11 Google Calendar tricks & hacks to skyrocket your productivity

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Google Calendar is a really powerful tool that helps you manage your time better, schedule events, tasks, time block your to-dos and share meeting details with your team. However, Google Calendar has been around for ages and although a lot of people still use the basic features just fine, there are a bunch of new extras, extensions, and new tricks to use Google Calendar that will help you manage your agenda even better.
In today's video we will be discussing 12 different ways to improve the way you are using Google Calendar and make your calendar blocking that much efficient.
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[@encanwang1263]

Just a quick update for those searching for Goals on their calendar... the goal function was removed by Google since Nov 2022.

[@kimberlynnoggle5568]

do you know of any free alternatives? the only other thing I've found to schedule tasks for you is Motion which is quite expensive

[@madd2377]

Why would they do that

[@abstractmaverick4205]

0:40 GCal Plus 1:15 Use Goals on Google Calendar 1:55 Embed Notion links in Notes section 2:39 Multiple task lists 3:13 Button for Google Calendar 3:44 Calendar blocking using events and overlapping tasks 4:27 Color coding for work-life balance 5:05 Daily agenda Email 5:33 Emojis to categorize tasks 6:11 Sync iCal and Google Calendar using IFTT applet 6:41 Shortcuts for navigation

[@sharonmatheka4164]

Thanks for this

[@alfonsoveloz1834]

Saint

[@ArtyGeek]

Such a coincidence since I just started using Google calendar yesterday!!!

[@BharathiBlogs]

Heyyy i too :)

[@dead3541]

Yo same

[@shusi8940]

Me too!

[@jjpanda]

LITERALLY ME

[@ArtyGeek]

@Marina B I used a bullet journal!

[@improvewithsoo-selfdevelop1219]

“The shorter way to do many things is to only do one thing at a time.” - Mozart Wish you all great success in managing your time!!! Have a wonderful week💓

[@ayushmehre]

I don’t know why, but whenever i put something on Google calendar, it never happens.

[@ladyangeles8698]

SAME😂

[@cfloster]

Same!! I use my gcal for places I need to be and I use my passion planner for time blocking bc I write it that morning

[@Mara-qp3rl]

Maybe because it’s not visible enough for you

[@zeinabbbbbb]

OMG sameeeee it's totally cursed

[@LifeInGeneral2006]

😂

[@anushkajamal]

Been using calendar since the last 2 years. It is my holy grail for university. I got my friends hooked on it as well👍🏻👍🏻

[@lilyrosepunkunicorm9871]

Cool

[@Elocinization]

So helpful! I hadn't been using Tasks to organize, but I'm realizing it's actually the best way to prioritize my high, medium, and low priority tasks without having multiple to-do lists everywhere on my desk.

[@adityashrivastava007]

I use both Outlook Calendar and Google Calendar. The email agenda, shortcut and notion integration was really helpful for me. A Very good, productive video

[@sacdaabdurhman]

“Opportunities don’t happen. You create them.” Let’s Create Opportunities

[@Bukusubaru]

This is such an awesome video! I have been using Google calendar for years, and this taught me things I didn't know about. The goals feature is so useful, as it's more powerful than a simple "habit tracker" because it schedules the activity for you. I am excited to boost my productivity, thank you!

[@kimberlynnoggle5568]

Since Google removed the goals feature, have you found any free alternatives? The only other thing I've fount to schedule tasks for you is Motion, wich is quite expensive.

[@Bukusubaru]

@@kimberlynnoggle5568 If I have a repeating goal or habits to track I've been using Google Tasks! It syncs to my calendar and I can set it to recur at a specific time.

[@AunaAmireArt]

I enjoyed learning some new tricks to google calendar! It’s changed my life so so much! I didn’t know they had a goals app 😍 definitely be using that!

[@jesslivinlife]

The email agenda sounds golden because I always review my calendar the night before an email would be even better. Lots of good tips in this video thanks!

[@icylcy804]

Is so good to get information from another Brazilian, feels more trustworthy and like home, muito obrigada Mariana!!

[@adventurepantsmcgee]

LOVE the categorizing tasks by emojis. EXCELLENT workaround. 💯

[@gxxd_vibz_only]

I can't even put into words how much your videos help me. I'm so so thankful for your work. Keep up the good job ❤️❤️

[@changingscripts]

Using color coding for work life balance analysis is BRILLIANT! Thank you

[@jjpanda]

i was literally searching up videos to learn more about using google calendar yesterday and you posted a video about it! just what i needed! thank you so much for the video, i learned a lot from this and will definitely apply the tips! ❤️

[@breegutierrez1521]

first day of school starts tomorrow and this came just in time 😌 thank you!

