Which tool when for files: SharePoint, OneDrive, or Microsoft Teams

[@jumpto365]

Next you'll want to sync those OneDrive, SharePoint, and Teams files for easier and off-line access. Here's how to do it: kzbin.info/www/bejne/ap2tiYl_ftx6frs

[@PawlSpring]

Microsoft should hire you. My eyes are bloodshot from all the reading of MS documentation to make sense of this, yet you communicated everything I needed in under 8 minutes.

[@cassg545]

Totally agree! I've been searching everywhere to find a way for an external client to upload or share a biweekly, file with a specific employee in my organization. Can I simply have my employee share a OneDrive folder with that client?

[@rolandd5397]

I totally agree as well. I have been searching for someone to explain onedrive and sharepoint in simple and concise terms for the admistrator point of view.

[@sandeeepkiran1130]

Lmao yes. Fuck microsoft for making things so goddamn confusing and unintuitive. Imagine being so bad, others make videos just to talk about how to use you.

[@arthurmanganas1768]

I agree this is really explaining concepts clearly and concisely. Thank you.

[@hugobritotech]

microsoft don't pay enough what him deserve, better working with consulting

[@johnviktora-croke7731]

Hallelujah! A clear layout of the three, what they are for, and how to use them. All in under 8 minutes. THANK YOU!

[@danielzablotsky2207]

That was a really clear and straightforward explanation. I can't believe it took me months to find someone who can explain the relationship between OneDrive, SharePoint, and Teams. Thanks Matt!

[@janerada01]

Be

[@unacceptableone]

after many hours now of experimenting and watching, YOU are the one who makes sense! 50 gold stars! Thank you.

[@jumpto365]

media.giphy.com/media/j2Z8ktYcHlTplAuIQf/giphy.gif

[@vanessanosotti2647]

I’ve watched a few videos but yours is the one that really made me understand why to use OneDrive vs SharePoint. The permissions nightmare and employees leaving the company really put things into perspective! Thank you!

[@YmcaInt-WorldYMCA]

8 minutes to understand EVERYTHING I watched tons of videos on the subject but yours is just a MASTER PIECE ME,WE,US at 07:01 is absolutely brilliant! The infographic are amazing,

[@pcbdesigned9072]

The only clear video about this I found until now.

[@S_K_Ramji]

YOUR'RE OUR MICROSOFT ADVISER AND OUR PROBLEM SOLUTIONER, ALL THING ARE IN MIND MAYBE CLEAR WHEN I WATCH YOUR EXPLANATION ON SHAREPOINT WITH ONEDRIVE. KEEP IT CLEAR OUR CONFUSION ALL TIME, THANKS A LOT AND BIG FAN FROM INDIA......😘😘😘

[@SenseiEpu]

"Me, We, Us." Such a simple way to remember! Very easy to understand your videos Thanks man!

[@TheeMollyDodd]

FINALLY!! Thank you, Matt! This is the BEST explanation of how OneDrive, SharePoint, and Teams work together. I've been struggling to find files since our working group started using Teams. THANK YOU!

[@beckyzwhite]

Finally! Finally, someone who explains this OneDrive/SharePoint/Teams muddle in plain English! I actually understood everything he said. Thank you!

[@michellechartrand2888]

I work for a department of the Canadian Federal Government and for years (ok, decades) we've been on the basic Windows/ personal and shared network drives/ RDIMS combination. Since the pandemic hit and everyone was forced to work from home virtually overnight things have changed. We've recently implemented OneDrive to replace our personal drives, Sharepoint will be implemented in this fiscal year to replace group drives/Intranet and eventually I think GCDocs to replace RDIMS (records and document information management system). My team is varied in age and technological experience and tomorrow I've got to give a tutorial on OneDrive. I'm going to share your video as a great overview of the whole system, and I'm definitely following you for further help. The "Dummies" series of books is my go-to for reference so I'll be looking for your guide on O365! Thank you for providing clear and relatable guidance.

