how I organize my calendar 🎨 simple systems for success & slow productivity

IG: / rowenatsai | As promised, here's a video dedicated to calendar blocking & task batching, inspired by slow productivity, where I share how I organize and plan my calendar. Thank you Shopify for sponsoring this video! Sign up for a 14-day free trial: shopify.com/rowenatsai
Updated how I plan & organize my life: • how I plan & organize ...
🔗 LINKS:
╰ Slow Productivity video: • why everything I knew ...
╰ HEX color codes: www.notion.so/potatofam/8a28d...
╰ Sunsama (30-day free trial): try.sunsama.com/rowena
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🙃 Don't be a stranger: [e-mail]
🎙 Voice Hugs podcast:
╰ Spotify open.spotify.com/show/5IlF8gT...
╰ Apple podcasts.apple.com/ca/podcast...
✳️ My favorite daily planning & productivity app: try.sunsama.com/rowena
⛳️ My favorite app for everything else (Notion ❤️): affiliate.notion.so/rowena
📬 My favorite email app: superhuman.sjv.io/WD2jde
🌸 OUR NEW JEWELRY LINE w/ Ana Luisa: analuisa.pxf.io/c/2199166/164...
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OUTFIT DETAILS
╰ Gimagaus Top: rstyle.me/+2KtDZpVKdC6rCvsG7B...
╰ Jewelry: Coming soon 😉
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✨ If you’re at all curious:
• My spiritual practice, Falun Dafa bit.ly/2z49zqz
• If you're interested in reading more, start with this to get an understanding of what qigong entails bit.ly/2u8DXOC
• The main text we read is Zhuan Falun* bit.ly/2t48xJP
*Best to read start to finish in the shortest time possible for the highest benefit.
• If you want to learn more about Falun Dafa and qigong, check out local contacts in your area - there are practitioners globally and in most big enough-ish cities: bit.ly/2E0PL6S
• My friend Chris over at China Uncensored made an incredibly informative video on what Falun Dafa is and why it's being persecuted in China (YT video): bit.ly/2CR9yZQ
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Music from Epidemic Sounds: www.epidemicsound.com/referra...
Camera & Equipment 🎥:
• Canon point and shoot amzn.to/2ZH8p0Q
• Canon mirrorless amzn.to/3moR07b
• Canon wide-angle lens amzn.to/3kpMinS
• Rode mic attached to mirrorless amzn.to/32yXwQO
• Rode mic for voiceover amzn.to/2FsbwTO
• Manfrotto 3-section tripod amzn.to/2sPRaIu
• Manfrotto mini tripod amzn.to/32BEucD
• Final Cut Pro X

[@rowena]

Thanks for all the love on this video so far :') sharing my updated 'how I plan & organize my life' video mentioned here: kzbin.info/www/bejne/aZmpp3iqYsiCrdk

[@Sweet.faiza77]

Please do you use a lamp or specific lighting at the end of the video it's too relaxing 😍

[@cellno.7]

"You're getting your work done quicker not so you can work more, you're getting your work done quicker so that you can spend more time with the people you love doing the things that are the most important to you."

[@judegharaibeh3827]

Honestly, I am on the verge of tears, because for the past week I was trying to create a structure for myself since I graduated to be rooted to a certain routine, and I was EVERYWHERE. So when I saw your video, I was ecstatic bc I felt there is a guide on how I can structure my life! Thank you so much from the bottom of my heart Rowena, even as you were talking I was nodding along as if you were the bestie who barged into my room, and said, I gotchu🥰🥰🥰🥰🥰🥰

[@daniqsaa]

Ok this was so freakum sweet to read. Hope it works out amazing for you!!

[@user-yd4yr5hr3s]

❤️you it’s ok if you desire it in your heart no matter what it is really burning desire your spirit will get you there we need to start there no matter what it is and get out of our own way but ❤️❤️❤️her she is amazing with her and Heaven sent to us all sending my love light and good thoughts always ❤️✨

[@wnderbug]

Yesss!! This is probably the best video I’ve ever watched that was simple to follow for someone who’s never gotten a started because it’s overwhelming 😅😂Thank you, thank you!

