How To Use Motion App for Project Management (The Most Detailed Tutorial & Review!) 2024

[@ron_rgr]

Missed out on the course, signed up for Motion right after watching this vid before I saw the links 😅. Excellent vid, you easily convinced me to switch our team of 10 from Monday to Motion 👏

[@efficientapp]

Ah bummer! Will pin this comment so that others don't miss out: efficient.deals/motion With that, this comment 100% made our day! Super stoked to hear that the video helped! That's a big decision, so your comment holds a lot of weight 🙏 what was the impetus for checking out Motion after using Monday with your team? Also curious what the biggest selling point was for you?

[@ron_rgr]

@@efficientapp The fact that Motion has a calendar as it's core, and the AI assistance, are definitely key reasons. Our team is spread out across the globe, in six different timezones. Motion will definitely help us stay organized and on track, without having to micromanage

[@efficientapp]

Ah yes, for that many different time zones across the globe, I can totally see the appeal of having the calendar at the core 🔥 such a great way to put it as well! Stay organized and on track without having to micromanage as no one likes doing that (or receiving that for that matter). Sounds like the perfect fit!

[@RealDelValleTequila]

@@efficientapp Can I use you link if I switch from individual to motion team?

[@jacoberling2840]

I just started my own web agency and started using motion for my calendar and task management. I just have to make a comment on how well-paced this video is. It's the first tutorial/review video I have watched in a very long time where I was not compelled to 2x the playback speed! Great work.

[@efficientapp]

This is so funny because we went through probably 16 iterations in the video edit, and toward the end, Andra and I were also watching it at 1x speed without even realizing, totally forgetting we did that until say the 50% mark (mind you, we've probably watched this video 30+ times at this point, so you can probably imagine how much we'd want to watch it on a quicker speed 😂). So maybe that's a good sign/point to get to since I can't stand not watching content at 1.75-2x speed (our content included, usually). So incredibly stoked to hear that you felt this way, coming from someone who also watches videos on 2x speed-this is probably the nicest comment you could possibly give us as it connects so deeply with me personally hahaha Huge congrats on your new web agency launch by the way! Would love to hear more about it as I too come from having my own web agency back in the day. What is the tech stack you're setting up? Custom or leveraging tools like Webflow/Framer?

[@siklysarkastik04]

as someone who has always struggled with time management, I love this app so much

[@efficientapp]

Amazing to hear! What feature in Motion helps you the most with managing your time? 👏

[@MacBlais]

I have been using Motion for about a year along side a physical planner, but I was not satisfied so I did a you tube search for Use Motion Tips and could not have been more impressed by your video. After I finished I went to your page to see what else you have reviewed and was excited to see some other apps that I have dabbled in - thank you for your thoroughness and easy to follow videos. Keep up the excellent work 👍👍 #CrushedIt

[@efficientapp]

Wow, so amazing to hear this! 🥹 We're so glad we could help you find more success with Motion-this is one of the most encouraging comments we've grown, thank you so much 🙏 super excited to see you around the site and channel more 🙌

[@Greenwood_Labs]

This was quite informative, good overview. The part about real workload visibility rings very true, too often teams are loaded 120% of capacity with "project meetings" without consideration to time require to complete assigned workloads and more often than not on top of their other regular day job responsibilities.

[@efficientapp]

Yesss! Appreciate you reiterating this, it was the biggest unlocks we had when we first started using Motion. It's surprising that other project management tools aren't taking this more into account, it seems like such an obvious realization, especially with teams at scale.

[@VanessaGarcia-mm5iu]

I don't think I really ever knew what love was until I saw this video. To be clear, I'm talking about Motion. Thanks for the great vid!

[@efficientapp]

Hahaha we love you too! I mean... Motion loves you too! Comment made our day, glad it could help and hope you claimed access to the course (if you signed up with one of our links): efficient.deals/motion

[@zach1abbey]

I really love Motion, starting using it from the first vid that Andra did and have been exploring for a few months. If I had any feedback at this point from a single user perspective I find the add task UI/UX a bit lackluster, I love what I am seeing from the Figma files I like seeing more evolution to the task process. I like the idea of creating a bit of separation between the project management side and the task side of things. Integration with todo apps would be a start but almost creating a motion task interface that really just focused on inputs really would be fire. Curious on any current users thoughts and of course Andra & Alex too

[@efficientapp]

Awesome to hear! Guessing that was the Best Project Management video? Or the Daily Planner one? Completely hear you on the task creation side of things, it's tough to simplify it-they even did a small beta a couple months back where they experimented with natural language processing (adding of tasks), but while it was super cool, it felt like not having as much granularity to options available made things tough (and tough to remember, re: duration/start date/deadline/project/etc.) I'm sure they're going to further evolve it in time as they have been experimenting, they just want to get it right I'm sure. Regarding the separation between "project management" and "tasks", that's actually where "My Tasks" + filters lets you do exactly that: cloud.eff.li/cLdk8QS0 Why not try setting up the "My Tasks" view to just have the default view set to a custom view showing the "My Tasks (Private)" workspace only, that way you can genuinely just treat it as your "My Tasks" personal tasks view, and treat the workspaces sections below it as your actual project management side of things. What todo app are you currently using that you'd want integrated with Motion? The truth of the matter is we both stopped using our personal to-do list application in favor of just using Motion (the My Tasks area) more specifically. We do use Superlist - efficient.deals/superlist for some shared notes and small checklists here and there, but we wouldn't want that synced over to Motion for example.

[@alshamsabayas1624]

This video is incredibly helpful. I was trying to DYI my way through the app and it is not intuitive but this video made it crystal clear. Now I am excited to take back my time and manage my projects more efficiently. Good job Andra.

[@efficientapp]

Love it! Thanks for your comment 🙏 what was the biggest unlock for you? And are you using it solo, or with a team? 👀

[@leodhasach...]

I imagine a lot of your projects extend over multiple weeks. But Motion can only show you a day or a week at a time, which was surprising to me. How do you deal with that? Thanks.

[@efficientapp]

Because any time we want to view more than a week, we jump into the Gantt view/project management view and we can see much more useful data across days/weeks/months/quarters. A monthly calendar view wouldn't really be of much help when trying to understand what projects are going on, deadlines, etc. all of that data is in the project management view, for which allows you to go as granular or as broad as you'd like. So yeah, the answer is projects + Gantt view if you want the most useful view. If you go to our KZbin community, you can even see we shared a screenshot of the view we use to solve this in one of our most recent posts here: efficient.chat

[@BritneyMuller]

Came here to say this is easily the best & most powerful onboarding vid I've ever seen (and I'm a Marketer!). :) Thank you, Andra! You're a natural + include so many mega-value adds here + LOVE your Asana comparisons. The Cal scheduling approach makes so much more sense!!! AAAHHH 🙏Thank you, thank you!!!

[@efficientapp]

This means a lot especially coming from a fellow Marketer! Thanks Britney 🙏 these are the comments that keep us going-appreciate you checking out the Asana comparisons as well! I see that you're ex-Hugging Face and Moz and have a fellow love for SEO! We've been going quite deep with SEO on our site efficient.app, would be fun to connect over SEO one of these days 🙌 so stoked that our videos are being shown to such awesome people! (We both just connected on LinkedIn btw) Super curious, how are you currently using Motion, and just for personal usage, or with a team?

[@animalrave7167]

I have 2 businesses that i own and several other projects. 2 of them are in AI development also. So i was intrigued when i saw an ad for this. I'm always looked for better ways to manage my time and team. Initially it seems overly complicated but maybe not. They all have a learning curve to them. The question is if its better than the alternatives and if its worth the time investment. That block feature you mentioned is a fire-able offence if its during business hours.

[@efficientapp]

Yeah, the truth of the matter is it's really not that complicated-it's really more of a traditional project management tool with a smart layer atop of it that works for you automatically based on deadlines and priorities. We'd argue that less effort needs to go into setting up Motion than say Asana, ClickUp, or Monday because it's a bit more opinionated for how to use it well, whereas Asana and others have no opinionation, and we've seen plenty of companies using it completely and totally incorrectly. No guard rails is not the solution in many cases, especially time management/project management. But hey, why not just give it a shot and see for yourself if it works? efficient.link/r/motion Also, regarding the block time feature, what do you mean it's fire-able? You're saying for personal tasks? The point simply is to time block so you can actually get work done, versus being thrown into work then calls then work then calls as it completely defeats focus work, making your employees less productive. Maybe I'm misunderstanding what you're saying with that though?

[@TSI-Mike2024]

So much information! Now i just need to find the time! Motion has been great so far can't wait to get this going with our new social media manager! Thanks for doing this! 🍻

[@efficientapp]

Yesss! Good to see you again and glad to hear it has been working out since you decided on it in the other video 🙌 Sounds like you'll have a similar process/flow with them as what we showed in the video, amazing! Excited to hear how things evolve over time 🚀

[@aviaryan]

Very helpful video. I am impressed by how your team is using Motion. Many teams can switch to Motion and benefit from it. It's clearly a level above all other project management software. I am using Motion only for personal use now, but would use it if I start a company as well.

[@efficientapp]

Stoked to hear it was helpful! And thanks, we've been iterating our project management process for over a decade now (with Asana before), and with Motion now, we're feeling like we're finally beginning to perfect it. Still has a bit of a way to go, for example we might start leveraging projects and project templates a bit more, treating our videos as more involved projects. We're sure to do an updated video if/when this happens though! But yeah, we agree, there's something they are doing that is unlike any other project management software on the market. Super impressed with their team and excited for what's to come! Awesome to hear you're getting use out of it personally, curious what, if anything, from this video struck a chord with you that will affect the way you're use Motion moving forward?

