Run Power Apps connections with elevated permissions via Power Automate | Impersonate flow actions

[@jesseveentjer2075]

Reza you gem of a man, I was JUST now getting to this part in my very first PowerApp. As if posessed I woke up (uncharacteristically) at 6 am and opened youtube with your video as #1. absolutely golden, thank you so much!

[@RezaDorrani]

I read minds :) Thank You for watching and liking the videos.

[@arielalaniz2311]

15:39 Thank you!! I had a problem with the execution of the flow by other users and this explanation solved the problem for me!

[@RezaDorrani]

Most welcome

[@soyebmalek1536]

Great video as usual. One thing I love in your videos is your introductory part with Sneak peek, what we are going to achieve in whole video, which helps audience to understand whole concept.

[@RezaDorrani]

Thanks Soyeb! Glad to know the introduction of the video (which includes the sneak peek) works well. I spend a good amount of time planning the intro.

[@yjamous]

This used one of the challenges I faced when building PowerApps where I had to provide users with read/write access. This is much better way. Thanks a lot Reza.

[@RezaDorrani]

👍

[@AlperMOrnek]

My man Reza, When you appear in the search results I feel like %50 of the work is already done, thanks a lot!

[@RezaDorrani]

:)

[@AssassinUK]

This is one of the best PowerApp and Power Automate vids I have watched in a while! This has literally saved one of my Apps. I needed to be able to upload PDFs to a SharePoint site and show it as well without adding anyone to the SharePoint site, this vid helped! Do a separate video going into detail of using Flow to save data. You talked about it, but I think it deserves a video all of its own for more explanation.

[@RezaDorrani]

Thanks Simeon.

[@ermizz3316]

Great video! Your teaching style and info is outstanding.

[@RezaDorrani]

Thank You!

[@joostvanderlinden328]

Wonderful Reza! The part about impersonation really helped me out and saved me hours of investigating an issue I was facing!

[@RezaDorrani]

👍

This is awesome!!! I will for sure use this on future projects. Thank you so much for sharing with the community.

[@RezaDorrani]

Awesome! Thank you!

[@hip5648]

Hi Reza - this is another video that has helped resolve an issue i’ve been battling for over a year and is going to help my company improve it’s controls considerably, while allowing us to be efficient and productive. Thank you very much!! Excited to keep going through your videos

[@RezaDorrani]

Glad to hear that Matthew! My view point - “There are so many nuggets in the videos and each one has something unique to offer. Many times its a combination of videos that can help solve a problem”

[@hip5648]

@@RezaDorrani that is a great perspective, and I definitely agree! I really liked the trick of making the list name dynamic from the power app, which I would like to explore when building an app to write to multiple sharepoint lists.

[@EpicDreamer_]

Thanks Reza! Thank you really! Long life, health and happiness to you for sharing all knowledge and techniques with us who are becoming the fans of your masterpieces and talent!

[@RezaDorrani]

Thank You so much Ana!

[@stefancochrane2723]

Many thanks! I'm glad this works. Also, because it is called directly in PowerApps, the changes to the item are pretty much instantaneous. Moreover, I tested with external accounts who cannot use "For a selected item" Power Automate actions in SPO lists. They can call flows like this, thru PowerApps, then the main owner/developer of the PowerApps form can do whatever afterwards. In my case, I'm changing item-level permissions. Thanks, again!

[@RezaDorrani]

Most welcome

[@HareKrsn213]

Today I learned something new…thank you Reza❤

[@RezaDorrani]

Most welcome!

[@rob2d3]

Love this. So many times I have needed impersonation and have had to workaround it by using two Sharepoint sites

[@RezaDorrani]

Glad to know this video is useful

[@samarabbasshariff5492]

You are the savior Reza, Many Thanks for this video. It was Right in-time! :) I was looking forward to this elevated permissions concept in Power Automate for my project. Kudos!

[@RezaDorrani]

Awesome! Thanks Samar.

[@jrockno]

Great video Reza! As always, clear explanations and use cases. Thank you.

[@RezaDorrani]

Glad it was helpful!

[@SamiUllah324]

This is brilliant. You make it so simple. Thank You. This is RunWithElevatedPrivileges(), a very common case in WSP model for SharePoint.

[@RezaDorrani]

Thanks Sami

[@jacekbecawski2489]

Thanks Reza !!! It is VERY Helpful TIP !!!

[@RezaDorrani]

Glad it was helpful!

[@SHAli1474]

Now I have to change couple of my flows :) Another brilliant video Thanks Dear Reza

[@RezaDorrani]

Most welcome!

