10 Ways To Customize Mac Mail

[@justinodelvalle6142]

Never seen one video from you where I have not learned something important, that's why I watch them till the end. Thanks Gary.

[@ErikThiart]

Dude I just bought an M1 iMac I'm a 20 year long windows user. Your content as been absolutely god sent. If you are ever in South Africa, let me know , as I'd like tk buy you a beer and pizza .

[@Insertnotrealname]

Might not be directly relevant to this video - but is there a way to get Mail to stop automatically downloading attachments? I'm using a 256 GB MacBook Air at the moment, and storage is always tight.

[@ronhiller3301]

Thanks Gary, great video, wife is asking, whats the main reason for the archive boxes ? She says it keeps all the mail anyways, so why save it twice ? Curious. Ron

[@NometaRu]

Was able you find how to turn this #%*@%$ option off?

[@chrissnyder7968]

I would love to select a ‘Save to” mailbox as an option for emails I send. I have a mailbox for each client/customer I service. All my created emails end up in my sent folder, which I then copy to the appropriate client mailbox, if I remember at end of day - a real pain. It would be so much easier to have an option to select any mailbox, or none, before sending. I know there must be others out there that need to save sent mail. It would be fun to see which of your viewers have the most number of emails currently sitting in their sent folders!

[@Greenflame_24]

Super helpful, I messed up my email and haven't been able to figure out how to fix it. Your video was exactly what I needed.

[@billycullen6832]

Always superb tuition , thank you so much!

[@loisskiathitis8926]

Thank you, Gary! It’s easy when you know how. Now I do.👍🏻

[@cheesun124]

Here is the main problem that I have with Fonts on the Mail app. I want to be able to see larger text without impacting the font that is sent back on the reply. Outlook for example allows you to change your view (smaller/larger) without having this effect. The mail app is so limited. If you are using a 4K display or better, its difficult to view. And if you change the display resolution, you of course impact every application that you view.

[@Skytalker777]

I am curious as well. In outlook you can zoom in, which means the size of the fonts stays the same, but the preview will be enlarged. It seems the author of this videos never used a 4k monitor or his eyesight is perfect.

[@kimcondari4013]

Did an update that screwed up my mail screen; listened to you and FIXED! Awesome. Thanks.

[@joem6234]

Quick question how to refresh to retrieve new mail. Great video

[@annettea.penney3161]

I have been using AirMail for years and just purchased a new MacBook Air. I couldn't get it set up properly so I "resorted" to Apple Mail. This video helped me enormously - thank you for making it!

[@PiMagia]

how do i change the default font for new messages ?? I cant find this setting

[@macmost]

Mail, Settings, Fonts & Colors.

[@ashlynmorici]

How do I create an "All Inboxes" like yo you have? mine are all separated and I don't like that.

[@Tendertroll1]

Is there a way to make the text in the preview section larger? I tried zooming in but it doesn’t change the setting

[@danmagro3697]

dude you never told us how to change the colors like pink and the white. lol. is it from general or something?

[@GraemeBT]

I don't use this app, there's no option to pin email which is the most important feature in my email client

[@Generation2434]

Great video! Thanks :)

[@Mr.Jean-Paul]

Hi Gary, I'm on Big Sur, and when I open Mail in full-Screen mode, and want to compose a new message, a new windows opens and it will NOT go to split view. So there must be just one other setting that triggers the split view, but I do not know which 🤷🏼‍♂️

[@FabianEuresti]

Yup. Just tested this and same thing happened to me.

[@FabianEuresti]

Hm. Seem you can change this setting in Mail>Preferences>General.

[@black_baron_net]

☠BLACK BARON☠ Apple Mail on OSX Ventura gets stucked (Activity window panel) when iTry to copy and move a bunch of mailbox folders to a new IMAP server using a secure SSL port number. Moving Messages 45.000 of 95.000 ... IT hangs around for hours and the thin blue line for indicating the progress doesn't move forward. Any iDeas?