[@TamarZiri]

yours is the first actual tut that i learn new tips from! thank you so much! it's so nice to find a vid that *actually* teaches tips & tricks, not just claims to do so! thank you!

[@maddoochamow]

Thank you! Gcal's retriction of hours seems very cool!

[@quokka7893]

Loved the idea of overlapping tasks and using emojis! Very useful, than you!!

[@whateverfindgold]

This is so useful

[@mariana-vieira]

Yaay! 🙌

[@AvivZan]

I have a script that auto color codes Calendar events according to their names. Great video! Definitely gave me inspiration on how to manage my tasks thru calendar :)

[@keiran111]

how did u set up automatic colour coding?

[@elizettejoysmonsale7585]

You can change colors by an extension and copy-pasting HTML color codes to specify things

[@ProspectivePlans]

These productivity hacks are just what I needed! 💫 Keep rising to be who you want to be! 💫 #keeprising #risingtobe #aswerise #riser #irise

[@AmandaDutraSouza12]

Super helpful, thank you 🥰🥰

[@mariana-vieira]

You’re welcome 😊

[@madura.studies]

Omg! Never knew Google calendar was so powerful! Thanks for this wonderful video as usual, Mariana💕💫

[@navneetgounder4631]

i got gcal plus after watching this, thanks it helped with the start and end day times

[@klomax7089]

Thank you so much for this video, it is VERY helpful! 👍🏽🙌🏽👍🏽👏🏽

[@veroniquehooper9188]

This is great, Mariana! Thank you for this.

[@KevinMcClanahan]

I'm looking to mix up my productivity system - this is amazing!

[@mariaclaral1]

You just motivated me to finally organize my google agenda, thank you!

[@mariana-vieira]

You can do it!

[@DemetriPanici]

*My Google calendar is my savior*

[@bholuwhoop5944]

4:50 Interesting... My calendar is all one colour - WORK !!! WORK !!! WORK !!! 😂

[@octopu5ie]

Such a good video. So glad to have found this at the start of the year.

[@yujiawang3544]

This is the most helpful google calendar video so far! thank you!

[@anushkajamal]

I have the button for chrome. It is magical! I always have an eye on my day without any extra work

[@magdaengblom9737]

How do you make a button for google calendar?

[@paulimones]

6:30 you can do this directly in your Apple calendar without any other apps 😌

[@lolasmith1375]

This was so helpful for me. Thank you, Mariana.

[@rizkyatnacandra764]

Thanks Mariana....always make me a spirit....

[@penguinandpandasftw6741]

I just started using it and I hate that it’s full of school stuff 😭😭😭

[@sacdaabdurhman]

“Doubt kills more dreams than failure ever will.” Never doubt yourself

[@allthingsknb]

Thank you. This is a great video. Is there something I need to do to enable the work calendar? I do not have the option to send myself the daily agenda.

[@varrsha715]

Such an useful video Sis Thank you 😊💓

[@lanicchiologa]

I really like your videos... always useful and inspiring for my day organization!

[@jazzyjune5809]

Thankyou so much for this you are a lifesaver

[@frausanitka]

Thank you SO much for these tips!

[@unknownpersonbye]

aaaah thank u for this!! i've been in conflict for over a year already between choosing google calendar over the default calendar in my ipad bc i have no idea how to work my way around the former 😭

[@mariana-vieira]

Google Calendar is by far the best "default" option!

[@unknownpersonbye]

@@mariana-vieira yay alright, i'll definitely use google calendar for my new school year in uni!! i really appreciate your videos about this 🥺

[@wahyurohmatulabidin1830]

I go to your channel for add my skill in management time

[@letiziadestefanis3091]

Really cool features & ideas! Thank you!

[@CassieWinter]

Love the Notion link tip!

[@AlessandraAleluia]

I loved this video! Thank you so much for those tips ♥

[@mariana-vieira]

Glad it was helpful!

[@anchalbiyani3869]

You are seriously an angel .... ❤❤❤

[@JackSparrow-yt3qw]

any alternates of that notion step that you mentioned please?

[@metamorphoseofmoi7724]

yayyy, i just came back to using google calendar again!

[@AhmetKaan]

*To all the dreamers out there, don't ever let the world's negativity disenchant you or your spirit. If you surround yourself with love and right people, ANYTHING is possible.* 🙏🖤

[@davidandheatherblacklock7989]

Is there a way to see how many events are scheduled each day? By the way, your video is very easy to follow and helpful!!!