[@raymondlyle4030]

Thanks Reza, crystal clear as always, so many use cases for this at my company!

[@RezaDorrani]

Glad to hear that! Thank You for watching.

[@myatix1]

This is really cool Reza! Thanks for sharing this! This is something I have been looking for in PowerApps. :)

[@RezaDorrani]

My pleasure!

[@FollowTheLion01]

This is helpful. Thanks. Always love your videos.

[@RezaDorrani]

Thanks Edward

[@KamrulHasan-dz6vp]

Thank you so much! Fabulous, Awesome as usual.

[@RezaDorrani]

Thanks Kamrul

[@jamesclark2020]

I love your videos, Reza. I hope you keep doing them!

[@RezaDorrani]

More to come!

[@DipaliBagwe-i2k]

You are amazing..I have been thinking about this issue and here you are..simply great content

[@RezaDorrani]

Glad it was helpful!

[@LearningLabyrinthbyKimEdwards]

@@RezaDorraniHi! Is there any way that a Power App can be created that team members can complete but cannot see the list's details?

[@RezaDorrani]

@@LearningLabyrinthbyKimEdwards Power Apps respects SharePoint security. Users will need access to list.

[@massimocolaceci]

Grazie.

[@RezaDorrani]

Thank You

[@talalalfarsi9495]

Greate lesson and it will resolve a lot of permissions problems in SharePoint

[@RezaDorrani]

I won't say permission problems. It gives an alternative option for elevated privileges.

[@talalalfarsi9495]

@@RezaDorrani Is there any workaround to restrict Sarah to see her requests only in the SharePoint list?

[@RezaDorrani]

@@talalalfarsi9495 You can use item level permissions.

[@NaN-o9b]

So helpful to me, thank you so much.

[@RezaDorrani]

You're very welcome!

[@VikasKottari]

Very good information, thank you Rezza !

[@RezaDorrani]

My pleasure!

[@edwinjonah]

This is amazing, thanks a lot. Keep up the great work!

[@RezaDorrani]

Most welcome!

[@jray1429]

Great video!! Good to know info. Thanks for your hard work

[@caupendra3519]

Thank you for great video Raza

[@RezaDorrani]

My pleasure

[@SK-ic5vk]

Thanks a lot Reza for sharing this one. Good to know that we can now send email from service accounts even when we are using PowerApps trigger. You have saved my PowerAutomate premium license now which I was planning to subscribe for just for sending emails as I am using Dataverse. ❤

[@RezaDorrani]

Please note - This does not bypass licensing. Licensing would be based on user running the App. Multiplexing is not allowed

[@pawanmishra6549]

Learnt a new concept today, adding data using JSON technique. - Thanks Reza 🤝, Have a great weekend ahead 👍

[@RezaDorrani]

Thanks, you too!

[@365g]

Brilliant Reza! - That is Hacking amazing! 😁

[@RezaDorrani]

Thanks Gerard!

[@mustafahussainmohsin320]

Awesome Vide as Everytime Reza Durrani, The Distinguished Master of PowerApps

[@RezaDorrani]

Thank You 🙏 (I'm no master)

[@mustafahussainmohsin320]

@@RezaDorrani please Sir, I admire you because God has already blessed you with intelligence and 🤓 genius brain.. ALHAMDOLILLAH

[@RezaDorrani]

@@mustafahussainmohsin320 🙏

[@farhanq]

Very helpful 🙂 And the json trick to sent data to flow is great 👍

[@RezaDorrani]

Great to hear!

[@EuroWin]

Thanks for the effort you put into creating this video!🚀

[@RezaDorrani]

Glad you liked it!

[@btoz6237]

Thanks Reza!! Was just looking for this one today 👍🏼

[@RezaDorrani]

Glad to hear that

[@utsavacharya41]

Awesome reza 🤩🤩👍👌

[@RezaDorrani]

Thank you so much

[@szaitis]

You are great!

[@RezaDorrani]

Thanks

[@prathimap4196]

Thanks so much Reza

[@RezaDorrani]

Most welcome!

[@RichardOwen-r5v]

Thanks for the guides, they are really helpful! Are you able to pass people fields with this method also?

[@RezaDorrani]

Complex type fields are not supported by this method. It would require additional work in power automate.

[@julien8979]

Thank you so much for sharing. What about if the form includes multiple attachments how it will be handled and passed through the flow with the JSON function?