[@MariaKnows]

The reason why Im here because my supervisor asked me on Teams today which one should I use: O-Drive or Sharepoint. I answered O-drive cos I dont what a Sharepoint is, until I searched the meaning of it on KZbin and it came it out your video. It all makes sense to me in 7 mins only. I’ve already voted and I could reverse that. Thanks for this

[@edtignor4235]

Thank you!!! I'm a 1 man shop and I was trying to figure out why I needed all of these other tools... I really don't. Lol. Gives me peace knowing I'm not missing out on something.

[@adamrogers2426]

The infograph is great. The ME, WE, and US. Hit the nail on the head.

[@swod1]

Amazing. Thank you sir. Crystal clear now. OneDrive - One Person Sharepoint/Teams - sharing + teams

[@alanjrobertson]

Superb summary, thank you Matt. One thing I've noticed is that moving files from OneDrive to SharePoint seems slower than expected, even for very small files - uploading direct to either is quick but moving is slow, not sure if you've noticed this too. The only wee extra nugget I can think of adding is around adding a shortcut to a SharePoint site to OneDrive for ease of access.

[@marjeanperhot1639]

Thank you much! I am feeling less fearful of using SharePoint, OneDrive and Teams! Keep up the great work!

[@DavidJones-tx4yf]

Finally! A short and succinct video that covers off on the fundamental differences and just ets the message across, for non-techs. Great job! Just one suggestion. Me, We, Us could be better termed as Me, We, Others or Me, We, Them. The difference between We and Us is too vague or narrow. Others or Them gives a better indication of the publishing nature of SharePoint communication sites.

[@robinbrotherhood6786]

This was the first explanation of SharePoint, OneDrive and Teams that made sense of when to use what platform -- and it was fast. Thank you!!

[@fatoomgierdien110]

Thank you for explaining simply, to someone who is at the very beginning stage of Microsoft Office.

[@neilgoodman2885]

Dear Mr. Jumpto: Critique - Nice and clear/clean explanation for those who are already in the arena, I needed basics. Your audio needs more "upfront" and less "hardness of the walls" to stop the reverb. Put up bats and use a lapel mic up closer to your mouth. You may also need a non-usb mic that is used for professional audio along with some additional equipment to feed the computer. I do like your studio, however because it is real. Respectfully, NHG

[@Kate98755]

i have webinars to advertise to staff…from what you just said “share point “ seems like another option. You explain complex information so clearly! thank you &

[@monarch9216]

Kevin you are my own Tech Support - Thanks for making stuff and life easy !!!

[@brycee.maryott8802]

Showing videos like this to the RIGHT people are key to making organizations grow healthier.

[@Jepper333]

this video is like... the holy grail to me when it comes to understanding this topic! thank you so much!!

[@pawool]

This is great thank you! With my ADHD being as severe as it is, the way this is explained is very helpful. I couldn't for some reason open the two documents, but I took screen shots. I tried in Safari and Edge, but couldn't open. Thank you for this video :)

[@shaneduff34]

After having a 600+ person company moving from GSuite to 365, this is the first video I've found that was clear and easy to digest. Sharing with others to ensure they don't waste the time I did to find it...and you've got an enjoy troy sign in the background! That made my day being born and raised in Troy, NY! Thanks Matt, awesome work!

[@jumpto365]

Given your last name, I have a feeling a family member of yours was my babysitter back in the day. Unless there are lots of Duffs in Troy. Which I don't think there are!

[@shaneduff34]

@@jumpto365 Ha! We are the only Duffs in Troy!

[@shaneduff34]

Small world...your video was just shared with our entire team in advance of the 365 training we're about to get into. Wish we had hired you to train the team here

[@joshngarcia]

"Me, We, Us". Absolutely brilliant. You have a gift for communication.

[@japanapip1947]

ME, WE, US - such a great analogy - thank you, making some sense of things at last!!!

[@markdallison4589]

Many thanks. We have just taken the leap into 365 at work and this is a great way of explaining the cross over. Is it just me or did anyone else think of the film Babe and "Baa, Ram, Ewe" every time you said "Me, We, Us."

[@Iamsummersmommy]

Me, We, Us - best description I've heard!

[@martinezee4704]

Thanks so much! You made it easy for me to translate the Google Drive/Docs world to the MS world inside my brain. Old dogs can learn new tricks!

[@terrydownton5748]

Best explanation of one drive and SharePoint that I have seen. Well done.

