Word 2016 - Formatting Tables - How To Format a Table in Microsoft Office 365 - Make Tables Tutorial

This tutorial shows you how to format a table in Word 2016. I have a variety of demo videos for Office 365 that are catered to beginners trying to learn more about these programs. I have a video on how to create a table, if you don't know how to do that, you might want to watch that video first. This video shows you how to adjust sizing and colors, as well as how to create and delete columns. This should help you with Excel 2016 as well. I have playlists on both programs, I encourage you to check them out.
My goal is to provide you with the best learning environment possible, for all beginners of technology. Please see a list of topics below that my various playlists cover, and don't forget to like and subscribe!
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Microsoft OneDrive - Creating Uploading Downloading and Syncing
Also, check out these other playlists to improve your Office 365 and Job Search Skills
Word 2016:
Create a New Document and Insert Text
Insert and Format Graphics
Insert and Modify Text Boxes
Create a Table
Format a Table
Present a Word Document Online
Create a Research Paper in MLA Format
Insert Footnotes in a Research Paper
Create Citations and a Bibliography
Save a Document
Correct Errors as You Type
How to Format a Document in APA Format
Excel 2016:
Create, Save, and Navigate an Excel Workbook
Enter Data in a Worksheet
How do you Export Access to Excel and Apply Conditional Formatting
Use Flash Fill, SUM, Average, Median, and MAX Functions and Formulas
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Format a Pie Chart
MOS Prep - Basic Functions and Formulas
Outlook 2016
Basic Tutorial
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Remember, the goal of my channel is for you to learn. You can request a video at any time in the comment section, and I will make the video for you. I will make tutorials and simulations and demos for whatever you'd like to learn in our class. So, I encourage you to make a request. I also KZbin Live Stream once a week to answer your questions!
Instructor A Morgan

[@yvonnewood7757]

You have no idea how much you just helped me! I was fighting with table borders for more than a week in my typing class. The book wasn't specific so I kept on messing it up until I decided to use KZbin. I'm so happy I found you and your visual, explanatory, straight to the point video. Thank you so much!

[@brendaainley5661]

It's been more than 30 years since I worked with Tables (and that was with WordPerfect). I'm in need of a refresher course, and this tutorial is excellent. Thank you!

[@ProfessorAdamMorgan]

Glad it was helpful! Good luck with you tables, Brenda. Thank you for watching!

[@gregnewberry1147]

Great videos Adam, very clear and precise. Some of the easiest to follow I have seen. Thanks

[@ashleybonifer6500]

Thank you!!!! This was very informative and helpful for me to complete my tables for my grad school essay. I am not a whiz with computers so this was wonderful! I kept saying, "Oh! I see!" and "Ah-Ha!" I like your pace and patient instruction, highlighting each step. Thank you!!

[@ProfessorAdamMorgan]

Hi Ashley, No problem, I'm happy the video has helped you out. I have quite a few other tutorials on Word formatting for APA that should help with the grad school work if you take a look at my Word playlist. Thanks so much for this comment, I'm glad the pace was helpful for you. If you have any questions when you're working, write a comment and I'll try to help you. Have a nice day!

[@michelinehershey3407]

Watched other videos. This is the clearest for me. Straight forward and to the point. Thanks.

[@theshellzfishing7719]

Tomorrow I Have my final Exam And it's for IT.This is the stuff that is gaining to come in my Exam. Thanks Dude

[@ProfessorAdamMorgan]

Hi Gamim, Best of luck on your exam. I am glad this this content was able to help you study for your test. Have a nice day.

[@lprgreen2140]

For once, a clear explanation for beginners! Thank you.

[@ProfessorAdamMorgan]

Glad it was helpful! Thank you for watching!

[@Mark-rh6fj]

THANK YOU. Super helpful!

[@astafzciba]

well this was a straight forward and to the point presentation. i like it

[@ProfessorAdamMorgan]

Glad you liked it astafzciba, thanks for watching and have a nice day!

[@humingbird2187]

Thank you so much for sharing your knowledge.

[@Anca820]

Haven't made a table in this version of WORD. Thank you for the help!

[@ProfessorAdamMorgan]

I'm happy this helped you out, Anca! Thanks for watching.

