All the Microsoft Office 365 apps explained

Behold! The definitive guide to all the Microsoft and Office 365 apps and when you should use which. Or, at least, a very beginner’s intro to each one, in an effort to keep this video short-ish. In this video, you’ll learn the difference between Teams and Yammer, why Power Apps might be a better choice than Access, how SharePoint and OneDrive differ, and why all the tasks apps aren’t necessarily built for the same… task. We’ll also clarify a bit of the Microsoft 365 and Office 365 naming and licensing confusion. But this is NOT a licensing overview!
📚 Check out my book! Teach Yourself Visually: Microsoft Teams: jum.to/TYVTeams
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• Find me on all platforms: linktr.ee/thatmattwade
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Links and resources:
• Corresponding blog post: jum.to/365apps
• Periodic Table of Office 365 (and translations): jum.to/V3
• Custom Periodic Table Tool: jumpto365.com/pricing
• “Excel is not a database” article: jum.to/3dG8rfn
• Which Tool When: SharePoint or OneDrive: jum.to/WTWFiles
• Which Tool When: Planner, Lists, To Do, Tasks in Teams: jum.to/WTWTasks
• Which Tool When: Yammer or Teams: jum.to/3d87fjY
• Migrating from Stream Classic to the New Stream: jum.to/330n5dT
• Intro to M365 Groups: jum.to/Groups
• FindTime: findtime.microsoft.com/
• Cortana/Scheduler: calendar.help/
Sections
0:00 Intro
0:23 This is not a licensing video
1:34 How to use this video
3:07 The Microsoft 365 apps
3:20 Word
4:05 Excel
5:08 PowerPoint
6:15 OneNote
6:56 Publisher
7:25 Access
8:07 The Outlook “apps”
8:38 Mail
9:10 Calendar
9:33 Contacts
9:45 Microsoft To Do (and Outlook Tasks)
10:19 Bookings
11:01 Sway
11:28 Visio
11:51 Planner
12:32 Project
13:05 SharePoint Online
13:46 Microsoft Lists
14:17 OneDrive and OneDrive for Business
14:54 Microsoft Teams, StaffHub, Kaizala, and Tasks in Teams
16:03 Yammer
17:00 Stream
17:39 Delve
18:04 MyAnalytics
18:20 Forms
18:44 Whiteboard
19:18 The Power Platform
19:44 Power Automate
20:04 Power Apps
20:21 Power Virtual Agents
20:38 Power BI
21:04 Dynamics 365
21:48 Skype for Business
22:10 Features, Plugins, Services, and Secondary Apps
22:25 Microsoft Search
22:47 Microsoft 365 Groups
23:10 Office Lens
23:27 SharePoint Syntex
23:53 MileIQ
24:04 FindTime
24:27 Microsoft Scheduler - Cortana
25:01 Microsoft Editor
25:25 Wrap up

[@itwork7425]

"If you're not diving into Excel on a weekly basis, you're not living your best life"...Excellent rundown. Thanks :)

[@melissavilane7499]

Does he have an in-depth Excel video

[@tambiraarmmand598]

That comment got me to sub.

[@chadplusplus]

​@@melissavilane7499 Sorry, but in-depth Excel = MBA :)

[@deevanshu]

IT guy in my office is not even an IT graduate

[@robertellenwood]

I wish my IT Dept. gave us half the info you did in 26 min. We are sitting on a mother load of untouched efficiencies!

[@yomifowe7604]

Wow! Exactly what I’ve been scouring the internet for a whole month simplified in this one video. Thank you.

[@olivia.carousel]

This video was perfect! In my last job, I used Google Office and many supplementary apps. Switching to Microsoft Office 365 at my new job has been incredibly confusing. The visuals, overview, and simplicity of this video were EXACTLY what I was looking for. I feel 100% better moving into my work now! Thank you so much!

[@philipmerrill6539]

Thank You Matt This is very helpful to build awareness of the Microsoft 365 ecosystem.

[@alexisryang]

I don’t understand why IT departments don’t do lunch and learns or provide their organization with any of this type of information. It’s SO useful!

[@sherinazmy8]

I really never ever put any comments on youtube videos, but I really wanted to thank for such an amazing explanation, I wish i can do anything to show my appreciatio for your time and effort, and for having such an mazing educational video

[@eileenmccartneycirelli3098]

I learned more in this video than I have in hours of individual research.