[@macmost]

Move messages in smaller groups maybe? You are at the mercy of whichever email services you are using and how much they can deal with at a time.

[@KristinewiththeK]

thank you so much for the tips, given me an idea to explore my MAC

[@peacenow4456]

I have Mac Mojave 10.14. In My pref/font/color : the message list font change bar is dim therefore I can't change email message size and its getting far too small to read. Can't find a way help to fix... help

[@macmost]

Perhaps the message is in plain text mode?

[@99aabbccddeeff]

The main problem in Mail begins when you get an email with multiple attachments. For example, tens of PDFs. Each of the PDF can be one page or multiple pages, it is where the pain hides. You have full mess of icons (when PDF has multiple pages) and previews (when some PDFs have only one page). You can't do anything with it. You even can't turn off the preview. It's really sad.

[@macmost]

Ouch. I'd be really mad if someone sent me that much via email. Cloud or file sharing would be the way to go there.

[@alexanderstephen1567]

One question, off the topic. I'm a brand designer and I bought an Ultra Mac M1. But it runs so slowly that I can not even do my job properly. It is laggy and extremely annoying. It is broken or I'm doing something wrong? I'm thinking of asking for a refund or replacing it. Extremely disappointed.

[@macmost]

Impossible for me to tell. It shouldn't be slow. Have you installed something that could be slowing it down (security software, system extensions, etc)? Is the internal drive almost full, maybe?

[@lucasgautier9881]

thank you SO much for your help

[@maikaimakena9424]

Awesome Video can you do the same thing like this for Apple Mail on IOS, You ROCK great video. Big FAN.

[@GregJohnson-g1i]

Gary, I sthis an old video because you mentioned 800 supporters and I am used to hear you saying 1,000 Patreon supporters.

[@macmost]

Yes. You can see the age of any video you view on KZbin at the top of the description. I started in 2007 so you'll see some that are 17 years old now.

[@kellyhoward9621]

I have spent 4 hours with Apple Support and got no answers. I had a problem and lost the SMPT and IMAp stuff and could not send or receive by opening my ENVELOPE. I did figure out I could go to Google and open it but it is so different and I don't like it. I want my envelope back. I open up Mail account and then click on Google but it soon will not allow me in and they kept telling me to do this. It does not work. Can I get the envelope back? I am 77 years old and this is really getting to me.

[@macmost]

Maybe find a local expert who can take a firsthand look.

[@jackmcginnell607]

Hi Gary, I saw you also don't have the arrow to give you the drop-down menu next to your send button. I want to use the "Send Later" feature but I'm struggling to find it. Any ideas?

[@macmost]

Probably because this is a tutorial from before that feature was added. Which version of macOS do you have?

[@paulsch6055]

Gary, I work with the most updated Mail. However my Archive is not active. How come? Please, advise. Regards, Paul

[@macmost]

What email service are you using? Perhaps it doesn't have an archive function. The Mail app is just your interface to your email service.

[@petersteinmeijer519]

How do you customise incoming mail sounds ? I don't mean the sounds that come with the mail program, but something you download. I've downloaded a sound, converted it into AIIF, it appeared in itunes. How do I install it in Apple mail ?

[@awwaash]

Thank you I hated the shape of it sm 😅

[@MatthewsMusic77]

Hi Gary, how can I set a specific color so that every time I write a new email or I reply/forward one, Mail picks always that color? it works with the font, but not with the color unfortunately.. Thank you! Matteo

[@michajedrzejewski3934]

Hello, I lost all incoming messages from the favorites bar by accident. How to restore incoming messages to the favorites bar? Thank you and best regards

[@macmost]

Do you mean your inboxes under Favorites? First, hover over Favorites and see if you you simply closed the Favorites. Look for the > button and click it to hide/reveal. If they are revealed ( > pointing down) then click th + button you should see next to it and add your inboxes and All Inboxes back in.

