Word Processing Vs Page Layout Modes In Mac Pages

[@EugeniaBurkes]

I've been using Pages for ages and had no idea there were 2 modes. You teach me something every day. THANKS!

[@RedSunAcademy]

Me too! I've been using Pages for more than 10 years, and I think I only used the Word Processing mode. No wonder I had difficulties adding images... it would screw it all up. This youtube really taught me something.

[@bibleredpillJesse]

Flowing text from one text box to another in page layout mode is cool. Thanks.

[@botch3936]

Wow, that's a pretty Base feature of Pages... that I had no idea existed! Thanks Gary.

[@BarneyEdwards]

Always find your videos so helpful. You're a natural teacher... Thanks a million!!!

[@kaplansedat]

Best content of year.

[@williamdriscoll2129]

Great explanation of the differences between the two modes. Thanks for sharing!

[@WeaselWorks]

I've used and loved Pages for more than a decade and have always loved it, but you really bring it to life in ways I've never imagined. Thank you so much!

[@tuckertucker1]

Wow. I'm a former Expert at Quark Express, but have not owned the software for years. I have always struggled with my "free" Pages thinking it ONLY had wp mode. But now! I have been enlightened. Thank you for this video.

[@macmost]

I have lots of others that cover layout in Pages. For instance: kzbin.info/www/bejne/jn_EdaCCmKiUiq8

[@wendybradley4821]

You are SO HELPFUL! I went through THREE APPLE TECHNICIANS who couldn't explain this to me... Because I didn't know there was a difference between word processing and layout, I started a book in word processing. Wrote 60 pages. Then discovered I couldn't move thumbnails and panicked. Called Apple, and ended up moving all my word-processing text to Layout format by creating individual text boxes on each page of layout, cutting and pasting. And now I realize I should move everything BACK to word processing mode for e-publication! OY VEY! I will try to learn how to use Blank Book layout now that you have taught me about sections! You're great. MANY THANKS.

[@bobcubsfan]

Maybe not exactly related to this video, but my wife and I are co-editors of the newsletter published by the Conejo Orchid Society. Early on we made the decision to make the publication landscape, 17 x 11, instead of the traditional 8 1/2 x 11. After all, our screens are horizontal (Mac ) or could be if turned (iPad and iPhone). The layouts are much more attractive that way. I can send you a sample if you would like to see it. Thank you for your excellent videos.

[@1960genius]

Thank you so much for this invaluable information!

[@wendybradley4821]

Your videos are so helpful, and they would be twice as helpful (for me, and I'm sure other newbies) if you could slow down a bit. I don't know enough to keep up so spend an inordinate about of time stopping and starting. And even then sometimes I miss out. THANK YOU!

[@macmost]

You can change the playback speed with the KZbin controls. As for how I speak, no plans to change that. See my About page for a note on this: macmost.com/about

[@marcboxerman291]

Great video, Gary. Like others who have commented, I had no idea Pages had separate layout and word processing modes. Pages is far more capable than it at first appears. I’ve learned more about it from you than from any other source. Also, after watching your video I found an Apple help page that shows the iOS version of Pages has both modes as well.

[@mediaperson4190]

One great thing about the Apple's Pages is that they recently allowed a Endnote citation manager plugin, which will be a great help for the academic work, like journal articles and thesis, and who do not want to use Microsoft word which is getting crazy expensive with its subscription model. May be you can make a video on that. Thanks.

[@toma1610]

I recognize three wonders of Pages: 1. The placement holders. With MS Word is more difficult. 2. You can insert the Fontawesome icons and Pages renders them without problems . MS Word fails on it. 3. Use of background image, very customizable. MS Word has water seal tools and not so customizable. However, MS Word managed very well the outlines in the left panel. I tried to do it in Pages but it looked so hard. I have to check if at 2022 this has improved.

[@marcboxerman291]

@@toma1610 I’ll add two more: 1) a better text layout engine than Word (justified text does not generate awkward spacing between words, as it often does in Word); and 2) robust LaTeX support for equations

[@Esmeralda12344]

@@marcboxerman291 Hi Marc, I was just struggling with the awkward spacing between words when I use the 'justified' option to align the text... do you know how to manage this spacing??

[@peazmo]

So cool. After 7 years, now i know 2 different modes. :)

[@carolinebarlow4795]

Thanks very much, Gary, for this incredibly helpful in-depth video.

[@florbisagno]

Super useful! All new to me!

[@susanweber6861]

Gary you are SO helpful.