[@polly4531]

Oh that's wonderful! How's the system been holding up, Jude?

[@jujugarcianyc]

Not even 1/3 through the video and I’m crying. I always thought I had good work life balance but I just realized how I never thought of my personal time as non negotiable. I always thought of work as the non negotiable and tried to carve myself around that but holy crap. CARVE MYSELF. FILTER MYSELF around work, rather than allow work in the time around what I need to feed my soul. Wow....

[@FarzanasLaw]

I tried calender blocking during university years and honestly, it was a life-saver!

[@darsea808]

once you said theres no work in non-negotiables i was like “wHAAA-“ and then it hit me… of course i should prioritize those things over work :’) no wonder i’ve been so overwhelmed with all the work i’ve been doing for school, i NEVER block in the things i want to do for myself and always put those second :’) thank you for reminding me (even though it should’ve been so obvious for me, but aw well!)

[@AlisonWu]

as someone who is chaotic and has only ever used the notes app to dump all my daily activities onto, i really appreciate you making this helpful video! i already feel less stressed knowing that i've SCHEDULED my plans for each day and i don't have to worry about not knowing what i'm supposed to be doing at times 😅 much love ❤❤❤

[@khalilahd.]

I love this three layer method! Scheduling in fun is a new technique for me but I love this idea! I work full time and I’m also trying to learn Japanese so staying organized and efficient is essential. I’ll give this method a try ☺️

[@work_in_progress161]

The book Japanese for busy people was recommended to me (the romana version). Good luck 🤞

[@Fujoshi4life5]

Girl same...kanji is practically haunting my dreams😂

[@venylai]

Perfect timing, love how this comes at a time when I really need it. Thank you Rowena!

[@Michelle-rd3gc]

ro keeps giving me hope, that one day ill get my life under control 🌱

[@alonemusk27]

I love how you somehow always post when I think of you! We have so connection ro 🤭 always grateful for you 💗

[@cecilia_xoxo]

Rowena is so refreshing with the idea of balance and increasing productivity to maximize time w/ friends. I love the idea of structure as a spectrum. Thank you for this video and your presence :)

[@maitryshivalkar]

I really was looking up videos for time blocking because it was new to me. Your video just popped in at right timing! Thank you Rowena! That was immensly helpful. ✨❤️

[@j0yceque]

This video came at such a perfect time. I've been wanting to revamp and fix my life schedule since I'm getting sad about not being able to juggle my time for fun things and passion projects. My main struggle was segregation since everything feels like a non-negotiable at times. Thanks for all the helpful tips!

[@marimbula781]

Thank you Rowena for creating this video, this helps a lot ❤

[@HannahMarieee]

This is such a good timing, I’m currently trying to figure out an efficient way of planning out my week / days, but I’m still not the planning pro 😅 this looks very doable, thank you ro 🥰

[@sohamprabhale8084]

Seen so many videos about time blocking and calendar blocking but this was very simple and informative, it genuinely helped me to plan my week/month and to do all my tasks and to do's in a disciplined manner, kudos to you @Rowena Tsai, loved your content and hope you grow more and help us too ✌🏻💗

[@TN-ky1ih]

I'm loving the hex colors, thank you for sharing!

[@slena]

im entering my last semester of my masters so im going to have to juggle classes, work and personal projects, so this is the perfect time for this video. i've tried so many systems that didn't work (too harsh vs to loose) so i hope i've finally found the right middle ground

[@beiaamparo5460]

So thankful I found this today. I just finished organizing my personal calendar and feel so good on how I’m going to start building habits that I think will benefit me in the long run. Thank you for make this video ❤

[@hungryangela]

your podcast came up as recommended on spotify and thanks to that, I've now found my new favorite comfort youtuber

[@janelycardenas6771]

i’ll be starting 2 new jobs this week so i am totallllllyyyyy in need of a great system that’ll allow me to be great at work and great at self care 🥲 thank you ro! 💜

[@erinslater1649]

This is a rare video that showcases a system that I think I will be able to follow. Sometimes I find it very hard to stick to a schedule but this is so clear and organised. Thank you, Thank you, Thank you!!!! xx

[@Sofia-wu7jz]

This video came out at the perfect time as I'm thinking of shifting to Google calendar from a paper notebook for my time blocking, I love the method used, I'll definitely try it!

