Understanding the Difference Between Backing Up and Archiving

[@KnitWitNY]

Professor Gary-I am a Windows baby and new to MAC. You are the only KZbin source I have been going to the last couple of weeks and I have amazed all my Mac baby friends with my knowledge! Thank you. If I win the lottery I will become a Patron of you channel.

[@garyackers1469]

This video has given me the power to shift images, files and objects from my primary drive to an external drive to act as an archive thanks for your advice Gary excellent video once again. 😉😉😉

[@Nutwigg1]

Professor Gary - Thank you so much for this enlightening video. I realize now how important even the terminology is to the actual concept itself. Very informative. I really need to set up a time machine. Your recent tutorial on time machine has really inspired me - as do all of your videos. Again, thank you so much for taking the time to educate us all.

[@Noneya.]

Gary, you have helped me so much I may just name my firstborn after you!

[@albertross-ndt]

Wow, I am so pleased that I came across this on KZbin, I don’t subscribe very often but “macmostvideo’ is brilliant. I love his style, no ‘hey what’s up’, No music. and, most of all, to the point! If you read this Garry, please can you post a video on how to find duplicate files on a Mac OS? I t was so easy with Windows but that pc is now long gone. I think that there are programs etc that you can purchase but being quite old now (71), a broken humerus that is still painful after 9 months I am always sceptical what I install! I have several hard drives that have many duplicate files, I could free up so many drives…isn’t it windy? No it’s Saturday, shut gob and put the kettle on! Don’t worry it’s a Lancashire thing. Thank you. 1968 Honda CB250, boy I wish I still had that bike.

[@macmost]

Finding duplicates is tricky because you don't want an automatic process deciding what to keep and what to delete forever. I'd first look at how you are using your Mac and what about that is creating those duplicates. Maybe change behavior based on that so it isn't a problem. Then you could always do a drive-wide search for files larger than some size, and sort by size. Identical files would have the same size so be next to each other, and the same name. Go through the list and see what is going on. Only worry about those few tops ones as the smaller files are hardly worth deleting.

[@juliesmith7993]

Excellent, again! I’ve been using iCloud more for archive files, but am re arranging them now. And, I “closed” some options on my side bar, and, now all 3 devices match. Happy architect here:) thanks Gary.

[@bc5441]

Thank you! I’ve used Time Machine since it was first introduced to the MacOS and when it works it’s great but since upgrading to an M1 Mac and Big Sur, I’m not able to consistently maintain incremental TM backups.

[@MrJdelaP]

I have the same problem : "Time Machine couldn't back up.... 😡

[@roberthudson5156]

I am currently using an M1 Mac Mini (Monterey), and I am still able to back up to Time Machine to an external HDD.

[@iefdelaender6224]

@@MrJdelaP Me too. I use now Carbon Copy Cloner to do the job.

[@loisskiathitis8926]

Very informative video tutorial today! Thank you, Gary! 👍🏻👏❤️

[@herenowjal]

THANKS ... VERY Informative and beneficial ...

[@nassimahmad]

You are excellent! Very clear!

[@NaviVijiK]

Thanks you so much for enlighting me 💌

[@matrixphotodesign]

Great Video , I also dont keep any data on my mac HD its all externals that are backed to a cloud service.

[@joefalchetto94]

Thank you very much. For an external drive to use as backup or archive would you better recommend a SSD or a HDD just in terms of reliability for the future? In my case I would use them once in a while, for example I would connect the archive probably once a week and the backup would be probably connected to the Time Capsule for expanding it since I use it also for the home computer.. Thank you in advance for your help or to anyone who can answer!

[@macmost]

HDD. SDDs are much more expensive and the main benefit is speed. You don't need speed for an archive. Plus, SSDs are smaller. You can get a 14TB (or more!) HDD, but the largest SSDs are much smaller.

[@joefalchetto94]

​@@macmost Great, thank you! If I may ask, would you have a preference between the brands Lacie, WD, Crucial for example or they are all fine for the job?

[@macmost]

@@joefalchetto94 I've like all of those brands.

[@joefalchetto94]

@@macmost Thank you Gary 🙏🏼

[@Groundhog11ish]

Thank you!!

[@BarbaraGail_drum_song_dance]

Very helpful! Thank you! 😊

[@user-yv5yp]

Hi Gary, always useful and easy to understand, much appreciated. One question if you ever see this, can you back up iCloud files on Time Machine?

[@macmost]

If you have the iCloud Drive "Optimize" setting turned off, then all of your iCloud Drive files are also on your Mac, so they would be backed up.

[@user-yv5yp]

@@macmost thanks, understood 🙂

[@thomaskember3412]

About backups, I know a sad story that happened in my town. A young man in his early twenties suddenly died. His parents had all the pictures and videos of him on a laptop. This laptop was stolen, so they then had nothing left of him. They should have backuped everything as it was being added and after he died go through the pictures and videos and decide what was the best and printed it, then put it in an album. They could then buy a new laptop and restore everything from the backup. I would strongly advise someone buying a computer to learn to backup first thing.

[@gerdt.7106]

Great video. May be you can explain to create a RAID 1 system with the Mac. Or with are the differences to a NAS System with i.e. Synology units (DS 218 or similar).

[@macmost]

Sorry, I don't use RAID or a NAS system so I can't be of much help there. Is there a reason you want to use a RAID?

