TOP 10 Outlook Tips EVERY Professional NEEDS To Know

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Elevate your Microsoft Outlook experience with our top 10 tips and tricks. Whether you're a seasoned user or new to Outlook, these insights are designed to enhance productivity, streamline your workflow, and improve your overall email management. Don't miss out on these valuable pointers!
📧 What You'll Discover:
▪️ Calendar Integration: Learn how to automatically add sports schedules and TV shows to your Outlook calendar, ensuring you never miss a game or episode.
▪️ Color Coding: Implement color coding in your calendar for quick recognition of key meetings and appointments.
▪️ Email Efficiency: Explore methods to email your calendar for easy scheduling, display total emails in folders, and add quick actions for faster email processing.
▪️ Optimize Meetings: Discover how to schedule shorter meetings and drag-and-drop attachments from Outlook to Teams effortlessly.
▪️ Image Handling: Find out how to automatically resize image attachments, saving time and reducing file sizes.
▪️ Inbox Management: Use Outlook's Clean Up tool to declutter your conversations and keep only the most relevant emails.
▪️ Event Previews: Learn to preview upcoming calendar events directly from your email view with the To-Do Bar.
00:00 Top 10 Microsoft Outlook Tips and Tricks
00:19 Add Sport Schedule or TV Show to Your Outlook Calendar
01:52 Color-Code your Outlook Calendar with Conditional Formatting
04:03 Send Your Outlook Calendar in an Email
05:15 How to Show Total Number of Items in an Outlook Folder
06:02 Show Quick Action Buttons Over Your Email in Outlook
06:39 Change Default Meeting Length
07:26 Drag and Drop Attachments From Outlook to Teams
07:51 Automatically Resize Your Images in Outlook
08:54 Use Clean Up Conversation & Folder to Delete Redundant Messages
10:03 Preview Upcoming Calendar Events with To-Do Bar
10:50 Wrap Up
LINKS to related videos:
► Take Control of your Inbox: • TOO MANY EMAILS? Use T...
► Microsoft To Do: • How to Use Microsoft T...
► LINKS to more Outlook tutorials: • Outlook & Email Tips
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#outlook

[@LeilaGharani]

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[@ashwinleonard]

Im a senior guy in my office, and am very well versed with MS tools. However, Leila is just AMAZING with her tips. Every video of hers deserves a slow clap.

[@robgrant01]

Leila, you are always teaching me something new. Thanks for the great tips. I use the Quick Steps to help process email quickly. Each Quick Step is assigned a shortcut with CTRL+SHIFT then numbers 1-9 after. 1-Archive, 2-Action (sends to a folder named Action), 3-Read Later, etc. I even have a couple of them set up to forward repetitive emails that need action to my team with a pre-written message that I adjust slightly based on the situation. I also use rules to automatically process some emails to other folders. For instance, I have a CC folder and all emails with my name in the CC automatically go to this folder. I process my inbox down to zero 3-4 times/day. I process the CC folder once per day.

[@sandyhamberger9312]

I colour code messages from my CEO and a separate colour from my line manager. These messages stand out from the crowd and dealt with first so really recommend it. I also showed staff how to add national holidays to their calendars - a real game changer as you only need to select once and no endless rearranging meetings booked on bank holidays. Love Leila’s presentation style - I have learnt so much in nice easy steps; thanks Leila - can’t wait to try these tips I will definitely try the sports calendar for the World Cup.

[@wxkh1193]

gods, I’ve been using the ms office suite for years and still every time I watch your videos there is always something new to learn from them. you’re my go to channel on ms office content !

[@LeilaGharani]

Thank you for your support!

[@PhoenixRealOne]

100% agree

[@roxanna3779]

Everything Leila teaches is so incredibly helpful. I wish I had discovered these tips years ago, it'd have made my working practices so much more efficient. Thank you Leila!

[@andreabenoit3482]

This woman is a gift. Thank you so much, Leila! I'm excited to get colour coding my calendar.

[@marthalorenasoto1692]

Fabulous tips Lelia! I've had you "saved" so I can take the time to listen and learn. I loved the Drag & Drop from Outlook to Teams! Thank you again for putting these together.

[@rosa_gilly]

Sending the calendar and Clean up will change my life!!!

[@erikhanson3458]

The to do Bar and send your calendar are my favorite features you have shared. Thanks!