[@11277mikey]

You are awesome! Your delivery and execution are Spot On !!!!

[@ProfessorAdamMorgan]

Wow, thank you!

[@AmritAssi]

Thanks Adam, loved the video

[@meenadabhi1575]

Very good session. Found it helpful. 👍🏽

[@CarlaFerreira-ku6un]

Gracias. Un tutorial perfecto!

[@drsarahhhhhh]

Really helpful, thanks for the video!!

[@ProfessorAdamMorgan]

I’m glad this was helpful, Sarah. Thank you for watching!

[@libtechtrs]

Thankyou so much this was incredibly helpful

[@jacinerilea1246]

Great clear instruction, thank you!

[@ProfessorAdamMorgan]

I'm glad this helped you, Jacine. Thank you for watching!

[@solowilliams3786]

Thank you so much. Excellent video.

[@alisonstevens9662]

Adam ,your videos are great ,best i have found ,thanks for all your help

[@ProfessorAdamMorgan]

Glad you like them! Thank you for watching, Alison!

[@jdentallibrary523]

Thank you sir that helped me with my problem. easy to understand as well. I book marked it so I can go back just in case I forget.

[@ProfessorAdamMorgan]

Awesome Jenni I'm glad it helped. Thanks for the comment, and if you have any questions just let me know.

[@lampshade3795]

Thank you, Adam!

[@ProfessorAdamMorgan]

No problem Addy, thank you for watching.

[@ahmadimrannorihsan6880]

Thank you for uploading this video, it helps me a lot

[@ProfessorAdamMorgan]

No problem Ahmad, thanks for watching!

[@linhlanbui4946]

Very clear presentation! Please post more advance skills for the audiences. Thanks so much!

[@ProfessorAdamMorgan]

Hi Linhlan Bui, Great, I am glad you enjoyed this. I will be creating a Word 2019 advanced playlist in upcoming months. If you want to see something specific, let me know. Thanks for watching!

[@janice5309]

Very informative. Now that I have my table, I would like to insert into the table an existing page to use as an example in a manual. Can you do a video on how to do that?

[@nkosenhlenxumalo3445]

thank you that really helped me ..

[@rosalindrosenfeld1365]

Hi A Morgan, Thank you so much for this video. I am doing my Masters of Ed (Tesol) and tables which move into three or four pages look untidy, especially in an assignment. Whereas I knew how to do this in all previous MS Words...I didn't have the time to learn 2016. I am so impressed, I am putting a link of your video to all the other participants doing this online with me to help them present a great assignment! Thanks again!.

[@ProfessorAdamMorgan]

Hi Rosalind, Thank you for the comment. I'm glad this video helped you out and thanks for sharing it. If you come across something that you need help with in Word 2016, let me know and I'll either make a video on it or respond with an answer comment (if I know the answer). Best of luck with your Grad program and completing the rest of your assignments. Have a nice day!

[@rosalindrosenfeld1365]

Hi A Morgan, I most certainly will. It will help us teachers with students...especially English Second Language adults who are refugees or older adults who basically haven;t got a clue about technology. If you can send me your email, as things happen, I will ask you if you can put up a video-file. Hopefully MS 2016 doesn't change anytime soon.:) btw I am Australia, hope you are not in hurricane alley!

[@rosalindrosenfeld1365]

I have your email. Thx!

[@ProfessorAdamMorgan]

Hi Rosalind, Great, I'm glad they will help people out. I also have a playlist on Windows 10 and Computer Fundamentals if that helps. My email is [e-mail] and I cannot send video files, but the URL to the videos will not change, so feel free to post them if you'd like. I hope all is well in Australia, I am not in any of the states effected by the hurricanes, and hopefully they don't get any more this year.

[@rosalindrosenfeld1365]

Hi A Morgan, glad you are not in those States. I do have Windows 10 on a separate laptop which I use for my creative writing not for uni stuff; the uploads of assignments as I found in the past, the formatting is not compatible. Therefore yes I would be interested and email when that time comes. Thanks again . All the Best

[@akh3038]

Nice presentation. Thank you.

[@ProfessorAdamMorgan]

Thank you for watching Adam, have a nice day.

