124. Making Meetings Meaningful, Pt. 1: How to Structure and Organize More Effective Gatherings...

Delve into why people hate meetings, explore what hinders their effectiveness, and how to change that. Karin Reed (speakerdynamics.com/team/) (Emmy Award winner) and Joe Allen (www.joeallen.org/) (“The Meeting Doctor”) join Matt Abrahams (www.gsb.stanford.edu/faculty-...) in the first of a two-part series that aims to reshape your approach to meetings and help you make them effective and meaningful, whether in person, virtual or hybrid.
They shed light on the constraints hindering effective meetings, and explore strategies for optimizing meetings, emphasizing the importance of right-sizing meetings and focusing on realistic agendas. Karin provides valuable tips for enhancing on-air presence, focusing on aspects like eye contact, lighting, and framing, while Joe tackles the challenges of managing disruptive behaviors in virtual meetings. Don't miss this insightful exploration into the world of how to make meetings better.
Connect:
Episode Transcripts Think Fast Talk Smart Website (www.gsb.stanford.edu/business...)
Newsletter Signup + English Language Learning FasterSmarter.io (FasterSmarter.io)
Think Fast Talk Smart LinkedIn Page ( / 77761391 ) & Instagram ( / thinkfasttalksmart )
Matt Abrahams LinkedIn ( / maabrahams )
Stanford GSB LinkedIn ( / stanford-graduate-scho... ) & Twitter ( / stanfordgsb )
Chapters:
(00:00) Introduction
Host Matt Abrahams sets the stage for the two-episode series on meaningful meetings and introduces guests Karin Reed and Joe Allen.
(01:30) Why People Hate Meetings
Reasons behind the dislike for meetings, focusing on habits and societal norms and the issues that create ineffective meetings.
(04:19) Participation Equity
Strategies for validating all forms of participation, especially in virtual and hybrid meetings.
(06:23) Meeting Structures and Strategically Ordering Topics
How to strategically best order tasks for a meeting adapting to the team's readiness.
(08:50) Best Practices for Virtual and Hybrid Meetings
The importance of being & feeling seen and heard in virtual and hybrid meetings, strategies to work against proximity bias.
(11:27) Virtual Presence Tips
Tips to have the best virtual presence from Karin, including eye contact, framing, lighting, and audio
(16:05) How to Combat Counterproductive Meeting Behavior
Joe explains different types of behaviours that derail meetings and how procedural communication can be used as a strategy to address them, and the possible outcomes of implementing this.
(20:15) Final Thoughts on Effective Meetings
Karin & Joe each give their one big tip for effective meetings, Karin shares the importances of injecting humanity and friendship, and Joe shares his communication mentor.
(23:22) The ABCs of Communication
Karin Reed shares the first three ingredients for a successful communication recipe: Authenticity, Brevity, and Clarity.
(24:30) Conclusion

[@brunoaziza]

Another great one Matt! One additional practice I've seen work in mixed environment meetings (virtual for some, in person for others) is joining the virtual meeting even when you're in the room. That way you can use the 'raise hand' feature to take turns for questions/comments regardless if you're in person or virtual. It does great in making sure everyone is included. Hope this tip helps!

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