[@WaleedAlmoliki1]

For me this issue is all accounts email come in one folder, I don't like that, I want to spread them inbox and sent box-like windows, I have different emails ... Do you have a solution for that?

[@dinfantemx]

Hello Gary! Love your channel. Just one question how can I disable the inline attachment from mail?

[@macmost]

You can't. What is it you are trying to do? If you want the attachments at the end of the message, just put them at the end.

[@arthurdardalis]

Can you please help me as to why my Junk mailbox gets so many ad mails every day? It’s driving me mad, I’ve enabled some rules but to no avail. Thank you

[@macmost]

Rules won't help against real spam as it always comes from fake email addresses. If these are going to your Junk mailbox, then that's exactly where they should be.

[@scotdoc]

Another great video thanks. An email sent from Mac Mail ends up with a different font when viewed on recipient’s PC in Outlook. Try it if you don’t believe me folks. Anyone found a solution to this?

[@macmost]

If the other person doesn't have that font, then yes, it will have to be displayed in a different one. If you are sending plain text emails, then they will see it according to their font settings in their Mail app. Why do you need them to see the exact same font? What's your use case?

[@delasanta1]

Do you know how to change the colour of the background of the sidebar? that pink colour? Most appreciated.

[@macmost]

The sidebar doesn't have a color, but depending on your settings it will tint with the color of the background wallpaper behind it. See kzbin.info/www/bejne/hKusi6x6hbGgmMU for options to turn it off.

[@stephenoreilly3696]

Thank you for the great content. You just keep helping me more and more every day. 🙂

[@herwarthaug]

the list of mailboxes in apple mail sucks! Its so complicated. 🤨 When I search for a sent email, I have to klick through al the inboxes-folders to find the mail. Is their a easier way?

[@macmost]

Go to your Send email mailbox first, then search.

[@dileeshks]

Is there any way by which in Sent Items view I want to see in Column Lapyout whereas in Inbox I want a different view ? I am checking as in Outlook for Mac as well as in Windows this option is there ? When I checked in mail what I found was that once I change a view, it changes all across . The reason is in sent items I want Sent to in the column view whereas in Inbox I want from whom was the mail received. This is elementary as I am concerned however not able to see that option in Mac Mail

[@macmost]

No, I don't think you can do that in Mail.

[@quiltsick]

Hi Gary, before Big Sur when looking for a particular email there was an option to click From & it would alphabetize the emails to quickly find what I want. I have not been able to find it, Is it hidden? You are such a gem!

[@markproulx1472]

This was worth watching just to learn about the split screen feature in full screen view!

[@jannmcrock]

Great job!

[@MightyJosh1985]

Hey Gary. How do I get the folders in mailbox to sort in alphabetical order?

[@macmost]

Do you mean in the left sidebar? You have to order them manually, or the order is determined by the email service you are using.

[@Greg-fg1rd]

Thanks Gary!

[@ykk113]

Hi Gary, You're the best.. Thanks for your effort.

[@jeffprice3643]

Gary... is there a way to control the order of suggested email addresses when composing a new email?

[@user-gg7jk8kx6p]

THANK YOU! You saved my life.

[@comfywomfy]

Hey Garry, great video, I learned a lot. Thanks and subbed. Can I ask, is there a way to stop apple mail from automatically flagging my mail? It seems to flag stuff I don't want flagged. Thanks kindly.

[@SAPPYFISH853]

Great info. Thank you. How do I find all the email from one sender from over the last 2 years so that I can delete them all at once?

[@macmost]

Just search for that sender.

[@johncollee7735]

Very good tutriual

[@hannagloria3109]

how do i reset the mail settings to default? the system font is no longer available :(

[@macmost]

It is probably one of the "SF" fonts. But if you want it to be the exact one, I don't know which one of those Mail is using. You'll need to then go to System Settings, Privacy & Security and grant Full Disk Access to Terminal. Then launch Terminal and enter: defaults delete -app Mail MessageListFont. Then restart Mail. That should do it.

