Simple Security for Microsoft Access Databases. Hide Tables. Disable Ribbon. Make ACCDE File.

In this video, I will show you how to protect your Access databases with security that's good enough for most trusted work environments. You will learn how to hide sensitive objects (tables, forms, etc.), hide the Navigation Pane, disable the full Ribbon, and encrypt your database into an Execute-Only version (ACCDE).
Ruben from Toronto, Canada (a Platinum member) asks: I trust my employees. I have a small 5-person, family-run business. I'm not worried about someone intentionally sabotaging my database. However, I'd like to secure it just enough to keep people from seeing things they shouldn't (like financial data or sensitive customer info). Plus I wouldn’t want someone accidentally "breaking" something. Any tips you can give? I know you have a whole Security Seminar, but I don't need Fort Knox here.
BONUS FOR CHANNEL MEMBERS:
Silver Members and up get access to an EXTENDED CUT of this video which covers additional examples. That video will show you how to password protect your sensitive forms using an InputBox in your buttons to prompt the user for a password. I'll also show you how to minimize the Ribbon and the Navigation Pane, and also maximize Access (the entire application window).
MEMBERS ONLY VIDEO:
• Simple Security for Mi...
BECOME A MEMBER:
/ @599cd
LINKS:
Get on my Mailing List: 599cd.com/YTML
Menu Forms: 599cd.com/acb7
Relationships: 599cd.com/relationships
Split Database: 599cd.com/split
Security Seminar: 599cd.com/security
ADDITIONAL RESOURCES:
FREE Access AND Excel Level 1: 599cd.com/Free1
FREE Blank Customer Template: 599cd.com/FRL2
$1 Access Level 2: 599cd.com/1Dollar
TechHelp: 599cd.com/TechHelp
Twitter: / learningaccess
en.wikipedia.org/wiki/Microso...
products.office.com/en-us/access
microsoft.com/en-us/microsoft...
Email Me: [e-mail]
KEYWORDS:
microsoft access, ms access, #msaccess, #microsoftaccess, security, lock, accde, mde, hide tables, hide navigation pane, disable full ribbon, bypass key, password, encrypt, protect, logon, login, show hidden objects
QUESTIONS:
Please feel free to post your questions or comments below. Thanks.

[@melalama8693]

Thank you for the great videos. I got answers to everything I need in one or the other video of yours. Highly appreciate your efforts on making them.

[@599CD]

Glad to help!

[@alijan1363]

but the problem is privacy option. from there users can access data in the users table.

[@khalidtanweer7429]

Nice one will be in touch with and get my questions answered by you, thanks

[@599CD]

Feel free to submit your questions at 599cd.com/TH. Members get priority.

[@ivansanjuan6316]

Thank you for the tutorial. For some reason, from browsing tutorials, I thought I would have needed to do VBA to facilitate these simple security tasks.

[@599CD]

Simple security like this is possible. There's a LOT more you can do, though, once you do apply a little VBA. 599cd.com/Security

[@dev6296]

Fantastic content very thanks 🙏

[@moodkn]

Thanks! Helpful & Nice Tips

[@599CD]

Glad it was helpful!

[@swandipbanerjee2115]

Excellent presentation!!

[@599CD]

Thank you kindly!

[@tdp2190]

Listen Mr Rost YOU ARE FREAKING AWESOME

[@599CD]

Thanks!!!

[@poornimataget]

Awesome tutorials!

[@599CD]

Thanks!