[@jamesdavis3528]

Gary is my Mac Counselor/Case Worker

[@youngkinghedwig]

you are the true Mac Wizard

[@sadielaurentiwhitley3762]

Thank you, this was very helpful.

[@AfricanFlightStar]

Excellent intro thank you!

[@defel1]

I switched from Pages to Word for the line number feature. In working with text in a writers' critique group, for example, the ability to have line numbers in Word facilities editing.

[@DiegoDominguezTapia]

Thank you so much!!!

[@egelb]

Thanks. I did not know there was a page layout mode.

[@saly_senegal]

Great video. Great channel.

[@debreale5236]

Thank you, Gary!

[@raytreat6599]

Excellent Very well explained!

[@5i9e]

I've just started exploring pages and so far It's great. I think apple has rolled the great features form both Ms word and adobe pagemaker into pages. I'm finding it awesome.

[@pedropuckerstein4670]

Nice - I didn’t know about page layout and I had earlier kind of given up on pages an ms word since both could not support my autobiography which is over 500 pages with 100’s of pictures. Affinity publisher works for me as it seems to combine both page features, via flowing text frames with wrapping around pictures.

[@wendybradley4821]

Thank you! I would love to combine both page features! Will check out Affinity.

[@wendybradley4821]

haha! I just did... Comin' back to Gary! AFFINITY is really over my head! I just need best word processing program to write a book I can easily add illustrations to and e-publish. Enough here. Thanks for trying!

[@pedropuckerstein4670]

@@wendybradley4821 you are giving up too early. There are lots of tutorials. I use both but prefer affinity photo for large documents especially with many images. Yes there is a learning curve. There are versions for windows and MAC.

[@ozarkamerican41]

Very good!

[@kristyboxx]

This is super useful, thanks

[@PhotographersDiarybyHMJ]

Superb as always 👌

[@saly_senegal]

May I ask how to add pages numbering in the format actual page no / nb of total pages ? example [1/5] or [3/5]

[@macmost]

kzbin.info/www/bejne/a4GbpZh5jpaff5Y

[@marke2401]

Awesome Gary!

[@marybaldwin6176]

Thank you📯

[@1208Lotus]

Hello Gary. Do you by any change have a tutorial that explains, how to set the settings on my Mac, so it can export pdf files in all formats/sizes? I need a size 12x 19 cm ( and I use both Pages and Words ) Or if you do not have a tutorial, can you please help me out!! Want to print my book in that size.-

[@macmost]

In Pages, go to File, Page Setup and choose a size or make a custom on for the document. kzbin.info/www/bejne/bnW3Xnd5grCZpLs

[@1208Lotus]

@@macmost thanks! I have tried that, but… my site- size keep saying A4- ( and not as I tapped in 19x12 cm) and I can only see one possibility when I point at the Printer- settings. That is- I do not get another printer choice …

[@macmost]

@@1208Lotus Watch that video carefully and it shows you how to set up any size you want.

[@feriksadmadiredja765]

How to start the page number in page 5?and in first page to fifth page are using the Roman numerals.

[@macmost]

See kzbin.info/www/bejne/a4GbpZh5jpaff5Y

[@loisskiathitis8926]

A very useful and informative video tutorial today! I’m always learning something new to me! Thank you, Gary! 👏🏻❤️

[@oldmanhulk]

THANK YOU!

[@chrisfisher9632]

You're great, Gary! Thank you. Question: my experience is that Table of Contents doesn't work with Text Boxes using Page Layout. Correct?

[@macmost]

Right. It looks for the styled headings in the body text.

[@karencator2534]

Am I correct that you cannot convert an existing word processing pages doc into a page layout doc without losing all the text?

[@macmost]

When you convert, the "Body" text has no equivalent in Page Layout mode. Not sure what you are trying to do, exactly, but I would create a new document, make it Page Layout, and copy and paste text from the old document as needed.

Super videos! Now, I'm surprise to see that file size column in Finder is not properly formatted eg. I have: FileA.txt 12 MB FileB.Txt 12.5 MB I want it aligned: FileA.txt 12.0 MB FileB.Txt 12.5 MB How many more OS versions before they fix it?

[@macmost]

What's your goal here. What are you trying to DO that you need those numbers aligned?

@@macmost Hi, I'd like them aligned so to have a better, easier view. For example: File1 12 MB File2 1234.3 MB File3 1.3 MB File4 1 MB File5 123.8 MB File6 13 MB VS (aligned with precision here is tenth) File1 12.1 MB File2 1234.3 MB File3 1.3 MB File4 1.0 MB File5 123.8 MB File6 13.0 MB

[@macmost]

@ If you really want that, then maybe using the Terminal is for you. You can highly customize file listings. See kzbin.info/www/bejne/fYvcop59h9N-ibM to get started.