[@arminamaesuicon7180]

thank you. this helps a lot

[@picklejarsally5633]

THIS IS SO HELPFUL OMFG

[@DrShonTV]

Thanks for the great tips.

[@harryxcharles]

Is there a way to view tasks from another Google calendar on the computer? I know I can view other calendar tasks through my phone but for convenience, reasons would want to not touch my phone when I can lol

[@indianstudywithme8255]

I was waiting for ur video ❤️❤️

[@samihazaman1227]

This was such a helpful video Mariana. Thanks!

[@CeLillyMusic]

It is also possible to link your google calendar with Windows, just by logging in with your Google account. :)

[@FarzanasLaw]

Really amazing video!

[@mahrukhzafar]

If I set alarm for someone's bday in Google calendars, can we somehow make it repeating for every year? This was a feature, 10y back, in Nokia's calendars. Also, can we use it as planners? 👀

[@jessejames4444]

This is a good video, thank you!

[@mariana-vieira]

Glad you enjoyed it!

[@the_study_brownie4134]

3:44 Whats exactly the name of these extension? someone pls help me out

[@xoxosaras4288]

hi.. can we open and add task from the mobile's app? because i cant find this feature from my mobile google calendar app.. thankyou :)

[@ef439]

Hi , How to write several lines in Google Calendar on iPhone ( event ) ?

[@roldaoaguiar763]

it's funny seing some tasks in portuguese and others in english... i use the same approach, kinda messy but makes sense to me :)

[@shoshoayman1103]

Thank you for sharing this , but actually I don’t have the ( goals option ) I don’t know why ?

[@chinmayeesurve7769]

Google cal update removed the Goals option.

[@falgunsankhat]

Thanks

[@Emmanuel_Ce2]

Do you only use Google calendar? or do you use other tools in your productivity system? Like Todoist

[@li-annlim7099]

Hi! Can I know how you customise the colour of your events? The ones on google calendar are fixed! I want them pastel tooooo

[@priyanshiverma3468]

Can you show how to make a flashcard in google slides??

Obrigado

[@notnataliex]

At 0:11 how did you turn on that option to add time on the left side? I see the layout of my google calendar but see no time breakdown :(

[@madebyymira]

wow i didn’t even know google calendar had task lists!

[@singhharjas]

How to get the light blue colour on Google Cal ?

[@ejs2804]

Does the IFTT also work the other way (adding an event on Google calendar and seeing it also on a calendar from iOS) ?

[@studyvibes419]

Thanks a lot

[@rafaelb778]

Wow great video thanks for share 📝💯🚀🇨🇷🇨🇷

[@jesidillon4593]

What's that mouse you have? Guessing more ergonomic?

[@somycolleaguescantfindme]

My friends love and hate my video on productivity that I just made. I wonder why

[@Dishanta_42]

Hey! I use Google calendar on my android phone. Can anyone please tell me how to colour code there? I can asssign specific colours to events, tasks and reminders. However I can't find a way to change the colour of a specific entry. For example: If tasks are green, I don't know how to change the colour of one certain task to let's say yellow. Any help would be highly appreciated!

[@federicat5383]

She already said in the video that you can't change the colour of every single task

[@chilinh1319]

How can all you guys fullfill your calendar? I mean, i use calendar to schedule my study, and that's all. It just account for 8 9 block, and my calendar looks very emty 😩

[@monaes.3761]

Does anyone know how she was able to add that emoji keyboard onto her calendar?

[@mierea_]

hmmm 🤔 gcal plus doesnt exist but there is gcal extras im gonna find that 😅

[@tomi_amirsyam]

Great!

[@maestro2625]

How do you insert emojies on Windows?

[@toniatkathgr632]

Why I can't insert emojis on tasks ? I use a laptop. In my android phone I can't see tasks , only events !

[@joyk1288]

That button is a GOD SEND

[@alessiab426]

Goals is available on android too

[@jenstudies-booksbones6711]

Question: how do you use emojis with your PC keyboard?

[@mariana-vieira]

Usually right clicking will show you an option

[@jenstudies-booksbones6711]

@@mariana-vieira oh right! thanks!

[@lacrima3]

I have set custom colors on my calender in the browser but when I look at the app on my phone, the colors look much darker :( Does anyone have the same problem?

[@joanafonseca9825]

How can I have my calendar to show the time on the side?

[@jisoomafia5364]

will it appear on phones too just like that?

[@FlynnaBagel]

How were you able to use those colors on ur google calendar? I only have the few, default colors to choose from :(