[@elrushe1132]

thank you very much it helps me a lot

[@ProfessorAdamMorgan]

Awesome, I'm glad it helped. Thanks for watching!

[@jannefrancis6226]

thank you, things made easy! , problem solved

[@ProfessorAdamMorgan]

I'm happy to hear that Janne, thank you for watching!

[@juliamerwaaris9228]

thanks for guidelines

[@nahamed1000]

Good explanation about formatting the table in word 2016

[@ProfessorAdamMorgan]

Hi Nayeem, Thank you for the comment, I'm glad the video helped! Have a nice day.

[@kabyasamal6586]

Thankyou so much!

[@jacktherocket7516]

Thank You so much this will really help me in my exam

[@ProfessorAdamMorgan]

Hey no problem Jack. I'm glad the video helped you out. Thanks for the comment.

[@jayjain6687]

Great video, very helpful. It would be additionally helpful if you explain the difference when to use the home.paragraph vs. layout tabs

[@ProfessorAdamMorgan]

Hi Jay, I'm glad the video helped! The Home Tab basically deals with mostly your font/paragraph settings. Things like font, font size, spacing, and bullets are all handled there. The Table Tools Layout tab deals with the structure of your table. That's the place to add/delete rows and columns, change row and column height and sort your data. I hope this clears it up. Thanks for the comment.

[@TFrills]

Great video, man. I'm about to take the certification exam the day after tomorrow. Your videos are very helpful. Thank you.

[@ProfessorAdamMorgan]

Hey I'm glad you enjoyed this video TFrills, thanks for watching. Best of luck on practicing for your exam, let me know how you do.

[@TFrills]

@@ProfessorAdamMorgan I just took it! Got 963/1000 on my first try and I didn't pay for any study guides or practice tests! Thank you so much. Your videos helped me a lot. Just to add, I think they grade you based on the steps you take or the pathway you use to accomplish the task. The reason I think this is because I know I did everything right (the test was easy and I double-checked everything), but I still didn't get a perfect score.

[@ProfessorAdamMorgan]

Hey 963 is a very high score, great job! Well done getting through it without study guides or practice tests too! I am not too sure on how each individual task is graded, I'm hoping to find out more information about that soon. If I learn anything about that, I'll let you know.

[@TFrills]

@@ProfessorAdamMorgan Thank you!

[@ProfessorAdamMorgan]

No problem!

[@smizanrahman4237]

Really Thank you man

[@ProfessorAdamMorgan]

No problem! Thanks for watching!

[@siddiqueali536]

Thank u so much. It helps me alot

[@ProfessorAdamMorgan]

Happy to help. Thank you for watching, Siddique.

[@aniljosephusa]

Thanks 🙏

[@kazberry3058]

Do you have a video on the Draw Tables tab? I need to create a complicated table, and the normal table tabs won't let me do what I need to, but I am having trouble working out the Draw table tabs. thank you.

[@mahamanoumar1802]

thanks bro, ive learnt a lot..

[@ProfessorAdamMorgan]

No problem, thank you for watching!

[@marcellomori3264]

Thanks Professor Morgan

[@ProfessorAdamMorgan]

Hey no problem Marcello, thanks for watching!

[@theafranchesca6631]

Thank you.

[@ProfessorAdamMorgan]

No problem Althea, thank you for watching and have a great day.

[@studychannel8045]

Thanks

[@Slice.]

thank you so much

[@ProfessorAdamMorgan]

You're welcome! Thanks for watching, Emma.

[@waleedkmc2]

nice video. I think there is A LOT more one can do with tables.

[@ProfessorAdamMorgan]

Hi Waleed, Definitely, this video only covers the basics of what tables can do in Word. Thanks for watching and have a great day!

[@omnel5]

Thank you,

[@ProfessorAdamMorgan]

No problem omnel5, thanks for watching!

[@obiyaapamela7428]

Thank you

[@ProfessorAdamMorgan]

No problem, Pamela. Thank you for watching!

[@peggyraseipei1273]

Hi Adam, I would Like to know how do i make the table"s properties default, coz every time i insert a table in my document i have to go through all that trouble of adjusting space alignment at all other sorts. I tried the update and keep formatting tools its not working for me, please help.

