20 Mac Mail Tips And Tricks

macmost.com/e-2314 Here are some tips to help you get the most out of the the Mac Mail app. Learn how to customize the sidebar, redirect messages, markup images and PDFs and much more.
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[@mellomojared]

Gary is astounding. He explains more than what even apple can give. He is a master of his craft; well done, Gary.

[@gregwyard]

This is so good - I learn something every video I watch. The no-nonsense, concise, well-prepared example-driven approach demystifies the Mac in an easy to follow way. Keep up the good work!

[@boatman222345]

As always I am simply astounded by how much I still don't know about using my Mac and by how much Gary knows about using his! Thanks for the Mail tips Gary!

[@ahmed_mahrouky]

the first thing I do when I open youtube is to search for your videos. thx a lot

[@mixedandknot5911]

Gary, I learn a lot from you and what I love mostly about your videos is the fact that you waste no time on getting to the point you want to make. Thank you very much.

[@infiniteloop1776]

Gary, your videos contain more useful content per minute than anyone else on KZbin. Thank you!

[@BRP42]

Agreed!

[@meeluanistyn1644]

There’s always something I find I didn’t know about. Love these videos.

[@orkmedia_za]

i came here to find a solution to a problem one of my clients is facing sending and receiving mails, i personally don't use MacBook but i think i found a solution without even digging deep . so thank you @Gary

[@ShaneBaker]

Thanks Gary. A couple of real gems there!

[@anagalla1]

This is fantastic. So many tips in such a short video. You made using mac mail so fun and productive. Saved so much time. 😁

[@alan.macrae]

Thank you Gary. As has been the norm, I found what I needed help with in this video, sorting by date to clean up some old stuff.

[@Daz2281]

The moment when Mac Tip #20 started ....... Life-changing moment! Thank you!

[@michaeloyo4817]

Useful Tips and Tricks, thank you Gary.

[@simonc268]

Thanks Gary, some very useful info to save me time.

[@rgarlinyc]

Wow, a ton of great tips here. thanks a ton Gary! Roger

[@daveladd7046]

Absolutely great job - agree that you pack more useful and easy to understand info into each minute .. super.. Thank You..

[@amichaels-v3]

You're a wealth of valuable knowledge, Gary. We appreciate you!

[@flookoco2008]

Great video, I learnt so much. I'm a long time Gmail user and always stuck to Google'd app and viewing in a browser. Just lately I've started using Mac mail (as per your recommendation to use native apps wherever possible). I can't believe this program has sat on my Mac(s) for years unused. I'm now a real convert, thanks again Gary.

[@elizabethcondelli4713]

Thanks I needed that!

[@vickirausch47]

Wow. Gary, I had to stop your video halfway through to tell you how much I am appreciating your knowledge. I've been struggling, off and on, with mail apps and never even considered Mail, already installed on my MacBook Air, lol. Who knew!!! Thank you, thank you!

[@cjoth]

i've been a Windows & Microsoft fan for 19 years (basically since I was 5 y/o), & i transitioned to my first Apple Macbook around August of 2020, along with my first iPhone in Nov of 2020. being a huge computer geek, i felt amateur when i went into Apple's ecosystem, but this made me so much more comfortable. i can't believe now i'm starting to become a power Apple user. thank you! the more I use Apple, the more I don't regret the switch, especially becoming a power user at it. Bootcamp ftw too for gaming

[@thevintagebikebuilder2757]

Thanks - great tips, quick and informative. Really helpful.

[@LimaGolf284th]

Thank you, for a very informative video!

[@K-aR-Oh]

Really helpful, highly recommend !

[@shaniroga]

Wow - what a difference this makes - I get crushed sometimes when I have to go to my mailbox. thank you so much!

[@SofianMW]

Great and Thanks!

[@williamhalstediq]

wow the last one is fantastic !!