[@RezaDorrani]

Attachments would have to be sent separately. You would need to pass it as a separate param. Check kzbin.info/www/bejne/qGS4dGaKgr2boqs

[@oluwatobiyusuf]

@@RezaDorrani thanks for such a great video

[@RezaDorrani]

@@oluwatobiyusuf Most welcome!

[@aparnasarkar5688]

Hi Rezza, great video as usual! Very helpful for me. Is it possible to do this for Edit Form as well?

[@RezaDorrani]

Form.LastSubmit has all the data you need be it edit or new form

[@billyprater3361]

This is great, wonder if they will make a SharePoint Create Item V2 to trim this process down a little.

[@RezaDorrani]

Thanks Billy

[@violettabybina6996]

Great video! I have repeated your technique and it worked! I have one question: My Form has required fields and with using Power Automate I miss notification that required fields are empty...

[@RezaDorrani]

Ideally you would want your form to handle that.

[@violettabybina6996]

@@RezaDorrani, I found solution in one of your videos! I disabled Submit button if required field is blank. Thank you a lot for your work!

[@Worrelpa]

I was hoping for a minute we would have said you can create a connection inside the App itself with specific write capabilities. So have one connector for read running under the user connector and another for write. Well I can dream. That would make it easier. Still a nice work around if you don't want people having write access. My fear is that the flow could fail and having to put all the error handling into that.

[@RezaDorrani]

Error handling in flow is key!

[@mkhijazi]

Thank you so much Reza for your efforts, and I like the way you structure the information in your videos. Question, for normal cloud flows (not FlowInApp) if I change the connection reference for any action, this is also like RunAs? because I couldn't see this option available for non PowerAppV2 flows!

[@RezaDorrani]

Run as User connections can be set for instant cloud flows only.

[@vikasdeshmukh9221]

Thank You so much Reza! What about, If my form having attachment attached to it? Will Json take care about it? or we need to do extra work for attachment?

[@RezaDorrani]

JSON will not take care of attachments. You can send attachments as a separate collection and associate it with newly created list item. I have done videos on sending attachments over to flow.

[@vikasdeshmukh9221]

@@RezaDorrani that means we need one more fllow to achieve it.

[@RezaDorrani]

@@vikasdeshmukh9221 Can be done with same flow. You can pass multiple params.

[@vikasdeshmukh9221]

@@RezaDorrani Thanks! 😊 I'll try for it.

[@michaelcvetanovich3392]

Great video as always! I'm assuming that the photo of the current user (Shara) could be changed to her photo to reduce confusion and your admin column be hidden in SharePoint. Basically, I'm wondering if their is a way to hide the admin/app creator's role from the process?

[@RezaDorrani]

The reason I added the photo in the gallery was for demonstration purposes only (for the video). You can remove the image control showcasing who created the item from the gallery.

[@michaelcvetanovich3392]

@@RezaDorrani Yes, I figured. Thanks so much! While I'm here, that JSON string process was a huge tip. What big time saver.

[@RezaDorrani]

@@michaelcvetanovich3392 When I was making the video, I realized how painful that process was (passing parameters to flow). I was like my video would be 50 min long if I explain it, and no one has time to watch long videos. I then tried different approaches until I got that trick :)

[@michaelcvetanovich3392]

@@RezaDorrani I think you do a great job editing your videos and I'm sure all your viewers, including myself, really appreciate your efforts to streamline these complex steps. In fact, one could be fooled into thinking a process takes much less time after watching your videos!! 😄

[@RezaDorrani]

@@michaelcvetanovich3392 Thank You for the appreciation! I'll tell you something. It takes me around 6 hr(s) of work to produce a video of 20 min(s).

[@andytuke8986]

The json trick is a gem, I'm banking that one. Have you looked at reading data from the site using a service account as well, so that the SP site is completely hidden from users?

[@RezaDorrani]

I have not tried the latter

[@Danielx64]

Great video. Reading the comments and it seems that there are a few things that are not supported like the people column. Is there any docs around explaining what isn't supported? Also one small tip (if it's possible), could you add the "parse JSON" action in the flow to make it easier when creating the record for sharepoint list and sending email etc?

[@RezaDorrani]

The video is focused on "Elevated access". The JSON trick I showed was a quick approach to create the item. It has limitations which I'm not sure there is any documentation of. You could use Parse JSON and get it in format required by SP and post it but it would need more work.

[@MatteoZagatti]

Hi Reza, I've been looking for this for a while now! Thanks a lot for sharing. Is there a way to use the JSON function to gather the updates from multiple forms? Cheers!

[@RezaDorrani]

I have not tried JSON with multiple forms. Not sure of its feasibility.