[@snsoriano]

Hi there! New at pages. And doing projects using the "Page Layout" mode in Pages, and my problem is I can't seem to "Edit Templates" as soon as I clicked the 'collaborate'. Is there a fix here? Thanks!

[@macmost]

Right, I don't think you can edit the templates while collaborating.

[@patrickrushton]

Edit Page Templates is greyed out on my system and I haven't been able to figure out why

[@macmost]

Probably because you are in Word Processing mode. You need to be using a document in Page Layout mode to use templates.

[@SD-essd]

Hi! Recently my brother gave me his old Mac, now when I'm trying to use it I realised powerpoint and word are missing. Saw one of your videos and tried downloading Pages but it says 11 or higher version is required. Now what should I do, please suggest?

[@macmost]

Can you update the system? You need something fairly recent to be able to use the current versions of those apps. Otherwise, you can always go with others or even Google Docs or LibreOffice.

[@toma1610]

Hi Mr. Gary. I have a concern about the icon color of the files in Apple Pages. I saw that files can get a white color and an orange color. What do they really mean? I though that the white color file icon means that we are working in Word Processing mode, and the ORANGE icon is when we work in layout mode. I checked some old files I have with the orange icon and the «body text option is checked». And if is checked, means that already became a word processing document, but still keeps the orange icon, when suppose to be white. Can you clarify me this, please? Thanks a lot.

[@macmost]

Not sure what you mean. Normally you would see a small preview of the document itself as the icon. If you manually turn off "Show icon preview" in the Finder (in Icon view) then you get the same generic icon for each Pages document.

[@toma1610]

Sorry, actually I mean the orange square with the pencil on it, which is the icon of the pages app. Now, I am checking my files and all of them have that icon on the left hand side. Yes, some of them has a thumbnail of the document instead of the orange icon. But yesterday I faced this issue, one file had this orange square (Pages icon) and other file had a white or gray icon (with the pencil). But now, not anymore! Well, but I learned something. That, in layout mode we can insert text only through text boxes. If we convert it to word process, we can add «regular text». If we convet again to layout mode, the «regular text » will disappear but the text boxes will be kept. Anyway, thanks to your videos, I could awake curiosity and learn even more.

[@joybland5072]

I made a table and said to have 4 columns per page but I need to change it to 3 per page, I forgot how I did it. Can you please tell me how to change the number of columns per page please? Thank you.

[@macmost]

Not sure what you mean by "per page." Do you mean you just want 3 columns in the table instead of 4? Just go to the Format sidebar, Table, and then adjust the number of columns.

[@joanitarzzalwango6392]

Thank you a lot

[@kathyramirez5173]

On pages how to you add lines to type on the document for example Name _________ some like this.

[@macmost]

You can use underscore characters, just like you did, or you can use tab stops in an elegant way. This is an old video using a very old version of Pages, but you can get the basic idea: kzbin.info/www/bejne/qKGkqHitaL-hecU

[@toma1610]

The videos about BREAKS don‘t allow comments. May I comment something? Still I don‘t understand why even for a section break, it goes to the NEXT page? I was checking your video and I didn‘t find any explanation for it. Or maybe it was a kind of hidden or implicity. But I remember one byte. It is about deleting the graphic symbol of the section, the line; so once we finish the redaction of a section “in the same page”, we can delete that line, so our text just will slide up inmediatly after the previous section, is it so? Thanks a lot.

[@macmost]

I think you mean the video from 5 years ago? Back then I didn't allow comments because comments on KZbin were problematic (still are, but a little less so). Not sure what you mean by "even for a section break, it goes to the NEXT page." It does. And yes Page Breaks and Section Breaks are just characters you can see (View, Show Invisibles) and then select and delete.

[@sylviastagg-giuliano6229]

As always, great video. I would like to learn more about page layout so I can create forms for my business. Any recommendation? Thanks!

[@macmost]

I have several videos on my channel. Here's one: studio.kzbin.infoXNaDmLcCaTM/edit?o=U

[@NorthernerSongs]

Pages won't let me position a text box exactly where I want. It "jumps" over the exact place I want the text box to be. It seems to want to match some line. But I don't care about any existing line. Only by a 1/8" or so, but why even have this limitation? Any solution?

[@Torchriver67]

how do I move Documents already in Pages unto my pages project?

[@macmost]

Not sure what you are asking here.

