Shopify Sales Tax Report | How to Find and Understand It

[@patchyalater_2347]

Super helpful! I just did my state taxes and used this video to get through the process.

[@LedgerGurus]

So glad it was helpful!

[@DreamFirms]

This would help a lot of people who's in the e-commerce business!

[@Alkonafter]

Oh wow. I'm usually not living comments, but this is simply cool. Thank you

[@12345678910979]

Great video. Why don’t these website builders just add an option on the sales report tax to filter tax report by state and date? just automatically filter the report by each state with the date, and have the option to click on each states tax report. Would make life so much easier for businesses. It doesn’t have to be this hard for us. :-)

[@LedgerGurus]

That would certainly make it easier. We're hoping the process becomes more streamlined soon, too. The pivot table does help in the meantime, though.

[@corvettestingray271]

@@LedgerGurus Thank you SSM! Great point.

[@LedgerGurus]

Need help with your Shopify sales tax compliance? View our services and contact us here: ledgergurus.com/services/sales-tax/. Also, check out our sales tax course here - ledgergurus.com/sales-tax-course-updates.

[@melissashan6986]

Can you PLEASE upload how to add the discount into this report?

[@LedgerGurus]

@@melissashan6986 There’s a column that shows discount amount and discount code used on the Shopify report. Do you mind giving me more details on your questions?

[@dextercruz1560]

Awesome step by step guide!

[@LedgerGurus]

Glad it was helpful!

[@corvettestingray271]

Very good video, I like your videos they are so informative and easy to understand!

[@LedgerGurus]

Thank you so much for being here and supporting our channel!

[@MrAffolder]

Very well done video! Thank you for walking through building the excel file.

[@LedgerGurus]

Of course! We are so glad you found it helpful!

[@IntentionalMarriages]

Thankfully, that is what I use our tax preparation folks to assist us with. You're a great resource! (new sub)

[@LedgerGurus]

Thanks for the sub! We at LedgerGurus are in the process of creating a course for online sellers to teach them how to register, file, and remit sales tax. We want to make sure that we are providing exactly what online sellers need and are looking for. Would you be interested in giving us a few minutes of your time so we can ask you some questions? If so, please click this link to schedule a time - calendly.com/kelleybirrell. Thank you!

[@hamatimmanuel2464]

Thank you for posting this video. It's very helpful. Do you help setting up sales tax with companies that use QuickBooks Enterprise Desktop?

[@LedgerGurus]

We only work with companies using QuickBooks Online.

[@speedbag1]

wow. so complicated. I think I need a drink. (great video!)

[@LedgerGurus]

LOL! Hope that helps calm the nerves!

[@speedbag1]

@@LedgerGurus ....in a perfect world it would. I can appreciate this is easy for you. But the sheer volume of data to try to keep up with if you actually get a bunch of sales all over the county could be daunting to the uninitiated. Cudo's to you for sorting out all this mess!

[@LedgerGurus]

@@speedbag1 Thanks. It's taken some time. That's why we're trying to make it easier for small businesses with our videos and our upcoming sales tax course.

[@speedbag1]

@@LedgerGurus ...You do an excellent job at it also!

[@LedgerGurus]

@@speedbag1 Thank you!!!

[@mintgreen292]

This video is amazing and so helpful. Thank you!!

[@LedgerGurus]

So glad to hear!

[@lixiaxu9137]

For example if I live in New York, am I only need to turn on new your NY sales tax, do I only need to file NY sales tax? Although my goods sell to different states and countries?

[@LedgerGurus]

You only need to charge sales tax for orders going to NY customers. If you don't have nexus (physical or economic) in other states, you don't need to charge tax on products shipped to other states.

[@eddiec2669]

Thank you! Super helpful!

[@LedgerGurus]

Thank you for the feedback. I'm glad you liked it.

[@stephaniecrocker2494]

since the date of this video, the reports on shopify don't seem to match what you're showing (maybe they do, i'm in a confusion spiral). i have a stupid question...i run the shopify sales report and add the shipping region. on the top, i get gross sales, discounts, returns, net sales, shipping, and taxes. i'm confused when the sales tax agencies ask for "gross sales" when I think you mentioned in this case, I'd want to use "net sales" (before taxes of course) (to omit pending orders, returns, etc.).

[@LedgerGurus]

We can give you more individual help specific to your store on a consulting call. Please feel free to schedule with us at ledgergurus.com/ecommerce-accounting-services/sales-tax/

[@SkolVikings22]

Great video! One question, when filling out the sales tax report online, how do we find the "City" codes? For example, County = Almeda County, City = Almeda 967 , Almeda 928, Almeda 648? (many options to choose from in the drop down menu)

[@LedgerGurus]

I would check CDTFA’s website for the exact rate and it’ll tell you which city and special district maps.cdtfa.ca.gov/

[@SkolVikings22]

@@LedgerGurus ty!

[@mizzstarr510]

I live in California and have a Shopify site.. When do I have to worry about signing up for Sales Tax? This is so much.