[@MatteoZagatti]

Currently trying with PATCH but the create item in the flow returns internal server error... Flow.Run(JSON(Patch(Form1.Updates,Form2.Updates,Form3.Updates), JSONFormat.IgnoreBinaryData & JSONFormat.IgnoreUnsupportedTypes))

[@RezaDorrani]

@@MatteoZagatti Not sure about this one. Try posting your issue with screenshots on the forums at powerusers.microsoft.com

[@oysterhoys]

brilliant!

[@RezaDorrani]

Thanks

[@davidsimoneta8513]

Amazing as always, Reza!👍 Question: must the user have a premium licence running this procedure with premium connectors?

[@RezaDorrani]

This technique does not bypass premium licensing constraints. If flow uses a premium connector (flow called from power app), then every app user will need a premium license. I confirmed this from MSFT.

[@davidsimoneta8513]

@@RezaDorrani I guess this procedure will help securing data in dataverse for teams...doesn'it?😉

[@RezaDorrani]

@@davidsimoneta8513 😆

[@beatgruring7519]

Thanks for the great content Reza. Is it also possible to use multiple forms as with the patch statement? The form for my list item is split over several screens. How can I combine the updates from these forms to use them with the json update?

[@RezaDorrani]

I have not tried multiple forms with this approach hence not sure. Although I have done videos on multiple forms which you can check. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@beatgruring7519]

@@RezaDorrani Thank you for the prompt reply. It looks like merging with the patch functions creates a valid json that should also work with multiple forms. But I need to fix the people fields first to try it...

[@bradrajkumar502]

Thanks Reza for this helpful video. I do have one question. let suppose if user is already using it's own connection and later service account is used as an impersonation to run the power automate flow. whether it will override the User's own connection and use service account connection or it will use user's connection. ???

[@RezaDorrani]

It will use whatever connection you have configured in run only settings of the flow

[@pukez6723]

awesome with the json trick! are there any unsupported column types like managed metada?

[@RezaDorrani]

Have not tested all. But attachments is not supported.

[@pukez6723]

@@RezaDorrani what seems to not work is: person, managed metadata, lookup, attachments ... surprisingly rich-text field worked! nevertheless it is great to have the option

[@dominikfranz6217]

@@pukez6723 Do you know how to still use the FormInfo method when having a person type column in the SP List?

[@SiMataR01]

Thank you very much for this, Reza! How to include attachments in the form info?

[@RezaDorrani]

Pass attached as separate param to flow. kzbin.info/www/bejne/qGS4dGaKgr2boqs

[@SiMataR01]

@@RezaDorrani Thank you again, Reza. More power to you!

[@TheRemyRomano]

cool. I have been doing something similar where I take data entered on another system, have it sent to myself as an email and use Power Automate to parse the email to power apps. The user on the initial system does not need any access to the Power app and of course the updates appear to be coming from me. But they never see the power app either so they don’t have any access to the power app or the Sharepoint.

[@RezaDorrani]

Nice

[@Andyandrwew144]

Thank you so much yet again for your hard work in the contributions to the community. Do you think you can have a similar video explaining the differences between Send As permissions vs Send On-Behalf Of permissions for Outlook and how to use them in PowerApps? 🤞 Apologies if you have already done this!

[@RezaDorrani]

I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@Andyandrwew144]

@@RezaDorrani Thanks again Reza!

[@simonball5602]

Another great video and solution Reza. Is there any way of using this so the person submitting doesn’t even have read only access at the back end once the Form has been submitted? Or would a flow have to be created to instantly move the submitted data from the ‘read only’ sharepoint list to another SP list where read only has been removed? And then the flow continues to automatically delete the form data submission from the read only list. Hope this makes sense.

[@RezaDorrani]

Idea would be to move to a different list or break permissions on item and revoke users read access.

[@simonball5602]

@@RezaDorrani many thanks.

[@rahulsahay2891]

amazing, I have one question. Can it be done only with Flow or there is another way to achieve this elevated permission for Apps

[@RezaDorrani]

This is the best I have found so far. Not sure about other ways.

[@alext9863]

Great Video Reza! I have a question about Power Automate. I often use "Get Attachments (Outlook)" and "Create File (Sharepoint or OneDrive)" to save attachments from incoming emails. These flows have been ignoring the attachment when it is a .msg file. Any idea if Power Automate can't recognize .msg files or if there is a useful workaround. Thanks in advance!

[@RezaDorrani]

I have not tried this scenario before. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.

[@arshiafirdous367]

Thank you Reza

[@RezaDorrani]

Most welcome!