[@side54723]

As you suggest greatly, we use those tools this way. One more use case though : To collaborate with somebody (or many) i usually dont collaborate with, so i dont create a team for that, i send him the file via private chat. Once the file is done i move it to the right location. Those guidance has to be put into balance with org that control who can create teams, sharepoint. The process of creating a collaboration space being slower, people might use teams chat more for collaboration (one drive at the back)

[@jumpto365]

Valid.

[@maltawellholdingsinc6215]

This is an excellent video! Your description bar is one of the best-organized areas our company has seen on KZbin.

[@WaldoPepper8]

Thank you very much for this Conzept verview without Marketing-BS. I feel relieved and happy to get a little more understanding how this should be used. THNK YOU

[@peterdavies9277]

About to delve into SharePoint for the first time. This video was great to explain where it all sits - loved the bit about Me = Onedrive, We = Teams, Us - SharePoint. Sometimes the simplest explanation nails it in one. Thanks.

[@Dorene_Oster]

This was the best explanation ever. Thank you. Me we us

[@SuperOfficeGirl]

Absolutely THE best teacher for MS!! I am much more informed and understand the differences and how to use them!! Following all your vids!

[@jumpto365]

No pressure!

[@jimwlouavl]

Great explanation. It took me about a year of practice to realize this 9n my own.

[@dg-hughes]

4:00 I think is very important to remember. Once someone's OneDrive is gone so are the files shared or not. Imagine if someone's AD account is mistakenly deleted due to two usernames being confused e.g. JSMITH vs JSMYTH.

[@sbrutcher]

Thanks for this. My users find the O365 ecosystem confusing. Hoping this info will help.

[@samrust8020]

It is really amazing. This is the best video ever explaining the difference between OneDrive, MS Teams and SharePoint.

[@davinh.]

I'm planning to move my company to the Microsoft ecosystem and quite perplexed by the subtle differences between the two apps. Crazy that your seven-minute explanation provides more clarity than the official sources. Many thanks!

[@jackrogers1115]

Thats because Microsoft want you to have either an msp manage this for you or have someone internal that has a background in supporting Microsoft systems. If office365 is setup or used properly its a nightmare. This will also cause them a headache

[@sallytucker5944]

Very clear explanation, and easy to understand the relationships. I love the “Me, We, Us”, that was a perfect way to end this video. Thank you so much sharing!

[@jenndavin]

Very helpful. Maybe a "day in the life" of using Onedrive, Sharepoint thru Teams would be cool--a working scenario that could be used to train those just getting into the whole process--a best practices for a good common use model. Maybe?

[@adammorris7458]

Great video I will be using the infographic to explain to the greater team. As they are struggling with where they should save things.

[@clintg3435]

Just an FYI, and I know it's frowned upon but you can map a SharePoint site as a drive. It seems network speeds are throttled by Microsoft which makes loading the files kinda slow and power queries run a little slow too. This reduced speed is documented on many forums but waaay better than navigating the site in a browser. Another option is to go to a document folder on the SharePoint site and at the top there is a button you can click to sync certain folders to your onedrive sync client, then files are available locally for faster access.

[@volunteerresources7662]

Such a helpful video! But the "document circle of life" link in your description isn't working for me. Is there a new link?

[@bobschackner7155]

Thanks - this made the distinction so easy to follow. I absolutely love the, "Me, We, Us" analogy. Perfect! Thanks so much.

[@yoshie7181]

Would share point be ok for accounting dept ? I want everyone to put their files in one location like share point but I don’t want other departments to see what’s in share point

[@owennyama789]

Have had a tough time trying to differentiate between the two applications and you've just made a very easy way for me to understand in your explanation. Thanks

[@yvonnepryor4766]

I love how you explained the Me/We/Us - I understand so much more by watching your video and you are a wonderful presenter!

[@tyrelferguson5799]

I was recently tasked with explaining best practice use of Microsoft O365. After much research I created a powerpoint that essentially has the same keypoints that you're highlighting. I wish I had found your video first!

[@angie19057]

You can talk technical in laymen's terms. I will use your video to explain to Management and our users. Well done!

[@zachthatguy7391]

Just watched and shared this again. Excellent explanation and still relevant (which is incredible given how much MS like to change things)

[@gregorysargent4122]

Thank you, thank you, thank you! That was the best OneDrive vs SharePoint explanation I have ever heard!

