Why use SharePoint Hub Sites and not SharePoint Sub Sites!

[@JimmyCavero-r3s]

Your video had helped me decide to move away from Subsites. I wasn't very clear on the concepts and functionalities between Hub sites and Subsites. The way you explained it was very clear for me. Thank you, 👍

[@Dougie_Wood]

Wow, that’s great to hear!

[@Dougie_Wood]

Hey, I am just launching my channel membership, including priority responses to messages, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 I would really appreciate those that want to contribute to the content creation process with ideas sign up. I thought you would be interested. You can sign up here: kzbin.info/door/bl8QtLtzfnv6jPoc8gPqFQjoin

[@Dougie_Wood]

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[@ryanclaxton6624]

Very clear and relevant information, I assumed that hub sites and sub sites were two separate things, which would be used in different scenarios as I hadn't yet read anything that clearly states that sub sites are part of the 'classic' experience and hub sites are essentially the replacement. Thanks 👍

[@Dougie_Wood]

You are welcome! 🙏

[@sbcarpenter]

Thanks. Building one now (the first time on SharePoint) and this was very clear and helpful.

[@Dougie_Wood]

Thank you for the kind words 🙏

[@TequilaTurner]

Thank YOU IDK HOW I GOT HERE BUT IM HERE WOW! I so needed this

[@Dougie_Wood]

You are welcome! 😃

[@Dougie_Wood]

Subscribe to my channel for weekly SharePoint content 😉

[@TequilaTurner]

@@Dougie_Wood Due to the flat structure would you suggest limiting the amount of pages utilized per site across an organization., While grouping a few themed sites via the hub and ensuring the content on each site’s has a purpose supporting the user story in the navigation? If that make sense. The flatten structure blocks me from seeing this as a solution when many type and levels of access are required and many huge lists and libraries.

[@ljiljanaherner510]

Hi, great video.👏 I have one guest.."Hub site association" is hidden under the site information. Way?

[@Dougie_Wood]

Hidden or greyed out?

[@ljiljanaherner510]

It’s greyed out.

[@mbutterzmat]

Another great video! I want to unregister a hub site so I can remove the top hub navigation bar - will it break anything if I do??

[@Dougie_Wood]

It could cause some issues with removing branding/permissions from sites that associated to it.

[@Dougie_Wood]

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[@Floppy-u8e]

Is it possible to search and find docs through the hub site, which are actually placed in the associated sites to where the hub site links to?

[@Dougie_Wood]

Yes, the Hub site navigation bar will search all sites associated to it by default. You would benefit from my channel membership, including priority responses to messages, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 You can sign up here: kzbin.info/door/bl8QtLtzfnv6jPoc8gPqFQjoin

[@chh8860]

A follow-up question please: Is there a way a 'FAQ' Hub site, or 'Policy & Procedures (P&P) Hub site can be 'linked' to multiple Hub Sites. For example, North America, Europe, Asia, South America and Australia are divisions of the same company. Each division has its own Hub site. But all fall under the same 'FAQ' and 'Policy & Procedures' of the parent company. Can the same 'FAQ' or 'P&P' hub site be linked to each division in a way that when 'FAQ' or 'P&P' are updated, it will automatically be updated for each division? Thank you ...

[@Dougie_Wood]

Hey, yes! The best way to do this is for a the faq or policies site not to be a hub site but just a standard communication site. Then provide a link to it from each of the geographic location hub sites 😃

[@chh8860]

@@Dougie_Wood Perfect ... thank you so much!

[@joantheringo1192]

what about if you need for example: it department/support and it department/projects and areas

[@Dougie_Wood]

You can create pages on the department site or create their own department site

[@Dougie_Wood]

You would benefit from my channel membership, including, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 More details: kzbin.info/door/bl8QtLtzfnv6jPoc8gPqFQjoin

[@chh8860]

Excellent work ...

[@Dougie_Wood]

Thanks you! 😃

[@londonengland2309]

Thanks for all your kind efforts. Will you please do a video on documents library and Management on sharepoint

[@Dougie_Wood]

You are welcome! I was thinking of creating a couple of videos around document libraries and lists. Do you have any specific questions you’d like to see answered?

[@julielee1575]

@@Dougie_Wood can you include recommended new columns/tags that can be used for SPO features like filtering by properties

[@arjanv]

really need the ability different themes for sites linked to a hub.

[@Kinglouis69]

I'm concerned about what this means for our companys data. With subsites, the data was much more accessible then when compared to this modern method, which has effectively decentralized our once federated data structure. The issue is further compounded by every user being able to create a new Teams Group, which is just another "modern site" at its backend. This makes governance nearly impossible, increases the likelihood of duplicate work efforts and LOSS OF DATA if/when the Teams Group (i.e. "modern site") owner leaves without replacing him or herself with a new owner. Microsoft needs to get their act together by allowing a subsite to have its own Teams chat group plus M365 group association. It would make much more sense to have a "hub site" be the Teams Group top or "general" channel, and have Subsites be all the other channels that fall underneath. Currently, channels are just folders... I'd call this setup lazy by Microsoft, definitely not innovative. Unlike with the old SharePoint Designer Workflows, Classic sites and Subsites are here to stay, at least until Microsoft fixes these issues.

[@Dougie_Wood]

You have to think of Team sites separately to communication sites. They are not used for the same purposes so will be structured differently. By most parts all of the key features of sub sites are now replaced with hub and communication site setups. It is the future architecture laid out by Microsoft and everyone needs to be ready to adopt the new structure. 🙏

[@Dougie_Wood]

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[@sonoro_audio]

Just to get it right: every time I want to publish a new topic I'd be building a Hub Site and don't add an extra layer to an existing Hub Site? For Example I've got a Hub Site "People" and want to add Information around "Our Culture", is the new Content a Sub Site to "People" or a stand alone Hub Site?

[@Dougie_Wood]

No need to keep creating sites, you can create pages on a site and use the navigation options to make it look to the end user that they are drilling down through different topics.

[@sonoro_audio]

@@Dougie_Wood so I do create a page "Our Culture" beneath the "People" Hub and add it to the Megamenu for example (the German translation for page is "Seite" which can also be translated to site as well what made the understanding difficult)

[@Dougie_Wood]

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[@bisonfan715]

Aren't subsites created automatically by Teams when we add a private or shared channel?

[@Dougie_Wood]

They are not sub sites they are actually independent sites 👍

[@wamphyre13]

Leave it to Microshaft to ruin a good feature, and forces org to re-develop their SP sites. If I need to re-dev my SP site, then I might as well move away from SP altogether.

[@Dougie_Wood]

Hey, all technologies age and eventually need to be replaced, even servers and other hardware. Microsoft realised that there was a lot to change and decided to draw a line in the sand and chose a cleaner way of working. SharePoint still retains all the same benefits and this will give you a chance to make the most of all the new features 😃

[@Dougie_Wood]

You would benefit from my channel membership, including, exclusive training courses and a chance for a live chat in a Q&A drop in! 💖 More details: kzbin.info/door/bl8QtLtzfnv6jPoc8gPqFQjoin