Write Professional Emails in English | Step-by-Step

For stress-free, worry-free emails in English, here are 7 tips plus common sentence starters you can use now to write professional emails in English, step-by-step.
Why are professional emails different and why should you be more careful when writing them?
A professional email in English should be:
- Clear
- Concise
- Polite
- Productive
Your professional emails should be easy to read and they should get the job done whether it's to inform, request, propose, and so on.
Unlike emails to friends and family, there are specific standards for a professional email in English when writing to
- your English-speaking boss about a situation a work
- a new international client who you want to impress
- a colleague in another country
- your professor
- a Human Resources Manager about a new job opportunity in an English-speaking company
- an employer about a job interview
The emails you send represent you. What you say and how you write gives an impression of you.
With a professional email style, you will communicate with others effectively. And that's what this Confident English lesson will help you do with 7 simple tips plus sentence starters for common emails in English.
Review this lesson and its full transcript at the Speak Confident English website: speakconfidentenglish.com/professional-emails-in-english
#SpeakConfidentEnglish #professionalenglish #emailsinenglish
Chapters:
00:00 - Intro to professional emails in English
01:30 - What professional emails in English should be
02:42 - Tip 1: Clear subject lines with examples
04:40 - Tip 2: Use greetings - always
07:19 - Tip 3: Follow the KISS principle with examples
09:44 - Tip 4: Make your request/purpose clear with sentence starters
13:45 - Tip 5: Use an appropriate closing
14:27 - Tip 6: Review and edit
15:34 - Tip 7: What to include in your signature
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__________________________________________________________________
Hi, I’m Annemarie - an English teacher whose expertise is in spoken communication, confidence-building, and fluency. Everything I do at Speak Confident English is designed to help you get the confidence you want for your life and work in English. On my KZbin channel, I share weekly lessons with strategies, skills, and resources to help you:
● Have English conversations that are fun
● Communicate clearly without getting stuck
● Interview and get the job you want
● Share your opinions in a business meeting
● Make friends easily and start a conversation with anyone in English
● Go to the grocery store, order a coffee, and live in English, without stress
● Feel comfortable and confident with your voice in English
Thank you for watching my videos and trusting me to support you on your English confidence journey.
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INSTAGRAM: speakconfidentenglish

[@LondonGal73]

Thank you for all the tips and examples. I like the idea of entering my subject after I have created my email to make sure it is specific enough. I’m struggling between the part of the greeting and getting to my purpose, regarding openers such as “I hope you had a nice weekend, etc.” What is the rule there? Thank you in advance, especially for the effort you put in creating the full lesson on the webpage in detail. Wow!

[@Speakconfidentenglish]

Good question, Sinem. It is quite common to use a polite opener as you have provided, especially when it's someone you know. If it's someone you don't know, it's okay to immediately state why you're writing. For example, "Hello, _____. I am writing you to ask..." Throughout the email, maintaining a polite tone will still make the email professional and kind.

[@LondonGal73]

@@Speakconfidentenglish Thank you for this quick response 😊

[@Speakconfidentenglish]

You're so welcome. I saw your comment on the lesson too. I'm going to copy/paste my reply to students who see the comment there can also view my response. 😊

[@LondonGal73]

@@Speakconfidentenglish My thoughts exactly, in hope that others find it helpful as well. Thank you again ☺️

[@meisamnajjarzadeh5396]

Subject: Appreciation EMAIL Dear @Speak Confident English, First of all, I would like to thank you for the precious time and invaluable information you've provided. I found your channel on KZbin in an effort to improve my speaking skill, then I put it into my schedule to have an eye on your channel in order not to miss any new lessons you might share. Your lessons proved to be practical and impressive, working best for me. I am looking forward to watching your next video lesson. Kind regards, Meisam.

[@CeciliaFoxyIsBeautiful]

You are one of the best English teachers on KZbin, Thank you.