[@smccomas01]

I am sharing this video with my customers thank you.

[@liyanlovina7550]

This is so helpful! Permission to use your video for my presentation on basic understanding of these apps, SharePoint and Onedrive. And send this link to my colleagues for reference. Thank you and God bless!

[@jumpto365]

Of course! Sharing to KZbin means it’s available for free use!

[@EntBrit]

I have just joined a company and we had a server for backups and then the whole Microsoft suite. I got rid of the server and now we do everything on SharePoint, Teams, OneDrive. My last company I introduced the Google echo system. Not as rich in spreadsheets and word processing but much easier to use. Simple to use, simple to share. I still don't understand why three interface systems. The reasons sound to me like excuses. Put everything on teams is more simple. You are working for a company, there are no private files. I hope to learn one day.

[@parasharbhatt7099]

Explained in very simple way. Saved lot of time. Thank You.

[@jackwong64]

Which one is best to replace the traditional on-site shared network drive?

[@dawnd1969]

Thank you! This information was overwhelming to me when we got O365 last week but you made it much easier to understand ..me...we...us!

[@sereneserene8502]

You teaching is very clear, and many of my confusion got clarified just in 7 mins. Thank you for your effort and sharing!

[@trr8z]

What would you recommend for employee files? We would need security with a limited number of people who should have access.

[@susanbelding5806]

Very helpful. Thank you. I am teaching myself SharePoint, and I need a good tutorial on how a Team Site library interacts with a Communication Site library. If you update a document in a Team site, how do you "transfer" the final pdf version to the Communication Site Library?

[@jesusortiz9636]

That intro tune was nice, Thx for the Information.

[@sheridennis8782]

This is exactly what I was looking for - a clear and precise explanation with video of how Teams, One Drive and SharePoint works with documents. I have been struggling to get my head wrapped around this! Thanks so much :) Jumpto365

[@julieellington1480]

Just what I was after, a clearly explained video of how this Teams, One Drive and Sharepoint works with documents...duly sharing with us oldies at work who are struggling to get our heads around it all!! Thanks so much :)

[@jonsnow1410]

YOU ARE THE MAN!!! This is exactly what I needed to understand!! Thank you!!

[@tmmerlo]

Good explanation. It was useful and I appreciate it. One small suggestion would be to put up some acoustic insulation foam in your office. There is a bit of a reverb present when listening with headphones.

[@adrianconnolly8568]

great explanation and helpful n understanding a broad manner of how to organize my self and files for the business

[@sanfordcs]

Great, succinct communication with rich information. Thanks a bunch! Now off to how can you apply permissions to Teams documents like you can in SharePoint. For example, allowing a user to access Team but denying him/her access to specific folders in the Documents section. I can do this in SharePoint, but scratch my head in getting these granular permissions in Teams.

[@jumpto365]

In the Team, click the Files tab then click Open on SharePoint. Your Teams files are in SharePoint, so you have all the same control.

[@zylgwynlucas]

Very simple and clear explanation buddy. You speak a great volume here about product description for beginner like me. Thanks.

[@fazzadielle]

And what about storage? What do you think about store either large file volumes or everiday files on Sharepoint, as a replacement for File Server, for example?

[@jumpto365]

That’s pretty much the situation I’m talking about in the video. If it’s for a team, use SharePoint. If it’s your stuff, use OneDrive.

[@reglamariagarciespejo3833]

If I understand well, you use teams / sharepoint to collaborate and work in groups, sharing folders and files. If we have this aim in my organization teams / sharepoint are better that onedrive, doesn't it?

[@lyndalevan2118]

I found this confusing. There were times "teams" was mentioned, but it wasn't clear if it meant "Teams" or a group of people teams. I am looking for explanations of when to use Teams or Sharepoint.

[@NZ_Boyz]

This is FANTASTIC! - Keep em coming!

[@WealthandWisdom]

Used to use Asana, but switched to full 365 because easy integration with Teams…But does it confusing 💯 I understand Teams, we store our video production, marketing etc. But what about Client folders, Marketing, Research, Payroll, Finacial, all the core “stuff”. One drive?