[@denissitasc]

This is incredible, thank you so much

[@David-fk1fz]

Thank you Gary for being an Apple legend. Another great tutorial of substantial use. I didn't realise the mail app was so good although I wish it included a calendar sidebar

[@SYPCWAK]

Thanks for the video and tips!

[@CedricMcCay]

These are excellent suggestions!

[@umityayla5051]

Excellent explanation !!!

[@maikaimakena9424]

As many Apple Mail Tips and tricks videos I love ❤️ these ⚡️⚡️⚡️⚡️🙌

[@richhughes2225]

Thanks, Gary!!!

[@syvam5794]

You're my go to guy... best ever. Thank you

[@Bmarker299]

Very useful. Thank you

[@nemrak4385]

Thank You excellent tips without extra yakking!

[@mariawiggins671]

Thank you Gary !

[@mariawiggins671]

I love your videos I just wish you could go a little slower.

[@jodyforter7439]

Great! Thanks!!!

[@popsky52]

Wow! This information is priceless. I personally had only one problem... Gary really talks so fast I have to listen over and over and over again... which is a bit frustrating for me, but it's worth it to learn this invaluable information!

[@macmost]

You can change the speed on KZbin videos. kzbin.info/www/bejne/e2aVZ42Fas6Uba8

[@maikaimakena9424]

Love Mac mail tips please keep ‘‘em coming falling in love with Apple Default apps.

[@MohamedBakorAbobakr]

Great video 👏👏👏

[@gailorgarcia4256]

Merci Mec!!!La video est TOP!!

[@carlosprovyrivera8522]

Excellent tips! I noticed you did not cover rules. Without a doubt this is one of my favorite / most useful functions in Apple mail. It might be worth revisiting in a future tutorial. Thanks again and keep up the excellent work!

[@omnamah6677]

Thanks Gary for your videos. Its very easy and crisp with appropriate content. It would be great to have a video which can help to show how to maintain the space occupied by these mail apps. All I know so far is that once we setup these mailboxes on Mac, it downloads the mails for each mailbox locally and starts occupying space. This local space later becomes trouble to clear. Thanks in advance.

[@uiltje1961]

Thxs.. very useful

[@AjinkyaGokule]

you are just amazing

[@alanthompson9956]

Greate video, there was a lot of information there.

[@javtimestwo]

WOW! The sidebar was always confusing me and a nuisance and something I disliked seeing all the time because to me it was sloppy. Thanks for pointing out how to improve and organize the sidebar. I did something similar to you and now the sidebar is much easier to navigate with my favorites. IMO, Mac Mail is tremendous and has improved so much in the last 1-2 years. ✉

[@boblatzer]

You are the Mac master.

[@rayfirth8237]

So others have said, very useful, always useful, good presentation

[@maikaimakena9424]

Such a good video 🙌🍾⚽️🥇

[@AlHR23]

Just subscribed. Great content. Keep up the good work :)

[@jacobkilgannon6059]

Thankyou bro

[@Ransomed77]

Thanks for the tips! I've just set up Mail after not using it for many years. I still don't fully understand (nor do I like - so far) the signature feature. It seems clunky and limited in design functionality compared to Outlook. For example, I've brought in my company logo, but I can't seem to resize the logo to fit my signature block. Would love to see you do a session on setting up signatures, because I'm sure I'm doing something wrong...and all the old nightmares about why I left Mail are creeping back into my head, and I want to like Mail...I really do!

[@valeriekarpov3260]

Best video!

[@manolesecan6116]

thank you

[@stuart6891]

Gary love your content I'm a little bit of Mac newby so your tips are brilliant, may I ask you how you reduce the full page default Email to something smaller?

[@AdelmoGalindo]

Hi, Gary! Very interesting and useful your video. I would really like to understand how the recent Mail feature that allows us to customize domains in our account works. Do we need to have a previously purchased personal domain? Thank you very much for this content that is always interesting and proposed in such a clear way!