[@drpolly555]

love the colors of your calendar.

[@maria-alphonsinemamboma1323]

Literally just learned how to use my calendar because of your video. Simpler than I thought

[@Moonbun_0]

Thank you for this I just started college so it's been stressful trying to sort out a schedule that fits with my classes and my life in general. But I will take what you showed me and use it to make a schedule that works best for me!!

[@vaishnavi1798]

I am a 20 year old and I think all the same things throughout..I started journaling (exploring myself) YOU ARE LITERALLY EVERYTHING I NEEDED! BIG THANK YOU

[@jiiinmariii]

Thank you ro for this very timely topic. I really need this right now.

[@pandesalcheeks]

(Doing this during work 😆) But this felt fun and encouraging to do! Now that I'm balancing two jobs plus wanting to focus on making the time to better myself, this entire system was super helpful. Feeling like a productive 🥔already ^^

[@meowsandarfs]

I saw these on video suggestions a few days back but I feel that it will be overwhelming for me to do calendar block because I don't want to be stuck with schedules and I want my everyday to be sort of freeeeee except for work time but huhuhu this is very encouraging and helpful! Thank you so much. ❤

[@alylindic]

I resonate with your energy so much - Thank you for doing what you're doing!!

[@gurehitsuji1848]

This is very insightful, i went an extra step and included a passions calendar for my personal projects and hobbies while play is for guilt free things like video gaming etc

[@PreetiSharma-nx9pf]

Thank you for being a part of our lives!!🥰🥰

[@ashleeraz09]

This was great! Really looking forward to the sunsama video!

[@rebeccareynolds6235]

This feels like a warm hug! I'm pausing the video to let you know how much I appreciate you! I am nearly ONE YEAR into neurological rehabilitation for a TBI. I have been working with occupational therapists and speech pathologists to relearn how to plan my week./life and it has been such a struggle. Everything has felt cold and clinical and you are changing this for me! OMG, I AM in tears. I am so grateful for the way you gently show us how to build a beautiful calender -- you actually show the steps - which is so helpful and your reflection questions to help us distill our non-negotiables. So so good. Thank you. Okay, I've got to keep watching and then watch again as I build my plan. Thank you!

[@jeanerdman143]

I am new. I can learn a lot from you. I like your calm demeanor and substance. Great job. A pleasure to find you!

[@jessishirley2434]

This is exactly what I needed to see this is a game changer!! Tysm!!!

[@gabrielar7843]

I'm in love with this vídeo!!! tyyyyyy

[@everydaylifewithL]

I needed to see this. I have been working 45+ hours while it should be 32. I NEED this. Thank you thank you.

[@anisyafw.6633]

hiii rowenaa!! thank you for the video 🫶🏻

[@chaaabat]

Really helpful! Thank you for this video, Rowena 💕

[@alaina932]

I've ~just~ started getting into calendaring my life out, so this is great timing! Thank you for sharing 😊

[@ariellefarinas4323]

wow this was so relatable and i ztrwmwly helpful! time management continues to be one of the biggest life struggles for me- im going to try creating these calendars

[@ValentinaGulpe]

What a fantastic channel :) from one creator to another! Amazing work :) Your videos are very inspiring

[@hbluexxx]

I was trying to find a way to work on my non-negotiables even when I have plans outside of the house, and this video is making me feel so much calmer about it. I always felt like a failure when I couldn't follow through habits that I know will improve my life because of friends and family and unexpected events; but I feel like by scheduling time for my non-negotiables not only will I be calmer about when exactly I need to take time for myself, I will also have a system to go back to when I fall out of the train. Thank you so much, working on it now

[@GamerGloTV]

While it's still a work in progress for me, I've used this to help me create a system to build routines that actually make me feel good about myself. I still have some work to do to make sure I'm doing things that bring me joy and not just checking off boxes, but WOW have I made a lot of progress from the stringent methods I used to force myself in to. Thank you for sharing this and being so real!