[@BrendanMKav]

This was absolutely amazing by the way, and I'm super excited for flows & gantt. I'm a web designer + developer, and even as a solo, having flows mimic my process will be GAME CHANGING, as well as beautiful to see it in Gantt to visualize my capacity. Thanks so much for this 🙌

[@efficientapp]

Your comment just made our day! It's fun meeting others who are as stoked as we are for these new features! 🤜 🤛 We're most excited for flows + gantt also 👀

[@NeilSattin]

I signed up for Motion as a result of watching this video. I do have a question or two, though - now that I've taken the plunge. I hope you don't mind! Can you talk a little bit more about how you decide what to use as workspaces, especially if you are using Motion to manage projects that are related to several different areas of your life? Also, can you talk a bit more about how to decide whether or not something is a Project (with a bunch of tasks) vs. a Task (with a checklist for all the subtasks)? For instance, is each video that you produce for your channel its own Project? Or I suppose another possibility would be to have a Task that's "Produce this video..." and then simply move it through different statuses to represent what has to be done for that video (with statuses like "write script", or "record video", or "needs editing", etc.) Thanks for your thoughts and help with this! Btw - I did reach out to Motion to try to get them to activate Flows for me...but they weren't able to for some reason, so I guess I'm going to have to wait until they officially release it.

[@efficientapp]

Hey Neil! Great to hear from you! Let's dive in: Workspaces: Think of workspaces as containers of departments and processes (e.g. when you might want to add additional people to it to which they'd have restricted access to just what lives in the workspace). Workspaces have custom fields, tags, and project + task templates, and flows templates. So think about putting a ton of work into building out a flow template for example, you can't use that in a different workspace, a workspace is more of a walled garden, so definitely don't use them too often. We might use one for our new website, which consists of multiple engineers, a designer, and product. So the processes, systems, and custom fields we use there (and permissions/access) are quite clear. Projects: Yep, so we have a workspace called Growth, and that involves all things content/video/etc. and we'll create a flow (project) for each video, and even each review/blog post. Each involve tasks like research, writing/scripting, etc. depending, and each of those are a separate task because they might be assigned to different people in the future, but right now they are probably assigned to just one person. So we think about tasks as modular steps in a process assigned to someone. They might block other team members in a flow, and that would mean to make it a separate task. All-in-all, tasks are better to be slightly larger with chunking enabled and checklists in the description, versus getting too granular, even if the tasks are in a project. All-in-all, Flows relies more on projects, so you are going to want to think in projects if there's a process to follow and potentially multiple team members involved, and if it's more just a solo task without a process, then an individual task will probably serve you better. Flows have stages (e.g. Researching/Scripting/Editing) that you'll be working through (with tasks at various stages in the project), and then you'll just have task statuses, which should more just be viewed as "todo, in-progress, backlog, complete". This video was before flows existed, so the recommendation of using task statuses for stages in the process isn't true anymore, Flows changes this and it's more at a project level. Projects are a process that you move through, if that makes sense? Does that help clear things up at all? All good things for us to include in the course!

[@FlowCreators]

Such a timely upload thanks! I gave this app a shot after watching your other project management video and ended up purchasing for the year but I felt kinda stuck with it and got discouraged when it was like impossible to find any real content on this app other than initial impression "theorized" walkthrus and not anyone actually demonstrating how they use it.

[@FlowCreators]

They really should make their trial period longer than a week.

[@efficientapp]

Amazing, glad to hear the timing worked well on this one 👏 Completely understand getting discouraged not having as many guides/content around setting it up. Luckily we picked up on this as many were asking us how we used Motion, so we realized there was a huge gap in what people needed and what was out there. We're realizing that we could even do more education around how to think about setting up your projects, how to think through the status names (stages you bring a task through if it's more of a process-driven workspace like our growth/content creation workspace), etc. So more content to come on this front in time. Hoping this video helps reinvigorate you to get back into setting it up for your specific needs. Is there something that you feel we could go deeper on? What areas specifically do you feel like this video only scratched the surface on but would help you be more successful with setting it up? We tried making this video as concise as possible and yet it's still almost 20 minutes 🤭😅 so we had to cut things here and there. Regarding the trial, yeah, it's a tough one-as we've been implementing software into companies for over a decade now, we've seen that if you go to 14-30 day free trials, people lose the early motivation to actually take setup seriously and just results in it falling by the wayside. For better or worse, you're in on Motion for a year, so you're going to be more committed in actually getting it set up and finding areas of value in it. Totally understand the prior position you were in though (without deep onboarding) so we're glad our video could help with that. Let's figure out how we can help others with more of that though as it's clearly a void that you're bringing to light! Appreciate your comment and support in our channel for what we're building, it's super encouraging to see this comment 🙏

[@coachdan007]

+1

[@FlowCreators]

@@efficientapp Lovely thanks for the detailed response. I'll give a more direct feeback after I have done a little re-structuring. Do you guys have a community platform where your audience can connect/mastermind? Motion featured this video inside their app, I'd imagine you are in a prime position to host a space for conversations about some of the tools you promote especially motion since they don't have a community channel for discussion of their own.

[@efficientapp]

Saw that they did that, we're so stoked!! 🤯🥹🥲 We were wondering where all the external views were coming from 🤭 Gosh, that's an interesting idea... Andra and I need to have a chat about this. Is there a preferred platform? Discord, Slack, Telegram? It's just Slack is pretty awful for communities as much as we like it over Discord. Genuinely a bit worried about just the setup and maintenance of it all tbh. Kinda hoping that KZbin could be that community for now until we get large enough for it to truly make sense and handle community right. What if we did like a regular community post here in YT where we can dedicate answering and going in-depth about questions? Sorta like a community software Q&A/Discussion? Could even do some live streams where we can chat through all of this live.

[@JenniferGlassmoyer]

great video describing these features - my 7 day trial is coming up and I then i will be a customer of Motion:)

[@efficientapp]

Awesome to hear! Glad the video could help 🙌 what have you found to be the most useful feature in Motion?

[@jamesconkle9158]

Super helpful tutorial - thank you! This app looks promising too 🙌

[@efficientapp]

Amazing to hear! Definitely be sure to use this link to sign up as to lock in the course for free when it's released: efficient.deals/motion Just using it solo? Or with a team? 👀

[@jamesconkle9158]

@@efficientapp A duo team with a few freelancers, so I would be interested knowing more about when it does and doesn't make sense to have someone on Motion. We're also interested to know where you think motion falls short and it can be useful to use other software.

[@jamesconkle9158]

I agree sometimes a software can try to do too much - Motion seems to make sense and sticks to what it does best.

[@efficientapp]

So we do have a full Motion write-up on our site where you can also compare it with other software if you'd like: efficient.app/apps/motion Though for a team of 2 with freelancers sounds like a great start for something like Motion 👌

[@wynntom]

excellent breakdown, packed with insightful tips and tricks. Fantastic job.

[@efficientapp]

Awe, this means a lot, thanks for your comment! What tip stuck with you the most? 🥲

[@themortalriver565]

When will your motion course be coming out? I tried Motion and your video is so helpful, but I would buy your course immediately! lol

[@efficientapp]

Oh awe, that means a lot! We're working on it right now, TBD! There's a couple features coming soon to Motion so we want to be able to cover them and some of the best practices to tie everything together. Is there anything specific you're hoping to learn from a dedicated Motion course?

[@MichelleTech]

Is it possible to force a task to associate with a meeting? For instance, I want a recurring weekly task to happen a half hour before a weekly meeting (for each of my construction projects I'm managing, so it's something I do right before each meeting). Right now I'm seeing that I can only make a tasks dependent on each other, not dependent on meetings.

[@efficientapp]

Ah yes! Saw you got the answer from a different comment of ours! But I'll add it here as well. If you add a custom schedule to the recurring task, you can set the specific cadence and time you have the task set to. Just make sure to have the priority high and deadline set to "hard deadline" and it should schedule it before the event as you're describing. To add to this, if you want to ever do it for a one-off event and task then you can simply drag the task to before the event and it'll lock it in to that time slot 👌 Overall, that's a super great idea/use-case for tasks, going to take advantage of that in the future for sure!

[@agunjal]

Thank you! Finally using the trial and loving it so far

[@efficientapp]

Amazing! Awesome to hear 🙌 did you happen to use our link to sign up and claim the crash course we're giving away if you used our link? efficient.deals/motion

[@agunjal]

@@efficientapp Yes I did use your link but didnt see how to claim the course

[@efficientapp]

Hmm, you visited this page, right? efficient.deals/motion did you enter in your email on it?

[@agunjal]

@@efficientapp Yes, I did...and signed up with the same email

[@user-xh5om]

Alex: "This task is going to take 4 hours? Idk, something like that." *Laughing in the background*

[@efficientapp]

Hahaha thank you for appreciating this bit, literally one of our favorite parts because it's a bit of our personality shining through 😂 means a lot that you pointed it out funny enough 🙏

[@loopdloop3]

Considering implementing Motion. We currently use a fillable PDF that is routed employee-to-employee (6 people) and they add their notes to the file, then route some more with changes as we go through a long process. Can Motion help facilitate the routing of a PDF form person-to-person, without emails? It would be nice to have both the scheduling/due date and routing of this form automated. We do about 100 large projects/year and they take between 6-18 months to complete. I hope they add the Gantt chart you mention soon, because that might be a deal breaker for me if not available. Thanks

[@efficientapp]

This is a use-case that I've never heard in our 13+ years of consulting business on their software stack. To me it's sounding more like a tool like efficient.link/r/pandadoc would be a better solution for more what you're describing, but we'd also never recommend PandaDoc to replace a project management tool like Motion, they are different needs and use-cases. Also, you're saying that Gantt is a dealbreaker for you, it's coming soon, but what is it that you're currently using where you have that? Or you're just saying that you'd like to move to a project management tool that has Gantt and it's not currently someone you have? You can use the comments in Motion to help facilitate the communication and moving the task through task statuses and just have a link to the PDF/PandaDoc in description, flows when they come out will also help (just store the PDF in Google Drive). Though it also sounds like a CRM could help you do this with an opportunity pipeline, using a tool like efficient.link/r/copper - here's a full video on that: efficient.yt/crm All of that said, having a PDF at the core definitely doesn't feel like the most modern solution, having something like PandaDoc + either Motion or a proper CRM could help. Why not just give Motion a free trial here to see if it could fit what you're trying to accomplish? efficient.link/r/motion

[@shashwatgangwal8706]

This is great!!!! Really helpful, the best video on any software I ever saw.

[@efficientapp]

Oh wow that's a big statement 🥹🥲 so glad to hear! Was there any part of the video that made you most feel that way? (Asking what we could do more of, and maybe what areas were less helpful), feel free to be blunt, just want to learn what connected most with you 🙏

[@bpmou9230]

Hey Andra - What's the best way to use Motion on iPad? Are most people using it via browser on the iPad?