[@susanlockwood5959]

Just found you, Gary, and this and the 10 tips were both super useful -- and I've used Mail for about 11 years now! I can't find an answer to my specific question anywhere. Would love to see a little video about sidebar FOLDERS and all the do's and don't's. :-) I have 2 different email accounts for work and I manage a lot of different tasks/issues...so I have tons of folders to keep myself organized. At this point, each email account has the same set of folders because there is a lot of cross-over between the 2 emails. But the duplication is making me crazy (and the either the search function sucks or I just haven't figured out how to use it well). I really don't care which email the message started from/to. Is there any reason I cannot / should not just have one set of folders in the primary (as in receives the most emails) account -- let's call it [e-mail] -- and move emails from [e-mail] into those folders for organizational purposes?

[@manjuralambhuiyan2516]

useful

[@hemangbakshi9501]

Great stuff! In mail notification, why there is no option for sound? If I want to set up different sound notifications to know from the sound that it’s personal or work email- is there a way?

[@origyptianthefirst893]

Man, that was dense! Fantastic stuff. Wish you included a transcript ('cause I have a hard time hearing that fast!). Please explain how to create Smart Mailbox Folder. I think I created it but it's not there...but maybe I just don't know where they live...

[@NomusaMagical]

🎖Subbed. Awesome info. Using my first-ever iMac (PC user since 1980s). Thank you!👩🏾‍🦳👏🏽

[@MyHayda]

This is very informative and great knowledge - any chance you could explain how to deal with junk mail.

[@macmost]

kzbin.info/www/bejne/nHekp4iHg8qeqcU

[@hmac66]

Another fantastic tutorial Gary! Is there a limit in Mac Mail on the number of email addresses you can Bcc in a single email? Thanks!

[@cutecoya]

Hi! I am a new subscriber!! I love your channel! Can you please do a video on how to UNGROUP emails on your MacBook? Emails that are sent from the same company but from different departments continue to group together making it very hard to keep track of my emails. This tip would be very very helpful!

[@davidcking7]

Thanks, Gary. I've been using Macs since 1990 (Classic) and yet I learn something new from every video of yours that I play. Thank you for these great and informative videos. One issue with my Mail has been bothering me for the last few years and I can't find a solution. 90% (yes, some do work as I expect them to, but most don't) of attachments that come to me never download into Mail. All I get is an icon saying Downloading ... and the file never downloads. It sorta hangs there as "Downloading". If I go to my mail provider (e.g. Gmail) the attachments are there and I have to download them separately and they work fine. I've tried searching for solutions to this, without success. Any idea what's going on with Mail in these cases?

[@billsneddon]

Gary, Have enjoyed your videos am subscribed. Thanks, With Big Sur I turn the mail filter on but can not view or change the filter criteria. Used to be able to change from unread, has attach ect.

[@macmost]

Do you mean the Rules? Not sure what could be wrong, sorry, but don't use them. Using single-client filters or rules only makes sense if you only ever get email in one place (no second computer, tablet, phone). Instead use your email service's server based rules so the rule/filter is applied on the account, not locally.

[@robsnes]

Hi Gary; thx for your content. Pls advise whether I can change my default mail to gmail?

[@tubular26]

Hello, Gary. Great Video. Many of these tips/tricks do not work in my Mac Mail. Im running Big Sur with Mail version 14.0 What gives?

[@PowNyTales]

Hello! Thank you for your Presentation! I hoped to see an explanation of "how to add external email accounts". The problem I have is, "the sent messages" of implemented accounts (like Gmail, Web) are not shown. I need to go to the web browser to see them. Searched all possible threads without a result. Maybe you already made a vid about it. Or there is a small hint? Thank you for taking a lock over my issue.

[@helpinghand2508]

Thank you. Just curios how to stop mail client to mark emails as read when selection changes while reading pane is on.

[@philipfreypainter]

Hello! Thank you for your helpful videos. Do you happen to have one that addresses slow Mac Mail? The search function has slowed down significantly over the last few months. Thank you.

