Understanding Microsoft 365 Groups Vs Teams Deep Dive

Microsoft 365 Groups Vs Teams is your ultimate deep dive explainer for IT Pro’s and enthusiasts. Guaranteed to cut through confusion, this session will take you through everything you need to know to get you up and running, as well as many advanced features including managing groups with Azure Active directory, permissions, and a complete explainer of the all the different types of groups. From security to shared mailboxes, and Microsoft 365 groups and they differ and interact with Microsoft Teams. If you want to roll up your selves and get your hands dirty, this is a session you won’t want to miss.
Timecodes
00:00 Start
00:30 Session Intro
02:26 Azure Active directory Vs Microsoft 365 interface comparison
04:16 Creating Azure AD Security groups
05:11 Microsoft 365 / Azure Group comparison
08:30 Managing Groups in Microsoft 365
10:00 Exchange Online Shared Mailboxes
13:17 Working with Microsoft 365 Groups in Outlook
17:30 Creating & Upgrading Microsoft 365 Groups to Teams
23:11 Working with Teams & Channels
24:58 Extending Teams with 3rd Party Apps
25:25 Adding a Microsoft List template to a Teams Channel Tab
26:57 Adding a KZbin video to a Teams Channel tab
28:45 Archiving, deleting & restoring Teams / Microsoft 365 Groups
34:16 Microsoft 365 Advanced collaboration settings
35:40 Advanced Microsoft Azure AD Group collaboration Settings
38:59 Session review
Feel free to visit my site www:Andymalone.org

[@VeeBrightlife]

This was amazingly. Even two years after the video was recorded it is still helpful and a game changer! Cheers, mate.

[@FarhanKhan-vb3up]

Groups are Teams & Teams are Groups... This line explains everything. Thank you Andy.

[@AndyMaloneMVP]

You’re welcome 👍

[@Oscar.Carmona]

I just want to say you explained things really well! And it want very well broken down. In comparison to so many videos. THANK YOU for this valuable info.

[@AndyMaloneMVP]

Thanks very much that means a lot to me 😊👍

[@RoyalGoal]

Andy, I found this really helpful. Thank you for throwing this together!

[@AndyMaloneMVP]

You’re welcome 👍

[@AJ-fl9il]

I would say this is the most useful information that I have ever learned in a short period of time I spoke to 365 support azure everyone none of them explained the full picture like it’s explained here , very well done Sir

[@AndyMaloneMVP]

Many thanks indeed

[@richardwaldron1684]

Yet again you save the day Andy, this was confusing the heck out of me.. Thanks for posting.

[@AndyMaloneMVP]

Glad to help

[@mortenwiingreen9748]

Great video. Love the easy way you explain tech stuff.

[@AndyMaloneMVP]

Thanks Morgen I appreciate that👍😊

[@Rachel_Incorporated]

This was tremendously helpful. Thank you so much!

[@AndyMaloneMVP]

Delighted to hear that 😊👍

[@markazcpa3]

Very valuable! Thank you.

[@twins_mz]

Simply great! Thank you for sharing.

[@AndyMaloneMVP]

You’re very welcome

[@martinargimon730]

Thanks Andy, excellent video . very detailed and easy to understand. Many Thanks !!!

[@AndyMaloneMVP]

Hi Martin, you're very welcome and thanks for the comment 😀

[@shailparikh676]

Thanks you so much Andy boss as always very informative 👌👏❤💯

[@AndyMaloneMVP]

Thanks much appreciated 😊

[@eastandwestdiaries113]

Excellent video

[@alonhazan1715]

very helpful video thank you !!

[@AndyMaloneMVP]

You're welcome!

[@kdonnelly81]

Another great video Andy!

[@AndyMaloneMVP]

Thanks Karl I appreciate that :-)

[@M-Thee]

Such a pleasant person 👌👍

[@patrikbohman5443]

Thank you so much. I am a little less confused now.

[@AndyMaloneMVP]

Wonderful 👍🎉

[@dharanis6231]

Thanks for the video

[@AndyMaloneMVP]

My pleasure!

[@kumard3571]

Thanks Andy good video 😊. ❤️

[@AndyMaloneMVP]

Glad you enjoyed it

[@santoshchoudhary120]

good Explanation!

[@AndyMaloneMVP]

Glad it helped!

[@EdKenworthy]

Great video Andy

[@AndyMaloneMVP]

Thank you 😊

[@christophegoffard1743]

Hi Sir, That is again a great, clear and helpful video. Many thanks for that 👍 I have only one question: how can I change the default domain address (and replace it by another I manage within O365) for a Microsoft 365 group created in Microsoft O365 admin centre? Thank you in advance. Christophe

[@AndyMaloneMVP]

Thanks kindly. This video in DNS will do the trick I think 😊 kzbin.info/www/bejne/i5XNXqiXZr-ffdE

[@alexandrailubs2945]

If you love Azure, you will be mad not to subscribe. Great channel. Thank you Andy👌🏾

[@AndyMaloneMVP]

Thanks so much I really appreciate your kind comment and I’m delighted to have you on board

[@Syst3mSh0ck]

Great video. Very helpful, as always. Thanks, Andy :)

[@AndyMaloneMVP]

You’re very welcome 😊

[@najibkhan684]

Hi Andy, When we create an O365 group, does it occupy the space of the user mailbox or there is a different space being given?