[@ProfessorAdamMorgan]

Hi Peggy, If you're having problems with the spacing and alignment, you will need to manually adjust them in Table Tools Layout Tab. In the Cell Size group, you can click on the Distribute Rows and Columns button to adjust them to fit only the contents inside of the table. I recommend adding all text to the table first, then formatting at the end so that you aren't constantly updating your table. I hope this helps you out.

[@samuelchepkwony4895]

top shelf professor A M

[@ProfessorAdamMorgan]

Glad you enjoyed Samuel, thank you for watching!

[@sbwyo1966]

Hey Adam, great videos. I have a baffling problem I can't figure out. Using MS Word 2016 (Office 365): I can't get Table Tools to come up, no matter what I do. I see on your screen that every time you click in the newly-created table, "Table Tools" pops up. That never happens with me. You are obviously on the 'home" tab, right? But I've tried all of them. Clicking in a cell, or selecting cells, columns, the entire table, etc, no difference. Is there a setting or something somewhere I need to format/revise/reset? Thanks.

[@ProfessorAdamMorgan]

Hi Sbwyo, Thank you for watching my video, I appreciate that. To insert the Table, I use the "Insert Tab" then click "Table" in the "Tables" group. My only guess is that perhaps you disabled your table tools tab by mistake. Give this fix a shot and let me know how it works: 1. Click "File" Tab 2. Click "Options" 3. Click "Customize Ribbon" 4. On the right side, click the drop down list under "Customize the Ribbon" 5. Choose "Tool Tabs" 6. Ensure that "Table Tools Design and Layout" check boxes are selected If those are checked, it should appear no problem. If they are check and it's still not showing, I am not too sure how to help from there.

[@kimromska8270]

Hi Adam, I'd like to learn how to add more columns to my table. Recommendations ?

[@ProfessorAdamMorgan]

Hi Kim, Sure, click within the table in the row above where you'd like the new rows to insert. From there, go to the Table Tools Layout tab and go to the Rows & Columns group. Within that group, click "Insert Below" and you'll be able to add in additional rows below the row you have currently selected. I hope this helps you.

[@jdentallibrary523]

Hi sir I wonder if you can show me how to take screen shots of works I have done on word and post them to words as well. Hope my question made sense. Thanks

[@ProfessorAdamMorgan]

Hi Jenni, Yes, I actually made a video on 3 different ways to take a screen shot. The link to that video is below. Once you have the screenshot, you can place it as an image into Word. I hope this helps: kzbin.info/www/bejne/r6DPmWidprNqf80

[@SWCCMom1]

Very informational, and I have a question. How do you remove all formatting in one column only in a table in Word 2016? Thank you for your help:)

[@ProfessorAdamMorgan]

Hi Judy, Thanks for watching, I am glad it was helpful. Well, you first will have to select the entire column. Do this by clicking at the very top of the column (black down arrow icon) and you should see everything become highlighted. From there, you can change all of the design options and effects with the Table Tools Design Tab and the Home Tab. Their is not a way to change all formatting to default. You can copy the format from another column by using the Format Painter in the Home Tab. I hope this helps.

[@davidshoemaker9433]

Can a page number be in a table and change on each sheet?

[@Aria1456]

Hi! im having issues with the format of the table....my table is not even...the one with more text has a smaller space compared to the cell with lesser words..... is there anything that can be done??

[@ProfessorAdamMorgan]

Hi BBH, Try going to the Table Tools Layout Tab, Cell Size Group. In that group, you'll see an option for 'Distribute Columns' which should fix this problem. I hope it helps!

[@cherylmotte5329]

Nice video, My problem is that my table is constantly getting stuck in the page break or upper margin and I cannot move it at all. If I cut and paste it where I need it, It just goes back to the page break. I'm so flipping frustrated with this!

[@ProfessorAdamMorgan]

Hi Cheryl, Okay so this is a little bit difficult to solve without actually seeing the document, but I think if you insert a page break right above the table, it will fix it by pushing the entire table down to the next page, rather than splitting it between two separate pages. If you want, I'll make a video on this topic. Anyway, thanks for the comment and I hope this explanation helps you out.

[@drseshadridas4232]

Tnx

[@ProfessorAdamMorgan]

Thank you for watching, Dr Seshadri Das.