[@scottz6052]

Love that I can add my daughter's HS and college school schedules to the Calendar function! Wow. Thank you, Leila!

[@eduardopassos9928]

from time to time I try to find something new in office to improve productivity and just learn a little bit more. Yesterday I came across your videos! they are great and really easy to understand in the way to link with our current work. Tks a lot! And I still have many videos to watch! :)

[@dean-fx]

I’ve used outlook for YEARS; and still this video was informative and showed me some nice tips that I can heavily use for both work and personal e-mail productivity. Thank you very much!

[@karenmoreland3453]

My favourite Outlook tool is rules. It is so good to have emails for different projects land in different folders.

[@LeilaGharani]

True, rules rule 😁

[@Woody54321]

I never knew I could add color codes and sport team calendars. Brilliant!! Thank you Leila. Very helpful video!

[@harshsheth2248]

Color coding calendar invites is by far the best thing happened to outlook, thank you very much. Very helpful ☺️

[@LeilaGharani]

You're so welcome!

[@martinw.lipworth697]

Colour coding is fabulous, but for some reason, those that I’ve set up using Conditional Formatting in the Desktop app calendar show up only in colour on the Desktop app calendar, but not in the chosen colours on my iPhone. Have you experienced that, too? PS. Your examples are so practical and easy to follow. Your efforts are so appreciated! Thanks!!

[@jaikumarbohara7964]

7 out of these 10 tips are total game changer for me. Hard to figure out which one I like the most. That, I believe is sign of a very useful and well researched video. Keep up the great work.

[@RocksteadyVideoArea]

Thank you for your great tips, I will try out the conditional formatting directly tomorrow. I really like your way explaining all this Office topics.

[@angelstrawn5493]

Leila, I love your videos. You present material in an easy to follow way and your diction is superb. I spent an hour trying in vain to follow another you tuber who was talking about patches and batches with little distinction.

[@alain001]

Don't clean up your folder. Rather enable the 'conversation' feature. All mails on the same chain will be grouped and indented depending on how many branches the convo is making. Much easier and using it for years!

[@Athreana]

Hello, besides you preferring the conversation feature, do you have a reason as why the clean up may be bad? Could you please let me know reasons specifically against cleanup? I'm working with projects and invoicing, so many of my emails have the subject like XYZ-0001 invoice approval, or invoice request. I'm not sure how outlook handles emails with same subject in different months, so I haven't yet dared to clean up. I'm also a bit concerned about the conversation feature of 'branches' and ' indentures' as it may be confusing. Thank you in advance if you reply.:)

[@JillBayno]

How do you do that

[@dumitrescudaniel374]

@@JillBayno View > choose "Show as Conversations" (it's in Messages tab)

[@BalrogsHaveWings]

I find Conversation View is vital. Rule #1 should always be: Get your tools to work FOR you.

[@hariharanarunachalam6165]

Yeah... I used those features for many years

[@ChangesOfTomorrow]

Clean-up is my fav, will be extremely useful to me. Thank you!

[@DeltaSanjula]

Reducing photo size has always been my issue! This has been a game changer, thank you!

[@victorguzman3768]

Thank you so much... Learn something new every day

[@Maryanad1505]

The cleanup option is great!!! Can't believe I've never used it. Would have made my life so much easier in my last job. Thank you for these great tips! 😊

[@Spudgun81]

OMG. How did I not know these features before today?! THANKS

[@LeilaGharani]

My pleasure :)

[@runwiththerunners8152]

I could listen to you all day - you always help - but you are so engaging. Thank you.

[@LeilaGharani]

Wow, thank you!

[@rajeshpg99]

Hi Leila, Most of your videos are highly useful and resourceful. Thank you for creating such amazing content. Highly appreciated.

[@shamimhussain2925]

Great tips!!! The one I liked the most was the coloring option for calendars and for emails. Thank you so much!

[@LeilaGharani]

You are so welcome!

[@ChargingIronBeaver]

Not that it's my favorite for productivity, but being able to link sports and school schedules to my Outlook calendar is absolutely awesome! Thanks for the great video.

[@LeilaGharani]

My pleasure, Rebecca!

[@drylunch6400]

I started work at 5am this morning to put all these tips into action. Small things make a big difference. Thank you. Favourite tip, is the first. Ipswich Town FC fixture list added to my calendar.

[@LeilaGharani]

Glad you liked the tips. The tractor boys :)

[@charlieramz3126]

LOVE your videos, they are so informative!! Thank you!!