[@AndyMaloneMVP]

No it creates a group mailbox

[@ra-sal-ghul]

Great Video, i like your series. But here is something slighty wrong: a "mail-enable Security group" is not(!) a security group with a mailbox. It's a security group with a distribution list. Mailbox and distribution groups are different things

[@AndyMaloneMVP]

You know what? You got me! I knew that. Of course the difference between a mail enabled security group and a mailbox enabled is that you are correct and mail enable security group maps to a distribution list. Thanks for pointing that out great detective powers, I love it🤩

[@ra-sal-ghul]

@@AndyMaloneMVP Please keep up your great community work. Unbelievable it's for free. I learnt a lot through your videos, love that too ;-)

[@AndyMaloneMVP]

@@ra-sal-ghul thank you most kindly and I’m delighted to hear that 😊👍

[@ahsadmin3665]

Thanks Andy, very useful. I wonder if you have come across this illogical 'feature' in groups/teams? If you email a team from Outlook (using it as a distribution list) it does not send the email to the team owners!? I find that mad. 🙄

[@AndyMaloneMVP]

It's a permissions thing. Use a Microsoft 365 Group / Team instead as Distribution groups have limitations, noticeably security!

[@largpack]

I was hoping to learn more about where I can use the m365 groups. Can i use them for security purposes in power BI or for permissions in stuff like power apps

[@AndyMaloneMVP]

You would create a security group rather than collaborative M365 group as you can set permissions on these.

[@riettefourie8928]

As an end-user without Admin rights, I just want to understand something: If you add a Team to a Group, will that mean that there will only be one SharePoint TeamSite? Reason I am asking is that in my organisation, we are allowed to for instance create an Outlook Group, but there is no option to add Teams to the Group. Some officials then go ahead and also create a Team (and add the Group as a member). In my mind, the Group will have its own SharePoint TeamSite and the Team will have a different SharePoint TeamSite. How do we resolved this issue as end-users? I would have loved to rather just work in Teams, and be able to add an Outlook Contact Group (distribution list) as a member of the Team, but Teams only pick up Groups. Our projects involves large numbers of people, and to add everybody individually to a Team, is certainly not what Microsoft had in mind?

[@prabavathiarunachalam980]

How to create distribution grop for outside organisation users and how to give permission to access for outside users to distribution groups?

[@AndyMaloneMVP]

A distribution group is just a contact list. You cannot assign permissions. Create a mail enabled security group :-)

[@hurmzyaroo8742]

Hi Andy, Would it be possible to add course slides to read offline

[@AndyMaloneMVP]

Not at the moment, but this is something I'm looking at for the future :-)

[@sherzar]

I have created group. in outlook as everyone can make it, can I create a Teams channel without Admin portal?

[@AndyMaloneMVP]

Unfortunately not. A group cannot be converted to a team in this way.

[@MrYogipogi]

if we allow let admin only to create office365 groups what is its impact on users who want to collaborate on teams, i mean can they create groups on teams?

[@AndyMaloneMVP]

No they will not be able to create Teams. This policy may also add to admin workload.

[@user-xv7ju9eb4z]

Hi, Can you please tell me if we just send email to 365 group email id ?which created while creating M365 group. I have created M365 group but not showing its email id in our email listing when I compose new email.

[@AndyMaloneMVP]

Checked group properties to ensure that you can receive email from external sources and also check to see if the email address is not hidden. also, what license are you using? If it’s a low end license, this could be causing issues.

[@willemzeeschilder6818]

When you use a app like list, en you start to work with it.. is there any form of a backup? It ‘s not in the sharepoint document library…

[@AndyMaloneMVP]

Lists a loosely tied to SharePoint, and OneDrive for business. So technically your data is stored in a similar way.

[@willemzeeschilder6818]

Thanks Andy , your ‘re a real good teacher ,

[@theresaregan1648]

Can you create a group after a team is already created and then link the group to the existing team?

[@AndyMaloneMVP]

Unfortunately not.

[@jackquarantillo5192]

Groups are Teams, Teams are Groups, yet somehow at my organization, I'm a member of a ton of teams, but only see 3 of those Teams in Groups. Is this something I can control, or do I need the admins to fix it? I have the permissions to create teams. I think I can also create groups...

[@AndyMaloneMVP]

All to do with permissions. Plus you won't see them in groups, depending on where they were created.

[@boobacly9103]

9:56 I always thought mail enabled security group was like a combination of distribution group and security group (And not a shared mail box +security group)

[@AndyMaloneMVP]

A mail enabled security group is a security group with a distribution list, not a mailbox

[@boobacly9103]

@@AndyMaloneMVP Ah ok. Thanks Andy

[@ChristopherKirkland-qz6cp]

This was extremely helpful, and that's an understatement. However, I am wandering if we're all going to pretend like he didn't change from "Stirling IT dept" to "Stirling IT Staff".

[@AndyMaloneMVP]

Don't be pick, its only a typo in a demo ;-p

[@ChristopherKirkland-qz6cp]

@@AndyMaloneMVP It was a great video, thank you for your work!

[@AndyMaloneMVP]

@@ChristopherKirkland-qz6cp very welcome and thank you 😊

[@hussienalsafi1149]

🤠🤠🤠🤠🤠🤠😎😎😎😎😎

[@jmaldo68]

I like your videos, thus just need to cut the long intro.

[@AndyMaloneMVP]

Thanks