[@gracestewart758]

I need to use the same table format over multiple documents. Is there an easy (efficient) way to do this?

[@ProfessorAdamMorgan]

Hi Grace, Sure, you can save your table formatting for use on other documents. Select your table and do the following: Click the Table Tools Design Tab In the Table Styles group, click the More button in the bottom right of the styles gallery Go to the bottom and click New Table Style Name and Modify the Style to your Liking After you do this, you'll always see the style at the top of your style gallery so you can input in to as many documents as you need. I hope this helps you out.

[@arlenewaters899]

I format my tables and next time I open the files they revert to something else, what am I doing wrong? Thanks.

[@irenemarrs1134]

Do you have videos for the specialist exam?

[@ProfessorAdamMorgan]

Hi Irene, Absolutely, I have a Word playlist containing 42 videos that focus on MOS concepts, the final video is the MOS review video. They are linked below: Word Playlist: kzbin.info/www/bejne/i4DEgYGXgpmimtk MOS Word Video: kzbin.info/www/bejne/Y2nHaJ5tf7OBlc0

[@irenemarrs1134]

Thank you. I have learn a great deal from the beginning 24 tutorial.

[@ProfessorAdamMorgan]

No problem and best of luck. If you have questions let me know and I will try to help.

[@irenemarrs1134]

Thank you.

[@soumitragain5152]

dear I am unable to write anything after margeeing the table could you tale me how to I will be that problem

[@ProfessorAdamMorgan]

Hi Soumitra, The table contents may be dropped out of sight if you merge the type. Try undoing the merge, deleting the text, then merging and writing after that. Let me know if this helps.

[@soumitragain5152]

I write to your notation. but problem is remain. after the marge I can not select the table the merging portion. it does not depend on the after or before writing.

[@ProfessorAdamMorgan]

I am sorry, I am not sure what the issue is without seeing the document. You can try deleting the table and adding in a new one to see if that works.

[@abeerabouali4593]

How can I insert a complete written document with tables in a dissertation without changing the format? Thanks in advance.

[@ProfessorAdamMorgan]

Hi Abeer, You can copy the table from the other document, then when you paste, go to the Home Tab, Clipboard Group, and Click the Paste Arrow. On the Paste Arrow options, choose Keep Source Formatting and it'll keep the table in the original format from the 1st document. I hope that helps.

[@abeerabouali4593]

@@ProfessorAdamMorgan Thanks a lot for your kindness and support.

[@ProfessorAdamMorgan]

No problem!

[@awonkenxasana9485]

How to boarder a single column without cells in that column?

[@yourselfcentury21th36]

how to make 80 columns table in ms word at A3 page size.

[@kadhiresanmuthukumar1147]

You are from which country

[@jaymakhija6482]

You demonstrated how to insert a table, but how do you delete a table?

[@ProfessorAdamMorgan]

Hi Jay, To delete a table, move your cursor to the top left section of the table. You should see an icon that displays 4 directional arrows. This icon selects the entire table. If you right-click that icon, it will give you an option to "Delete Table" and if you click that, it'll remove the table. Great question, have a nice day.

[@jaymakhija6482]

Opps, I meant how to delete a row. I see the insert row option, but not delete....

[@ProfessorAdamMorgan]

No worries, click inside your table on any cell in the row you want to delete. Then go to the Table Tools "Layout" Tab. Click on the Delete button in the Draw group, then click "Delete Rows" and it'll delete the row you clicked on. Let me know if this works.

[@jaymakhija6482]

Great, Thanks!

[@ProfessorAdamMorgan]

No problem Jay!

[@yourselfcentury21th36]

help me

[@kimberley1235]

There's no autofit button :(

[@ProfessorAdamMorgan]

Hi Kimberley, You can also double-click between any two columns to autofit them if you don't/cant use the ribbon button. I hope this helps you out, thanks for watching!

[@kimberley1235]

@@ProfessorAdamMorgan Thank you! 🥰😊

[@yourselfcentury21th36]

if you are a genius than solve my problem. this is challenge for you

[@uzairmukhtar679]

Can't you speak a little louder.

[@ProfessorAdamMorgan]

I'll try to speak up in future videos, Uzair. Thank you for watching.