[@Marafox2]

You always save me and solve my problems. Many thanks and a happy New Year.

[@yossiea]

These are really good. What I'm looking for and haven't figured out yet, is to conditionally format where I'm the only attendee. I can't only use the "boss" conditional format because I am one of a dozen attendees, I'd love to see highlighted the 1on1 meetings.

[@annetted5794]

Thanks...you make it so easy to understand.

[@sameshbisen]

Those are pretty cool features. Thank you so much for sharing!!

[@colleencarter1977]

Awesome, straight to the point tips, I loved them all! Thank you.

[@dmhipkins]

I appreciate you for teaching us how to use MS Office more effectively. Thank you!

[@kbalaji9516]

Will start using few of these.. immediately thank you it's great video

[@kellermediainc]

Splendid! You're awesome! I've watched two now and you are so helpful. Much appreciated.

[@carmenwyoming5610]

So hard to pick a favorite, this is an awesome video. I’ll go with 2, because I didn’t know you could automate the color coding! Thank you!

[@douglasharding6944]

I loved tip #3 and a life saver with calendar scheduling for meetings. This will help me with multiple projects at one time and keep organized.

[@LeilaGharani]

Happy to help, Douglas!

[@eshetudebash6623]

Leila, You're the best - Thank you a lot........... Dragging an email and create a meeting is quite interesting!

[@karenzhou1083]

Thank you Leila! I try to learn at least a couple of tips from you per day. Amazing.

[@LeilaGharani]

Fantastic!

[@unkillablespirits8582]

girl you gone from excel to outlook , love seeing you do this , great tips

[@abby6458]

Thank you!! Loved this

[@cristiangirbea]

I just discovered you, searching for ways to improve my teams outlook skills. Turns out that even after I've used outlook for 6 years, I still did not know about 6 of the tips in this video. Will certainly subscribe and watch older videos :)

[@OntarioAndrews415]

Thank you. You are a genius. Again, thank you. Not sure which one is my fav just yet, but I will review this video again at my office this week and try a few of them. Cheers!

[@ysb2026]

You're a godess. I struggle a lot managing my calendar, any detailed video would be very helpful.

[@Tburna02]

Never knew about conditional formatting in Outlook. Oh that's a game changer! Thank you!

[@LeilaGharani]

Happy to help!

[@genek21]

#9 is my favorite. Thank you for sharing

[@TessRobinson]

Love the resize images tip. So good. thanks!!

[@LeilaGharani]

Glad it was helpful, Tess!

[@Skans-Gustav]

Beautiful! Thanks for wonderful tips.

[@andrewwmitchell]

Fantastic video, thanks so much for making this. I think I only knew about two of these tips so there was a lot I learnt. I'm going to share this with my team at work. Thanks again. :)

[@datityte]

You are my hero. I really appreciate your videos but this one had some great help.

[@mialy]

the #9 tips loving it. I will apply tomorrow at work. Thank you 🙂

[@EmekaAmuta]

Simply the best. Love the delivery

[@FarhanMerchant]

Resizing pictures seems to be the most essential in day to day usage. Thanx a ton for this valuable tip.

[@LeilaGharani]

My pleasure 😊

[@ashoknarige980]

Thanks so much for great Outlook tips

[@AJ_Aslam]

Been getting limited space warning in my outlook so tips 8 and 9 are definitely for me to try out. Thank you! 😊

[@LeilaGharani]

Perfect!

[@mirach274]

Thank you Leila your work is just AMAZING.👍💖

[@SatishKumar-vq7ms]

Awesome topic. Simply superb. It's helpful to me.

[@tasmiyasultana8806]

Thank you for this tips

[@carlosguillermorh]

Loved it! didn't know about Number 9!

[@jfcomis]

totally helpful and stuff I had no idea. Thank you!

[@victortaylor9399]

Fantastic tips. I've been looking for some good ways to better manage my Outlook and this will help a lot. Thanks Leila.

[@LeilaGharani]

You're so welcome!

[@alemayehuwoldu]

Just landed on this channel and it is more than helpful. Hope to watch many more videos!

[@sebastienemir151]

Great Leila. I will improve my productivity :)

[@markt9638]

You’re the best! Super informative video on Outlook. I agree - tip #8 is very handy indeed. Thank you kindly!

[@LeilaGharani]

Awesome! Thank you, Mark!

