glad you liked it. And thanks for watching!

[@MirzaNoorHafiz]

Thanks a lot for this knowledge. Appreciate it a lot

[@ProjectManagementVideos]

My pleasure

[@jo-anncabbell5384]

What a great overview! Thanks so much. Liking and subscribing.

[@ProjectManagementVideos]

Thanks for the sub!

[@karthickvijay3784]

A different approach to the requirements collection topic I have seen till date.

[@ProjectManagementVideos]

Did you like it?

[@karthickvijay3784]

@@ProjectManagementVideos Ofcourse I liked it.👍👍

[@preciouslamajuka4479]

Great video! Thanks!

[@ProjectManagementVideos]

Welcome

[@8kwildlifeanimals645]

Informative and in depth video

[@zgb3l]

This helped me so much, thanks!

[@ProjectManagementVideos]

Glad it helped! Thanks for watching!

[@tejaswanikorrapatijayapr-rj9cn]

Clearly explained 👍

[@ProjectManagementVideos]

Thank you 🙂

[@carlogarcia8797]

Well understood. Thank you, Sir!

[@ProjectManagementVideos]

You are quite welcome! Thanks for watching!

[@prashanthramagiri]

Good info, please cut down on editing and music in-between the video

[@ProjectManagementVideos]

Thanks for watching. That was my first video a year ago. I recently redid the video and posted at kzbin.info/www/bejne/pZzWgouNi9ZgmbM with all the music clipped out.

[@norbertgurmai4167]

@@ProjectManagementVideos Thank you for that, I also wanted to write the same comment :-)

[@tickettofreedomacademy]

Excellent... love it!

[@ProjectManagementVideos]

Thank you for watching!

[@alic690]

Very good video and clearly laid out.

[@ProjectManagementVideos]

Thank you for the feedback! And thanks for watching!

[@LuqmanulHakim]

Thanks, great explanation

[@ProjectManagementVideos]

Glad you liked it. Thanks for watching!

[@pakenhason4308]

very helpful, excellent explanation.

[@ProjectManagementVideos]

Glad it was helpful!

[@nooraninoor3097]

sir tell me some problems that occur when you elicit requirements from three or four customers

[@ProjectManagementVideos]

If you manage them well, you should be fine. However, 3 or 4 might not be enough stakeholders for a sizable project. There could also be inconsistencies in what they want, so you will have to rely on your soft skills, negotiation, influencing, but mainly verification, validation and prioritization.

[@edgeerenvarl5471]

excellent and clear steps

[@ProjectManagementVideos]

Thanks!

[@ThisGuy-l1x]

Excellent information!!!

[@ProjectManagementVideos]

Thanks!

[@baruchkeren4377]

Gather Project Requirements is also a project that you have to manage!

[@ProjectManagementVideos]

Not exactly so. But it is a significant and important task and should be done with great attention to details.

[@irfanhussain9081]

Thanks for understanding

[@ProjectManagementVideos]

You’re welcome

[@trivotan6417]

Great video. Thanks a lot!

[@ProjectManagementVideos]

Glad you liked it! Thanks for watching!

[@rajivmenon100]

Very valuable lessons

[@ProjectManagementVideos]

Thanks for watching

[@erikajosa21]

Great explanations thank you 🙏🏻

[@ProjectManagementVideos]

Glad you enjoyed it! and thanks for watching!

[@sripalsriperumbuduru8078]

Thank you, Its really helpful!

[@ProjectManagementVideos]

You’re welcome

[@Tinieecraft]

Better understanding.. Thanks

[@ProjectManagementVideos]

Happy to help

[@archerdious5303]

Excellent video.

[@ProjectManagementVideos]

Thank you for watching!

[@junieluisaanderson7203]

Love this learned a lot

[@ProjectManagementVideos]

Thank you for the feedback! Much appreciated!

[@meftimekonnen710]

Thanks!!!

[@ProjectManagementVideos]

Welcome!

[@manojband1]

Very informative video!

[@ProjectManagementVideos]

Glad you think so! and thanks for watching!

[@harshavardhan7171]

Good explanation

[@ProjectManagementVideos]

Thanks and welcome

[@oaesan]

I only started delving into studying Project Mgt and I'm beginning to realise that I'm a natural - I realise I've been using many of these techniques already at work and in my church. How do I convince employers I'm able to do the job without work place experience as a project manager or BA.

[@ProjectManagementVideos]

Sometimes a certificate could open doors to further consideration of your skills

[@Papikristo]

This is excellent

[@ProjectManagementVideos]

Thanks!

[@ianzhengUX]

great content

[@ProjectManagementVideos]

You're very welcome and THANK YOU for watching and commenting!

[@prasathj7436]

Thank you Sir !!!

[@ProjectManagementVideos]

Most welcome!

[@zmarymasoud6247]

Thank you!

[@ProjectManagementVideos]

You're welcome!

[@JonahNobleRelationshipCoach]

Well done, sir! I enjoyed-and learned from your content. Subscribing and recommending. 😊

[@ProjectManagementVideos]

Thank you! Hope you have been visiting and watching the new videos...

[@Eva4Africa]

Exellent

[@ProjectManagementVideos]

THANK YOU for watching and commenting!

[@خديجهرعفيت-ت6س]

Amazingly, wish you all the best

[@ProjectManagementVideos]

Thank you! Hope you have been visiting and watching the new videos...

[@winstonbeckford785]

Thanks

[@ProjectManagementVideos]

You're very welcome and THANK YOU for watching and commenting!

[@maysaosman8059]

thx

[@ProjectManagementVideos]

You're welcome. Thanks for watching!

[@lambdalearner7670]

Conditions or capabilities So these are functional and non functional requirements. First thing is to understand the need. Who is going to be looking at this Whom are your audience Then you find out your limitation and constraints: for example time money regulations and rules. We can use that time frame to estimate the budget. This is the scoping phase. 3rd: do I know what I need to know: what dose this take. What is the tech stack. Do I know the people the volume of work and the time it will take, how many people will use it? How much money it cost. We want to know all that is still missing. You will need to compile a list of info you will need to collect Who/what can provide me with this information. This can be managers, suppliers and or database or document you will need to consult. With all these we find out where the info will come from. Now we will look at the how; how will we collect this information. This can be done with interviews, documentation, you can do prototyping and more. We can do interviews and host workshops. So for each requirement we will look at all the people that will give this information. When will I collect this information: this will be the schedule that will be given to each person you will get the info from. The goal is to minimise the number of meeting we will have with the stack holders. People or teams, will I be able to do this myself. If the time constraints is too stringent and you cannot do it your self you will need to explain this or say no. When explaining this you will need good communication skills.

[@ProjectManagementVideos]

THANK YOU for watching and commenting!

[@WalstanBenedictDSouza]

Hi Edward. Where are you

[@ProjectManagementVideos]

USA. Walstan. Where are you these days?

[@TheQciap]

😉

[@ProjectManagementVideos]

Thanks!

[@udz5480]

That music is so distracting. Wish it wasn't there as the subject matter is great!

[@ProjectManagementVideos]

It’s too late to change this one. I had redone the video without the music and you can view at kzbin.info/www/bejne/pZzWgouNi9ZgmbM

[@Zleec]

You seem to be living in waterfall world.

[@ProjectManagementVideos]

Thank you for the feedback. Different projects will need different approaches obviously. Were you looking for agile?