[@lwhlwh9701]

I'm in Word process layout but no header/footer. The page layout takes up whole page. I can't click and get header/footer to appear to add page numbers. Any Ideas what I've done?

[@macmost]

Did you turn off header and footer in the Document sidebar?

[@lwhlwh9701]

@@macmost thanks. I didn’t notice that. I guess I need to sign up for your pages course!

[@sheldonhough1410]

Thanks bunches

[@redguitar6062]

I'm using 14.1 and I'm finding that the elements on my own-made page templates are not "locked" and can be 1. influenced by new elements I add while working (texts in the template wrap around objects in the edit mode), 2. can be moved or deleted in edit mode. Is this right?

[@macmost]

Locking just prevents deleting, editing, resizing or moving. But the text inside an object will still respond to text wrapping influence from other objects. If you lock an object you can't delete it in edit mode until you unlock it.

[@redguitar6062]

@@macmost Thanks for getting back to me. Kinda makes the templates useless in a "master" sense. It is what it is I suppose.

[@macmost]

@@redguitar6062 Not sure what you mean by "master sense." The usefulness is you can lock items in place so you can easily move and change other items without accidentally selecting the locked ones and disturbing them.

[@redguitar6062]

@@macmost My idea of a template is that of a master with elements and a look locked into place using pre-established formats, colours, global graphics, etc.. I don't want what I add later to affect those. I suppose I just miss Indesign 😥

[@macmost]

@@redguitar6062 Yet if it did that, then others would complain that their elements set to force text under them to wrap were not working correctly.

[@jss1921]

Thank you

[@TilenCurin]

Is there a way to do non-contiguous text selection in Pages like you can in TextEdit?

[@macmost]

No. What's your use case for this. If it is for something like changing the style of pieces of text throughout your document, there is a much better way of doing it in Pages.

[@TilenCurin]

​@@macmost I am using styles, but I'd like to be able to select all the headings (for example) at the same and time and choose the same style for all of them with one click. Instead of having to do it manually for every heading. I hope I'm making sense, kinda hard to explain.

[@macmost]

@@TilenCurin That's exactly what you CAN do with styles. That's what it is for. See kzbin.info/www/bejne/baWccpKpjtB0e7s

[@TilenCurin]

@@macmost Hmm yeah, watched the video, but as you say, it works as long as you've been using styles from the start. I still think that non-contiguous selection would have been useful. For example if you paste in a bunch of unformatted text, then you could select specific words/ lines and assign a style to them quicker.

[@macmost]

@@TilenCurin But it is still better to do it with styles, even if you didn't start that way. Otherwise, you would have select all of the text, make the change, and then select it all again later to make another change. It is just as easy to select those lines now, set them to a style (even use one of the Keyboard shortcuts) and then from that point on you can do it with styles.

[@toma1610]

Nice. I just was wondering, how do I really know that I am working on a template. If I don‘t see SECTION tab, is an indicator, ok. However, I expected some kind of ICON or any word along with the file name saying like “Template Mode”, because either for a word processing or Page Layout, the file name on the top has the same icon. I think that if in the finder you see the ORANGE icon of the pencil, means that is a template; if is grey, is a pages document. Am I right? Well, finally I discovered that the template has the extension “.template” and it can be saved in you local computer, where you can find easily. However, the option of saving in the Templates selector gives you the possibility of choosing it and create a document based on this template. Effective, but pretty weird for me because, Where are saved those templates we see in the templates selector? In the iCloud folder I didn‘t find it. In Library > Application Support > and a long path...? In Pages > See Package content >... nothing. Or I don‘t have to worry about this because, always my templates will be available always even when I update Pages or change of computer? Sorry for my weird concern. You may ask “For what I want to know that...?” Well, just in case, if I don‘t see a template on the template selector, maybe is on a “hidden” local folder somewhere... if not there, I have to create again.

[@macmost]

You are never "working on a template." A template is a Pages file you save as a template and when you open it you are creating a new document. To create a new template you work on a Pages document and then just decide to save it as a template.

[@theaimschooldalazakroadpes7832]

Sir what’s best Microsoft office or word for ios

[@macmost]

Office or Word? Not sure what you mean. Word is part of MS Office.

[@theaimschooldalazakroadpes7832]

@@macmost i mostly use word

[@theaimschooldalazakroadpes7832]

@@macmost sir can you share WhatsApp number with me sir

[@theaimschooldalazakroadpes7832]

Sir can you provide your WhatsApp number please

[@Outerspacefunk]

Page layout goes towards design like magazines and triptics word processing your regular writing software

[@oktyydn]

thanks dude

[@peterc2248]

Can you create interactive PDF forms using Pages in Layout mode?