[@Thomasj106]

There was a really useful feature that Apple removed and I can't understand why. When you've replied to or forwarded a message and the message is still in your inbox for future reference, a little arrow appeared to the left in the message. When you clicked that arrow it took you to the message you sent. Now that no longer does that. There is another function that most mail apps have always had that Apple mail has never had and that is the ability to scroll through your unread messages with marking them as "Read." I get a fair amount of email every day. If I scroll down through 20 of them looking for something in particular, now all of the mail I have just scrolled past has been marked as read. I know you can "Page through" multiple emails quickly but the ability to scroll is much more useful. There used to be an app that fixed that but it hasn't been updated in years and doesn't work with the newer MacOSs.

[@Georgy_47]

i used to use paid apps to get mails and sort them now i fully use only apple stuff and apple mail is amazing !!

[@ihatechoosename]

the one thing that stopped me from using this app instead of spark, is that mail doesn't have a widget in the iphone

[@naveedshaikh8408]

I wanted to know how to change the colour of the email accounts. But could not find the solution.

[@macmost]

The color where? Email accounts don't have any "color" as far as I can see.

[@singhharjas]

Hi, which email client is good ? Apple Mail or Gmail ?

[@emerikgiroux9204]

Do you have a way to stop marking email as read when using preview ?

[@macmost]

No, read means read. It sounds like you are storing both read and unread in your inbox. Instead, if you want to differentiate, use your inbox only for unread (or email where you still need to take an action) and archive for email you have dealt with. Ignore read/unread.

[@DrVinaySharma]

Thanks Gary.

[@jamess5542]

Hi mate, I'm looking at getting a custom domain email. I'm wondering if I should go for Apple Mail (with iCloud+ subscription) or GMail (with Google Workspace subscription). Could you please cover this?

[@macmost]

Which service do you use now for email? Any reason you want to switch?

[@jamess5542]

@@macmost I'm using Gmail now, but would like to switch to Apple Mail with iCloud+ subscription. I want the extra security and ease of use. Also, iCloud+ provide more storage (50 Gb) vs 30 GB of Gmail. I should also add that I have a mac and iPhone which should make it easier to connect services.

[@jasonbillington3923]

Hello thank you for the videos its great to learn new stuff. Is there a way to organise emails off certain senders ie invoices from a. wholesaler tone all stored into a separate inbox. Thank you

[@271830066]

How do I convert from Gmail to iCloud Mail?

[@macmost]

You don't "convert." You just start using the iCloud email service, then update your email address everywhere until you no longer need to check Gmail on a regular basis.

[@stevewaite4584]

Brilliant tutorial, really exploring Apple Mac mail. Love the colour options too. thanks Gary

[@peter_shadow7559]

You can also change the font in the inbox column or any of the favorites that you have selected.

[@fionathomas8429]

Hi Garry, can you explain to me why some people on a group email have the WHOLE thread included every time they comment? and others don't? I like that the conversation is grouped, but SO much scrolling for some of the replies?!

[@macmost]

If they are replying to past emails then it would group them if you have that feature turned on.

[@fionathomas8429]

@@macmost Thank you for your reply. Just to clarify, they are replying to a conversation, as are others in the group. For some, their every response has pages and pages of the entire thread included, which means I am scrolling through around 10-15 screens of thread every time they respond. For others, it is just their response (still grouped in the conversation but without the pages and pages of thread every time). Hope this makes sense. Happy with the emails grouped in conversation but trying to turn of the repeats of thread from some of the participants. Not sure why it happens for some and not others in the same conversation.

[@mellomojared]

Gary, in my opinion, in the authority of anything mac.