[@AliSlonina]

Creating multiple calendars to separate personal, corporate, and KZbin work saved me so much time long term! I was also able to use it as a data analysis tool to show when I was productive most often, and when I needed to take breaks so I didn't burn out while working on my goals. Thanks for sharing these tips!

[@KitKat4K]

Thank you for this video. It has made it easier for me to lean into the Chronotype scheduling and energy management habits. The Dolphin which is a type A, perfectionistic and or insomniac/light sleeper type of of individual usually procrastinates during the day but works late into the evening which is literally me to a T. This video just provided a little more clarity for me so I won't over structure my life which was my original issue with Time Blocking since it felt to confining.

[@luanamelo7616]

I really loved and appreciated this! I would love to see that in-depth walkthrough of how you use Sunsama specifically!

[@kristinaugust8717]

This was very inspirational and so were the other videos of yours I watched 🙏🙏🍵🤗

[@min_xxx]

thank you for this video! you're honestly my fav realistic productivity youtuber

[@alylindic]

Me too!!

[@work_in_progress161]

Keep up the good work Rowena 😊

[@punnypuns5103]

I didn't realise I was already doing this but this is certainly helpful. I have started to wake up earlier recently and honestly I feel like I am taking advantage of my day. Why they don't teach us how to set goals/organise in schools beats me.

[@t-davida1547]

The moment you put the sunsama task into your google agenda was HOT. That is so practical!

[@cherenadesigns]

this was my reminder to finally remove my school calendar from my blocking. I quit school last week and I feel so relieved but seeing my calendar made me feel so guilty about quitting and it felt like I gave up rather than doing what is better for my mental and physical health. Now I just have my work in there and have my "free days" marked too. which makes me feel better for some reason. Seeing that I have a free day rather than a "blank day" feels so relieving.

[@daniqsaa]

This is perfect because, like Rowena said, it doesn't shackle you. It's just a guideline. For me, every single planning system that failed was because I got so overwhelmed with following it perfectly, as it wouldn't work if I didn't

[@lynncole1500]

Thank you for this video. it is exactly what i was looking for.

[@Eddysig]

thanks Ro!!!! I just started college this week and getting organized has been overwhelming!!! what a perfectly timed upload! 🥰

[@alylindic]

Good luck at college!

[@Laurenwoodruff]

Amazing video, exactly what I needed

[@pumigarnet]

Thanks for the video! I was looking for a comfy tool for planning which google calendar definitely is, but I didn't really understand how it works so your video was very helpful!

[@larafriederikeforster1046]

Fantastic video! Extremely helpful.

[@studentlife8240]

Yayyy you uploaded a video!❤️💜

[@mensahnicole]

perfect timing for these videos! i’m ready to continue my undergrad degree after taking time off!! i’ll need all the life organization help i can get 😩

[@yolddelius6292]

you can do it! Best of luck :)

[@faitholajide1778]

Thank you. I feel so much lighter after watching your video :)

[@Garbanzo1103]

Thank you for posting this video it was incredibly helpful. ❤

[@imgasty]

thank you. Specially, for the advice plan your life first and then your work. Also I want to say that you are so beautiful💗

[@melodiase4012]

That was so helpful! Thank you so much!!! I've spent a lot of my time looking for a good platform for my routine organization. And the solution was right in front of me: Google Calendar! Thanks for posting this video :)

[@serenityrose8195]

Thank you so much for this Ro!!! Calendar blocking usually seems so overwhelming to me, but you explained it in such a great relaxed way that i can’t wait to implement this system in my life 👍 thank u thank u thank u!!!! ❤️

[@jmarie7405]

This was great thank you! Looking forward to learning more

[@wendyduncan9084]

I am considering moving to an evening shift from a very early morning one. This is a great tool to help make the decision.