[@jumpto365]

Teams files, which is SharePoint. Don’t use OneDrive for code working files and collaboration. A group’s content should be owned by the group (a Team or SharePoint site), not an individual (OneDrive).

[@GISSELLEhd]

Brilliant video. Recently had a discussion with our team and no one seemed to understand the relationship or when to use one drive or share point. Your video will be come a guide for us. Thank you

[@joshiasleatumauga7736]

Question: From a HIPAA perspective, is Sharepoint approved or licensed to house Private Health Information (PHI)?

[@fnuserzestyoakley]

The company I work for put medics on platforms and vessels in the Gulf of Mexico, Mexico, Guyana, Trinidad, Suriname etc. We do not have control over the satellite connection that the operator has. We have been utilizing very old processes for operations. Doctors are in the US and contacted via phone by medic offshore. The medic may need to send pictures and the patient records to the doctor. With little bandwidth and high latency, would outlook, SharePoint or onedrive be quicker? The files are not too large to send through outlook, but not as efficient as moving to Sharepoint.

[@taking_time]

Really useful stuff. I've only just stepped into this whole 365 environment and and this has cleared up a number of points in one go. Many thanks!

[@jeffvaline6991]

The problem we run into is that users simply refuse to accept the entire concept of "publishing" content. Whenever we create a Teams site or use OneDrive, there are ALWAYS people that create their documents in those sites and then, instead of copying to a permanent location to publish the content, they just want everyone else to have access to their Teams site or OneDrive. And, the reverse is also true. If we create a Sharepoint site that is intended to be just for publishing, there are are ALWAYS people that want to allow a whole host of people inside & outside the company to have edit permissions to those documents! I have been fighting with VPs over exactly this topic for over 10 years!!

[@eriksiira5535]

I really think this emphasizes the legacy file mania thinking, which personally I don't think drive productivity. Rather the other way around. I'm surprised that we are still stuck in managing files and the Microsoft calls that productivity. By now, everyone should be on another level of abstraction and not be working with files as a concept. What value is created by moving files around as they mature and the need for them to be shared in wider circuits? The idea of have three different file locations which needs to be explained to be understood, having rules of thumb to manage and to be part of you daily activity (steeling time from creation and editing) while error prone is not helpful and probably just a way for us to adapt to legacy solutions. We should create solutions that supports our work and makes us productive instead of adapting to outdated technology.

[@andreakohler7062]

Very helpful - especially ME, WE, US distinction. Thank you.

[@gcbnyc9577]

Very useful video Matt. I explain this to Team Members and clients but will now use your video and have a discussion following the view of your video. Keep up the good work and thank you.

[@zacwarnes269]

Me,We,Us this is excellent and great information on this and other office, so thanks!

[@kizzysgourmet]

How can I get a copy of the infographic you used for ME WE US?

[@GoddessInTraining444]

Just had to comment on your Enjoy Troy sign (my hometown).

[@jonathanbrennan8063]

Wow finally found someone who explained it simply huge thanks

[@Legolad]

This is such a great explanation. Microsoft should pay you for this.

[@bevvanphillips7397]

clearest explanation I've ever found. thank you.

[@markmoore1018]

Clearest and most useful explanation and advice I have seen on this topic!!!

[@diddlenfiddle7311]

Great video. I feel you make a very good mix of personal use and official use. Thank you.

[@joannaniblett9066]

Thank you. A question. I have a set of organisation policies on a SharePoint organisation site which every member of the organisation can read only via their organisation Office 365 account. Great. But, there are times when I want to give access to this SharePoint organisation site - or at least to part of it - to a person from outside of the organisation. How can I do this?

[@karinjohnson6649]

Hi, @jumpto365. I think you answered my question. I am working on a shared PPT with 3 other people in One Drive. As soon I added 18 of my own slides into the shared PPT, I cannot edit my own slides. I DID give EDIT ACESS to everyone with the original link, but I'm not sure what I've done wrong. It sounds like I need to move this to Share Point instead??? Please help!!

[@derrickmorrison5832]

How is scan to a Teams folder directly from a copier superior to scan to a SharePoint folder or SharePoint site directly from a copier? Is not a Teams folder just a sub folder in SharePoint?