[@WishMasterLP]

Great video Reza, this really helped me a lot with my project, as this is exactly what I was struggling with. Would there be any workaround for when I don't want to give the user the read rights for the sharepoint list, but still want them to be able to see the items through the app? Similar to running the powerautomate flow as a different user, can I connect to the sharepoint list as a data source for the app as a different user, and not necessarily as the user running the app? Thanks!

[@RezaDorrani]

There is no such option in power apps.

[@debbilawson9619]

This was great! thank you so much. I used the elevated permissions (run only) on the Power Automate that is being run from a Power App which work perfectly for me. When I export/import into a new dataverse environment, however, it doesn't work for others, even though it's the same SharePoint site being used. Any ideas what could be wrong?

[@RezaDorrani]

When it was working perfectly, was it only for you or everyone using the App? When it is not working, is it only for you or everyone using the App? My guess is you would probably need to reconnect the flow to app in environment where you deployed the solution.

[@debbilawson9619]

@@RezaDorrani It has always worked perfectly for me, which shows the flow is connected. It hasn't worked for the other users in the prod system. It works for the other developer in the Dev and Test environments, but not the Prod. We both have the same security roles in all systems.

[@RezaDorrani]

@@debbilawson9619 Try reconnecting flow in app for prod. Try reseting the configure run after and test. For any further guidance, I would have to either recreate ur scenario or look at it in action. I would also recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@debbilawson9619]

@@RezaDorrani I copied the code from the "Save Document" button to Notepad, deleted the code and the flow from the app and saved. Then I restored the code and the reattached the flow. That should not have worked -- but it did! Thank you so much for your help.

[@YerraMsettyVenKataSuhasKumar]

Good video. Can Sarah not have access to the list at all and still be able to create the item with only having access to the PowerApp via a security group?

[@RezaDorrani]

Yes! Possible, in that case Sarah will not see anything on the home screen of App.

[@cvkealey]

While it would be possible using this method (which is fantastic, BTW), it would be simpler to create a Microsoft Form as the intake method. The end result would be the same (user can fill in the form, creating an item in the list using the connections of the flow author), but the configuration is much simpler.

[@Bhagotras]

@@RezaDorrani please clarify further

[@RezaDorrani]

@@Bhagotras Clarify?

[@Danielx64]

@@cvkealey While true, what I am doing in my case is that I am getting people to move away from filling in word documents (because they don't always fill then in correctly and struggle with basic downloading and how to open files correctly) and setting up what I call a hidden bunker full of sharepoint lists, one for each form. Then I would have a bunch of flows that would send data to those sharepoint lists and then documents generated in the background and emailed.

[@vigneshsubramanianvs]

Thank you for the video Reza! Have you tried deploying this as a managed solution? whenever I call a Power Automate via Power App and deploy it, the connections seems to break even if we use environment variables

[@RezaDorrani]

I have not tried!

[@vigneshsubramanianvs]

​@@RezaDorrani Thank you Reza, if you get a chance to try it out, please do make a video on it. It will be really useful for us!

[@RezaDorrani]

@@vigneshsubramanianvs I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@vigneshsubramanianvs]

That's good to know! I'll make sure that I add this in your next topic suggestions post Reza 👍

[@beenikki101]

Great video SO helpful when trying to keep permissions across SharePoint libraries and lists for document control. Is it possible to edit the 'Created By' fields for it to display the Requestor instead of using a new column?

[@RezaDorrani]

Possible via API but I would not recommend since there must be an audit trail

[@jamesferrell4809]

Rezza, thank you so much. Is there a way to use this instead of Patch when using a multi-screen forms? I have watched your video on multi-screen forms and now need to write that to my sharepoint list as you describe here.

[@RezaDorrani]

Idea is to pass data to flow. I have done a tabbed forms video which uses single form technique. May be you can look into that.

[@mynewchanel2564]

Hi Reza, Thank you so much for all your videos which is helping so many beginners out there and am one among them. I have a small clarification where I am letting my users to submit the form using my access as per your video but while there are submitting the data, patch function is returning error as "you do not have access to create a row" but however the data is getting updated in the SharePoint.

[@RezaDorrani]

Video shows submitting data via flow not using Patch function. Patch is a Power Apps function.

[@mynewchanel2564]

@@RezaDorrani Yes !! I am trying the same and it is letting me to submit but not the others. I am not using a patch function just created the flow as per the video and hence bit confused

[@RezaDorrani]

@@mynewchanel2564 Not sure. I will recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@mynewchanel2564]

@@RezaDorrani Thanks Much ... Will give it a shot....