[@janefines17]

you encouraged me to try out google calendar and new systems! =)

[@AlithyD]

I love your vibe

[@financiallyspeakingbookkeeping]

This is SO WONDERFUL!!! I am looking for a way to become my most productive self ... while starting multiple new businesses ... and you just gave me awesome tips and how to schedule my time!!! Thank you from the bottom of my heart!!!

[@financiallyspeakingbookkeeping]

NEW SUBSCRIBER!!! You are exactly what I need to watch :)

[@ginecastillo6993]

this came on a perfect time!

[@corrinelewis1842]

This video is created for me. I was just process this topic yesterday

[@fernandagomez3485]

came across your channel, love the videos and thank you for the great tips 🩵

[@NiNizeRegina]

I loved this explanation to use o google Calendar and organize it. I'll try for my daily life and work.

[@pandyamandy]

Looking forward to see how to use sunsama with notion!

[@sloandevries959]

Thank you for your videos Ro ✨💖💕💓💗💫

[@clarissamercer2790]

Thank you so much. I love this😊

[@al3xj]

Very helpful thank you! Key point, is use it as a system to fall back on vs a tight constraint - it can be both, but this is certainly personal. Having recurring tasks in GCal for me vastly reduces load on my brain and reduces overwhelm, as in Atomic Habits, once it becomes habit that part of the brain becomes free to utilise vs in constant engagement planning and replanning and jugggling in the mind. For me another key benefit - was just measuring all main activities in a week, something changed in my brain and I realised it was the comfort of just recording stuff for later reference if needed - vs trying to remember "what happened last month on Thursday, why didn't I get .. done" - Thanks Rowena

[@Internet-Queen]

I NEEDED THIS

[@iAmNaomiTamar144k]

thank you for this !!! so much

[@jessiecho8882]

super clear - thank you! :)

[@Rec426]

I think it’s odd for me cos a lot of society is trying to be ‘more productive’ or ‘less productive’ and because of my health issues and a bit of laziness added in I tend to not do loads in a day anyway. Slow productivity interests me cos I think it might help me get on with things that I haven’t done but it’s not super restrictive or toxic with the levels of productivity. I’ll have to test this out and see if it works with my fatigue levels. Always love the content you put out Rowena :)

[@fahfiibcc]

Thank you. I will definitely do some to my schedule

[@this_md_kalaki]

You are awesome!!🙌🏽

[@karenbiggs3223]

I’m inspired, this is what I now plan to do without over complicating things

[@jaikumarsivalingam]

Thanks Ro!🙂

[@MisaLeeSuh]

OMG I have been wanting to find a calendar that understood the way my mind was wired for years I could cry rn

[@juliarocchio8860]

Thank you for sharing your tips!

[@user-tj4gi2fh7z]

Thank you Rowena

[@zahra-ignazzahranaz2201]

Hi Ro… would you mind to share how you integrate it with your Notion? Do you still use it? Or is there video already that I can refer? Sometimes tools like this feels overwhelming, yet I think I also need it too. LOL. Sorry if it kind of rambling 😬✌🏻

[@HelloManpreet]

Loveee thisss ♥️

[@sailormoon4289]

so helpful for students as well :)

[@meow9874]

I Love you so much thank you spiritual productivity senpaii!!!1

[@rmarie324]

Thank you for this video! I noticed the calendar blocking doesn't extend into the weekend, do you give yourself breaks from the schedule over the weekends and have more of a free adaptable schedule? If so, does that help you maintain the 5-day schedule?

[@hotada.]

I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone. The truth is that I also owe KZbin for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to KZbin, to the community even though it is still very small. That is why I just created the first video on KZbin in my life on the topic of personal development. Hope it will also help the community. Thank you

[@stephanieklinakis2898]

Holy shit this was amazing!!😅 everything I needed so badly. Thank you SO much 🤍🦋