[@justusgwadenya7382]

Good and informative tutorials

[@599CD]

Thanks a lot

[@nafeesrehman33]

Great effort Appreciate your efforts

[@user-ll1wb7wd8h]

Great videos, Richard

[@599CD]

Thank you

[@waltzb7548]

Just found your channel. I'm a retired ship's captain and years ago using Access 2003 designed a ship's management program. It had a lot of sensitive information since I also designed a payroll program into the database, so it had SS numbers, bank accounts, addresses etc. In Tools I was able to set up permissions for my officers and the database was on ship's server, I was the owner, it lived on the LAN so I could access the mdb from any of the work stations in addition to my office. I just purchased MS Office 2021 and I see the security tools are gone? The log in username and pw and permissions pretty much made it bullet proof, from even my officers in case they felt they wanted to diddle with design or even worse..my functions and code. MS can never seem to leave anything alone, but is the type of security I put into my old database gone? I've subscribed just now to your channel, haven't had a chance to browse through your videos, hoping to find some answers. As I mentioned I'm retired, but that doesn't mean the OCD is retired. You had to demonstrate at least one disorder before you got your own command. Cheers!

[@xm_tech]

The ACCDE disables the VBA, took a while to figure things out. Had to debug-compile first in the accdb then save as accde. things are working. thanks for the tutorial.

[@599CD]

That'll do it

[@gehanameresekere1345]

Great video

[@MrAimalsultani]

Well-Done

[@599CD]

Thanks

[@DominiqueKoch-qd2bz]

I've really been enjoying your videos! Thank you so much! I just have a question after watching this video. If there are two databases, the original one only for the "boss" and the ACCDE version for the employees to use, wouldn't the data on the original version become outdated? Wouldn't the boss have to update the data in the tables in the original copy every time he had to make a programming change? Or, how do you handle that? Thank you so much.

[@599CD]

Your database is going to be split in this particular case you're going to have a back end which has your tables on it that'll be up on your server then you're going to have the front end for all the people to use. Now you can have two different versions of your front end if you want one for your boss and one for your workers if the boss needs additional functionality. As far as updating everyone's front end copies go well that can be tricky which is why I built 599cd.com/Updater

[@AH_World_bh]

Thanks n salute from Pakistan

[@599CD]

Salute!

[@mukeshphull9352]

I learned lots of things about the Microsoft access database from your channel. Very valuable educational channel.One question How can create password-protected command button in the access. I will really appreciate if you can share this. Thanks

[@599CD]

That's covered in the Extended Cut for members.

[@dmitriyzaslavskiy7223]

Richard, Is there a way to hide stored login info when connecting Access to SQL Server? I know it's not easy to find for an average user, but the info is still relatively easy to find in hidden objects, even if exported as ACCDE.

[@599CD]

Yes, you can bury it in your VBA code. I cover that in: 599cd.com/AccessSQL

[@jwcolby54]

Usys prefix when naming any object such as table form quiri Etc. The result is similar to the hidden property.

[@599CD]

Yep. I try to avoid that though. Those are usually reserved for system objects - but like you said, it WILL work.

[@bck4589]

❤️ from India

[@599CD]

Thanks, from Florida

[@alijan1363]

Hello. thanks for the tutorial. but can you help me hiding privacy option in access db file. I did exactly what you did, but still I see privacy option and users can see data in the users table.

[@599CD]

That is a limitation with Access. You can put a password on the database to prevent people from seeing the table, but unless you encrypt the data, anyone who has access to the tables can see ALL of the data in the tables. See 599cd.com/Encryption. The only good solution to hide data from various users is to use SQL Server.

[@knamc1]

can you add the word templates to access for the mail merge and generate everything out of access?

[@599CD]

I prefer generating everything out of Access. Can you use Access to fill in Word documents? Yeah, sure, but it requires a lot of automation programming.

[@Bills_Bicycle_Rides]

Are seminars or status options free too?

[@599CD]

Seminars are not. What do you mean by status options?

[@eleriloki6275]

I'm not sure what version of access you are using in your tutorials but you may need to update them to the latest version. I know this tutorial has some wrong information in it. For example, your shift double click to bypass the changes in database options does not work. Also if I make those changes and try to save it as a de file the save option isn't available. Maybe I'm doing something wrong although I am following your tutorial to the letter. Am I missing something?