[@pandasome3555]

Thats how you know its worth watching a youtuber

[@aaronb9690]

A very, very well made video! Professional and informative. It convinced me to subscribe to you channel. 😁😉

[@ricdonato4328]

Yes, I knew about many of the tools, but I was quite surprised at the amount. There were numerous tools I had heard the name, but knew nothing about. This video is eye opening. As you stated, "before looking to third party apps look into Microsoft ecosystem", absolutely will. Thank you.

[@billk460]

Thank you for this video. Very helpful and well presented. Great work.

[@pennybode1099]

Excellent job of short descriptions. Thanks.

[@tauseefahmad8840]

This is amazing. So much work and effort! 👏👏

[@TheSalesDirector]

It's tough to figure out which MS 'tools' to use for evertyday working so your video today has been helpful, even though it fels like I'm nit much further forward. I am leaning towards Outlook (of course) but using it more in depth than just appointments, & calendar. To Do, but when do you use that and not tasks on Outlook. One Drive. One Note. Teams. I'm hoping those will cover everyting, just what to use for what is not obvious. I guess you have to set out your own rules. Would be good to see how other people work ad what they use and why.

[@RNAbarton]

Love your periodic table

[@helenroxburgh4013]

Informative, quick and easy to follow - thank you.

[@pallen69]

Fantastic overview, thank you so much :)

[@sw9439]

Great video. I am from Germany and struggled to find an explanation video in my language. You've explained very good and I could easily follow it. Also you invested the right amount of time in the presentation of the single apps. I liked your personal recommendations too. I always asked what Access does that no app could do the same way.

[@jumpto365]

Danke! Glad you found it useful. 🙂

[@ntman1567]

You are great my dude, you handled made saying teams several times in a row, make sense

[@jmaldo68]

Thanks for organizing the whole list of apps/services in one video. 🙌

[@DamonJohnCollins]

Nice summary... Thank you!

[@martinalfredojimenezb4611]

Thank you so much Sensei! You are a blessing!

[@beinerthchitivamachado9892]

This was VERY helpful, thanks man!

[@petechffr]

Great quick overview!

[@kweykamp]

So very helpful, thanks!!!

[@judechukwuemeka5150]

Very useful video as you've said lately. Thank you 🤝🏻

[@VeeBrightlife]

This was AMAZING! Thank you!

[@fredaisabelle-shah565]

Thank you, Matt! Very informative!

[@gabrielfranco8747]

Very dynamic and informative. Love the fact that you add your links and sources. Keep it up!

[@aguhamaka5685]

Great video. I really found the video useful. Many thanks

[@sridevig4608]

Thank you. It was very informative and useful.

[@4e216]

Very helpfull, thanks for uploading!

[@ujvl]

Very clearly explained well done sir

[@danirobins7679]

Entertaining and helpful. Thanks!

[@alauddinmahrus4604]

OMG THANKS SO SO MUCH THIS HELPED!!!

[@goldahong4392]

Thank you for the valuable information and this video!

[@nashwa-en7kr]

THANKS FOR THIS IV BEEN SEARCHING FO SOOO LONG

[@sihmi4132]

Great video, this is very helpful.

[@LosoIAm]

Awesome video, many thanks!

[@gdasilva3531]

This should be part of the new employee onboarding training in my organization.

[@mr.president9885]

OMG, it really worked. Thank you so much!!

[@xttrue1559]

Great video, the menu works great

[@chillmaster1261]

thank u helped me a lotNice tutorial.... Very helpful

[@britto_5913]

Thank you for sharing this tutorial

[@wadly312]

Incredible video!

[@QuimreaRecords]

ty bro, keep going!

[@rickbennett9168]

Bought the books for MS 365 for D (Sharepiont, Teams & Office 365) and still can only find answers and context on this channel. - jump 365 is the answer to my needs - Thank You! x 10

[@IvanGomez-li5el]

thank you very very very much, you help me a lot

[@MoisesSantos-wh3bh]

thank you straight to the point

[@RickyG2C]

Nice tutorial.... Very helpful

[@fbimidoki977]

Omg thanks very much ! ✨

[@khayaxgaming3510]

thank u helped me a lot

[@panjiwidiyantowicaksono2405]

I am very glad that I stumbled upon your video

[@fatoomgierdien110]

Thank you, for a helpful and informative video.