[@darkspeed62]

This video was seriously good. I was thinking they're gonna be 10 obvious tips that everyone already does. This was absolutely epic! Thank you.

[@LeilaGharani]

Glad you liked it, Freddie!

[@chanthyleang5337]

I love number 8 and 9. Thanks a lot Leila for the great tips!

[@LeilaGharani]

You're so welcome!

[@sadafansariaa]

Thanks you so much Leila! Top 9 tips were new to me and the most liked one calendar color coding 😀 Keep doing good work! Keep posting ..

[@LeilaGharani]

Thank you! Will do!

[@umeshsultanpure499]

From this video I learned Lot's of things but clean folder and subfolder this one great learning for me

[@ahamedshah5967]

Hi , your videos on excel and outlooks are very easy to understanding, start watching your videos recent days onwards, it’s very supportive to me. If you give the guided videos for outlook then it would be more supportive for us

[@ahmedawad563]

LOVE these tips! Thank you Leila. I became a big fan in a short amount of time following your videos. Keep up the excellent work :=)

[@LeilaGharani]

You're so welcome, Ahmed!

[@JumpRopeVeteran]

This is gold. Thank you.

[@waqaryounis9861]

@Leila Gharani, Thank You very much for sharing your knowledge on various Office 365 programs. I am continuing to explore your demonstrated videos and will highlight key skills to be implemented in my CV and will soon carry the skills to my working life. Overall please memorise @Leila Gharani videos no point in viewing if you don't understand or memorise. Inshallah the Almighty Allah SWT will increase her wealth even more and keep her on good tidings Amen. You're a Star!

[@sprice1981]

#9 is awesome! Thank you!

[@robertomediato4408]

Great tips! So useful. Thanks

[@syedirfanahmad9626]

Watched few of your videos just now. One thing I noted is your presentation style is very soft, simple, and effective 👍

[@LeilaGharani]

I appreciate that!

[@vikramgupta3663]

Thank you. Very helpful.

[@mtflyfisher8344]

Wonderful video. Please post even more Advanced Outlook Tips and Tricks videos.

[@kbalaji9516]

I have been using outlook many years but I didn't know all these features..thank you..I learned today.. every day is learning..

[@LeilaGharani]

So true 👍

[@woss2010]

I know all this tips but you helped me to remembering all over again thanks you video is helped love it

[@dammamboy2002]

Thanks a lot Leila for the valuable information

[@Silvertid]

Brilliant! Thank You!

[@DeDe-sp8zn]

I love the clean-up feature! I keep all my emails in one top-level folder, using categories to organize them. This way - when I run the clean-up feature; it can hit everything at once. I also define quick steps, so that with a quick click of a button - one quick step will assign the right category and move the email to the folder.

[@adlantian6334]

The tip about having an action required folder is genius. I'm already really heavy user of categories and flags to help stay organized but having emails in the main inbox color coded and flagged for action leaves me with a messier inbox than I would prefer.

[@shayna7626]

Same. All my colors just leave me so overwhelmed. I love a folder for seriously dire situations

[@karlabrown5256]

#8 was my favorite! Great tutorial thanks for sharing!

[@LeilaGharani]

Awesome! Thank you!

[@MrVolosauro]

Thank you Leila. I get a triple advantage looking your videos: 1. for the very interesting tricks and tips, 2. because I learn english (I'm italian) and 3. (last but not least) because you're awesome. Bye

[@barados2006]

Thanks Leila, you videos are very informative and interesting, keep it coming.

[@naranlkhagba7235]

thank you very much. Very helpful

[@jonathanvargaszuniga7478]

Great stuff as always, thanks Leila!

[@LeilaGharani]

Glad you liked it!

[@anaevasquez451]

Thanks for this video! My favorite is #4

[@rodrigomachado4686]

Hi Leila. Thx for your tips. Since I follow you I have learnt so much.

[@LeilaGharani]

That's great to hear, Rodrigo!

[@adamfeglerski9857]

I was looking for such functions... Thank you for sharing! 😊👍

[@LeilaGharani]

My pleasure 😊

[@KaranJesrani]

Very helpful in number of ways...

[@bharatpatel4814]

This video is very help. I am start using this helpful tips.

[@microsoftsarker]

God Bless. Thank you for this simple and helpful video

[@510849]

Very helpful. Thank you !

[@Artur...]

The tip number 9 is fabulous!