[@macmost]

Do you mean with fields you can fill in? No. You'll need a PDF tool for that.

[@jessicaalvis7063]

This is a Nice feature :) I dont know if you have any ideas how Dungeons and dragons or vampire the masquerade is formatted, but if you do - which mode would you use to write a rules system you want to have that formatting? It has both tables, pictures, text boxes, wall of texts, and headlines in various sizes.

[@macmost]

You could use either. It depends on how you want to work. Try creating sample document both ways to see which works better for you.

[@jessicaalvis7063]

@@macmost okay thank you :)

[@bobcubsfan]

Would be nice to have Pages default to Page Layout when creating a new document.

[@macmost]

You can always create your own template, have it be Page Layout, and then set that as the default for new documents in the Preferences.

[@bobcubsfan]

@@macmost Sure that will work if you always use the same template.

[@wendybradley4821]

Or at least have an option so we could see there is a choice!

[@toma1610]

I reviewed again the video because I want to make a text based document but only with the first page having a ≠ header and, but footer remaining the same in all pages, and so far I think that the layout mode is not the best work flow for me. I have mostly flowing text accompanied by photos, ten pages average per document.

[@joannet123]

Watching your video, I tapped on document body in pages and my document, a book, disappeared. Please help me get it back. I tapped document again and everything is gone!

[@macmost]

Not sure what you mean by "tapped on document body." Do you mean the checkbox? Then it would have warned you that you would be deleting the document body text by removing the document body. If you ignored that warning, then yes, your body text would be gone. A simple Undo (Edit, Undo or Command+Z) would get it back if you are still at that point. If not, use File, Revert To.

[@joannet123]

@@macmost Thanks!

[@Erin-Thor]

Wow. Finally a reason to stop paying for MS Office Pro just for Publisher! Who knew!

[@toma1610]

I‘ve just discovered that if you import a MS word document with the header and footer (featured layout), they are also imported as they are, in Pages, so you can edit them in Pages, BUT if you inserted text boxes in the header or footer of the original MS Word document, when opened in Pages, they are not editable, they are rendered as images, you can‘t do anything. Header and footer will become as part of a background image stable, fixed, non editable.

[@artysanmobile]

Apple doesn’t seem to be hip to the downfalls of the modes, converting back and forth, etc. Long process to change, many hidden issues, they need a ton of work on this.

[@toma1610]

@@artysanmobileit looks that as long as everybody work in Pages or under Mac environment, without trying to switch to "foreign" apps like MS Office, everything must be Ok.

[@artysanmobile]

I would like to see a fundamental improvement to Pages that allows me to type fast, flesh out my ideas, drop placeholders, just burn at thought pace before I even think about mode. All text would be freely convertible back and forth at any time, as my ideas dictate. This “which do you want?” Is a huge impediment to me. Well, duh, yes I want to type words, don’t bother me!! My documents are mostly 2-50 pages technical tutorials. Creating an empty text box to get an idea on the page is the height of ridiculous to me. I propose a hybrid mode with an always-active cursor for immediate typing. At any time, an image can be dropped as an inline object with the cursor appearing after it. Once all text is converted, I’d essentially be in layout mode without ever having to ‘plan’.

[@RORVS]

👏🏼👏🏼👏🏼👏🏼👏🏼

[@bobcubsfan]

Too bad that doing an imposition is not a choice in Pages. Requires a 3rd party app to do it as far as I know. Thanks again for your tutorials.

[@lpj55]

I get around that by saving as PDF and letting Acrobat (other 3rd party PDF apps may provide the same feature) create a 'booklet'. I just make sure that my Pages document has pages in multiples of 4. As I'm creating a folded US lettersize booklet (usually no more that four sheets of Lettersize) with mostly text (using paragraph styles) I create a half-Lettersize ' page' and then, when saved as PDF, print to Lettersize booklet. HTH.

[@bobcubsfan]

@@lpj55 I reported this to Apple as a bug. There is an add on called Create Booklet that appears as a printing option in Pages, but it appears to do nothing. bummer

[@ConstableHandsy]

Did Apple have to make this so confusing ? 🤷‍♂️. Seems unnecessarily over complicated to me. Ill stick to word processing and just type out text.

[@chanelledeasquith]

I really wish this man would speak SLOWLY. he gives me a headache in the way e rushes through things.

[@macmost]

kzbin.info/www/bejne/opq9hayfrp6BpLc

[@vardanhovakimyan7633]

👍👍👍👍👍👍