[@LedgerGurus]

The first place you have to think about sales tax is in your home state. Because you have a physical presence, you are already responsible for collecting and remitting sales tax there. Unless you have inventory stored in other states or have a lot of sales in other states, you may not have to worry about sales tax elsewhere yet. A good place to start to learn how to do all this is to download our free PDF "10 Steps to Ensure Sales Tax Doesn't Burn Down Your eCommerce Business." It will give you a solid plan to follow in how to do this. You can find that here - ledgergurus.com/resources/downloads-2/10-steps-to-ensure-sales-tax-doesnt-burn-down-your-ecommerce-business/. We have lots of other resources to help you, too, but this is a good place to start.

[@lambshe]

What about Canadian Taxes, since we have two. Provincial PST and Federal GST

[@LedgerGurus]

Sorry, we only work with US taxes.

[@iridianhearon5627]

I’m a new business owner so all of this is kind of new to me, do y’all offer services to help other businesses?

[@LedgerGurus]

Yes, we do offer some services for small, startup businesses. If you're interested, fill out this contact us form and we'll get back with you - ledgergurus.com/contact-us/

[@TheMiig1513]

Is this also relevant if you live in EU, but sell worldwide including USA?

[@LedgerGurus]

This is relevant for all US-based sales.

[@cjtoscan]

What about the orders at the bottom before you filter to just US that says "blank"

[@LedgerGurus]

Those are the ones that don’t have a ship to address associated with them. We usually advice to check what they are and determine if they should be included or not.

[@lthompson4]

I'm getting errors when trying to pull the month and date from column H.... one says "Date requires 3 arguments but was given 1" and the other says "the function month contains a date, but it contains a string." My HGS has a date, time and then -0400 ... I'm wondering if that extra info is the problem??

[@LedgerGurus]

Will you email us at [e-mail] and share a screenshot? Thank you!

[@lorenavanbeuren6192]

I notice that you said to unselect "1 1900" because they are repeated orders. My CPA actually adds that into my report and I do not understand why. What exactly are the "1 1900" orders? I am a bit confused there. Thank you so much

[@LedgerGurus]

No problem, thank you for asking the question. Those are orders that did not have a date associated with them.

[@quranlistencollectrewards2492]

Thank u 🙏🏻 every 4 month do u offer pay taxes to your clients ? I mean help business owners pay and understand taxes ? Then register states after 200 transaction?

[@LedgerGurus]

If you're interested in our services, you can fill in the contact us form here - ledgergurus.com/services/sales-tax/. We have other options there, as well, including our sales tax course to teach you how to do this yourself.

[@DuncanFrancis]

The problem I'm having is finding a report in Shopify that gives me all the information I need to complete CA Schedule A and Schedule B. The Shopify Tax Reports don't give you the amount of the sale, and the Orders report doesn't let you filter by Sales Channel to eliminate Facebook/Instagram orders for which tax has already been filed by the sales channel. Help?

[@LedgerGurus]

The orders’ report should have a payment column that allows you to filer out certain payment methods. Try that?

[@ElizabethMouser]

Can you use Shopify's tax report for 1 state reporting?

[@LedgerGurus]

I'm not sure exactly what you're asking. Can you restate the question?

[@PacificMoldDesign]

that gong woke me up :)

[@LedgerGurus]

LOL! Good! ;-)

[@theresareckner9319]

I watched another view that you did and I thought you said that Shopifty used Avalaru to handle the sales tax for each state and than filed and remitted the payments to the appropriate states. I'm confused

[@LedgerGurus]

Do you remember which video that was in?

[@quranlistencollectrewards2492]

Thank u very much its mean that i musnt collectvand remit all states only where i have nexus ? Not all states ask remiting and collecting sales tax ?

[@LedgerGurus]

Yep, you're only responsible for collecting and remitting in states where you have nexus. For a really good education on nexus and what that looks like, download our 10 Steps for Sales Tax Compliance white paper - ledgergurus.com/resources/downloads-2/10-steps-to-ensure-sales-tax-doesnt-burn-down-your-ecommerce-business/

[@mariacarizajoygragasin1612]

Hi. Is this also the Shopify report you use in filling-out sales tax form? Thank you!

[@LedgerGurus]

Yes!

[@veronicabaca-guevara7546]

Thank you for this! How do you know if you are a quarter filer?

[@LedgerGurus]

States assign filing frequency based on sales tax liability. The frequency is usually on documents sent after registration, sometimes it’s on your license. If you have an online state portal, you can check what periods are available to file. You can also call the state.

[@sjawad7299]

You missed the 2.6% + fee per transaction that Shopify charges . You would need to calculate that as well

[@LedgerGurus]

Good to know! Thank you!