[@efficientapp]

Ah yes, for right now, the browser, can't you use iOS apps on iPad though? They will eventually do an iPad app, but the browser is best supported at the moment, at least that's what I'd do.

[@bpmou9230]

@@efficientapp I have the mobile app on my iPhone which works well. The iOS app is the phone version that's scaled to iPad, which is not ideal. Browser will work for now. Thanks for the reply, great channel! Any videos on how you pair Motion with something like Notion or Apple Notes or Evernote for capturing notes and other snippets?

[@efficientapp]

@@bpmou9230 awe, thanks! And yeah, that sounds like the right plan 👌 we personally use Motion alongside Slite (like Notion). That said, we usually just link to Slite from Motion and vice-versa (just a link to the note or task). We don't have any videos on that currently or planned though. That said, it seems like Motion is building more into their notes functionality, if that makes sense?

[@MatthewHofmanmusic]

This looks great for internal team project management - in y’all’s opinion, would it work well for client-facing project management? Can permissions be set to limit what clients have to see?

[@efficientapp]

That's something they are working on and thinking through. For right now when we have a client-facing project though, we will use Motion to manage it internally, and just share what we want to share with them with screenshots and such in a shared note taking tool like Slite or Notion: efficient.app/apps/slite That said, we'll be doing all of that just in Motion once they release sharing permissions. So up to you, but does that help at all? Know it's not the most ideal yet. If you do end up giving Motion a shot, be sure to claim our setup course to see how we are using it here: efficient.deals/motion

[@MatthewHofmanmusic]

@@efficientapp thanks so much for the response! The folks at Motion voiced the same thing - really looking forward to those integrations in the future - overall I definitely think the app would be of huge benefit to our organization!

[@efficientapp]

Love it and awesome to hear! With that, super curious, what type of company are you all and what processes are most important to be input into your project management tool?

[@MaryJosephineQueen]

I'm using motion and there are 2 things I wish it could do (or maybe already does?) 1. it's linked to my google calendar but I'd really like to get a notification with a sound right before my next task is set to start 2. when sending a booking link, I need it to give us the option of scheduling the same meeting time multiple weeks in advance (similar to what you see on zoom) If anyone could shed some light on this I'd appreciate it so much!

[@efficientapp]

1. You can get a notification by going to settings -> notifications -> Task reminders: cloud.eff.li/My54kL6l 2. Can you explain a bit more here? Like a recurring meeting? Or you just want someone to be able to book quite far out? I don't understand this question all that well.

[@MarcusRFilms]

Would you recommend Motion if you work solo a lot and only use team members on a per-project basis?

[@efficientapp]

The best thing about Motion versus typical project management software is that it's actually a daily planner (on your own personal calendar) at the core, which bodes itself incredibly well for solo usage. So I'd say yes. Maybe you can explain a bit more about what you do and how your team members on a per project basis might look? If filming, we are similar in that our video editor just helps us in Motion in one of our workspaces (projects pertaining to videos for example), and with Flows it works great for them to individually get tasks done, and us to get tasks done when it's our turn. Might just be best to grab a free trial (and lock in the setup course) by using the link here: efficient.link/r/motion to just try it for yourself for if it works for you. You can claim the course here: efficient.deals/motion That said, would be curious to understand more of your use-case and processes involved if you want to share 👌

[@JanssenManno]

gant & flows !🤤2 features holding us back from leaving ClickUp! also noticed this vid was 3mo ago.. eta on the course?

[@efficientapp]

Totally hear ya! On the plus side, Flows is actually available in beta if you sign up as a team now. We could get you in if you use our link and shoot us a message: efficient.link/r/motion That said Gantt is coming in full force 🔥 may or may not have just gotten a sneak peak of it today, it's looking so good 🤫 The course will come after those two launch though, because we want to get all of our business processes mapped to all the new systems, so we can actually show people how we are using all the new features in our business in the course, otherwise it just wouldn't be that big of an update to this video. Feel free to submit the request for the course here even before you sign up for Motion, just make sure you use the link to grab Motion to lock you in when you do sign up: efficient.deals/motion - point is, it'll put you on the newsletter which we'll keep you updated about ETA, sneak peaks, and course launch dates! Excited to get your team off ClickUp one of these days soon! 😉

[@JanssenManno]

@@efficientapp already signed up thru that link before watching this vid bc i came in from Google! BUT plot twist, after finding out that gant & flows were on the way but not yet released i cancelled my trial lol! i will re-activate & email for beta access to flows. those automations are critical for us!

[@efficientapp]

Hah just saw your email, got it! Just messaged the team that onboarded us for you and they said they'll enable it for your account. If they haven't yet, shoot [e-mail] an email and say you're a team using ClickUp and would like to test out Flows to potentially switch over to Motion. Enjoy!

[@carolmarie4488]

Can you create a detailed timesheet form off this platform? Also, does the calendar connects with Outlook calendar? And what about connecting to Teams (for the meetings)?

[@efficientapp]

Motion doesn't currently allow for detailed timesheets, you'd probably be better with a standalone time tracking app like Harvest in that case: efficient.app/apps/harvest That said, Motion does connect with Outlook Calendar and allows you to pick Google Meet/Zoom/I'm sure Teams because it does connect with Outlook, and even if not, they allow you to have a "custom" option to which you can enter a teams link. Your best bet would be to just give it a shot to see if it can do what you're hoping it can, here's a free trial: efficient.link/r/motion

[@carolmarie4488]

@@efficientapp We are currently using ClickUp and not sure if the Harvest integration will provide the timesheets detailed report we need. Wondering if perhaps Motion could do it but I guess not. Thank you for responding!

[@efficientapp]

Got it, yeah, Motion is moving more into reporting later this year from what they've said. Not sure how detailed it'll allow for, but it's something they've said they are working on.

[@CarlaAlessandra-qe7es]

How do you actually go about creating flows? Is this an active feature on the app?

[@efficientapp]

It's coming out soon, but if you want early access, you can write [e-mail] and ask to get early access. Though I think they require you to be a team account to get early access.

[@planet-data]

🎉Excellent review of Motion. Great videography 👍

[@efficientapp]

Awe, thanks! We'll have to pass your kind words over to our editor via a Motion comment! 😉 So, dying to know, did you end up going with Motion? If so, hoping you grabbed the free course deal here: efficient.deals/motion 🥹

[@RedmistDota]

@16:50 xD - Also I like this result of this video

[@efficientapp]

😂 yeah, this video took us a month to make, editing it most definitely did not take 4 hours 🤭😂

[@larsonstudios]

Hi there, again ... love this video! Lots of on-the-nose help in a short amount of time!! ❤ So I'm guessing that the AI only schedules one task at a time on the calendar. However, I'm often working on two or three things at the same time. It's there a way to "do this" in Motion? Does that make sense?

[@efficientapp]

Ah! Good to see you again! And yep, so you can right click or click the overflow button on the task and select "start now" or something, and it'll actually start tracking the time and move the task to right now. I actually mainly use it this way as I might not want to work on what it's recommending, so I'll often start a task that I'm more in the mood to work on if that happens. So yes it's possible, you should be able to find it, give it a shot and let us know if you can't figure it out!

[@jimmanning7163]

Thank you for this, really helpful!

[@efficientapp]

Awesome to hear! What aspect was most helpful? Curious if you're using Motion individually or with a team? Or just evaluating it?

[@thesinzer]

Wow - I’m the CEO of a 200 person food manufacturing company. This video has been huge for us

[@efficientapp]

Oh wow! (Right back to ya) 😁 Did you find Motion through us? Or you were already users and stumbled on our video? Is much of the team on Motion? Or just a few on the exec team? 👀 This comment just made our day, so happy to be able to help! 🙏

[@austinleroux3740]

Guys - time for a new video on the custom fields! It dropped recently and I've been using it to add client names to tasks.

[@efficientapp]

Haha love your enthusiasm my friend! This video actually took us over a month to script, record, and screen recordings, and we teased custom fields in it, so a full dedicated video because they are now here wouldn't be the best use of time we think! That said, we are still planning on making a full Motion course, which will go into all of these features (focusing heavily on Flows as well), but we're just waiting a bit longer until all of these officially release to the public so that everyone can benefit from it! If you aren't already subscribed, be sure to do so here as we'll be letting you know of any big updates or ETA of future videos/content like the Motion course: efficient.link/subscribe?ref=ytc Appreciate your support and hope to see you around the comments section more my friend!

[@celp88]

I spied you have travel time buffers on there- may I ask how you achieved that please? 🤓🤓 I really liked this functionality in morgen, but understand it is not native to Motion. Thanks for the great video- really excited about flows and Gantt! Game changer.

[@celp88]

Ahh nevermind, I found it on the calendar. Glad it’s there but too bad it doesn’t auto calculate the travel time based on location data. Got a bit excited for a second

[@efficientapp]

Glad you found it! Yeah it's under create event then there's an option to add travel time. Interesting idea for it automatically calculating based on distance, although I could see that falling apart pretty quickly. e.g. my doctor appointment might be 7 mins away, and they want me to be there early, and traffic is TBD, not to mention am I walking? Or driving? How much time does it take to get to my car? Maybe you're Ubering there then walking back? So many variables that might change each time. You probably know best when creating the event how much buffer you need before (and/or after).

[@DidierDuperval]

Can you share a project page with a client without them having access to all your motion projects?

[@efficientapp]

Not yet, for that use-case we currently screenshot the Gantt Chart and put it into our team knowledge base tool like Slite (or Notion) and just share a link to it from there as clients often just need to see a status/plan, not every task and conversation had with a project. That said, this is something they are working on, TBD on how they decide to implement it, but yeah, the goal would be for said "invited client" to not see every project in Motion of course.

[@ginae.7422]

Will 100% try this!!

[@efficientapp]

Awesome to hear! Make sure to use this link to lock in the course deal: efficient.deal/motion What aspect of the video are you sold you on giving Motion a shot?

[@coldheartcloud]

are you also able to store a lot of data/ info in motion? we're a small team of 6 people who work only a few hours each per week. so we'd appreciate motions calendar function with tasks but we also have to store tons of text based information. or is there another software you can recommend?