[@krish109krish]

Great video, very useful. However, in my experience Mac Mail can't handle heavy mail usage. My mail box is usually very heavy as I get 300+ emails everyday. I have often found mails getting truncated or clubbed in completely different conversations.

[@mrpierce1234]

macmostvideo Do you have a video addressing using the filter option in Big Sur?

[@KJSvitko]

Need a video on help getting rid of spam and phishing emails and texts.

[@khanscombe619]

Is the Andin Slimline Pro comfy, safe for a "non pinch" men's grooming under neck wrinkle or sensitive areas?

[@empe0919]

Thank you! But is there a way to keep the search text field open permanently? I hate this extra klick.

[@MilitaryMobility]

Hi, great video! QUESTION: How do you get your signature to automatically populate one every email without manually selecting it (OS Ventura)

[@macmost]

kzbin.info/www/bejne/f3KTiommq62qeMU

[@dodonalepa9902]

Hi, thanks. Very informative. I am searching for a feature when organizing "Smart Mailboxes". I want to exclude email from a certain sender or receiver. (In this case, email from a mailing list.) I haven't found this. Is there a possibility to do this. Perhaps in another way? To clarify. I have a Smart Mailbox with Emails from today and yesterday. In this, I don't want confusing mail from this mailinglist since it's kind of disturbing when I work. Cheers /Dodo

[@mortimersnerd8169]

Really well done. I have a question: I use a Microsoft ergonomic keyboard (at the time and maybe still there were no options for MAC versions). I am unable to figure out some of the control functions. Is there a tutorial or solution for this?

[@koppo5657]

Control = CTRL Command = Windows key Option = Alt and Alt GR key

[@maikaimakena9424]

Gary do you like Apple Mail better then Gmail? Do you find it easier to use default apps

[@susanthompson7726]

do you have a video on email folders? I think I'm doing it wrong and dragging things into mailboxes. I need to store work emails for many years and not sure the best way to do that. Thanks

[@ignaciosamacoitz3100]

Thanks for all the videos. They have been very useful for me coming from PC. Something I really miss is the ability to delay or schedule sending emails with mail. Is it possible? How?

[@macmost]

You'd need to be using a third-party app/extension or a professional email service to do that. Mail Butler I think does it, but I'm not sure.

[@ignaciosamacoitz3100]

@@macmost thanks for the quick reply. Mailbutler works, but they charge 10 bucks /month and I belive is not worth it. Any free suggestion?

[@macmost]

@@ignaciosamacoitz3100 Just keep it to a minimum and set yourself reminders as to when to send those kinds of emails.

[@georgevrontakis1106]

Great video Gary. I have a question if you don't mind. Is there a way to automatically send all mails from the block contact list, directly to trash folder, instead of the junk one? Thank you in advance!

[@macmost]

You can set up any rules you like, but I suggest doing it at the server level (iCloud, Gmail, etc) not using the client for that. Chances are you use more than one client, right (Mac, iPhone, iPad for instance?)

[@georgevrontakis1106]

@@macmost Yeah right. Thank you for your quick response. I' ll try to find the rule for that.

[@koppo5657]

the only thing thats missing from mail app that would be a total dealbreaker is the ability to recieve notifications for emails while the mail app is closed

[@tomyoviedoacuna1944]

Thank you for your tutorials, I have a question. How to migrate POP3 mail from old Mac to another MAC without use time machine?

[@macmost]

Locally-saved email messages in mailboxes? That's a tough one. I haven't used POP in so many years I'm probably not the right person to ask. Experiment and try things I would guess.

[@tomyoviedoacuna1944]

@@macmost thanks for your suggestion 👍🏼

[@beniciomoldenado2315]

Nice video with good tips. Thank you. I have an issue that has bugged me for many versions of MAC OS; I am currently running Mojave. In the Mail app, Preferences>Accounts>Mailbox Behaviors, I have settings so the trash gets emptied when I exit the app. The problem is, this doesn't happen all the time. There have been many occasions where I exit Mail and restart it and see the Trash still has emails. If I stop Mail again and restart it, again the messages are gone. Why doesn't this happen consistently? Thanks

[@macmost]

Not sure why it isn't working all the time for you. Maybe something fixed since your older version of macOS? Either way, I don't see it being a big issue.