[@onalennadiphakedi9600]

Thank you so much Annamarie, I’m watching your lessons to be a better receptionist

[@rochacuffee6659]

Thank you for sharing how to write a professional email, I am starting a new job and I am not very knowledgeable about the technology of today, I am a senior citizen and trying to upgrade my technology for my work ethic. I need to learn as much as possible about all emails if you can share as many lessons I would appreciate it, Thank you so very much

[@Speakconfidentenglish]

You're very welcome. Congratulations on the new job! To learn more about professional emails I recommend reviewing the lesson library on my website, www.speakconfidentenglish.com/?s=emails

[@thilakasirispathiranage9981]

Thank you for imparting your knowledge.

[@enriquegonzalez7390]

Good, concise, and complete makes the video three times good.

[@samueloliveira8343]

Thank you teacher for your support!

[@elalaelasariuinjakarta7548]

Thank you so much for a great video about professional sending emails.

[@lakshmidvs3258]

Dear Teacher, Thank you so much for wonderful classes , please keep sharing the knowledge.

[@Tinjunior2024]

As always...a really great class Anamarie☺Thanks a lot!. I enjoy learning with you and I'd like to sound like you some day 😀.

[@ahmedmubarak2433]

Thanks for your easy lessons what you give . 😊

[@zizuid1009]

Very useful lesson. Thank you👍

[@mostafahassan5021]

Thanks for the amazing episode ❤

[@jennygilmore9619]

My best English Proficiency teacher. I learned a lot from your online class. Without you, I won't be promoted to Assistant Manager at our company. More lessons, please.

[@Speakconfidentenglish]

Thank you for the kind comment, Jenny. I'm thrilled to know my lessons are helpful to you. I wish you much-continued success on your English journey and in your career! 🙂

[@akkalaiii7]

This is a great method to follow the instructions. I agree with you.

[@mohammadyaserfakoori2558]

Thanks for your useful explanations and details on writing email

[@ranjith7553]

Thanks a lot for the teaching!

[@DanuBrhane-zh9ww]

best teacher may god bless you..!

[@stephenmaina8174]

Thanks for your teaching

[@juanhernandez151]

Thank you so much!! It's something that I was really needed it!

[@alfredanixon1164]

God Bless You, This is AWESOME!

[@aureaarantes6341]

You're simply fabulous! Love your videos

[@mirthiwadamoses302]

Thank you for your support and mail letters

[@asmaaahmed6632]

thank you for all the tips

[@dinirasilva8745]

Great lesson SCE. Thanks

[@user-lb8jt5sc9z]

thank you for this lesson I really benefited from you. all the best

[@elmoussaouifikri8808]

Good Morning my Dear teacher, I'm proud to be membre of your chanal Really you are doing great lesson that's give us more and more powerful to learn everyday Great job and congratulaions Best regards

[@rosietulande9294]

I liked the lesson, thank you.

[@rembawih]

I appreciate your lession.

[@euchariaihuoma4699]

Thank you Ma, I really appreciate this 🙏

[@chaitalipatel-du8ro]

Thank you for all the tips and sharing the example . helped me a lot watching this video . " i hope you do more video like this in future "

[@ThuLe-ut2dy]

So great , helpful , thanks for your sharing

[@vuochleang]

❤❤ don’t know how to thank you enough 😊😊 much appreciated your everything ❤

[@memohpeace3592]

Thank you so much ma'am. That was helpful.

[@somethingviral9872]

Very helpful tips and easy to understand

[@tatianakorinkova7371]

I really appreciate you teaching me how to write professional emails in English. You are my mentor and guide. 🥰 Thank you for everything you do for us! 🙌 I wish you a joyous and blessed Thanksgiving, Dear Annemarie!!!🦃

[@Speakconfidentenglish]

Thank you SO much for the kind comments and holiday wishes, Tatiana. I hope you are doing well. I miss seeing you. 😊

[@leetorengm321]

Love and thank you!

[@raghuyoutupe]

Nice one. Thank you for this very useful video.