[@efficientapp]

Oh yeah, 100% - both projects and tasks allow for storing text and using comments to collaborate with the team. That said, you just need to decide if what you're looking for is a project management tool, or a team knowledge-base. If the latter, you can give something like efficient.app/apps/slite a shot (be sure to claim the deal efficient.deals/slite if you end up giving it a shot). That said, we wouldn't recommend using it or relying on it for task management. We actually use Slite alongside Motion, and have Motion sometimes link to a Slite document to get into more robust and structured project information. Have you given Motion a chance? Maybe sign up for a free trial here efficient.link/r/motion and just give it a shot to see if it can check the box for the test based information tracking side of things. If not, use Slite alongside it. Feel free to report back if you have any other questions, happy to help!

[@townes293]

This may be a question someone has asked already, but I am starting the trial and I'm subscribed to a bunch of calendars. So I don't control the events on those, BUT when I check them and see them on the motion calendar, will it move those events around? I'm terrified to show them in the chance it edits them. The main reason I downloaded Motion was to have every event all in one place. Does this make sense?

[@efficientapp]

Oh don't worry, Motion doesn't move around any events, they only move around the Motion tasks that are created. Motion also only looks at the calendars that you have selected under "My Calendars", so you can uncheck it from that area (the top calendar section on the left of the calendar), if you don't want Motion to be considering them when booking tasks. Regardless though, Motion does not change around any events whatsoever automatically. There's absolutely nothing you need to worry about. You can have all events in one place with Motion exactly as you're describing without worrying of any tasks rescheduling 👌 Does that answer your question?

[@khimaniz]

Do you guys have any workflows for getting emails from superhuman into motion as tasks?

[@efficientapp]

Watch the 7:36 mark of the video, we demo this 🙌 Simply email [e-mail] and write in natural language the deadline and priority, but if you go to that time-stamp you'll see it in action!

[@khimaniz]

@@efficientapp yup I've been using it that way already, but I'm thinking more like premade shortcuts in superhuman which will forward predefined text options or templates for sending tasks to certain workspaces. The only issue I have is that Motion doesn't save a link of that email, so if there was something crucial I needed to reference from the email, I'd have to go back and find it.

[@efficientapp]

Ah, that's clever, I mean you could save Superhuman Snippets to achieve something like that, clever idea! I don't think the email can select specific workspaces, can it? Haven't actually tried that. Here's an idea though to get the email link added, why not just copy/paste it in? If you're using Arc Browser, it's as simple as pressing ⌘+⇧+C and then pasting it in, because anything you type in will be added to the description of the task. Here's a snippet you could create/use: efficient.link/cloud/superhuman-motion-snippet Just one thing to note, make sure to remove the original "to" person, as I realize in the above video it would still send to Superhuman, which we wouldn't want! With that, I don't think the Superhuman email URL is actually accessible via the email headers (I could be wrong), but I don't see why it would send them over with the email when forwarding it out, therefore not really sure what Motion would even be able to do here since it might just be a limitation of email forwarding. The solution I mentioned here should work though!

[@DavidPardo1]

Has Flows dropped yet? Or is that part of the video still theoretical?

[@efficientapp]

Hey David! So we've actually been using it in beta for 2 months now 🤫 if you're actually a team account (not individual), then you can reach out to support, tell them we sent you, and maybe they'll enable it for you. That said, we have on good word that it's coming to everyone very very soon (a newer version), so we're excited to see what that's like and get it alongside everyone else. It has been game changing for the way we get work done, and we're gonna cover how we're using it in our course, just waiting to get the new version before showing everyone how we're using it with the updates UI. But yes, it is very much real. If you subscribe to our newsletter, we'll be sure to let you know when our Motion course drops (and we're sure to do an updated public video on it as well): efficient.link/subscribe Or heck, if you haven't signed up for Motion yet, you'll unlock our course for free when it comes out if you use our link here to sign up for your Motion trial: efficient.deals/motion

[@wrenmikols]

Hi - I would have loved to used your link however I became a member on my own. Is it possible to still get access to the free course to set myself up for success? thank you! This video was so valuable.

[@efficientapp]

Glad to hear you the video was valuable! Unfortunately if our link wasn't used to sign up, we're unable to give the course for free. If you want to subscribe to our newsletter though as we'll announce when the course is released and where you can buy it: efficient.link/subscribe?ref=ytc With all of that said, we'll also be announcing live streams where we help people live, so you'll want to be on the newsletter for that as well. You can check out our prior live stream on the channel as we helped out a business with Motion and maybe that would help. It's later in the live stream around the 50min mark. Hope this helps!

[@sergio_ra]

How is your Motion course coming along? I signed up two days ago.

[@efficientapp]

So we have the script written, we're just waiting for the final versions of Flows/Gants and UI to finalize (plus we're updating all of our workspaces to map to the new Motion capabilities), hoping a couple weeks before that happens then we can record it. The last thing we want to do is release the course and then a week later the entire UI is totally changed making the course feel outdated. We currently have everything mapped to a beta version of Flows we've been using a couple months, it's been completely rebuilt from the ground up and they need to migrate everything over for us so our hands are tied for a bit longer. Just hold tight, and make sure you claimed the deal here: efficient.deals/motion

[@Nottoday3033]

Are you being sponsored by Motion? Just curious. My real question is, lets say I have a task that needs to be broken down in to “sub tasks” by time, is that something Motion can do?

[@efficientapp]

Motion allows for task chunking, breaking down larger tasks into smaller tasks. So the way we handle that situation is we'll create sub tasks just as checklists in the task, set the task to be a larger chunk of time (e.g. 4 hours) and then "enable chunking" and selecting say 30 minute chunks or 1 hour chunks. That'll put the task on your calendar in 30-60 minute blocks of time, to which you can work through completing the entire task, completing the task chunk will update the task completion time accordingly. Does that make sense/solve what you're speaking to? Regarding sponsorship, none of our content is sponsored by Motion, we use their software daily and we do get affiliate revenue if someone ends up liking Motion enough to pay for it, but we're trying to give a ton of value in exchange. e.g. we're even giving a Motion course away for free if you use our affiliate link and claim it here efficient.deals/motion (for which we'll be charging $400+ for in the future) so we'd say it's a pretty fair deal. We've gotten closer with Motion over the years, here's the full backstory and details on it if you're up for watching our podcast episode on it: efficient.yt/ep2

[@intentionelevation]

​@@efficientapp@efficientapp So, if the subtasks wouldn't get added to your calendar, correct? What about if there are subtasks for other team members?

[@efficientapp]

Subtasks will not get added to your calendar even if assigned to another team member. Currently you can't assign inline subtasks to other members of your team. If this is important to you though, in that case we highly recommend just using projects instead, and using project tasks as "subtasks", so the project in that case will be the parent task of sorts. We're actually going to switch over to begin doing this for our video editing process as while it made sense as just a task to start off, it's now growing to be quite involved and touch many different team members, sometimes having a couple "sub-tasks" required from two separate team members at the same time. A perfect use-case for projects and tasks instead. So in summary, simple projects can be tasks with subtasks, more complex projects can be a project and use tasks as the project "sub-tasks" which will give you full dependency and scheduling functionality, if that makes sense?

[@farhajhassan8516]

🎉 Good day. I don't mean to be flippant by any means what so ever but I manage Doctors' appointments, some gym time, and 2 outstanding papers due. Would Motion App really be beneficial for me or is it overkill? Thank you for your indepth and fun video. -F

[@efficientapp]

Not flippant at all, totally valid question! So Motion is definitely a fully-featured project management tool (in addition to a daily planner), so it can definitely achieve what you're describing and you'd have plenty of room to grow with it over time. That said, it comes down to if you're using it for personal usage, can you justify the price tag for it? If you're talking about a couple habits and some tasks and that's all, maybe try checking out this video to point you in a good direction: efficient.yt/planner Regarding the benefit, it's super subjective is all. We have some friends that use Motion for the exact type of thing that you're describing, although they are able to justify the price in their mind. If you only really have 4 things total going on that you need to manage, then it's more "do you really need an AI task auto scheduler"? Genuinely thinking Routine might be an easier tool to dive in to: efficient.link/r/routine but do check out the video I linked above as it shows off the other daily planner options available. Routine is to be far more manual, although that might be fine with so few tasks/events. Here's our full Motion vs Routine writeup, might be helpful! efficient.app/compare/motion-vs-routine Let us know if you have any other questions!

[@farhajhassan8516]

@@efficientapp Oh goodness, $228 for a calendar after the 7 day! Champagne dreams and Beer budget and all. Motion is well above the price point I was looking for, good call. Thank you very much for the recommendation of Routine. I tried it - went back to Google Calandar. Thank you for your help Alex and Andra.

[@efficientapp]

Ah yes, if you're an individual using it for some personal usage, then that sounds about right. Maybe give efficient.link/r/reclaim a try? It's more a layer atop your Google Calendar (so you'd still use Google Calendar), it would just help with some habit tracking. We did a full review of it here if you want to check out some screenshots/features: efficient.app/apps/reclaim They also have a free forever tier that should be able to account for the few habits you have along with some papers due. Give that a shot maybe and report back? We have a video planned on Reclaim in the coming weeks!

[@farhajhassan8516]

@@efficientapp Thank you for the link!

[@efficientapp]

You got it! Curious to hear what you end up going with, please report back 🙏

[@xtrctmedia]

Is there a way to get the course? I found your video after signing up but I'm still in a free trial. I really want your course. #fomo

[@efficientapp]

Haha sorry about that! The only way would be to let the trial expire and to sign up and pay with a different email address. That said, that of course doesn't make sense. We're still filming the course and will be selling it once complete. You can subscribe to our newsletter here to stay up-to-date for once we launch: efficient.link/subscribe We'll probably do an early adopter pricing to it exclusive to our newsletter folks!

[@BuildItandProsper]

This is such a great video, thank you so much. I noticed when you set up your template for shooting videos, you did this under tasks and not projects. How do you move it along the project Kanban stages if it is not a project. I created one for my own KZbin channel under tasks. I have now created it under projects, but it is not scheduling it on my calendar.

