Usage Metrics Report in Power BI - Know Your Report's Audience

Have you ever wondered who is using your Power BI report? With the Usage Metrics report, you can easily answer that question!
It is a one-click solution to reveal lots of insights about report usage. It could be utilized to drive training needs for your report users, flag potential performance bottlenecks in the report, or even see how your report ranks within the organization.
!!! BUT IT SHOULD NOT BE USED TO PENALISE USERS !!!
For us, report creators, the main objective should be to help users to understand data better and to find actionable insights.
With this tutorial, you can learn the best way to use the usage metrics report in Power BI!
Have a good one,
Roland
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🔗 LINKS:
MS Usage Metrics Report - docs.microsoft.com/en-us/powe...
Chapters:
00:00 Intro
00:19 KEY MESSAGE
00:58 Why Do We Need Usage Metrics
01:28 Report Creation Methods
02:08 Topics Covered
02:35 How To Get Usage Metrics
03:14 Pages Available
03:33 Report Usage
04:41 My Favourite Part
05:05 How To Use This Report
06:02 Won't Have 100% Usage - EVER
06:36 Identify Report Page Usage
07:23 Change Your Mindset
08:00 Report Performance
09:00 Report List
09:26 FAQ - Data Dictionary
09:42 Types of Usage Metrics
10:00 Classic Usage Metrics Report
10:44 What Have We Learnt
11:13 How To Use Usage Metrics
11:37 Time To Explore!
12:01 End
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[@djenral6153]

hi thank for the tips

[@mirrrvelll5164]

Goo thing but per report...what about activity log? I did report from the scratch using Activity log and some of another data that I have. But from activity log you are able to see all the report and not only one. Do you have that video maybe covered with Activity log?

[@rodrigosoares2008]

excellent video!!! is it possible to check the usage of reports that I am not the owner?

[@kaylajones5611]

Do I need PowerBi Pro in order to get the usage reports? Also, if I post it to a website, will I get usage metrics from everyone or just people from my org?

[@ChandramouliNaidu-h5f]

How to track usage metrics for all the reports across workspaces at once?

[@BILingualAnalytics]

You need to create your own report starting from a built-in one. Then you can select as many reports as you want

[@legendgod]

Could we check the session length of report open?

[@BILingualAnalytics]

As in for how long someone logged in to the report? To the best of my knowledge no

[@vojtechdrahorad6194]

Than you for the video. It was very helpful. But I cannot find any video about creating your own Usage Metrics Report you were talking about. Would you please post the link here?

[@vojtechdrahorad6194]

@@BILingualAnalytics Looking forward to it!

[@christophermajka623]

Thanks for sharing Roland. We are working on building out our own usage metrics report that contains more than 30 days.

[@erikanuernberg5511]

It looks super easy, yet I’m sometimes lost how to understand/use this data. Thanks for the explanation and for the ideas!!!

[@djenral6153]

I have saved this report in same workspace. I want to see the measures that are used in. From service, unable to view which is quite natural. when save this report to my local drive, also unable to see measure CODE that Power bi server used. Is there any hack to see this measures code on Server side?

[@djenral6153]

@@BILingualAnalytics Thanks for the quick reply. I am not that much well versed with usage logs. Hopefully power bi will release code behind measures.

[@trevormay8486]

How do I see usage metrics for all reports in a workspace in one report?

[@trevormay8486]

@@BILingualAnalytics How do you save it? Under File in the top left 'Download this file' is greyed out.

[@JohnJoe131]

alot of my reports do not exist in the usage metrics report? any idea why?

[@BILingualAnalytics]

Make sure you remove the filter from the filter pane.

[@sopauljauck4163]

I'm trying to understand why my stats are going back to 2021 when we are in 2024. I should be picking up 2024 data. Right now it is not returning results and claiming that the data is outdated. Any hint on what is going on? I've confirmed that the dataset contains the current data.

[@BILingualAnalytics]

That's interesting as you should only get either 30 or 90 days of usage history. What happens if you save the usage metrics report and try to modify it? Will it change?

[@sopauljauck4163]

@@BILingualAnalytics There is nothing to save. All the values are blank and the date filter goes back to 2021.

[@BILingualAnalytics]

@@sopauljauck4163 that sounds strange. maybe try opening a support ticket

[@lashabutskhrikidze1588]

Usage metrics suddenly stopped updating. How if it possible.? Also i created new power bi account with new email and then started sharing to employees and since the result of viewers are 0

[@lashabutskhrikidze1588]

No they are using and i was opening the report everyday. I am using free trial licence