[@marceldorr2734]

thank you very much for the great video. that was always a rosy problem for me that anyone on my sharepoint list could change anything. That helps me alot. Microsoft could really improve that with the setting "May only change with the Powerapp..." and the problem would be solved 😊. but that's the way it goes. I have another question. How can I delete several items if they are older than 2 years, for example, or items with the same term in a column. Is that possible ? Many thanks in advance

[@RezaDorrani]

How can I delete several items if they are older than 2 years, for example, or items with the same term in a column. Is that possible ? Possible. I do not have a video reference on this scenario though and would have to try it out to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@tarheel5132]

Great video, thank you for this! I'm curious, at the end of the tutorial you show how to track the Requestor using a text field. I tried this with a person field and could not make it work. Is this a known limitation with the method of passing the form data as a json object to create the new list item?

[@tarheel5132]

Ah ha! I figured out what to do (at least as a workaround). I could insert a Parse JSON step and then add a Compose step where I use a removeProperty expression to take away the person field. I hope this helps anyone reading the comments!

[@RezaDorrani]

Looks like you got it to work. ParseJson Was the answer.

[@kmuralikrishna1582]

Really appreciate Reza, But I just have a question... What if my PowerApp is not having Flow ... Means only PowerApps form .. Can't we run that app with impersonation mode?

[@RezaDorrani]

Power Apps connections do not allow running in impersonation mode.

[@cvkealey]

While this isn't *exactly* an "impersonation step" (which I used ALL THE TIME in SPD2010 workflows), it's as close as I expect we'll ever get in Power Automate. I didn't realize that this "Run only user" option was available in the Power Apps V2 trigger. I'm curious how this would work with Approvals. In other words, if, in your example, I were to use the requestor's email address, could I use that to set the "Requestor" field in a "Create an approval" action that's running with my connection? In theory, it should work, although the approval would still show as being created by me (which has caused some confusion in other flows I've built).

[@RezaDorrani]

This works with any connector including Approvals. I did mention it is "like / similar to" an impersonation step :)

[@GoWstingray]

I've not come across a scenario where setting the requestor in an approval has caused confusion when the flow as we use a service account but its still annoying to see in the card, and would be great to have an option to omit it. I usually either give users create only permissions or edit for creating records then use another flow on item creation to set unique item permissions, as that connector will run as the publisher (my service account) by default unless you change the run only or use a child flow as run only. I do miss the app step and impersonate steps from 2010/2013 workflows as it was easy to set status fields and in 2010 set item permissions while having the workflow still run a user but child flows fill the gap now. Rezas concept is great to update a status say after approvals and not have to worry about permissions but it is swings and roundabouts as the created by has gone, maybe not a massive deal as you can use another column and shows there's more than one way to skin a cat. Also a Good shout if you wanted to just update a status column using the run only and a service account adhoc but I think Reza just wanted to mess around with the newish JSON functions lol. So I learned 2 new things, circumventing the built in submit form action by handing the JSON payload your self, nothing stopping you parsing it in flow changing the created by to another parameter of the logged in user converting it back then send it to SharePoint.. maybe Reza? and like you said the V2 of Powerapps trigger has the run only. Thanks Reza, guys and girls like you really make my job easier by researching and coming up with concepts, as I don't think i would ever have the time otherwise and just keep doing the same old unless it was something I'd put work time in usually to work around limitations. I'm talking to you file uploads from PowerApps!

[@cvkealey]

@@GoWstingray I'm in a university. Faculty tend to be easily confused (or at least use confusion as their reason for not doing what the approval message clearly indicates they need to do).

[@RezaDorrani]

@@GoWstingray Thanks for the detailed analysis and feedback. You could use the http action in SharePoint to create item and even set Created By accordingly. There are a lot of ways to achieve the end result. My goal is to keep videos simple and show workarounds to common scenarios.

[@rajashreekamath713]

Hi Reza, Thanks for the amazing video. Any idea how to run flow with impersonated user which is using HTTP with Microsoft Entra ID action

[@RezaDorrani]

I think every action should allow to choose if you want to run it as run only user or flow owner connection as shown in video.

[@gopalsonawane2831]

Hi Reza, thanks for all your videos. Please let me know how we can handle 30 days Timeout issue in Power Automate if we are not using any approval action in the flow. Thanks!!

[@RezaDorrani]

If you are not using approval, then how is your flow waiting for 30 days? What is the flow doing that is causing it to run longer than 30 days?