[@Swamy.S.K]

Thanks mam Now, I can understand what are things need to know to send a professional email.

[@datainfobangladesh]

I can't thank you enough! From 🇧🇩 Bangladesh

[@DrekLoc90]

This lesson was definitely the best. Sure enough gave me the confidence with professional and formal writing.

[@Speakconfidentenglish]

I'm glad to hear this!

[@dorcusmwansa4136]

Thank you so much this is helpful 🙏

[@inspirewithravisapkal5937]

Mam u r the best... Thank a million...

[@mohidubale4391]

Hello I'm from an Ethiopia. I learned alot from your you tube channels thank you so much about your presentation time❤❤❤❤🇪🇹🇪🇹

[@Speakconfidentenglish]

Thank you for watching. I'm thrilled you are learning from my lessons! 😀

[@nepaltravelexpedition9722]

really nice tips i love to see more, surely followed the way you share...

[@mohammed-cp2zg]

Thank you so much 🌹 hope amazing and beautiful life to all🌹

[@NisarAli-ij7fo]

With best wishes….so useful vedio…..Thanks a lot……

[@Augustine10]

Very useful thank you.

[@ridhaamdouni1263]

Thank you Annemarie for your videos. They are clear and helpful for students.

[@Speakconfidentenglish]

You're welcome, Ridha amdouni. 😃

[@md.jahangirhossain763]

GOOD SPEACH

[@edmonteagudo3476]

Fantastic presentation, clear, precise, professional. Thank you.

[@Speakconfidentenglish]

You're very welcome. I'm glad it was helpful.

[@pauljohncayabyab8986]

Thank you for this Madam ☺️

[@emanyassin3959]

I can’t thank you enough! I appreciate all your efforts 💚.

[@Speakconfidentenglish]

Thank you. 😀

[@MYTHOMINHTRAN]

Dear teacher Annmarie, Your lessons have taken away half of the time I suppose to spend on Mandarin (Chinese) lessons; but I really appreciate your teaching which its I have something to keep me busy in the day of a retiree! I can't wait to learn another lesson after my cup of coffee in the next morning. I wish you all the best. Cheerios, XYZ

[@Speakconfidentenglish]

Thank you for watching! I'm glad you are enjoying my lessons.

[@thientrainer8199]

Great thanks teacher !

[@franciscoviana8068]

Ah my dear teacher, good morning from Brazil! It's really an undoubtedly great, great class and I would like to thank you for the marvellous classes you've been streaming for us. You're are not just an English teacher, but also a person who is helping so many students that for some reasons wouldn't have chance to improve their English because couldn't afford to pay an English course like yours. May God bless you and family now and then. Many thanks!

[@Speakconfidentenglish]

Thank you, Francisco. I'm so pleased to know my lessons are helpful. 😊

[@sarothream5971]

Thank for your good idea

[@sitotagirma2157]

Oh, Dear. This is the best email tutorial that I have ever listened to regarding email writing. Thank you.

[@Speakconfidentenglish]

You're very welcome! I'm glad it was helpful.

[@lalanthamahesh3259]

Thanks for your help

[@lidogutierrez891]

Thank you dear teacher. From Longview Texas.

[@Speakconfidentenglish]

Thanks for watching!

[@akashtaluckder718]

it's very incredible and helpful for me

[@user-cf7oz9ls9d]

Thank you for all the tips on learning and examples. I learned more, and I like it as the best way to explain. Thank you again.

[@Speakconfidentenglish]

You're very welcome!

[@jamiehaines7905]

Thank you for the time it took to make this video. I intend to use it with my college-level students. Is it possible to go back and edit out "more easier" around 8:37? Thanks for making this lesson easier for all of us.

[@gooddeeds2393]

Thankyou ma'am 🙏😇❤️💐

[@nipumuhammadsharifulramjan8707]

It was a good lesson.

[@lily2595]

Thank you.