[@efficientapp]

So happy to hear! Okay yes, so the Kanban stages are actually task/project "statuses". So you can move tasks through the statuses (there's a toggle in the top-right to swap between task/project view). We totally understand some of the confusion there and potentially wanting to have a project scheduled on your calendar, but only tasks schedule on your calendar. So we use tasks (that can change hands between team members) instead of going the Project route. We use Project more as the parent category of the video/task. Try making it a task instead of a project, use sub-tasks as a checklist of things that need to get done, making the actual task a larger duration, and enabling task chunks (2 hour chunks for an 8 hour task that is your video for example). And if you do it this way, eventually these tasks will upgrade to Flows, which is essentially a project-like task that evolves upon status changed. Use projects more to group videos together based on type or something of the sort. For example this entire Motion video for us was a single task with sub-tasks and part of the "Project" of "Project Management". Versus making this one video an entire project. We're more doing it this way because we know Flows is coming so we want to set ourselves up for that feature as it'll be a huge help, and that is at a task level, not project level. Does that help/make sense?

[@BuildItandProsper]

@@efficientapp Gosh, thank you so much for the detailed, step by step response. Yes, I think it is clear and I will ave a look at in the morning.

[@efficientapp]

Amazing! Glad we can help! Yeah, I know it may sound a bit counter-intuitive, but an individual task in Motion is more powerful than say an individual task in Asana (and is going to be even more powerful when Flows come out). So view Projects more as a way to group together tasks, but something quite a bit larger than just say a video. It felt a bit odd for us too, but then we realized that we were getting way too granular on tasks for recording a video (set up lighting, take a thumbnail photo, etc.) which more-so should have just been in the description area as sub-tasks using the [] markdown. But yeah, give it a shot and let us know how it goes!

[@francescarijks6128]

Hey! Great vid - just wondering if the flows option is to come or if its possible to set up now? If so could you explain how to get to those settings? Thanks!!

[@efficientapp]

Hey hey, actually yes! If you want to go to our site and click the "contact" option in the bottom right and send over your email, I can send it over to their team member that onboarded us. Pretty sure they are onboarding people in beta right now. You can also try just reaching out to [e-mail] and asking. Not sure which would be quicker.

[@oneBoredFish]

@@efficientapp Same. I am a team of one and every single project I have follows the exact same steps in the same order with little to no variation. Each task or step in the process is fixed in it's order and cannot be started until the previous task is completed first. And each task not only has it's own duration but also it's deadline window. For example, after an inspection I need to write a report. But obviously I can't start the report until after the inspection. The report takes about 2hrs to write and it's expected to be turned in within 2 days. The 2 day window to complete needs to start on the day the inspection task is marked complete which will change wildly from project to project based on the customer's availability to schedule the inspection with me. I've been trying to create this type of environment using blocking but it is clumsy. You can't assign blockers to tasks from within the project template creation window; so I had to create a sample project, then use that as the basis for creating a template. But it still doesn't work that great. Hoping flows may be the answer!

[@oneBoredFish]

@@efficientapp I asked... and they told me no lol😢

[@efficientapp]

Ah yes, Flows will help you with that. Just give it a few weeks before it's released, they are only onboarding teams at the moment since as you can imagine, Flows was built for teams, but obviously works for individuals as well. They are just more focused on team adoption and feedback while in beta. Just hang tight my friend!

[@myvids1144]

Great video! Is it possible to still purchase the Motion course, as I am already a Motion user?

[@efficientapp]

So glad to hear! 🙏 So we'll for sure be making it accessible for purchase once it's ready to go, though we're still a couple months away since we're wanting it to be more updated, showing off Flows properly and the way that we're using them and everything (we've been beta testing them and still nailing down our processes with it). The best way to stay up-to-date for when we release it though would be through our newsletter if you aren't already signed up here: efficient.link/subscribe Excited to get it edited and out to everyone! Appreciate you being here 🙏

[@QuentinVillard-e5i]

Hey ! The Gantt Chart saw in the video is something available currently ? or it will be part of next release ? I'm on individual plan as it's for personal use but I don't see it ! & thanks for this really good detailed review !!

[@efficientapp]

Thanks! Glad you got something out of it 🙌 so the Gantt Chart was part of the Figma Files we found, so not sure when they will be released or if they will look the exact same way as the screenshots we showed, but it will be in a future release, yes. We're guessing a couple months based on some of what we saw in the files, but honestly no idea-it's clear it's coming though because they put a LOT of work into those designs 🤯

[@kathyt152]

I can't seem to find the Gantt Chart and flow in my Motion? Is it because I'm not in a team workspace? I only have the Kanban and List View!

[@efficientapp]

Hey Kathy, the video shows that Gantt Charts + Flows are in beta (we are teasing the mockups in the video). Give it a month or two and you'll see the new Gantt view + Flows in your account, just hold tight 👌 Curious, did you use our link to sign up and claim the course we're building right now that'll help you with setting up Motion? efficient.deals/motion

[@automobilslalom]

Hey thanks for that great clip, how is your experience in point of timetracking abilities and reports? Do you think this might be a solution for a ticket system?

[@efficientapp]

So for that solution, we actually use Motion alongside Harvest. Motion tasks show on your calendar (when you enable that option in settings), and calendar syncs with Harvest when tracking time, and then Harvest enables you to have all of your time reports and even handles billing and invoicing. They are the dream team when used together. You can read more about Harvest on our site here: efficient.app/apps/harvest Be sure to claim the discounts/deals for each tool here if you want to give either of them a shot: Motion: efficient.deals/motion Harvest: efficient.deals/harvest What are the specifics of your industry and needs?

[@automobilslalom]

@@efficientapp that sounds nice, I had a similar experiece with toggl. Actually we are using ERP with API interface. Did you code your API to Harvest by your own or is this a present API supported by motion?

[@efficientapp]

Ah interesting, yeah Toggl is similar but doesn't do invoicing or as much reporting. But yeah so you can use Motion's API I suppose, although natively it syncs with Google Calendar, as does Harvest, so indirectly you have an integration between Harvest and Motion without needing an API as Google Calendar is essentially the API connect, making your tasks show in Harvest when adding time for the day if that makes sense.

[@chateaulerisdoux08]

Genial, I have the trial but of course some questions like how can forward emails and the tasks flows ?

[@efficientapp]

Flows is coming in a couple weeks, so hold tight. For forwarding emails, you can simple forward them to [e-mail] - is that not working for you?

[@dalelangehennig161]

Trying to sign up for Motion with the EA link but I had a trial with my work email that I am trying to sign up with and it will not allow me to sign up as it only links to the trial, not to purchase, unless I am missing it.

[@efficientapp]

Slightly confused, can you explain again? You should be able to use efficient.link/r/motion to get a free trial with a new email. If you are trying to sign up with an email you already used, it will not give you another trial unless you ask support to delete your email entirely and you start fresh!

[@KidKerrigan]

Okay but the long term gantt charts?? Like, even for a freelancer balancing everything from same day turnarounds to months long productions for clients.... gamechanger for letting me know when I'm overdoing it 👀👀

[@efficientapp]

Sorry, a bit confused as to the question. You're asking if they will allow you to view your Gantt charts in a more long-term view? If so, definitely! If that's not your question, care to clarify a bit more?

[@ToddMeiners-qq6iv]

Could you elaborate more on how to assign flows and or where to find this option in the settings? im having a little bit of a hard time attempting to find it anywhere

[@efficientapp]

Hey Todd! You’re not going crazy, we mentioned in the video that this isn’t a feature that’s released yet, what you saw is mock-ups in a software called Figma (aka Figma files). We just got access to the beta last week and it will be rolled out to all accounts over the coming weeks so hang tight! What process are you wanting to use Flows for? And how many people on your team? Asking as they are currently focused on onboarding teams right now. PS we shared a sneak peek of Flows in beta over on our live stream from this week if you want to see more of how it will work: efficient.link/yt/live

[@ToddMeiners-qq6iv]

@@efficientapp well mostly to introduce structure to songwriting and my education. i started using motion about a week ago and me and 2 others in our band use it because we're all in different states/countries but are able to come up with a structured schedule/todo list with this app and reference it with Google Drive! the other thing i'd like to use it for would be to auto block/sort what categories each of my Comptia A+ lessons are and status them automatically from (Todo - In Progress - Study - Completed) Thanks for the speedy reply!

[@efficientapp]

Oh wow, love the use case of using Motion for your band! Since you're using it with 3 people, we'd say write into Motion support and ask them if they can enable Flows on your account 👌 They might do it as they are slowly starting to roll it out to folks 🙌

[@ToddMeiners-qq6iv]

@@efficientapp i will definitely see if that is something that they are willing to do! Thank you so much for the input!

[@efficientapp]

You got it! 🤞

[@nickhughes642]

Great video team. Thank you.

[@efficientapp]

Awe, course! Appreciate the comment! Did you end up moving forward with Motion? If so, curious what feature you like the most? 🤔

[@nickhughes642]

@@efficientapp have been a user for some time now actually. Needed the video to actually refresh how I could use it more effectively - have already changed up the usage, the workplaces, labels and didn’t actually know I could email in tasks 🙌🙌! Winning.

[@efficientapp]

Oh awesome! So stoked this could help a long-time user as well 🙌 Super motivating to hear that you've made some changes based on our suggestions as well, super encouraging! Appreciate you charing your wins, and hope to see you more around the channel, have a new video coming out tomorrow 👀 so keep your eyes peeled!

[@nickhughes642]

@@efficientappactually just out of interest, you've referenced how you can email tasks into motion. I can't find any good instructions on how to do that. Do you know what the best ways to email them into it are? ie the best ways to deliver instructions please?

[@efficientapp]

They have a write-up on their site here that should help: efficient.link/e/motion-email-fwd So you can simply write: High priority due next Thursday that will take 2 hours, misc additional details that I want to remember and reference later (it'll add this to the description of the task).