[@gopalsonawane2831]

@@RezaDorrani We are just sending powerApps approval screen link in the email and updating list data. If we don't use approval still workflow run duration itself is 30 days if I am not wrong ? If yes, can we re-trigger same workflow on the item using any OOTB method . Thanks

[@RezaDorrani]

@@gopalsonawane2831 Is your flow run taking 30 days? Have you tested it? Does your flow have wait action? (typically caused with start and wait for an approval if approver does not respond).

[@gopalsonawane2831]

And we have used Do Until in the flow which will check approval status. And that is where WF waits for more that 30 days .Thanks

[@RezaDorrani]

@@gopalsonawane2831 So you do have approval oriented logic. You mentioned in your question “not using approval”.

[@sarathbabu2616]

Great videos sir.. I have a doubt how to be came a microsoft MVP.like you will you please reply ..from India.

[@RezaDorrani]

social.technet.microsoft.com/wiki/contents/articles/14422.how-to-become-a-microsoft-mvp-hints-from-mvps.aspx

[@sarathbabu2616]

thanking you sir .. you are real MVP

[@RezaDorrani]

@@sarathbabu2616 MVP is just a tag. What matters is the intention and honesty with which one contributes and shares their knowledge.

[@roberttecza4306]

Hi Reza, thanks for this video. I managed to run a power automate flow with user impersonation, but every time I use it a new row is added to the share point list. It fails to make this flow edit an existing row in the share point list. Does this only work when adding new rows to the list?

[@RezaDorrani]

It works for adding and editing. I will recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@1KSO7EC409]

Hi Reza, this was very helpful thank you so much, I am trying to do the same but using Add a row into a table on excel table. the flow is running successfully but I don't see any data in the table can you please help me with this.

[@RezaDorrani]

I would have to look at your flow in action to know the issue. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@gayatrikusuma2006]

Hi Reza, I am having issue with Attachments for the list. The above works fine without attachment but not with attachments.

[@RezaDorrani]

I have not tried this with attachments but logically should work. I would recommend checking or posting your issue with screenshots on the forums at powerusers.microsoft.com

[@aafreensultana1835]

Quick question Reza, does a user require a dynamics 365 license for read only access ?

[@RezaDorrani]

This video is related to SharePoint as data source and has nothing to do with dynamics or licensing for dynamics.

[@kailashjayachandran3721]

Reza, this is some really cool stuff! I have one quick limitation for the power automate piece. I am trying to use the people picker instead of text field for the last step and trying to replicate the flow. But, I am getting an internal server error. Any help would be appreciated!

[@RezaDorrani]

Welcome! I have not come across any issue with that hence not sure. I recommend posting your issue on forums in case someone has experienced something similar powerusers.microsoft.com

[@jgallone]

I have this same error...if my list has a people picker, I get the Internal Server Error but if I remove it and just have a text field it works. Did you ever find a solution?

[@sarathbabu2616]

Great video sir .can we help with these question sir. 1.if max storage of a site in share point is 26.5 TB means whats is the size of sub site in share point online? and how many sub sites can we create in share point online?

[@RezaDorrani]

I have no clue about max limits of SPO sites. I will recommend checking on sharepoint forums.

[@sarathbabu2616]

Thank u for replying me sir you are really fascinating about technology.

[@joek2904]

When was this feature released? the impersonation action?

[@RezaDorrani]

The Power Apps (V2) trigger has the feature to Run the connections in flow as a different user. My guess is this feature came along with the V2 trigger.

[@vijayteja7]

Hi Reza thanks for the video, how about in case of Dataverse in teams power apps, I want all the endusers to use admin connections for dataverse, sharepoint, outlook, I am using custom app install method for sharing the app to end users.

[@RezaDorrani]

I would guess approach would be same. There is no direct way to run actions with impersonation permissions in Power Apps

[@MaryBushman]

Hello! I love your videos and they're always super helpful - but I'm having trouble getting the JSON expression to work. I have a Canvas app with locally created fields rather than a Form (there's even a "?" in the icon for the Canvas component). The workflow came together really easily, but now I can't get the form to launch it. Do you have suggestions for changing my formula to get to pick up my field data? 'LeaveRequestSubmitFlow-MEB-v04'.Run(JSON(Canvas, JSONFormat.IgnoreBinaryData & JSONFormat.IgnoreUnsupportedTypes)) Thank you!

[@RezaDorrani]

Thanks Mary. For your issue, I would have to look at your entire scenario in action to provide guidance. I would recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@sarathbabu2616]

sir please answer this question sir . how many controls are used in single screen in power apps ?