[@vwood2]

This is so helpful! ( As all your videos are :). Thank you very much!

[@tailzzzzz]

Is there any way to UNDO an archive? I thought I was getting a 'hard copy', like what was on my old computers before they got sent to the cloud, old camera cards I can no longer find, pictures I emailed myself and saved, all now in archive drive. I had no idea I was giving up the original and allowing someone else to store it FOR me.

[@macmost]

Not sure what you mean here. An Archive would be a copy of your files on another external drive. You seem to be describing something else. I don't know what you mean by "giving up the original and allowing someone else to store it FOR me." I don't know what it is you are doing, but that is not what I am talking about here as an "archive."

[@roshaan]

Thanks Gary. Just a quick heads up - the spelling of Archiving on the thumbnail need a fix. Thanks for your awesome content. The series on Mac Security Course has been helpful. Dare I request another series on "Mac Productivity". :)

[@macmost]

Thanks for that!

[@witeksob1296]

Very informative video. How I can archives documents and files. How I can retrieve some of files if I need it eg. emailes or pdf files ?

[@macmost]

Depends how you archive them. There's no magic to it. You save your archived files to a drive , organizing them in a way that makes sense to you. Then if you need something in the future you go and get it.

[@kevinhawkins82]

If I use Time Machine to backup my laptop, does it also backup my iCloud Documents to the Time Machine?

[@macmost]

If you have the iCloud Drive "Optimize" option off, then all files in iCloud Drive are always fully downloaded to your Mac. So yes. If you have "Optimize" on then no.

[@davidempire4874]

You should do a video on the third-party Mac app Textsniper.

[@jinkazamaaa]

which one is the best storage for a long-term data store(for 10-15 years), Sata HDD, external HD, SSD or cloud storage like aws?

[@macmost]

Both HDD options are probably the same. SSD I'm not sure about. It would certainly cost a lot more and be a waste since you are paying for speed, which you don't need for an archive. Online is great, because the drives will be updated and backed up without you having to do anything, but it will get expensive.

[@magnesiafrost1863]

Use redundant HDDs and store them in a save place. Cloud is also good but expensive and you should encrypt everything.

[@dianechayer6687]

Hi Gary, would you have a quick way to archive many IMessages from one person. It is easy with mail, but young people do not use this mode anymore and I cherish what is sent to me by my grand-children. Thank you. A grand-mother/historian

[@johnconstable8512]

ty!

[@ramanvlogs2154]

i have a question please can you help to find out how to add colour in picture or text in word. i was using Mac laptop and i had to do that to complete my class project and i was stuck there because in mac laptop it was just showing colour not with %. In my project instructions it was (apply red 80% dark to picture and 50% light green to text) so i don’t know how to find out which colour is 80%,60% or 40% lighter. please help to solve the issue

[@macmost]

Sorry, I don't know what you are asking. Apply red in what way? Tint it? And which app are you using? There are many ways to alter colors of text and images in different apps. Probably best to ask your instructor for help on this so you are doing it the way they want.

[@gimbalair]

I use icloud backup. It seems i lost my inbox emails but checking icloud they are not there. If i restore my iphone from a backup will i get my mails back?

[@macmost]

Email is usually a service, not something stored locally (cached). I'd look at the service you are using to see if there are any tools there to get back deleted emails.

[@gimbalair]

Thanks its icloud email, i have a case open with apple but its not looking good.

[@thomasipad7719]

I only now learned, that I cannot boot or reinstall from a Time Machine disk. But this is what all people want and need! So what to use instead of Time Machine?

[@macmost]

What is it you are trying to DO, exactly? Boot into recovery mode to reinstall macOS on to your internal drive if that is what you are looking for.

[@thomasipad7719]

@@macmost Now, I would like to install a new Mac hardware from a backup -- in case my Mac dies. Can this be accomplished?

[@macmost]

@@thomasipad7719 That's what Migration Assistant is for. It can take the data from a Time Machine backup. See support.apple.com/en-us/HT204350

[@Mega_Casual]

Hi Gary. Can I request a troubleshooting video on syncing iCloud Drive files with an iMac M1? I copied about 4 GB of files from my Windows 10 computer to my icloud account which took about 35 minutes to complete or show up in File Manager. But now I'm waiting for the sync to complete. At the time of this writing, it's been 8 hours and it's showing no signs of progress or completion. I'm wondering if I need to take some steps to fix this. Or is this normal? I hope not. I just signed up for their 2TB plan today and am somewhat disappointed. Also, my internet connection is providing 120mb download and 15mb upload speeds. Thank you for considering.

[@macmost]

Hard to say. I'd contact Apple for support on this.

[@Mega_Casual]

@@macmost Ok thanks for replying. Your response tells me that the problem most likely isn't a simple or normal one. I'll contact Apple Support but I'll probably also switch to DropBox too. ;-7

[@mitchellsmith4601]

Our company has been providing backups to clients for 17 years, and we would never recommend putting archived data on a single drive. All data should exist in at least three places simultaneously.

[@johnberry3824]

What if you have multiple external drives, all of which can be considered "primary storage." Managing backups and archives of those is a real problem.

[@macmost]

You should back them up, as I think you know. You can use Time Machine though you'll need a drive much bigger than all of the primary storage drives combined to handle it.

[@trapstarbari9202]

First g