[@aidanliamlee]

Just signed up via your link. Thanks for the great breakdown and insights! Would be great to hear your thoughts on using Motion as a CRM too? Is this the right way to look at it? I was considering between Copper and Folk from your recommendations, but after joining Motion, thought it might be possible to have it as a CRM instead 👊

[@efficientapp]

Awesome to hear! If you used our link, definitely make sure to lock in the course for once it's released here: efficient.deals/motion Regarding Motion as a CRM, definitely not recommended. How big is your team? Is it just you? If you're an individual we'd probably recommend just going with folk over Copper: efficient.deals/folk (make sure to grab the discount there if you give it a shot). But yeah, Motion is not a CRM, they are a project management/task/calendar/daily planner tool. CRM is a totally separate category.

[@aidanliamlee]

⁠​⁠​⁠​⁠​⁠@@efficientappgreat, I will do re the course. It’s mostly me, sometimes my wife, and I have a video editor too, but they’re a freelancer. Thanks for the suggestions. I tried both Copper and Folk via your links and both have great features. UI/UX of Folk seems smoother so leaning towards that, and they don’t have contact limits which is good. Do you know how well I can integrate Folk with ConvertKit? And if so, what’s the best triggers/actions to set up via Zapier, and/or other ways to best set them up? Looking to have as seamless a tech stack as possible as we build this mission up. Love what you’re doing, keep up the good work 🙏

[@efficientapp]

Sounds like a good call my friend! And glad you referenced Zapier, you're already on-top of your game! Have worked far more with the Copper API and Zapier connector, but in looking at folk, I'd probably recommend the folk "Person Custom Field Updated" trigger: Triggers when a person custom field (for example tag, status, text, assignee) is updated. Either just have a tag added as "subscriber" to which can trigger it, and then you'll have a filter step that only continues if the field contains subscriber (and, importantly, don't continue if either {{date subscribed exists or ConvertKit URL exists}} - will explain what that means and why in the next paragraph). What's important though is after you have the action of adding them to ConvertKit, do a folk person update and either have it update a "date subscribed" field or "ConvertKit URL" so that is logged back to folk. That way if you update the person record again, it won't try adding it to ConvertKit again since folk (your CRM) knows that the integration has already been ran, if that makes sense?

[@aidanliamlee]

@@efficientapp Just trying to catch up to you guys! I tried setting up via your points, although it seemed to make more sense to have the Trigger to be from ConvertKit rather than Folk, as that's where people will be opting in to my list from - Have I got this wrong? If I do the Trigger to be from Folk, then I have to update data in ConvertKit, rather than the other way around. Thanks a lot for the detailed help, appreciate you going the extra mile!

[@efficientapp]

Ah! Good point, well, if you're using the ConvertKit form. That said, we have people added to our newsletter in many different ways than just a form, so we think a bit more scalable, apologies! What you're describing would work. It's more, when if you add someone to your CRM and want to manually add them to ConvertKit, you could just add said tag and boom they are in it. We typically treat our CRM as our single source of truth, so data flows to it then to other platforms as needed. So we'd probably use a form on the site that adds said person to the CRM with that tag, then have that automation flow to ConvertKit, versus the other way around. That said, I'm known for over-engineering things for scalability, and to prepare for in-case you want to say move off ConvertKit-also haven't been the biggest fan of how the ConvertKit forms work, so I have preferred to use a native form to the site and integrate that with the CRM instead. All of that said, much of that isn't actually needed for individuals and small teams. ConvertKit pushing to the CRM is just fine. THAT SAID, one might argue if you even need all of your newsletter subscribers in the CRM? (Andra has countered me on this), that maybe hitting a certain level of further qualification, they get added to the CRM. We personally have all our newsletter subscribers added to our CRM (Copper) and categorized, but that's in part because we also use Outfunnel: efficient.link/r/outfunnel so it's nice seeing the complete journey across the site and other data-points, like lead scoring, added to the CRM automatically. Totally overkill for most though, and only works with a more traditional CRM like Copper/Pipedrive. Anyway, I'm rambling, what you described would work just fine! Wondering if my above constant stream of consciousness helps when thinking through the "why" at all (even if it just lands on-I'm not doing it your way (which I also get) haha

[@aleashajohnson8463]

Would you recommend this for someone such as myself who is the administrator of the company and is required to keep tabs on all projects, employees, anything else related to the business. I currently use clickup but I don't know that it is what I need.

[@efficientapp]

Hard to say for certain without better understanding the types of projects/tasks and nature of your work. When we hear "keep track of employees" a CRM sounds like a better tool (anything related with people is better managed in a CRM). Something that can store contact info, communication, etc. Here is our video on the best CRMs efficient.yt/crm That said, project management wise, Motion is great. Are you using it alone or are you planning on onboarding your greater team? What types of projects are you managing?

[@aleashajohnson8463]

@@efficientapp I use it alone. I keep track of basically everything related to the business. I use the program alone, sometimes the owner may use it also but very rarely. I track the progress of our painting projects, compliant training for employees, there is a lot more but it's too early lol

[@efficientapp]

Got it! Yeah I mean it could work, but the only way to know for sure is to just give it a shot and see how it works for you? If I was in a similar position, I'd be using it, and think you'll see many wins with it over ClickUp. Here's a free trial if you want to give it a shot: efficient.link/r/motion

[@fasteasyqboproadvisorcerti6503]

I signed up for Motion and I forgot to use your link. How can I connect your referral so you get the credit and I get your training?

[@efficientapp]

Ah bummer, so unfortunately there's no way to do that short of signing up with a new email address after using our link. The problem is, especially since they decided to add this video to their onboarding, what if someone finds Motion then our video, then wants to claim the course, costing Motion affiliate revenue. It can't really work that way. All I can say is, bookmark efficient.app/deals and use our site in the future to sign up for software as that'll give you discounts + lock you into free course content and more 🚀

[@fasteasyqboproadvisorcerti6503]

@@efficientapp Well bummer. Can I purchase your training somewhere? I looked on the website and didn't see anything. What I really need is someone to set up all my tasks for me and include all the logic. if you can point me in the right direction there, too, that would be great. I also emailed you.

[@efficientapp]

We're currently working on the course as we speak and then will be selling it directly, yes. Is there anything specific that is missing from this video that you feel would be helpful for us to cover more deeply in our Motion course?

[@danergy___]

Where is the gantt view? How to turn on it?

[@efficientapp]

The Gantt view is coming-it's currently in beta. You should see it show up in your account in the coming weeks, just hang tight!

[@danergy___]

@@efficientapp thank u. Its a great app anyway!

[@efficientapp]

We agree! Stoked to hear you're enjoying it!

[@bcrissy]

Well I’m sold

[@efficientapp]

Haha cool to hear you're giving it a shot. Make sure you use this link: efficient.link/r/motion to lock in the free course (you can claim it here): efficient.deals/motion Curious what you think of it! Using it just for yourself? Or your team as well?

[@DarbyBeenken]

In your video shows Gantt charts. But only seeing list and Kansan

[@efficientapp]

Yep, that's because Gantt charts are coming soon, if you watch the full video, you can see we are teasing upcoming features that the Motion team told us about. They are coming very soon from what they tell us-hold tight 👌

[@anr1803]

How do you color code the tasks?

[@efficientapp]

You can't have the tasks appear on your calendar in different colors, that said we use custom fields to categorize our tasks (and those are color coded) www.usemotion.com/blog/custom-fields Happy categorizing 🙌

[@eosaali854]

Is it still worth it/useful if I don't use it with my team?

[@efficientapp]

Totally, I mean it depends how important/useful your personal work is for you or if you're up for using Motion for your tasks and your team continues using something else? I was using Motion myself and it was worth it, then I wanted to get my team onboard. In-fact, Andra and I were using it personally before we could even share tasks with one another years ago and got value from it. So I'd say yes, but, it depends on how much you value your own tasks and if that's enough to justify paying for Motion to use it yourself. Be sure to claim the deal here if you do end up giving it a shot, you get a free week so you can just try it out and see for yourself: efficient.deals/motion Curious, what project management tool is the rest of your team using?

[@judelynsiez3095]

Great video! Where can I see and setup the Gantt Chart?

[@efficientapp]

Gantt Chart is coming soon! It's not out yet 👀 make sure you're subscribed to our newsletter as we'll for sure be telling people about it once released (or even letting you know if there's a way to beta test it in the future)! efficient.link/subscribe

[@theytriarch]

I am still having a bit of trouble setting it up in the way I need it to function. I have recurring tasks that need to occur during set blocks every day. I don't want those to autoschedule. I want them to stay recurring from the same hours every day. and then I want to be able to go in and add other tasks/meetings that autoschedule around those blocks of time. Is there a way to do that?

[@efficientapp]

Add a custom schedule with specific times, then set your recurring task to occur during that custom schedule :) Try that and let us know how it goes!

[@theytriarch]

@@efficientapp thanks for the reply!! I appreciate it. So, I did try that in a way. However, I think it wasn’t specific enough and that I might have to set up a custom schedule for each task! Let me try that. Thanks again!!!

[@efficientapp]

Yup, you got it! That’s the way to do it to achieve what you’re wanting 🙌

[@MichelleTech]

I think this answers my question elsewhere about how to set up a recurring task right before a recurring meeting and have it "lock" in a half hour before the meeting!

[@efficientapp]

Ah yes! You got it 🙌 schedules should help with that. If you want to ever do it for a one-off event and task then you can simply drag the task to before the event and it'll lock it in to that time slot 👌 That's a great idea/use-case for tasks though, super smart!

[@coachdan007]

Is there a forum or slack or discord for Motion users? QQ: Am I correct that recurring tasks cannot be added to projects?

[@efficientapp]

No forum or Slack ATM, but we are trying to foster community on YT here, actually have a few things planned-if you're up for checking this out, would love to hear what you think: efficient.chat/live Regarding your question, that's correct, something we wish we had as well, the team has mentioned that recurring tasks in projects are coming this year though, so for now we're putting recurring tasks in the workspace, and will move them to a project in the future when that's released. It sounds like they need to restructure things a bit to make this possible, so with some of the reworks they're working on for other features will enable it to be available in the future from what we understand 🙌

[@coachdan007]

@@efficientapp - thank you for your reply and responsiveness. You guys are doing everything to win me over as a big fan!!