[@Priya05351]

Thank you 🙏🏻

[@kamleshvatish1201]

Absolutely brilliant advice..thank you so much

[@Speakconfidentenglish]

I'm glad it was helpful.

[@geethavanidabbar8487]

Thank you so much for sharing this lesson. It was really helpful.

[@Speakconfidentenglish]

You're welcome. I'm glad the lesson was helpful.

[@karthickraja2436]

Thanks for the Valuable Content Ma'am :)

[@Tessa-Morgan]

You are one of the best english teacher on youtube , thank you mam!

[@Speakconfidentenglish]

Thank you for the kind comment and for watching my lessons.

[@abdihakinmahamud1176]

Thank you so much! This is one of lessons that I got from KZbin

[@Speakconfidentenglish]

You're very welcome!

[@mohibquadri4053]

Interesting & Insightful 🔟 on 🔟

[@maddy697]

Thank you for the lesson it surely help me to start improving my english and communication

[@Speakconfidentenglish]

My pleasure. I'm glad the lesson is helpful.

[@beshoyadel4777]

Many thanks for you, your accent is excellent

[@alicepalace3585]

Excellent video!

[@karthikeyane6841]

Crystal clear explanation. Enjoyed watching. Worth watching. 😊👌👍

[@Speakconfidentenglish]

Thank you!

[@RachaelParolau-jz9vw]

Well presented

[@LeilahIsmael-ui6me]

The video is very informative 👌 thanks Miss👏

[@reggievpham5853]

Thank you very much, Madam

[@smitamukne6473]

Very Nice information for e mail writing. Thanks Mam.

[@celinewongbakingstory5983]

Thanks 👍

[@artisticworld7448]

Thankyou ma'am ❤️💐

[@mwlk9508]

Thank you for this wonderful lesson.

[@Speakconfidentenglish]

You're very welcome!

[@tigestassefa2683]

Hi dear ,I am Tigist from Ethiopia . The lesson is really helpful .Thank you so much!!

[@Speakconfidentenglish]

Glad it was helpful!

[@MP-uj4xh]

I'm about to join one company by this late Feb 23, and my job is something a customer contact center which I need to prepare myself for professional email writing. I find your channel is superb and very useful I will keep learning tips from you. Thank you very much.

[@Speakconfidentenglish]

Congratulation on your position. I'm pleased to know my lessons bring value to you.

[@chrisnersonaugustin180]

That 's very important for me .i want to learn english

[@mrewilson106]

Thank you very much for your guidelines

[@Speakconfidentenglish]

You're welcome.

[@behzadabbasi5301]

Thank you so much for your explanation I find it both useful and practical. I really enjoy it

[@Speakconfidentenglish]

Glad it was helpful! And thank you for watching!

[@ashez1234]

Lovely video as always🎉

[@stevenrice3616]

Thanks you for the video. Your advices brought me great confidence to write a professional email. Again, thank you.

[@Speakconfidentenglish]

You're welcome! Thank you for watching!

[@araliyaranasinghe6905]

Awesome ..very helpful

[@pamelakendrick9871]

I enjoy the presentation

[@ankitak5639]

This is certainly very helpful, I was looking for something similar that I could share with my team members. Thank you!

[@Speakconfidentenglish]

I’m thrilled to know my lessons are helpful to you! Moreover, thank you for sharing with your team!

[@mujeebrahiman6586]

Wow your presentation is amazing. I am really impressed to learn about to write emails as per your way . Thanks a bunch for your presentation uploaded here in KZbin

[@Speakconfidentenglish]

Thank you for the kind comment. I am glad the lesson was helpful.

[@vijaymusicalevents1510]

Very nice to understand

[@gmmobassir8044]

Super thanks

[@rociosierra606]

Great, I love your teachings

[@Speakconfidentenglish]

Thank you!

[@nampallynirosha9890]

Hi mam, Really you are doing best useful vedios Thanku so much .... expecting more content from you

[@ambrishparashar]

Your teaching style are good