Recording and managing doubtful claims in the financial statements in Haufe X360

Receivables management is a key challenge for many companies. In particular, if customers do not pay their invoices on time or not at all, this can not only lead to financial bottlenecks, but also place a considerable burden on the accounting department. In this video, Gerald Krämer from S+S SoftwarePartner presents an innovative extension for the Haufe X360 system that addresses precisely this problem.
The extension focuses on the handling of doubtful receivables - a topic that is not comprehensively covered in the standard version of Haufe X360. The standard process directly derecognizes receivables as uncollectible, without an intermediate step to classify them as doubtful. However, Gerald explains that this intermediate step offers significant advantages, particularly with regard to accounting requirements and regulations. By reclassifying to doubtful receivables, companies can make their balance sheets more precise and compliant.
A central element of the extension is a special query that enables doubtful receivables to be identified and managed. Gerald uses a practical example to demonstrate how an invoice that has been open since February 2023 can be rebooked as doubtful. This process is supported by an intuitive user interface that clearly displays all relevant data and makes administration much easier.
Particularly noteworthy are the integrated side panels, which display additional information such as customer data, email communication and dunning histories. These functionalities provide a comprehensive overview and make it much easier to process receivables. In addition, the extension enables direct rebooking of receivables, which minimizes errors and increases process efficiency.
Another advantage of the extension is the ability to make the entire receivables management process transparent and traceable. Gerald shows how doubtful receivables can be booked back if payments are still received and how irrecoverable receivables can be permanently removed from the books. The option to call up historical data to check the stock of doubtful receivables on a specific key date is particularly practical.
The extension has already been successfully implemented for several customers and has proven itself in practice. It not only offers a stable and less error-prone solution compared to manual posting, but also saves a considerable amount of time. Gerald emphasizes that the configuration only takes about half an hour and is then immediately ready for use.
Overall, the extension is a valuable addition to the Haufe X360 system that significantly improves receivables management. Companies benefit from more precise accounting, more efficient administration and greater transparency in their financial processes. The positive feedback from previous users underlines the practical benefits of this innovative solution.
Contents of the video
[00:00:00]: Introduction and explanation of the extension
[00:00:41]: Problematic claims and how to deal with them
[00:01:21]: Accounting necessities
[00:02:05]: Example: reminder and unpaid invoice
[00:03:04]: Configuration steps, implementation and getting started with the tool
[00:05:02]: Side panels in the extension and their benefits
[00:06:49]: Transferring doubtful receivables
[00:09:14]: Management and further processing
[00:13:06]: Year-end closing and review
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