[@RezaDorrani]

Depends on your App and your screen. I’m assuming you meant max controls on a screen. Recommendation is around 500 controls per App.

[@2007pradipta]

Reza instade of changing Run user can we change the connection of both connector to Admin account?

[@RezaDorrani]

Yes. But please note - this will not help in licensing. License will still be user based (user calling flow from power apps). Only the connection would run under admin context.

[@side54723]

How do you find those hidden gems ? V2 Connector documentation ?

[@RezaDorrani]

In my Power Automate Panel video, one of my subscribers pointed it out in the comments :)

[@jismyjose3418]

Will it ask outlook permission from the end user after providing runonly user?

[@RezaDorrani]

It will not ask permission if connection running in flow is under flow owner account. If under run only user account, then it will ask.

[@xingxifahad5355]

Great Way. With your method I am constantly getting an error "internal server error with tracking id .... " when my sharepoint list contains people/person column but as I remove the column and replace it with single line text, flow works and create items successfully. Can you please check the procedure with a people/person picker in form?

[@RezaDorrani]

The form technique (json) works for certain column types. Person type is not supported. You may have to pass it as a separate param to flow and then use it to create the item or modify the item after creation.

[@xingxifahad5355]

@@RezaDorrani Video on this issue will be of great help. Thank you.

[@RezaDorrani]

@@xingxifahad5355 I make videos when I get multiple requests on a particular topic. Every quarter I ask subscribers for topic suggestions on the Community Tab of my KZbin channel. Subscribers vote for topics and the highest voted topics get added to my backlog. Make sure you post this in the next topic suggestion post. If it gets a lot of votes, I will add it to my backlog.

[@dominikfranz6217]

Did you ever get this to work? I am having the same problem, and as its my first flow ever I am quite helpless

[@lnvinciblez1477]

Great video! One problem I have is that when running the flow it fails and says “Encountered internal server error. The tracking Id is …” for the Create item step. Do you know any solution to this? I tried remaking the flow multiple times.

[@RezaDorrani]

I have not come across this issue & hence not sure what the resolution is without reproducing your issue. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com

[@lnvinciblez1477]

@@RezaDorraniI think it’s actually has to do with attachment and people picker fields. I just tested it without and it seemed to work. Gonna have to find out how to add those fields in after.

[@VenkataKrishnaDaddolu]

Hello Reza, if I use this impersonating the power apps form data getting submitted without Validation. Even if it’s required field it’s getting submitted.

[@RezaDorrani]

Add validations in power apps. Enable submit button if fields are filled in.

[@CWeseloh]

If(EditForm1.Valid, DisplayMode.Edit, DisplayMode.Disabled)

[@sathyaj5497]

I trying to build a power app that will allow the external/guest users to send an outlook invite.. can i use this technique to achieve it? It doesnt matter which account is sending the invite for the users..

[@RezaDorrani]

May be. Give it a try and test

[@ABCD-ABCDEFGH]

Does it require a premium license for the user and developer both??

[@RezaDorrani]

As long as you are using standard connectors, no premium license is needed. If using premium connectors, then both the user and dev needs the premium license.

[@ABCD-ABCDEFGH]

@@RezaDorrani connection to on prem SharePoint requires premium? I am using a gateway to connect to on prem SharePoint. I am able to but my users are getting prompt for power apps pro. I was assuming if I can impersonate the connection process in flow that will solve the problem but looks like we need premium license. This is such a bad approach even Microsoft applications don’t talk to each other. SQL, on prem SharePoint 🤦‍♂️🤦‍♂️🤦‍♂️🤦‍♂️

[@RezaDorrani]

@@ABCD-ABCDEFGH On prem is premium. This technique is to impersonate security not licensing.

[@rohitwattamwar1]

Hi Rezza, Great video. Actually I was trying to add users to Distribution List using PowerApps and/or Power Automate, I am the owner of that group. But it throws an error called as insufficient privileges to complete this action. And when I try adding users manually(through outlook web advance settings option), it works well. How can we fix this, any idea. Thanks in advance.

[@RezaDorrani]

I have never tried adding users to a distribution group vis power apps or flow. Hence I am not sure about the cause of your issue. I will recommend posting your issue with screenshots on the forums at powerusers.microsoft.com

[@analyticsadda6080]

If the user is not assigned any access. This will work? I don’t want to give user sharepoint folder access but wants user to upload files in share point folder using flow.

[@RezaDorrani]

Should be. Always best to test it out and check.

[@analyticsadda6080]

You are a champion for every problem Reza has solution 👍 will try this