[@wendalls53]

Just recently all my mail (gmail) started disappearing (deleting) from mac mail and of course being imap they dissappeared from gmail as well, after lots of googling I found a way to get them all back folders and all (phew) but I want a way to back up everyday everything in mac mail, folders, sub folders, mail etc to desktop not time machine, I know I can export folders but seeing as I have a lot of folders this would be extremely time consuming, I wish mac mail had a backup facility. Do you have any suggestions even third party apps would be better than nothing cheers even if you don't know could you let me know. thanks wendy love your tutorials

[@macmost]

IMAP is really all about the server and you only have a cache of that on your Mac to make viewing easier. Look for ways to download your Google IMAP data from Google for a backup if you really want that.

[@wendalls53]

@@macmost I have used gmails takeout but that is very cumberson

[@sportycat1234]

I cannot imagine ANYONE who could do a better job of explaining everything Mac, than Gary!!! Gary, do you know how many lives you've touched and made better?! THANK YOU! 🤗

[@macmost]

Wow, thank you

[@akatamatuu9861]

no dislike nice one

[@zhuaizhijia]

the three finger touch does not work in mail , hwo to fix i tthanks

[@macmost]

Sorry, not sure what you are referring to. Where in the video do I mention a three-finger touch of some kind?

[@stevenperceval5928]

Hi Gary, can you tell me how to change the background colour in Mac Mail please? My background is black and I cannot find how to change the colour back to white.

[@macmost]

Maybe you have Dark Mode turned on in Control Center?

[@stevenperceval5928]

@@macmost thank you Gary, I went into preferences and turned off dark mode which worked. I really appreciate your help your KZbin channel 🙏

[@gurlerium]

cn we do split screen style without full screen mode

[@macmost]

You can just move and resize a window to one side, and move and resize a window to the other side if you like. There are even shortcuts for that (Window menu, hold down the Option key).

[@cjoth]

so useful!! thanks for this video!!

[@branditudor4599]

How do you add stationary on the new Mac mail that used to be there?

[@macmost]

That feature hasn't been around for many years. Probably for the best as it is hard to guess if the recipient can even see those given they could be using mail apps on a variety of desktop and mobile devices.

[@jimterrinoni6781]

Liked the Bonus tip #10. It was something that I have seen in gmail, yet understood it better here! Keep up the great work.

[@humayunnkhan3064]

Thank you

[@PsychoGirlMagnet1216]

thank you

[@jim7953]

Can you do a video on how to delete unwanted email from google

[@macmost]

Not sure what you are asking. In the Mail app you just select email and delete it.

[@andrewmann2047]

Thanks, I am new to Apple, you make it a pleasure to use with your hints and help.

[@johnshipps441]

Still trying to figure out how to keep Mail from automatically removing the blue dot (unread) from my mail when I'm just previewing it. Outlook gives you the option to turn that off, but I can't find it in Mail. I'd like to preview a message and know that I need to get back to it but not mark it as "read" yet by having the blue dot disappear. Yes, I know I can select it and mark it as unread again, but that's hugely inefficient. Anyone got a solution other than go back to Outlook?

[@macmost]

The way you use the blue dot, I use the inbox. Things in my inbox need an action. When I'm done, I archive the message.

[@remicicutta121]

Hi Gary, can we create a table directly in a message?

[@macmost]

No, there's no function for that. Also, I would be worried when doing that about what the recipient would see. Remember that what they see depends on the capabilities of their email app. Even if it supports tables, what if they are using a narrow screen (phone).

[@mizushobai3]

Invaluable resource! I have been racking my brain and the help tab in Mac mail. I have 6 separate emails and 5 of them have their own "all sent" box. How do I add a "all sent" for the last one? I would greatly appreciate your wisdom.

[@macmost]

Move your pointer to the right of "Favorites" at the top of the sidebar. Click +. Then add All Sent.

[@vinisarti]

Great video, thanks!

[@louiskohn2147]

Hi. Thanks for your tutorials. I was wondering of you have a video or could let me know how to combine two inboxes (my wife's and mine) into an All Inboxes with a little arrow to the left of it as I see in your list of favourites. I had this function but it recently disappeared after upgrading the IOS. I cannot recall how it first came about so I do not know how to create it again. Thank you.