[@derrickbaker1831]

I thought Shopify does collect and remit the taxes to the proper states? Also, can you do a video on just Illinois sales tax? Apparently I live in the most complicated sales tax state

[@LedgerGurus]

No, Shopify will only collect sales tax if you tell it to and it does NOT remit. That's your job. We are launching a course very soon on how to do sales tax in all the states, and we will be including Illinois. If you'd like more info, please click here - ledgergurus.com/resources/sales-tax-course-updates/

[@Bitcoin_Shango]

Thank you, very much.

[@LedgerGurus]

You are very welcome.

[@ahmaddaboul2681]

Thanks for the awesome explanation, when you clicked on the returns report from the finance summary, does this include only shopify payment returns? Do you think Paypal returns/refunds are also synced to Finance summary returns report as well? or this return report on Finance summary is an estimate only, because as you see no order number or payment method there, just date wise report. thanks again

[@LedgerGurus]

All the payment processors that go through Shopify should be on the orders report.

[@andreweikenberry129]

thank you

[@quranlistencollectrewards2492]

Hello, i have LLC and EIN and warehouses in new york , but i am in turkey , and want to set up my sales tax on shopify , then when shooify will collect sales taxes , i will get money and how can i return it every state , i watched video about it i must regitwr web site and pay there , but i dont have usa phone number there also international phone number , can i pay return taxes only with EIN number ?? And can u help to me ?

[@LedgerGurus]

If you have your EIN, there's usually a way to register with NY and collect and pay sales tax to NY. You might need to obtain an ITIN or contact the state and let them know that you don't have an SSN or ITIN and see if there's an alternative way to register for an account.

[@Doopersam]

how do you get tax % for each item from Shopify export. when you export it.

[@LedgerGurus]

Are you asking about tax rate for each item?

[@jackanderson7174]

Hi super helpful video! Im stuck on the calculated order formula as everytime i punch in the formula and go to enter it comes up as #VALUE! Instead of 1 like in the video. When I go to drag down it just gives me an error for the formula code not allowing all the data to transfer to those columns. Not sure if its an update in excel but its for my quarterly returns for 2021.

[@LedgerGurus]

Try widening the column. Sometimes #VALUE shows up when there isn't enough room to display the data.

[@joscelynreyes9993]

Same I think I had to delete the time

[@eugene-shestakov]

Hey, you're awesome! thanks so much, straight to the point amazing. I'd love to see an example of the refunds, that's an important step to proper sales tax calculation. I'm sure a ton of people would love to see an example of that as well, if you're up for it please make a video for us. lol

[@LedgerGurus]

Great idea! We'll put that in the queue. Thanks for the suggestion.

[@eugene-shestakov]

@@LedgerGurus Awesome, thanks!

[@johnny-gv9jf]

Thank you so much!!!!! 😩😩😭😭

[@LedgerGurus]

You are so welcome. I know this can be overwhelming. If you need more help, we have a LOT of resources. Comment here with your questions, and I can answer them and point you to the resources that will be the most helpful for you.

[@fjohnso1985]

So I’m most states you have to sell at least 100k in most states or 200 sales within a calendar year

[@LedgerGurus]

That's true. For an up-to-date list of economic thresholds by state, download our PDF, "10 Steps to Ensure Sales Tax Doesn't Burn Down Your eCommerce Business" - ledgergurus.com/resources/downloads-2/10-steps-to-ensure-sales-tax-doesnt-burn-down-your-ecommerce-business/.

[@christopherjames1177]

If anyone is looking for the reporting app, try Report Pundit, which is one of the top-rated reporting & analytics apps in Shopify and it has all kinds of reports like sales, customer journey, PayPal, Shopify payout, inventory reports, etc. 14 days of free trial available.

[@Mecharenawaffle]

It seems so much harder than selling on amazon

[@LedgerGurus]

There are benefits and downsides to both. It's definitely more complicated when it comes to sales tax.

[@jjjjj2819]

Hi, I am Shuhag From Bangladesh Souht east asian National.I am a Regular Viewer of Your KZbin channel which is encourage me a lot to do e-commerce Bookkeeping Though i am expert in using quickbooks online,wave,xero,zohobooks but i have not efficient enough to do a e-commerce bookkeeping that's why i want to take a E-commerce bookkeeping training so that i can able to do e-commerce bookkeeping. I want to take e-commerce bookkeeping training from your firm please help me to do so.I am waiting for your reply.

[@LedgerGurus]

We are so glad you are here! We will definitely let you know when we have a course on that topic. In the meantime you can take our sales tax course for ecommerce businesses and accountants!

[@jjjjj2819]

@@LedgerGurus when your course will bes start(sales tax)?please let me know i am waiting for this.

[@LedgerGurus]

@@jjjjj2819 we already launched our sales tax course! ledgergurus.thinkific.com/

[@scottnemiro]

you do not file one amount with the state. you have to break it down by county. how do you break it down by county?!?! this is worthless

[@LedgerGurus]

You can do that by choosing state and county columns to go into your pivot table. You can design your pivot table to give you any information you want it to.

[@cristiancraft2693]

This is you a copy from a video