[@efficientapp]

Daww, we love to hear it! Hope to continue to see you around here! 🚀

[@Pat_from_Poland]

Hi guys! How is it going with creating your course? How far are you from releasing it? :) You know, people are waiting :P

[@efficientapp]

Haha Hi Patricia from Poland 👋 We know, we know! We are waiting on a few more updates to Motion's Interface before we film the course (we just don't want it to be immediately outdated visually otherwise, script is written and we've been able to evolve our processes internally to leverage the new features like gantt, flows, etc). We wrote a longer update with some new screenshots on our Community Tab: efficient.link/chat/motion-update Aiming to release it in October since we haven't gotten the interface changes yet!

[@MichaelMolina-F2F]

Hello! is there motion templates available? (created by someone else) or how can I import what I have in clikup to motion? :s thank you

[@efficientapp]

Hey Michael, there is no importer or templates, but we made the migration from Asana to Motion so we understand the process of switching. It didn't happen overnight, but instead slowly with chunks of tasks at a time. We actually covered the process we took during this video a the 9:44 mark so would recommend watching that part through!

[@MichaelMolina-F2F]

@@efficientapp Ok I understand! thanks again for your prompt response, I really appreciate it

[@efficientapp]

Of course! Glad we could help! Did you end up giving Motion a shot? Be sure to claim our course if you used our link to sign up: efficient.deals/motion

[@SanaaDiab]

I don't see at all how we can access Ghantt Charts ? was there an update that removed them?

[@efficientapp]

That was one of the features we said we “found in the Figma Files” aka it’s not out yet and coming soon 😉

[@bobDotJS]

What happened at 16:54?

[@efficientapp]

Hahaha so I said this video edit would take, "I don't know, 4 hours or something like that?" 😂 Andra cracked up laughing because she knew that our video editor was going to see this, and in reality the edit for this video took anywhere from 40-60 hours 😅 some of the animations alone took 4 hours for him to make 🤭 So it's now an internal running joke because of this where the more difficult and involved an edit is, we say it's just going to take 4 hours 😂

[@upercutsss]

I think tasks should be fixed to statuses, and projects should move through them when those tasks are complete. Like a pipeline.

[@upercutsss]

The fact that I can have more than one task assigned to a project in different stages makes everything more complicated.

[@efficientapp]

Sounds like you're describing Flows actually. Are you using Motion as a team or individual? Flows are coming out soon and let you bring projects more through a process like a pipeline by completing project tasks

[@upercutsss]

The project is related to a status, not the tasks. Tasks are steps that need to be completed in order to progress the project.

[@efficientapp]

Yep, with flows you'll see that there's stages and also statuses. Separate things, status moves tasks forward and stages that move projects forward.

[@upercutsss]

​@@efficientapp That's exactly what I meant. Our firm is using Motion as team. Do you have an estimated date for when Flows will be available?

[@rohanfirminger9182]

Hate to say this, but the links to motion in your description were blocked by my security software. And the "pricing" option on their website had similar authentication errors (have they been hacked?).

[@efficientapp]

Copy/pasting the message here as well as it seems you've commented this on multiple videos: Sorry to hear that is your experience. They haven't been hacked, what security software are you using? It probably just has some type of adblock baked in. The link we have to Motion is an affiliate link (as we mentioned in the description), so it's common that security (or adblock) software will "block" the page. Just note that if you sign up without clicking our affiliate link and allowing it through, we won't be able to give our $400 Motion course for free - efficient.deals/motion - totally get if you don't trust it, but I'm quite certain that what you're simply experiencing is just an adblock, nothing security-related at all.

[@jeninejazmines1115]

the only thing stopping me from switching over are... subtasks. like why do i need to create a set of tasks each time

[@efficientapp]

What do you mean exactly? There are task subtasks which are more in the description area, and then there are project subtasks which are normal tasks. What's the current situation you're running into and what would your expectation be?

[@johnmiller3194]

After watching this video I realized how calm and simple it is...... just to use nice pens and a paper planner. $0/month

[@efficientapp]

Totally, though one might ask how you're supposed to scale a team, collaborate on projects, and do any level of resource planning with a pen and paper planner? 😅 There's a reason it's $0/mo 😉

[@ShamanXX]

it's cool but this tool forces to set estimates and deadlines for every every task and setting up estimates and deadlines for each task is not project management or capacity planning is micromanagement thus it will keep the whole team under constant stress

[@efficientapp]

You aren't required to set estimated deadlines for every task, a deadline is only required if you want it scheduled on your calendar. If you create a task and have auto-schedule disabled, then it functions identically to every other project management tool on the market, and doesn't require you to say an estimated deadline. Maybe give it a try with a free trial here efficient.link/r/motion and see for yourself. We switched from Asana to Motion and I 100% felt more stress and micro management with Asana. Even with deadlines set, Motion just automatically reschedules each day, so if you miss the deadline, you can just get to it later. You'd just have to give it a try to see for yourself though 🤷‍♂️ efficient.deals/motion

[@brian_akhtar]

they need to allow the ability to reorder statuses within the settings instead of creating a new view lol. silly oversight

[@efficientapp]

I'm sure they will allow for that in time, the thing is, default status (system based on the order in settings) is already so restricted and unlikely to be the ideal view anyway. Are you always going to want to see all team members tasks? Not sort by priority, group by anything, or exclude teammates/statuses? Default view isn't really meant to be used it seems, so you're going to be doing a saved view regardless, just one extra step to organize the statuses (then never having to do it again). But yeah, we agree, would be nice for them to allow the baseline rearranging statuses in settings. We just realized that it would still require saving a new view to get it how we wanted it anyway 🤷‍♂️ Now what would be cool if they let you actually just update the default view, I'd rather have that actually 😉

[@nepomo1]

Has Efficient App ever integrated Motion with a mind mapping software? If so, any thoughts there? Appreciate you all.

[@efficientapp]

Hey hey! That's a first, haven't heard that request before. What exactly would be the goal of it? Data in Motion flowing into said software? Or said software flowing into Motion? And if so, when? Given the mind mapping software has an API then it's probably possible, just not sure as to what the use-case would be. We were integrating software for teams and businesses, but this sounds like far more of a personal use-case, so it's not really mapping to my mind what the business use-case would be (pun intended).

[@nepomo1]

@@efficientapp mostly data in motion flowing into software. But both ways really.. I’m thinking about projects that have interdependencies such as multiple RE property projects being run (with their own dedicated workspaces and projects) that happen to flow through the same bank or same contractor, but then there is a separate Motion project for due diligence, financing, construction etc that are their own Motion project.. if that makes sense.. basically being able to move laterally across projects in a visual medium that syncs with a mind map or whiteboard. Mind maps make comprehension of interrelationships easier imo than drill down if/then’s or even Gantt charts. It’s less of an operations flow matter and more of a “get everyone on the same page” matter. Executives getting the whole team understanding quickly. I think Clickup kinda does this within Clickup but it also integrates with slack. Some people just think better with flow chart images vs lists. I was looking at Miro/Motion integration in particular. Hope that makes sense. :)

[@efficientapp]

Got it, yeah I mean leaning too much on the mind mapping bit, genuinely not sure you're going to get what you're looking for at all. There's no clean integration with mind mapping software in the way you describe it. Also, ClickUp wouldn't solve that need, no popular PM tool does anything around mind mapping. Think you'd be better focusing on the PM side of things and getting something that works well, see how much you can accomplish using Gantt charts, potentially integrating QBO with your PM tool, and then maybe manually building out some of the mind mapping a bit more manually versus trying to find a tool that does that all-in-one. You're just not going to find something that does that well, or scalable. Best of luck with whatever you end up going for my friend! Do grab our course (for free) if you do give Motion a shot though: efficient.deals/motion

[@JohnWatkins-mortgage-lender]

Do you no if there is a Facebook community for Motion?

[@efficientapp]

Not that we're aware of! Did you have any specific questions about using Motion?

[@JohnWatkins-mortgage-lender]

@@efficientapp if I am attending a meeting that I have scheduled in motion, Is there a way to take add/ take notes during the meeting and save them in that meeting ? I hope this makes sense

[@efficientapp]

This makes sense *but* we wouldn’t recommend using Motion for taking meet notes. Would recommend using a CRM and taking notes against the person/lead, here is a video about the CRMs we recommend: efficient.yt/crm For meeting notes, we actually love this meeting recorder the most: efficient.link/r/tldv (it will record the meeting and you can take bullet point notes which can be sent to all parties after). We then have TLDV integrated with our CRM to tie it all together which is a *chefs kiss* combination! Here is a short video about TLDV: efficient.yt/tldv/short Motion is best for managing projects and tasks 👌

[@JohnWatkins-mortgage-lender]

@@efficientapp is there a way to use the browser version on Ipad?

[@efficientapp]

For Motion? Yeah absolutely. Just visit efficient.link/r/motion in the browser on iPad and it'll work. Same with Copper or any other CRM. Most of these tools are just web apps that are wrapped to be desktop apps, but they are identical to the web app, for which is accessible on iPad from the browser no problem.

[@magicworldbyjorg]

[@efficientapp]

Appreciate that! Will keep it coming! 🙌 Are you using Motion? Or just happen to watch the video?

[@magicworldbyjorg]

@@efficientapp Thank you very mutch... have a nice Weekend.... see you….

[@efficientapp]

Thanks! But wait, so are you using Motion? Slightly confused by your response 😅

[@magicworldbyjorg]

@@efficientapp hi what is Motion?

[@magicworldbyjorg]

@@efficientapp 🙂

[@toobstr]

These videos have been a real pleasure to watch, and they actually inspired me to checkout some of your earlier content. That's when I stumbled upon your videos about investing in Motion. Surprisingly, I haven't seen any mention of your involvement in Motion in your recent videos. Being upfront about your investment in the company would definitely add transparency. I mention this because there are some significant issues with Motion that seem to be flying under the radar in these videos. While I understand that not disclosing you are investors might not necessarily be linked to your investment, it does leave a bit of a sour taste. Just some food for thought.