[@LishaArlene]

Thank you for breaking this down.

[@schylerjones5722]

Awesome video! I know it probably takes a lot of time but whereas Microsoft is frequently changing up what's available in 365 and what they're calling different apps and services, it would be great to see a video like this a couple times a year. Thanks for posting.

[@Hquaintrell]

Awesome video but almost 2 years since posted, an update would be great!🙂

[@nchimunyamuyuni7920]

Those graphic illustrations at 16:00 when explaining Yammer look so good, which software did you use? I'm a new entrepreneur and just getting to know this stuff for my presentations.

[@namratatrivedi621]

Thank you dude. it works

[@daxipiko2408]

thank you so much , it worked :)

[@TomiwaAdegbola]

This is a really apt explanation, Now I understand why Microsoft is a leader in enterprise software.

[@dhevanrajandran7632]

Great video :)

[@rough6998]

works, chock-full thanks!

[@axidoukio]

Thanks dude, it said directx error, but i restarted and it worked good

[@luzmedina6850]

very very gooood, thaaankss maan✨✨✨✨✨✨✨✨✨✨

[@vamrafrage5977]

Great video, the program works great

[@ProCleanPW]

Superb content

[@najeebreyes8988]

Do you do one-on-one coaching or provide professional services for O365 tools?

[@gustavocardoso1856]

THANK YOU!

[@elunac2362]

Lol, pls can they choose a name!!! Loved your video, thank you for simplifying & adding software it’s comparable to at the bottom right of your video (like trello, iftt,etc) very helpful!

[@sangeetsinchanroy5445]

you are the best dude

[@akashmohandas5914]

Thanx brother

[@rudyonduty1]

Which App works best for route sales productivity & monitoring?

[@KinedenCa]

I’m looking for someting to replace Mailchimp? Does Microsoft 365 have something for sending newletters?

[@lossbone3588]

thx work

[@laszlokovacs7411]

Bonus points for mentioning PowerApps.

[@Gaurav-yh5xj]

This is soooooooo good

[@herdval6677]

OMG, thank you!!!! 3 3

[@jownnuy6833]

it work on my pc thx bro vеry much

[@classicdell]

If I have a Mac and a PC if I go with the single subscription can I download it on both?

[@johng5295]

Thanks

[@felixfpa]

For microsoft outlook, how many email account I can add?

[@thamsmateo6484]

great hack, thanks you

[@rofeeahzubair4936]

pls which app can I use for reimbursement in office 365

[@TerjeUnhjem]

A Dropbox subscription cost you 11.99€ a month. 2TB. 365 is 6.99$ for 1TB. And then you get all the apps pretty much as a nice bonus. Really, it's a no-brainer if you need online storage.

[@MJab8189]

What would your advice be for proces mapping, which tool works well for that?

[@jumpto365]

Definitely Visio.

[@ja12sutdio8]

At 3:53 what is that 91 days subscription?

[@cardraft]

Love the poster idea … pitty it’s not available outer USA.

[@geladeiran1891]

God, I'm glad I found your video that helped me

[@evangresham959]

Hey Matt, I see a poster behind you (directly to the right of Pawnee NP) with tile that I believe represent MS apps or tools. Is this something that can be shared?

[@evangresham959]

Never mind, I found it!

[@kyunnistudios4342]

good hack, good job man

[@cathelynbaldano82]

Really work

[@DJkyogre]

excellent

[@carolyngannon9900]

how do i get started with 365 i dont know how to use it

[@kamzik9787]

You must spent lot of time, good video

[@huguerduck9795]

it works good

[@PlayBoye86]

7:37 - You speak the truth.

[@teddricmohr1666]

When you use office 365 mac you miss the access etc. Is it possible under the license to also load with the PC side of Mac woth Office 365 to use Access?

[@jumpto365]

Access and Publisher will likely never be accessible on the Mac.

[@tangie06_33]

Where is "Find Time"? Is that within Teams or within Outlook?

[@ThomasCWiley]

It's in outlook. It's a function of the "MyAnalytics" service that is offered in E3 and E5. Go to myanalytics.microsoft.com/?s=shell to see if you have a license/access.

[@jumpto365]

Good catch! I added a link in the video description. I also added a link to the corresponding blog post to this video, which has that and other links if you're interested.

[@VFXBOYAE]

it looks good

[@glecas]

The Links and resources seem outdated? Could these be updated please?