[@macmost]

That should be automatic. They should both be under All Inboxes and you just select that and it shows you everything in both.

[@arielspalter7425]

Super useful, thanks!

[@richards733]

How do I add a custom mailbox to my iCloud lis in mail?

[@macmost]

Mailbox, New Mailbox.

[@davestump520]

Thanks Gary - Learned a lot from this Video; Now if there was some way I could get emails I reply to to go into the Folder of the original Message rather then Sent (as per my old Windows Email Client) MacMail would be perfect.

[@Hallplante]

One way would to be CC: yourself on the reply.

[@gailla3]

After watching this I ended up with 868 emails showing up as unread!! Now what?!?! How frustrating! I read my emails multiple times daily so this is ridiculous! Can you tell me what to do to fix this?

[@macmost]

Go into the mailbox they are in, select all, mark them as read.

[@gailla3]

@@macmost Thanks much! Also can you tele how to arrange the order of the 2 mailboxes I have? Gmail and iCloud? Somewhere with the recent update iCloud was put on top instead of second.

[@macmost]

@@gailla3 Drag them up and down in the left sidebar.

[@traceypeterson4603]

great but I want to make the side toolbar where inbox and outbox and sent etc are, and make icons bigger there???

[@macmost]

System Preferences, General, Sidebar Icon Size.

[@traceypeterson4603]

@@macmost thanks so much your awesome , and very quick to reply much appreciated .x

[@machdaddy6451]

When people get emails from my Apple mail it's label is user? I want it to have my name as the label.

[@macmost]

Everyone? They should see the "from" according to their Contacts app (or equivalent). But also make sure you have your contact set up right in the Contacts app.

[@machdaddy6451]

@@macmost Thanks for the response, but I figured it out.

[@chrissmith5567]

I cannot drag my mailboxes as you have in this video. Is there a trick to it?

[@macmost]

Should b e straightforward. Keep trying.

[@chrissmith5567]

@@macmost Thank you, got it at last with 3 finger movement.

[@tamirvak1]

Thank you for the useful mail content. Im using Gmail as my private mailbox and when I try to use mail I don't see the different sections of Gmail like Primary, Social and Promotions. is this something that could be implemented in Mail?

[@macmost]

I don't believe so, no. Those are something special Google does in its web interface and not something a mail client app sees.

[@katebenuska3046]

I am obsessed with you! My new hobby is watching these videos

[@davidstaller8247]

Under mailbox menu erase junk mail. It does not get rid of the mail in junk, I must delete it and then remove trash all accounts?

[@macmost]

Could be referring to Mac Mail's "local" junk mail, filtered by the Mail app. And what you are seeing is the junk mail filtered by your email service. Just delete it as normal or ignore it.

[@seanfshannon]

It is possible to clean up/customise the sidebar so all you see is the favourites? Thanks!

[@macmost]

Sure. Do it. Remove other things.

[@elliotyip9844]

Hey Gary, I'm on Catalina and I always wanted to use something native instead of downloading 3rd party. The thing about the native mail on Catalina is, instead of sorting emails based on accounts as shown in this video (I.E Each email account has their down inbox, drafts, sent folder etc), they are sorted based on categories (I.E Inbox dropdown shows 3 accounts, draft dropdown shows 3 accounts etc). How do I configure it to sort based on accounts basis?

[@SofianMW]

Great and thanks much!

[@Moe-Talks]

I just want to add the color like you have in your mac mail app

[@macmost]

Not sure what you mean.

[@Moe-Talks]

to @macmost Hi, I'm sorry I wasn't clear but I figured out that the title bar colors (fading from purpilish to blue on your menu bar) is from your theme. My only gripe with MacMail is no color to really personalize it. I'm an individual and like to change things to suit my individuality. And with IOS (sheesh) it's sometimes difficult to do. But thanks for responding. I was able to get some good info from you