[@IAmSam_TheMan]

Wow... I'm starting to see the benefits of using apple mail. Mail has gotten better in Big Sur. Do you really use only the mail app or do you use something like spark as well?

[@macmost]

I just use Mail. Have for 20 years. I seem to be able to handle my high volume of email without a problem.

[@meleagster]

Do you know of any way to work within the Mail app in the color “sepia” instead of a white background? My eyes would certainly appreciate it. I’ve been hoping for this option for years with Apple.

[@kathleenallen2113]

Mail videos helpful but I’d like to know if I can organise my mail, by sender, in Smart Folders and then delete the original from my inbox. Because I need to keep some emails for future reference my inbox is bursting! Kathy

[@farahalmrabet1067]

Hello Gary, How can I activate a an automatic mail sending ? thanks

[@Freshmaniacable]

I've got macbook and imac. Any possibility to sinc emails? Every time i have to remember from wich machine i send response to email. it would be perfect if there would be any opportunity to sinc mails between macs.

[@somilaseyibokwe5989]

Hi Gary great video, can we schedule mail in apple mail app

[@macmost]

No. If you have professional reasons you need to schedule email, then probably best to look for a pro email service that has that as a feature. Otherwise, just set a reminder to send that email at that time.

[@somilaseyibokwe5989]

@@macmost 🙏🏾

[@HyperionSun_]

I may have missed it in the video but I was wondering how I would make the email app update my email as fast as my gmail app on my phone and the net update. or at least have the email app at least refresh to show that the email has been looked at? Also are there other gmail Mac apps that would work better?

[@markproulx1472]

Great stuff as usual. Is there a way to create distribution lists that doesn’t require use of Contacts?

[@macmost]

Just a list of contacts? Any text that is a comma or space-separated list of email addresses should do. But note that if the list is long you probably shouldn't be using a regular email service, but a email newsletter or marketing service.

[@markproulx1472]

@@macmost Thanks for the speedy reply. To clarify: I have occasion to send recurring emails to a small list of people (

[@macmost]

@@markproulx1472 No, the only way to assign a List name would be to have them all in Contacts. So why not have them all in Contacts? Otherwise, you can just copy and paste the list, or maybe use a Text Replacement to make it easier. But having this small number of people in Contacts makes more sense.

[@gregrutman8808]

Also, if I am on the office 365 server, do I choose IMAP or POP in google? Thanks a lot.

[@Arsik0803]

Great video. Thanks! But my main question is: how to send the picture to my colleagues who are using outlook, especially as an attachment but not as a picture that shows inside of the letter? Maybe someone could help... wish to use the native mail app instead of outlook but some of my letters can be looked horrible...

[@qwincyq6412]

Great tips as always. There’s so many things I didn’t know about Mail. But why don’t the Smart Mailboxes and rules set up on the iMac not sync with the mail app on iPad or iPhone? Usually Apple wants everything available on every platform. It really seems like Apple isn’t putting any energy into improving the Mail app

[@macmost]

Syncing Smart Mailboxes would also mean you'd have to sync everything about all of your accounts. And since people get email from tons of different email services, all with different options, it would be very difficult and confusing for most people.

[@qwincyq6412]

@@macmost thanks. I was assuming that the rules I set up on my iMac mail app applied to all accounts, ie both Gmail and iCloud. My issue was that mail I’d filtered out on the iMac still clutters up my iPad and iPhone.

[@macmost]

@@qwincyq6412 You should set up the rules on iCloud.com for iCloud and the Gmail site for Gmail. Email is a server thing, so you really should set things like filters on the server. Otherwise, things will never match up on different client devices.

[@qwincyq6412]

@@macmost thanks. I will make the changes on the server