[@efficientapp]

Hey @toobstr, appreciate your comment and kind words-means a lot that you checked out our earlier content! Regarding investing, we've explained everything on this page: efficient.app/about - which is linked in the description along with an affiliate + investment disclosure. In addition to that, we have an entire website dedicated to our investments-we link to it on our about page under the angel investment section. In general we aim to be as transparent as possible and have made sure to leave everything accessible to find for anyone who cares to view 🙂 eff.vc With all of that said, curious to hear where you're seeing significant issues with Motion that seem to be flying under the radar in our videos? We switched from Asana to Motion and have been using Motion in our day-to-day for years now, and there's very little if anything that we miss from Asana (as a bit of a smaller team of 5). Even with that, we have videos where we're recommending other tools like Asana and even that of Akiflow/Sunsama depending on people's unique situation. Just want to say that we appreciate you checking out our channel, videos, and leaving the comment. Sad to hear this has left a bit of a sour taste for you, that said, we've actually put a lot of thought and work into making people aware of this, it's not something we are trying to hide, it's something that we're incredibly proud of, and it should be a testament that we believe Motion is evolving the otherwise stagnant project management space so much that we've made the decisions that we have. We hear you, we understand, and we're doing the best that we can.

[@coachdan007]

@@efficientapp - I am glad you are getting involved with Motion. I would like to see a more chatgpt function, where I can simply tell the app what I want to change. Right now there are too many clicks to do simple stuff. I find myself using Things3 for quick capture and then moving things to motion that are still there at the end of the day. Not ideal, but it's a trusted system. I'd like to see some gamification, too. Not flying unicorns like asana, but maybe Karma like todoist. I think points for high priority stuff and less points based on priority. Also, right now, I have a projects for "Habits". I list them all as low priority with a couple of exceptions. I wish Motion had a better way to handle habits.

[@efficientapp]

Awe, thanks! And ah yes, it would be cool in the future to leverage AI more to help with some of the more manual pieces of managing a project (whether that's chat-style or something else). I know Clockwise has experimented with this for rescheduling meetings across the team. Not sure if they actually ended up launching that after teasing it for a while though. Sounds like you're using Motion more for personal usage? (in speaking to habits/karma/moving tasks from Things3-a personal task app-to Motion). Do you have any plans to use it with a team? Or just for individual/personal use? With them focusing on things like Gantt charts, it does seem like they are focusing more on the more team features is all. Would be curious, what would be an example of a ChatGPT request you might give it to have it do something that you want changed? Just to have something a bit more tangible to think about. And just to put it out there, we don't actually influence the roadmap, we give product feedback to them the same way as anyone else does and they definitely listen to the masses, not us (which is definitely a smart thing for them to do haha) 😁

[@coachdan007]

@@efficientapp - in reply to your question: I do have a small team but i can't see using Motion 100% for the team, yet. There are just too many better apps for Project Management. Getting folks to leave them for what amounts to the single feature of autoscheduling is a really steep climb. My wish is for Motion to behave like a learning AI, learning which habits and routines and projects carry the most importance and helping to schedule accordingly. I think that Motion is ahead of its competition in this regard. But chasing the team thing is just a play for easier subscription revenue. I just don't think they are ready yet for that level. Gantt charts are cool but the number of small team that never look at Gantt charts is pretty significant. I want to "chat" with an AI that I can say, "Let's start a new project" (There are more and more PM-specifc ai tools out there). Then have the AI ask me questions about deadlines and start dates and priorities (especially with regard to what's on our plate right now). So much of our days is repetitive. So, that's where "habits or routines" come into play. Help me do a more effective daily or weekly review. Help me build process checklists. There's a ton that Motion could do that would actually impact individuals and teams without gantt charts. Motion has the potential to be the Ultimate Work Assistant. It could drive actual work instead of more productivity pron. Almost every productivity app out there is abandoned for the next shiney tool because ppl are not actually getting important work done. Motion could help neuro divergents with ADHD who struggle with procrastination. What most people want is "tell me what to do next that gets the important work done". There's a plethora of collaboration tools, but t the end of the day, everyone from exec to IC to HR to Sales has to do their own work. LOL!!! So sorry for the mini rant. I sure wish Motion would not get enamored by the low hanging fruit. They could be massively disruptive (if they just listend to me! hahahahahaha. j/k).

[@efficientapp]

Whelp, I for one appreciate your passion and vision! While I actually personally agree with you on the Gantt charts side of things, we've met no shortage of teams that are using Motion + Asana (solely for the visualization that the Asana Gantt charts show). I also used to use Gantt charts in my service-based business (software integration/automation) to help customers understand timelines (for sales and external project status updates). So while I agree that Gantt for smaller teams isn't really needed (we don't be using it a ton), we also see how critical it is if you do call yourself a project management tool. And what Motion will actually do differently here is use their AI and true workload to truly see if timelines will be able to be hit. That is pretty special, but I also get if you don't think it's all that exciting. All of that said, I'm a bit skeptical about the whole AI chatbot to help get work done. Give it 1-2 years and I'm sure it'll be more baked in, but right now AI is in this weird place where it's sorta helpful, but not consistently helpful enough for it to be meaningfully baked into a product. Not sure if you've played with the AI aspects to ClickUp for example? They have exactly this type of thing where you can ask it questions and it can give responses to "help you plan and get work done" but what it really feels like is a way for people to write more reports for upper-management to feel like they are doing their job. It just misses the mark right now, and some of it comes down to better models to come out and having them train more specifically on your specific data and type of business. Speaking of which, what is your business? And what tool does the team currently use for project management? While we don't personally relate super well with what you're describing, there's obviously validity in your opinions, so just trying to understand better where they are coming from. Maybe understanding what you do a bit better, industry, team size, internal project or external services, etc.? All of that said, appreciate you taking the time to leave such a detailed and thoughtful comment!

[@freespeech8947]

It's impossible as an individual to work with different calendars per workspace............

[@efficientapp]

What do you mean? All workspaces flow to a single calendar, your calendar... have you used Motion? Maybe I'm misunderstanding 😅

[@Divyv520]

Hey Andra , really nice video ! I was wondering if I could help you with Highly Engaging Thumbnail + Video Editing which will surely increase your CTR & AVD which will help your videos to reach to a wider audience ! Please Lmk what do you think ?

[@efficientapp]

Thanks! But did you even truly watch the video? Feels like this is an automated child outreach sales pitch... What is one thing you found interesting in the video?

[@ResilientFighter]

how is this better than jira?

[@efficientapp]

We have a full write-up on Motion vs Jira here that should help: efficient.app/compare/motion-vs-jira Happy to go deeper into it if you read the Jira section of the comparison, that said, are you a large or smaller team? And what is the main goal of using a project management tool for your team (e.g. engineering? entire team? specific divisions of the company?)

[@AaronStoneVLOGS]

So confusing for my ADHD brain! Trying to fully set this thing up to work takes me longer than just doing all the tasks and work lol

[@efficientapp]

We believe in you Aaron! Where are you getting stuck? Maybe we can help! If you’re overwhelmed, you can simply just start using Motion to add tasks as you remember them, and see how they auto-schedule on your calendar. That is super simple, just add your calendar and then hit T for a new task ✔️ It’s totally normal to spend a few hours figuring out how to best set up the project management side of things, more of the time should be spent on mapping your processes to Motion. But once you’ve set it up once, you can lean on it for months and years to come! Basically what we’re saying is that it’s totally normal to put more time in up front- for a tool like Asana we tell people it will take about 100 hours to set up, with Motion it’s much more simple and quick, but should take you a few hours to nail down how you want your processes mapped. Cheering you on!

[@AaronStoneVLOGS]

Thanks for the reply. Just trying to wrap my brain around how I should be using projects vs tasks vs … to keep all my stuff straight. I would totally pay for a hour conversation with someone that’s using it for some direct help. Just talking through it for my use case would be amazing.

[@efficientapp]

@AaronStoneVLOGS We’re not taking on any consulting calls at the moment, *but* we are planning on hosting a KZbin live this month where anyone can come on with questions and we’ll help. We’re announcing the live date and time in a week or so, so make sure you’re subscribed to the channel and paying attention to our community posts like this one efficient.chat/live We’ll also announce the day on our newsletter here: efficient.link/subscribe. Would love to see you there!

[@nelsondesousa2689]

KZbin really needed to start putting the paid promotion banner like other social media outlets do

[@efficientapp]

They have the option to enable sponsored/paid promotion if the video is paid, bit this video wasn't a paid promotion. Our community has been asking us the past year to show how we use Motion, so we made this for them (go check the comment section of our other videos). What makes you think it's a paid promotion?

[@David___ls]

Hi there, I have some extraordinary news that will brighten your day!

[@efficientapp]

Is it that you signed up for Motion here? efficient.link/r/motion

[@ArnoldDouglas-h9g]

Sally Squares

[@efficientapp]

Sorry, what?

[@allancapin6647]

So fast.....barely keep up

[@efficientapp]

Haha sorry 😅 play it on repeat or at .75x speed 😁🫶

[@LeoMcKinley-f1h]

Lisandro Pines

[@efficientapp]

Sorry, what?

[@garygasmackenzie1301]

518 Viola Harbors

[@efficientapp]

Sorry, what? 😅

[@lonniehardy3985]

Fry voice

[@efficientapp]

Useful comment, thanks. Have any other thoughts to share?

[@theresajohnson2110]

Sorry I cant listen to 20 minutes of that voice. Is there another tutorial.

[@efficientapp]

None as good, sorry!

[@domvlad]

unbearable vocal fry

[@efficientapp]

Bummer to hear this, gosh, sounds like you must have a pretty rough day-to-day if that's the case. Hope you're able to work on that to make your day to day more bearable.

[@Seaileanu]

My spreadsheet app works better than Motion. And it's completely customizable.

[@efficientapp]

Wait, you mean like Google Sheets? 😅 What exactly were you trying to use Motion for out of curiosity? 🤔

[@Seaileanu]

@@efficientapp Yes, like Google Sheets. Auto-populate a calendar via adjustable algorithms based on task/event/project parameters (which parameters are also customizable). Using a spreadsheet template, one can then customize its algorithms and its visual style.

[@efficientapp]

But there's a lot more to Motion than just adding tasks to your calendar, for which you're describing. Also from a user experience standpoint, there's no way it can even compare. Glad you've found something that has worked for you, but to hear someone say that Google Sheets works better than Motion, I think it's completely missing most of the benefits of using Motion. Not to mention, how do you add team members and collaborate on work and dependencies with your spreadsheet? 😅