[@599CD]

599cd.com/QQ

[@smallwoodrh]

Are the steps for storing and accessing database files on a SharePoint location the same as they would be for a local network?

[@599CD]

Nope. Quite different. 599cd.com/sharepoint

[@smallwoodrh]

@@599CD Nice!

[@restrepojorgea]

Is there anyway to prevent someone from copying the files with all the information from the shared folder ? In other words, stealing the files maybe for use somewhere else ?

[@599CD]

Yeah... use SQL Server for your back-end.

[@jstan3076]

Thanks for the tutorial, I try the accde but VBA toggle button does not work. I check if there is any blank VBA but none at all and mistake in Macro. Can you help please

[@599CD]

I don't understand.

[@jstan3076]

I mean after converting accdb to accde, VBA toggle button stop working. Many Thanks

[@tomservo75]

I've used the accde before and I know that this can be used on a computer that does not have Microsoft Access. There are differences, aren't there, between what you can do with an ACCDE on a computer that has Access installed and one that doesn't? Is removing Access from employee computers an option?

[@599CD]

You need to have at LEAST the Access Runtime on their PCs to use an ACCDE file. Aside from that, yeah there are some differences - you lose some of the menu options, and obviously they can't do any design work (but that's a bonus!)

[@waltdunlap6241]

Great tutorial; however, when I try to encrypt the database the only option, after entering the password, is PRINT. No SAVE AS option.

[@599CD]

Never seen that before

[@stuxnet2759]

Is it possible to make your own bypass key, Sir? thank u

[@599CD]

Not that I know of.

[@rumanaparveen9755]

Dear sir, Is it possible to run my database others computer, If ms office not installed on others computer. can you make a vedio about it

[@599CD]

599cd.com/Runtime

[@microsecure2612]

if u can help me with this pls access database all fields shows as ( #Deleted ) knowing that this form was perfectly working and this error happened suddenly

[@599CD]

599cd.com/2299/access-bug-alert-deleted

[@lauhaoying626]

The fees for membership is charged in USD?

[@599CD]

If you join on my site, yes. If you join on KZbin, I believe it's your local currency, but I'm not sure.

[@lauhaoying626]

@@599CD yes youtube is local currency

[@SAJONY-gk7fd]

Dear Sir would you tell me please how to keep secure my database table, quary, form and report from import option. That's mean how to stop import of my database object. Otherwise anyone can create blank database & import my all database object from file my database or my file path location. Please help me.

[@599CD]

Creating an ACCDE file as I show in this video should prevent them from stealing your forms, reports, and VBA. I teach how to lock down your database fully in my Security Seminar. 599cd.com/Security

[@scomradegh]

@@599CD Can he also put a password on the DB? in that case the password would have to be provided before importing can be successful

[@ibrahimhassona9708]

One question, after making the Accde file, is it linked to original accdb file, meaning, if I add new form based on new table will the the new accde will be linked to the update ?

[@599CD]

Nope

[@oz9985]

i made an accde file but now my login is not working ... why ?

[@599CD]

No idea.

[@rshaddock]

Microsoft took away some good features from the .MDB days, such as the User Level Security feature, and ability to use the Environ("UserName") for LastModifiedByUser.

[@599CD]

Yeah, I do miss user-level security from Access 2000-2003. Microsoft wants you to use SQL Server for anything "secure" now.

[@Bills_Bicycle_Rides]

How can you say they are always free?

[@599CD]

Say what's always free? The TechHelp videos are free. Extended cuts are for members.

[@AbhishekKumar-cq1wy]

Sir I want create ms access web application how it possible????

[@599CD]

599cd.com/AConWEB

[@AbhishekKumar-cq1wy]

@@599CD sir please make few videos on it.

[@Jojosmith342]

Thumbs up before the class starts for the best teacher Richard. Should this be the step included in kzbin.info/www/bejne/pZ3NY5SFYtiYbqc? thanks a lot for another great tutorials Richard